HomeMy WebLinkAbout2009-01-22 - Board of Directors Meeting Agenda PacketAgenda Packet
Regular Meeting of the
Board of Directors
January 22, 2009
8:30 a. m.
1717 E. Miraloma Avenue, Placentia, CA 92870
Yorba Linda
Water District
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, January 22, 2008, 8:30 A.M.
1717 E. Miraloma Avenue, Placentia, CA 92870 (714) 701- 3020
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
John W. Summerfield, President
William R. Mills, Vice President
Paul R. Armstrong
Michael J. Beverage
Ric Collett
ADDITIONS/DELETIONS TO THE AGENDA
PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which they
wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the
item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of
public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes.
SPECIAL RECOGNITION
Introduce Steve Conklin, newly hired Engineering Manager.
PRESENTATIONS
Fullerton Arboretum - Water Conservation Partnership Opportunities
2. Orange County Local Agency Formation Commission - Mission and Services
CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering
previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be
no discussion on the items unless a member of the Board, staff, or public requests further consideration.
3. Minutes of the Regular Board of Directors Meeting Held January 8, 2009
Recommendation: Approve the minutes as presented.
4. Payment of Bills, Refunds, and Wire Transfers
Recommendation: Ratify and authorize disbursements in the amount of
$1,303,514.97.
5. Progress Payment No. 20 for the Lakeview Reservoir Project
Recommendation: Approve Progress Payment No. 20 in the net amount
of $57,712.50 to SSC Construction, Inc. and 5% retention of $3,037.50
deposited to City National Bank escrow account, for construction of the
Lakeview Reservoir Project, Job No. 200704.
6. Reschedule Board Meetings in February and March
Recommendation: That the Board of Directors approve and authorize the
General Manager to schedule the Board meetings as follows:
1) Schedule the Board Meeting of Thursday, February 12 from 8:30
a. m. to 6:30 p.m.
2) Schedule the Board meeting of Thursday, March 12 from 8:30 a.m.
to 6:30 p.m.
ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal
Board action.
7. Update of District's Investment Policy
Recommendation: That the Board of Directors adopt Resolution 09-01
Setting Forth Public Funds Investment Policy and Rescind Resolution No.
05-11.
8. Approval of Salary Adjustments
Recommendation: That the Board of Directors adopt Resolution 09-02
Approving the Authorized Positions for Fiscal Years 2007-09 and Amend
Resolution No. 08-11.
9. Letter of Support for AB 28 Relaxing Restrictions on Natural-Gas-Powered Water
Pumps
Recommendation: That the Board of Directors authorize the Board
President to execute a letter addressed to Assembly Member Kevin
Jeffries in support for AB 28.
DISCUSSION ITEMS
10. Status of Hidden Hills Reservoir Project
Recommendation: This is for information only. No action is required.
11. Web Site Activity Update
Recommendation: This is for information only. No action is required.
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REPORTS. INFORMATION ITEMS AND COMMENTS
12. a. President's Report
b. Directors' Reports
C. General Manager's Report
COMMITTEE REPORTS
13. a. Executive-Administrative-Organizational Committee
(Summerfield/Mills) Alternate: Collett
1) Minutes of meeting held January 20, 8:00 a.m. (to be presented at
the meeting).
2) Meeting scheduled for February 17, 4:00 p.m.
b. Finance-Accounting Committee
(Beverage/Summerfield) Alternate: Mills
1) Minutes of meeting held January 13, 4:00 p.m.
2) Meeting scheduled for February 10, 4:00 p.m.
C. Personnel-Risk Management Committee
(Armstrong/Collett) Alternate: Summerfield
1) Meeting scheduled for February 9, 4:00 p.m.
d. Planning-Engineering-Operations Committee
(Mills/Armstrong) Alternate: Beverage
1) Meeting scheduled for February 5, 4:00 p.m.
e. Public Information-Technology Committee
(Collett/Beverage) Alternate: Armstrong
1) Meeting scheduled for February 3, 4:00 p.m.
f. MWDOC/OCWD Ad Hoc Committee
(Mills/Collett) Alternate: Summerfield
1) Meeting scheduled for January 27, 4:00 p.m,
g. City of Placentia Ad Hoc Committee
(BeverageNecchiarelli)
1) Meeting to be scheduled.
3
INTERGOVERNMENTAL MEETINGS
14. a. MW DOC Board, January 21 (Staff)
b. OCWD Board, January 21 (Staff)
C. Yorba Linda City Council, January 20 (Armstrong)
d. Yorba Linda Planning Commission, January 14 (Summerfield)
BOARD OF DIRECTORS ACTIVITY CALENDAR
Authorization to attend meetings scheduled after January 22, 2009. Agenda is available in the District office prior to
meeting.
