HomeMy WebLinkAbout2014-09-02 - Public Affairs-Communications-Technology Committee Meeting MinutesMINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS - COMMUNICATIONS - TECHNOLOGY COMMITTEE MEETING
Tuesday, September 2, 2014, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2.
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The September 2, 2014 meeting of the Yorba Linda Water District's Public Affairs -
Communications- Technology Committee was called to order by Director Collett at
4:00 p.m. The meeting was held in the Admin Conference Room at the District's
Administration Building located at 1717 East Miraloma Avenue in Placentia,
California 92870.
ROLL CALL
COMMITTEE MEMBERS PRESENT
Director Ric Collett, Chair
Director Robert R. Kiley
OTHER ATTENDEES
None.
PUBLIC COMMENTS
None.
DISCUSSION ITEMS
STAFF PRESENT
Steve Conklin, Acting General Manager
Damon Micalizzi, Public Information Officer
Art Vega, Acting IT Manager
4.1. CMMS & GIS Services Status (Verbal Report)
Mr. Vega apprised the Committee of the current status of this project. He
informed the Committee that interviews with District staff had been
completed by EEC, the District's consultant, and that a rough draft of the
Strategic Plan for GIS and CMMS should be received by the District in the
coming weeks. Once the draft is received, it will be provided to the
committee for discussion.
4.2. Status of GIS Upgrade (Verbal Report)
Mr. Vega updated the Committee on the progress of this project which will
include GIS and GIS - related software. He informed the Committee that IT is
currently planning the second part of this project. This would entail creating
a new virtualized server for GIS with the newest Windows Server version
along with the newest Microsoft SQL server database and the latest version
of CityWorks. This software installation will be done on a Friday with the
help of EEC.
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4.3. GIS Data Sharing with the City of Yorba Linda (Verbal Report)
Mr. Vega showed the Committee the GIS feature sets that the District
provided the City of Yorba Linda. He also showed the feature sets that the
District requested to receive from the City if they have this data.
4.4. Drought Outreach & Communications
Mr. Micalizzi updated the Committee on the District's Conservation
Ordinance mailing, which was received by District customers on September
2, which was also the day the Ordinance went into effect. He also provided
the Committee a draft presentation regarding the Drought, for staff and the
Board to use at upcoming Community and Civic Events.
4.5. District Community Outreach /Emergency Response Trailer (Verbal Report)
Mr. Micalizzi informed the Committee that upon further review, the initial
design concept for the Trailer may not work, as the existing decals would
leave behind markings due to fading and extended exposure to the sun.
The District is now looking at options to "wrap" the vehicle and will bring
back design options to the next meeting.
4.6. YLWD.COM Web Analytics
Mr. Micalizzi presented to the Committee a 6 month review of web traffic
received at YLWD.com. He noted that during the response to the 16" main
break on August 26, 2014, the website saw much more traffic than normal,
as visitors came to the site for status updates.
4.7. Status of Current District Conservation Rebates (Verbal Report)
The Committee discussed the activity and interest thus far in the
Conservation Rebates currently offered by the District. The Committee
asked staff to bring back to the Committee options for enhancing the
present rebates to entice more participation if interest in the program tapers
in the fall months.
4.8. Future Media Outreach and Press Relations (Verbal Report)
Mr. Micalizzi updated the Committee on recent and potential upcoming
media inquiries and stories regarding the District, the Drought and the
Conservation Ordinance.
4.9. Status of Current Public Outreach Activities
The Committee reviewed the report, noting that with the school year
beginning donation requests were going to amplify greatly in the upcoming
weeks.
4.10. Future Agenda Items and Staff Tasks
None.
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5. ADJOURNMENT
5.1. The meeting was adjourned at 5:20 p.m. The next Public Affairs -
Communications- Technology Committee meeting will be held Monday,
October 6, 2014.
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