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HomeMy WebLinkAbout2002-04-25 - Board of Directors Meeting Minutes2002-47 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING April 25, 2002 8:30 A.M. The April 25, 2002 meeting of the Yorba Linda order by President Arthur C. Korn at 8:30 a.m. 4622 Plumosa Drive, Yorba Linda. Water District Board of Directors was called to The meeting was held at District Headquarters, Directors Present at Roll Call Arthur C. Korn, President John W. Summerfield, Vice President Mark Abramowitz Paul R. Armstrong Michael J. Beverage Staff Present: William J. Robertson, General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Gloria Lujan, Management Analyst Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Vince Blundo, Maintenance Supervisor Carlos Collazo, Maintenance Worker I Eddie Gutierrez, Maintenance Worker I Daniel Ornelas, Maintenance Worker I Visitors present: Michelle O'Brien, The Keith Companies, Scott Wright, Pulte Home Corporation, Carl Kymla, Consultant for Pulte. SPECIAL RECOGNITION 1. Vince Blundo, Maintenance Supervisor, introduced Carlos Collazo, Eddie Guttierrez and Daniel Ornelas, all three who are Maintenance Worker I's, and asked they be recognized for their efforts to attain their California Class A Drivers' license. Vince Blundo, Carlos Collazo, Eddie Gutierrez and Daniel Ornelas left the meeting at 8:33 a.m. Arthur G. Kidman, District General Counsel, entered the meeting at 8:34 a.m. CONSENT CALENDAR Director Abramowitz asked that Consent Calendar item 5 be pulled for discussion. On a motion by Director Abramowitz, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve Consent Calendar items 2, 3 and 4. 2. Approve minutes of regular meeting, April 11, 2002. 3. Authorize directors to leave the State of California prior to next meeting. 4. Approve disbursements of $537,626.17. -1- 2002-48 ACTION CALENDAR 5. Approve a Consultant Agreement with Carollo Engineers to conduct an engineering study and recommendation for Water Reservoir Nitrification Prevention and Control. Staff was queried if this item had been put before the full Board previously. Ken Vecchiarelli, Engineering Manager, responded it had not. He commented the District needs to comply with Title 22 and requests the assistance of consultants to insure there are no problems. There were questions about the bids and why this item is in the capital fund. On a motion by Director Abramowitz, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve a consultant agreement with Carollo Engineers to conduct an engineering study and recommendation for water reservoir nitrification prevention and control. 6. Consider Item 10 of the Minutes of the regular meeting held March 28, 2002. (Continued from the Board meeting held April 11, 2002.) President Korn asked if the Board concurred that this item could be moved to the end of the Agenda. The Board members concurred. 7. Consider participating in a Community Facilities District with the Placentia-Yorba Linda Unified School District. William J. Robertson, General Manager, presented the report. Questions were asked and comments were made regarding issuance of bonds by the school district, concerns about Mello Roos, the interests of the District and the impact on the District, the fees being charged by the District, the manner in which these fees are to be charged, and concern for the District's customers. Scott Wright of Pulte Homes commented. On a motion by Director Abramowitz, seconded by Director Beverage, the Board of Directors voted 5-0 to deny authorizing staff to pursue a Joint Financing Agreement with the Placentia-Yorba Linda Unified School District. Scott Wright and Carl Kymla left the meeting at 9:20 a.m. 8. Consider Richfield Plant On-Site Sodium Hypochlorite Generation and Disinfection System Project and Well #18 Pumping Facilities Project. Kenneth Vecchiarelli, Engineering Manager, reported. Questions were asked, and a discussion was held regarding the question of bringing the two projects together, negative declarations, and CEQA concerns. General Counsel Kidman commented on the CEQA concerns. On a motion by Director Abramowitz, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve a Consultant Agreement with Tetra Tech, Incorporated for engineering design, construction management, and inspection services for the construction of the following projects: 1) Richfield Plant On-Site Sodium Hypochlorite Generation (OSHG) and Disinfection System, Job No. 200207 2) Well No. 18 Pumping Facilities and Appurtenances, Job No. 200104. -2- 2002-49 GENERAL MANAGER'S REPORT 9. General Manager's oral report and comments. a) General Counsel Kidman presented a copy of the publication prepared by McCormick, Kidman and Behrens, and published by ACWA, which gives guidance on what SB 221 and SB 610 mean for Water Districts. He gave an outline of the information contained in the publication and stated additional copies would have to be purchased from ACWA. A recess was declared at 9:35 a.m. Michelle O'Brien and Beverly Meza left the meeting. The meeting reconvened at 9:45 a.m. with all Directors present. Also present were William Robertson, Arthur Kidman, Michael Payne, Michael Robinson, Gloria Lujan and Amelia Cloonan. b) William I Robertson, General Manager, reported the Employee Association has hired CEA (City Employees Association) to help with their representation. c) District activities. Michael Robinson, Assistant Administrator, distributed information regarding a rebate program for front loading clothes washers. These are water and energy efficient. He also reported on a call from the City of Placentia. On Tuesday, May 7 at 7:00 p.m., they will present a proclamation to the District. Vice President Summerfield will plan to attend. COMMITTEE REPORTS 10. Executive-Administration Committee (Korn/Summerfield) Report of meeting held April 18, 4:00 p.m. President Korn reported there was a question about why the District video had not been shown on TV. The question was referred to the General Manager. The request from Pulte (Agenda Item 7) was discussed. A meeting is scheduled for Thursday, May 2 at 4:00 p.m. General Manager's contract. 