Januarv 2009
MWDOC/OCWD Ad Hoc Committee Meeting, Jan 27,4:00 p.m
Yorba Linda Planninq Commission, Jan 28, 7:00 p.m.
Februarv
Public Information-Technology Committee, Feb 3, 4:00 p.m.
Yorba Linda City Council, Feb 3, 6:30 p.m.
MWDOC/MWD Workshop, Feb 4, 7:30 a.m.
OCWD Board, Feb 4, 5:00 p.m.
Planninq-Enqineerinq-Operations Committee, Feb 5, 4:00 p.m.
Personnel-Risk Manaqement Committee, Feb 9, 4:00 p.m.
Finance-Accounting Committee, Feb 10, 4:00 p.m.
Yorba Linda Planning Commission, Feb 11, 7:00 p.m.
District Board Meeting, Feb 12, 6:30 p.m.
Holiday, Feb 16
Executive-Admin-Organizational Committee, Feb 17, 4:00 p.m.
Yorba Linda City Council, Feb 17, 6:30 p.m.
MWDOC Board, Feb 18, 8:30 a.m.
OCWD Board, Feb 18, 5:00 p.m.
Yorba Linda Planning Commission, Feb 25, 7:00 p.m.
District Board Meeting, Feb 26, 8:30 a.m.
Mills/Collett
Collett
I Collett/Beverage
Mills
Staff
Staff
Mills/Armstrong
Armstrong/Collett
Beveraqe/Summerfield
Collett
District Offices Closed
Summerfield/Mills
Armstronq
Staff
Staff
I Summerfield
CONFERENCES AND SEMINARS
Authorize attendance of Directors and such staff members of the District as approved by the General Manager to
attend the following conferences and seminars.
15. State of the Santa Ana River Watershed - January 29, 2009
ADJOURN TO CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
16. Conference with Legal Counsel - Liability Claims
Pursuant to Section 54956.95 of the California Government Code
a. Claimants: Mohamad and Fatima Itani
Shannon Lew
Agency Claimed Against: Yorba Linda Water District
4
ADJOURNMENT
A regular meeting of the Board of Directors is scheduled for February 12, 2009, at 6:30
p.m., at 1717 E. Miraloma Avenue, Placentia 92870.
Items Distributed to the Board Less Than 72 Hours Prior to the Meetinq
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the
District's internet website accessible at hftp://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability
and the type of accommodation requested. A telephone number or other contact information should be included so
the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation
should make the request with adequate time before the meeting for the District to provide the requested
accommodation.
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2009 BOARD OF DIRECTORS CALENDAR
JAN
S M T W T F S
1
4 5 6 70
11 12 13 14 15
18 19 20 21 -
25 26 27 28 29
S M
5 6
12 13
19 20
26 27
APR
T W T
1 2
7 8-
14 15 16
21 22M
28 29 30
2 3
9 10
16 17
23 24
30 31
F S
3 4
10 11
17 18
24 25
JUL
S M T W T F S
1 2~ 3
5 6 7 80i 10 11
12 13 14 15 16 17 18
19 20 21 22M 24 25
26 27 28 29 30 31
S M
4 5
11 12
18 19
25 26
T
6
13
20
27
OCT
W T
1
7
14 15
21 -
28 29
F S
2 3
9 10
16 17
23 24
30 31
. Board Meeting
Activities
Holiday
S M
1 2
8 9
15 16
22 23
FEB
T W T F S
3 4 ri 6 7
10 11 12 13 14
17 18 l~) 20 21
24 25 a 27 28
MAY
S
M
T
W T
F
S
1
2
3
10
4
11
5
12
6 7
13M
8
15
9
16
17
24
18
25
19
26
20 21
27M
22
29
23
30
31
AUG
S
M
T
W T
F
S
1
2
10
3
11
4
12
5 6
13M
7
15
8
15
16
23
17
24
18
25
19 20
26M
21
28
22
29,
30
311
NOV
S
M
T
W T
F
S
1
8
2
9
3
10
4 5
110
6
13
7
14
15
22
16
23
17
24
18 19
25
20
27j
21
28
29
30
JUN
S M T W T F S
1 2 3 4 5 6 7
8 9 10 11M 13 14
15 16 17 18 19 20 21
22 23 24 25M 27 28
29 30 31
S M
1
7 8
14 15
21 22
28 29
T
2
9
16
23
301
MAR
W T
3 4
10M
17 18
24M
SEP
F
5 6
12 13
19 20
26 27
S M T W T F S
1 2 3 4 5
6 7 8 9- 11 12
13 14 15 16 17 18 19
20 21 22 23M 25 26
27 28 29 30
DEC
S M -T W T F
1 2 3 4 5
6 7 8 9 a 11 12
13 14 15 16 17 18 19
20 21 22 23M 25y 26
27 28 29 30
Feb 24-26, 2009 - ACWA 2009 Washington, D.C. Conference
May 19-22, 2009 - ACWA Spring Conference, Sacramento
Dec 1-4, 2009 - ACWA Fall Conference, San Diego
Dec 9-11, 2009 - CRWUA 2008 Annual Conference, Las Vegas
Rev. 12/30/08
ITEM NO.
