HomeMy WebLinkAbout2014-09-15 - Personnel-Risk Management Committee Meeting MinutesMINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL -RISK MANAGEMENT COMMITTEE MEETING
Monday, September 15, 2014 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
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The September 15, 2014 meeting of the Yorba Linda Water District's Personnel -
Risk Management Committee was called to order by Director Hawkins at 4:00
p.m. The meeting was held in the Admin Conference Room at the District's
Administration Building located at 1717 East Miraloma Avenue in Placentia,
California 92870.
ROLL CALL
COMMITTEE MEMBERS PRESENT
Director Phil Hawkins, Chair
Director Gary T. Melton
PUBLIC COMMENTS
None.
ACTION CALENDAR
STAFF PRESENT
Marc Marcantonio, General Manager
Steve Conklin, Engineering Manager
Gina Knight, HR and Risk Manager
Amelia Cloonan, HR Analyst
Bryan Melton, HR Technician
4.1. Revised Budgeted Positions for Fiscal Year 2014/2015
There was a discussion held regarding the need to revise the budgeted
positions for fiscal year 2014/2015.
Ms. Cloonan and Mr. Melton joined the meeting at 4:40 p.m.
4.2. ACWA /JPIA Liability Program Rate Decrease
Mrs. Knight gave a recap of the ACWA/JPIA liability program, the reasons
for the decrease in the premium rate and explained what the larger claims
represented.
DISCUSSION ITEMS
5.1. Personnel -Risk Management Committee Accomplishments 2013 -2014
(Verbal Report)
Mrs. Knight presented an outline of the accomplishments achieved and
matters handled by the HR /Risk Management Department from January
2013 through August 2014.
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5.2. Sr. Maintenance Distribution Operator Recruitment
Mr. Melton spoke about the reason for this internal recruitment, who might
be expected to apply, the interview process and the movement that would
be created at the District.
5.3. Status of Assessment of Job Descriptions and Titles (Verbal Report)
Mrs. Knight gave an update on the most recent history of the job
description updates and the direction the District is taking now.
5.4. Status of Performance Evaluations (Verbal Report)
Mr. Melton distributed the performance review report. There was
discussion about handling reviews where more than one manager or
supervisor has supervised the employee during the review period.
5.5. Status of Policies and Procedures (Verbal Report)
The updated policies and procedures spreadsheet was distributed. Mrs.
Knight presented a progress report. There was discussion about how the
District's policies and procedures are being handled, who is handling them
and who approves them.
5.6. Human Resources, Risk Management and Safety Activity (Verbal Report)
Ms. Cloonan distributed the HR /Risk Management Department activity
report and spoke about the status of two claims.
5.7. Future Agenda Items and Staff Tasks
None.
6. ADJOURNMENT
6.1. The meeting was adjourned at 5:38 p.m. The next Personnel -Risk
Management Committee meeting is scheduled to be held Tuesday,
October 14, 2014 at 4:00 p.m.
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