11. Finance-Accounting Committee (Beverage/Kom) 12. Personnel-Risk Management Committee (Abramowitz/Armstrong) The minutes of the meeting held April 10 jointly with the Public Information Committee were included in the Agenda. A meeting is scheduled for Thursday May 2, 9:00 a.m. Employee survey, health insurance, property insurance deductibles, risk management update, OCWA salary survey, liability claims. Director Abramowitz reported he was able to access the website with all his browsers after Art Vega made a change. -3- 2002-50 13. Planning-Engineering-Operations Committee (Summerfield/Beverage) Report of meeting held April 17, 4:00 p.m. is included in the Agenda. Richfield Plant renovation update. Vista del Verde development: proposed phasing agreement amendments, Bastanchury sewer FFDCA, Well No. 18 construction update. District project update: proposals for reservoir nitrification prevention and control study, sodium hypochlorate generator, Well No. 18 equipment. Director Armstrong asked about the possibility of the Directors going up to the Bastanchury extension now it is paved. Kenneth Vecchiarelli, Engineering Manager, stated this is still a construction site. He will try to set up a tour for the members of the Board. This item will be put on the next Agenda for scheduling. 14. Public Information Committee (Armstrong/Abramowitz) The minutes of the meeting held April 10 jointly with the Personnel-Risk Management Committee were included in the Agenda. 15. Orange County Water District Ad Hoc Committee (Beverage/Kom) Meeting scheduled for Monday, May 6, 4:00 p.m. Introductions, Huntington Beach litigation, adaptive management plan. 16. MWDOC Ad Hoc Committee (Kom/Abramowitz) INTERGOVERNMENTAL MEETINGS 17. Yorba Linda City Council, Tuesday, April 16, 6:30 p.m. (Korn) President Korn attended. Orange County Sanitation District (OCSD) notices about increased rates were in the agency report. President Korn had a call from a constituent whose home is on a septic tank but who nevertheless received the notice. Jim Winder expressed an interest in attending Board meetings, perhaps once a quarter. 18. Yorba Linda Planning Commission, Wednesday, April 24, 7:30 p.m. (Armstrong) Director Armstrong did not attend as there was nothing of significance to the District on the agenda. He wanted to bring to the attention of the other Directors the fact that in the Planning Commission agenda there is an interesting summary of various types of actions in which the Planning Commission has been involved. BOARD OF DIRECTORS ACTIVITY CALENDAR OCWD, Wednesday, May 1, 6:00 p.m. WACO, May 3, 7:30 a.m. ISDOC Board, May 7, 7:30 a.m. Yorba Linda City Council, Tuesday, May 7, 6:30 p.m. MWDOC/Met A Workshop, Wednesday, May 8, 9:00 a.m. Yorba Linda Planning Commission, Wed., May 8, 7:30 p.m. No No No Korn No Beverage -4- 2002-51 BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Vice President Summerfield reported on a GIS meeting he had with Ken Vecchiarelli and Nem Ochoa, Engineering Department. He gave them his concerns. They are in the process of preparing a report, which will go to the PEO Committee and then to the Board. Director Abramowitz stated that at the request of another Board member, the staff was asked to look at the parking situation. In the agenda packets, there was an agenda report that did not make it on the Agenda. He would like this to actually appear in an agenda. The Board should have the opportunity to direct action if it wishes to or get some more in depth information. There was no form for discussion. There was a lengthy discussion about putting this item on a Board agenda. General Counsel Kidman stated it would not be a violation of the Brown Act to have a motion to put the item on a future agenda. Director Armstrong moved to put the parking issue on a future agenda. Director Abramowitz seconded. The Board did not vote on this issue. President Korn asked the Personnel-Risk Management Committee to oversee this item. Vice President Summerfield suggested looking at the possibility the Plumosa Drive property could be sold to the city. Director Abramowitz said the District has right of refusal for the community college property on Fairmont. The city is looking at selling a portion of the land it is getting from Shell. The District may want to put its name on the right of refusal list for this property also. 6. Consider Item 10 of the Minutes of the regular meeting held March 28, 2002. (Continued from the Board meeting held April 11, 2002.) Director Abramowitz suggested a change in the language of this item. Discussion. Director Abramowitz moved to add additional words to Item 10 of the Minutes of the regular meeting held March 28, 2002. Director Armstrong seconded. The Board of Directors voted 2-3, with Directors Summerfield, Beverage and Korn voting No. The motion failed. On a motion by Director Beverage, seconded by Vice President Summerfield, the Board of Directors voted 4-1, with Director Abramowitz voting No, to approve the Minutes of the regular meeting held March 28, 2002 as written. A recess was declared at 10:36 a.m. Ken Vecchiarelli, Gloria Lujan, Mike Robinson and Amelia Cloonan left the meeting. The meeting reconvened in Closed Session at 10:45 a.m. with all Directors present. Also present were William Robertson, General Manager, Arthur Kidman, General Counsel, and Michael Payne, Assistant General Manager. CLOSED SESSION 19. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. OOCC 14623, Keith Ranby Saul v. Yorba Linda Water District, et al. -5- 2002-52 Michael Payne departed after discussion of this item. 20. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD. 21. Performance Evaluation of General Manager (Pursuant to Government Code Section 54957). President Korn excused William Robertson and Arthur Kidman. The Board of Directors came out of Closed Session at 11:55 a.m. No action was taken by the Board in Closed Session. Agenda Item 21 was continued to the next Board meeting. ADJOURNMENT On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to adjourn at 11:55 a.m. The next regular meeting of the Board is scheduled for Thursday, May 9, 2002 at 8:30 a.m., at the District Headauarters. Secretary/General Manager -6-