Water Conservation Partnership Opportunities
Between the Yorba Linda Water District and the Fullerton Arboretum
Revised 1-13-09
L Named Garden - California Native Wildflower Garden
Financial support of this annual garden will provide for expansion, addition of
topographic features, outreach and educational opportunities. In addition to
including native wildflowers from the Southern California region, native
species from the Central Valley will be added to the garden.
Education Opportunities:
• Demonstration of weed abatement by alternative methods to eliminate
herbicide use (reduces chance for contaminating water runoff).
The California Wildflower display at the Arboretum has been featured in many
local media outlets, including the Orange County Register.
Support Amount: $10,000 per year (payable each December) with a 5-year
commitment
11. Partner Sponsor for Water Conservation Education Program
Through our Education Department we will create an education program for
the community to learn about the many gardening styles, plants, and
locations to promote water conservation. This program will cover a three-year
period and will feature expert instructors from around Southern California.
Examples of Types of Classes:
• Design a beautiful garden with no supplemental water.
• Selection and care of Native Plants for residential use.
• Container or small space gardening with low water requirements.
• Low Water Victorian Garden design at the Heritage House.
• "A Water Wise Garden Kit To Go" - instruction and selection of plants
arranged in a kit, ready to take home and plant.
• Catching the Rain. Creative and attractive ways to divert storm gutters
into rain barrels, collecting water to later use on plants and vegetables.
• Irrigation Design - get water where it is needed most in the garden.
Sponsorship name will be included on all media pieces including education
brochures, website and advertisements. As an education partner, the
Fullerton Arboretum will contribute editorial material for the YLWD "Water
Lines" newsletter.
Support Amount: $10,000 per year (payable each December) with a 3-year
commitment
III. Named Garden - Mojave Garden Water Conservation Garden
Financial Support of this garden will provide for the grading, boulder
acquisition and installation of plants native to the California Mojave Desert.
This garden will reflect different characters of the Mojave Desert bioregion
from plants that inhabit different communities to designing a landscape that
reflects the geology of the region.
Educational Opportunities:
• Understanding the greater desert region of Southern California and how
plants grow with water supplied only by nature.
• How rocks and streambeds provide for plant development and growth.
• Plant identification for Mojave Desert plants that can thrive in local
gardens.
Support Amount: $50,000 one-time donation
APPROVED BY THE BOARD OF 01RECTORh
OF THE YORBA LINDA WATER DISTRICT
ITEM NO. 3
JAN 2 2 2009
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BY BOARD OF DIRECTORS REGULAR MEETING
lJ~~,~q January 8, 2008
The January 8, 2009 regular meeting of the Yorba Linda Water District Board of
Directors was called to order by President Summerfield at 6:30 p.m. The meeting was
held at the District's office at 1717 E. Miraloma Ave, Placentia, California.
DIRECTORS PRESENT STAFF PRESENT
John W. Summerfield, President Ken Vecchiarelli, General Manager
William R. Mills, Vice President Arthur G. Kidman, General Counsel
Paul R. Armstrong Lee Cory, Operations Manager
Michael J. Beverage Diane Cyganik, Finance Director
Ric Collett Pat Grady, IT Director
Gina Knight, HR Manager
Steve Conklin, Consulting Engineer
Art Vega, IT Administrator
Cindy Mejia, Management Analyst
Annie Alexander, Executive Secretary
ADDITIONS/DELETIONS TO THE AGENDA
Mr. Vecchiarelli requested to remove Item No. 10 from the agenda. This item was
removed. Mr. Vecchiarelli requested to add an item to the agenda as there was a need
to take immediate action and the item did not come to the attention of staff until after the
agenda was posted. The item is a request to authorize the attendance of Directors and
staff to attend a State Legislative Welcome Reception on January 15, 2009. On a
motion by Director Mills, seconded by Director Collett, the request was added to the
agenda as Item No. 14a.
