HomeMy WebLinkAbout2014-09-08 - Executive-Administrative-Organizational Committee Meeting MinutesMINUTES OF THE
YORBA LINDA WATER DISTRICT
EXECUTIVE - ADMINISTRATIVE- ORGANIZATIONAL COMMITTEE MEETING
Monday, September 8, 2014, 12:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2.
3.
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The September 8, 2014 meeting of the Yorba Linda Water District's Executive -
Administrative- Organizational Committee was called to order by Director Kiley at
12:00 p.m. The meeting was held in the Admin Conference Room at the
District's Administration Building located at 1717 East Miraloma Avenue in
Placentia, California 92870.
ROLL CALL
COMMITTEE STAFF
Director Robert R. Kiley, Chair Marc Marcantonio, General Manager
Director Ric Collett Steve Conklin, Engineering Manager
Damon Micalizzi, Public Information Officer
Annie Alexander, Executive Secretary
OTHER ATTENDEES
Art Kidman Partner Kidman Law LLP
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Heather Stratman, Senior Director, Townsend Public Affairs
PUBLIC COMMENTS
None.
DISCUSSION ITEMS
4.1. Status of Legislative Affairs (Verbal Report)
Mrs. Stratman introduced herself and provided an overview of the services
being provided to the District by Townsend Public Affairs. She also
commented on the District's seat on Orange County Sanitation District's
Board of Directors, potential funding opportunities for District Capital
Improvement Projects, and the monitoring of state legislation.
Mr. Conklin reported that staff from the City of Yorba Linda's Code
Enforcement /Property Maintenance Division had contacted him indicating that
residents being cited for neglectful lawn care practices were using the District's
water conservation ordinance as an excuse not to maintain their lawns.
Mr. Conklin then responded to questions from the Committee regarding the water
conservation ordinance, the 3 calendar -day per week limit on outdoor irrigation,
and any applicable restrictions on the filling of residential pools. He also
mentioned that some customers were disappointed to find out that they wouldn't
be able to participate in MWDOC's turf removal rebate program if they're projects
are already underway or completed prior to submitting their application.
Mr. Micalizzi noted that staff had been invited to provide a presentation at the
next Yorba Linda City Council meeting regarding the drought and the District's
water conservation ordinance.
Following discussion, it was determined that District staff would not take any
action on this matter as it is related to the City's enforcement of its municipal
code. Director Collett noted that it would be helpful if staff communicated to
District customers that they'll need to participate in MWDOC's turf removal rebate
program's application process before letting their lawns go brown.
Mr. Conklin indicated that staff would be meeting with the City of Yorba Linda's
City Manager, Mr. Mark Pulone, the next day and would have an opportunity to
discuss this matter further with him at that time.
4.2. Committee Activities Recap and Forward Planning Objectives (Verbal
Report)
Mr. Conklin distributed a summary of Committee activities from January
2014 through current. The Directors and staff discussed the purpose of
the committee and the role of District's legal counsel.
Director Collett suggested that it would be helpful to consider reinstating
the practice of providing brief reports regarding Committee activities
during regular Board meetings.
Mr. Kidman explained the authority of the Board of Directors as a whole
verses individually.
The Committee and staff then discussed the number of committees, their
potential consolidation, Directors' compensation for meeting attendance,
the District's rate structure, Prop. 218 requirements, reserve funds, and
upcoming labor negotiations.
4.3. Evaluation of Recommendations Included in Organizational Performance
Review (Verbal Report)
Mr. Conklin distributed a matrix indicating the priority of recommendations
included in the Organizational Performance Review. He noted that it
would be helpful to include these recommendations in the District's
strategic plan. Director Collett noted that the Organizational Performance
Review did not specifically address operational efficiencies.
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4.4. Board Member and General Manager /Employee Interactions and
Communications (Verbal Report)
The Committee and staff discussed the chain of command and the flow of
communications between Directors, the General Manager, and staff.
Director Collett asked how often a Closed Session to discuss the General
Manager's goals and objectives could be included on the agenda for
regular Board meetings. Following brief discussion with Mr. Kidman, it
was determined that this matter would be addressed by the Board on a
quarterly basis. It was also suggested that a standing item be added to
future Committee meetings to discuss legal and labor counsel's fees and
expenses.
4.5. Future Agenda Items and Staff Tasks
None.
5. ADJOURNMENT
5.1. The meeting was adjourned at 2:13 p.m. The next Executive -
Administrative- Organizational Committee meeting is scheduled to be held
Monday, October 13, 2014 at 4:00 p.m.
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