SPECIAL RECOGNITION
President Summerfield presented proclamations to the following for their assistance
provided during the Freeway Complex Fire on November 15, 2008:
Water Emergency Response Organization of Orange County
Santa Margarita Water District
City of Garden Grove Fire Department
Arrowhead Water
Laguna Beach County Water District was also recognized but was not in
attendance at the meeting.
President Summerfield presented a proclamation to Michael A. Payne for 35 years of
services to the District.
PUBLIC COMMENTS
President Summerfield announced that the meeting would be open to public comments
regarding the Freeway Complex Fire Report immediately following the presentation
(Item No. 8) and any other public comments could be made at this time. There were no
other public comments.
CONSENT CALENDAR
On a motion by Director Mills, seconded by Director Beverage, the Board voted 5-0 to
approve the Consent Calendar.
Minutes of the Regular Board of Directors Meeting Held December 23, 2008
2. Payment of Bills, Refunds, and Wire Transfers
3. Progress Payment No. 8 for the Highland Reservoir Replacement Project
4. Amendment No. 2 to Consultants Agreement with Psomas for Zone 4C
Reconfiguration Project and San Antonio Pressure Reducing Station Project
5. Highland Booster Station Gas Engine Replacement
6. Damage Claim filed by Hong Nguy, 19781 Verona Lane, Yorba Linda
ACTION CALENDAR
7. None.
DISCUSSION ITEMS
8. Freeway Complex Fire After Action Report
Mr. Vecchiarelli explained that the report had not been released until the day of
the meeting and that the District would welcome questions from the public
regarding the report. The report has been placed on the District's website for the
public's convenience. Mr. Vecchiarelli recommended that specific questions be
submitted to staff in writing by January 30, 2009. Staff will respond to each
question in writing with further discussion of the report and related questions to
be held at the Board meeting on February 12, 2009. All questions and
responses will be posted on the District's website and will become a part of the
final report.
Mr. Vecchiarelli then provided a detailed PowerPoint presentation summarizing
the results of the report and responded to questions from the Board.
President Summerfield opened the meeting to public comments.
Greg Schultz spoke regarding hydrant pressure/flow rates and related testing
requirements.
2
Cheryl Sanders spoke regarding the times staff were dispatched to the Santiago
Booster Pump Station during the firestorm.
Tom Loose spoke regarding the lack of water pressure in the Hidden Hills area
during the firestorm.
Mark Schock spoke regarding AWWA's design and construction standards and
the District's distribution system. Mr. Schock also addressed the Board
regarding the proposed size of the Hidden Hills Reservoir.
Nicole Hymrol spoke regarding the proposed size of the Hidden Hills Reservoir
and hydrant pressure and flow rate requirements.
Julia Schultz spoke regarding hydrant pressure/flow rates and related testing
requirements.
Larry Goodnough spoke regarding an independent investigation being conducted
and the results being made available to the public. Mr. Goodnough also spoke
regarding the proposed size of the Hidden Hills Reservoir and related pipleline.
Mr. Kidman noted that the ii
District's insurance carrier i
results of the investigation h
Greg Gillaspy spoke rega
pumps.
Terry Kilker spoke abo
the firestorm and the pr
vestigation was being conducted by the
for potential litigation. At this time, the
made public or provided to the District.
hour meters for booster
amount of water in the Santiago Reservoir during
I size of the Hidden Hills Reservoir.
spoke about histo
events and the need to improve the
-aistnoution system.
27
Terry Kilker spoke regarding pattern of the firestorm and the need to address the
most exposed areas.
Jan Horton, Yorba Linda City Councilmember, spoke regarding the questions she
previously submitted regarding the firestorm and suggested that the District and
City Council conduct an interagency meeting to examine all related reports. Ms.
Horton also spoke regarding taping the District meetings.
9. Status of Hidden Hills Reservoir Project
Mr. Vecchiarelli reported that staff planned to put the project out to bid within the
next two weeks. If anything should go awry with the permitting process, the
project may need to be rebid. Staff expects to being construction in April or May
with the project being completed at the end of 2010.
10. Status of Capital Improvement Projects
This item was removed from the agenda. A presentation regarding this item will
be given at a future meeting.
3
A recess was declared at 9:20 p.m. The Board reconvened at 9:36 p.m.
INFORMATION ITEMS AND COMMENTS
11. a. President's Report
No report was given.
b. Directors' Reports
Director Collett requested staff to provide copies of the after action report
to the public at no cost. Following discussion, this matter was referred to
the Public Information-Technology Committee.
C. General Manager's Report
No report was given.
d. General Counsel's Report
No report was given.
COMMITTEE REPORTS
12. a. Executive-Administrative-Organizational Committee
(Summerf ield/Mills) Alternate: Collett
1) Meeting scheduled for January 20, 4:00 p.m.
b. Finance-Accounting Committee
(Beverage/Summerfield) Alternate: Mills
1) Meeting scheduled for January 13, 4:00 p.m.
C. Personnel-Risk Management Committee
(Armstrong/Collett) Alternate: Summerfield
1) Minutes of the meeting held January 5, 2009 were presented at the
meeting. Directors Armstrong and Collett attended. Items
discussed during the meeting were as follows: approval of salary
adjustments; damage claim; status of recruitments and liability
claims.
2) Meeting scheduled for February 9, 4:00 p.m.
d. Planning-Engineering-Operations Committee
(Mills/Armstrong) Alternate: Beverage
1) Minutes of the meeting held January 7, 2009 were presented at the
meeting. Directors Mills and Armstrong attended. Items discussed
during the meeting were as follows: Amendment No. 2 to
Consultants Agreement with Psomas for Zone 4C Reconfiguration
Project and San Antonio Pressure Reducing Station Project;
Highland Booster Station Gas Engine Replacement; sewer
4
connection requirement for Mr. John Breedon; monthly
groundwater production, purchased water, preventative
maintenance reports; monthly MWDOC Managers and OC
Groundwater Producers meeting summary reports; and status of
capital projects in progress.
2) Meeting scheduled for February 5, 4:00 p.m.
e. Public Information-Technology Committee
(Collett/Beverage) Alternate: Armstrong
1) Minutes of the meeting held January 6, 2009 were presented at the
meeting. Directors Collett and Beverage attended. Items
discussed during the meeting were as follows: new GM press
release; Triangle Complex Firestorm video; and customer letter
regarding Triangle Complex Fire After Action Report.
2) Meeting scheduled for February 3, 4:00 p.m.
f. MWDOC/OCWD Ad Hoc Committee
(Mills/Collett) Alternate: Summerfield
1) Meeting scheduled for January 27, 4:00 p.m.
g. City of Placentia Ad Hoc Committee
/D--r.,.,AA /ten +4inr~lI;N
1) Meeting to be scheduled next month.
INTERGOVERNMENTAL MEETINGS
13. a. MWDOC/MWD Workshop, January 7 (Staff)
Staff did not attend.
b. OCWD Board, January 7 (Staff)
Staff did not attend.
C. Yorba Linda City Council, January 6 (Mills)
Director Mills did not attend.
5
BOARD OF DIRECTORS ACTIVITY CALENDAR
Authorization to attend meetings scheduled after January 8, 2009. Agenda is available in the District office prior to
meeting.
Januarv 2009
Holiday, Jan 1
District Offices Closed
Personnel-Risk Management Committee, Jan 5, 4:00 p.m.
Armstronq/Collett
Public Information-Technology Committee, Jan 6, 4:00 p.m.
Collett/Beverage
Yorba Linda City Council, Jan 6, 6:30 p.m.
Mills
MWDOC/MWD Workshop, Jan 7, 7:30 a.m.
Staff
Planning-Engineering-Operations Committee, Jan 7, 4:00 p.m.
► Mills/Armstronq
OCWD Board, Jan 7, 5:00 p.m.
Staff
District Board Meeting, Jan 8, 6:30 p.m.
Finance-Accounting Committee, Jan 13, 4:00 p.m.
Beverage/Summerfield
Yorba Linda Planning Commission, Jan 14, 7:00 p.m.
Summerfield
Executive-Admin-Organizational Committee, Jan 20, 4:00 p.m.
Summerfield/Mills
Yorba Linda City Council, Jan 20, 6:30 p.m.
Armstrong
MWDOC Board, Jan 21, 8:30 a.m.
Staff
OCWD Board, Jan 21, 5:00 p.m.
Staff
District Board Meeting, Jan 22, 8:30 a.m.
MWDOC/OCWD Ad Hoc Committee Meeting, Jan 27, 4:00 p.m. Mills/Collett
Yorba Linda Planning Commission, Jan 28, 7:00 p.m. Collett
The Board reviewed the activity calendar and discussed holding the first Board meeting
of each month in the evening. Following discussion, staff was instructed to include a
discussion of the Board meeting schedule on the next agenda.
CONFERENCES AND SEMI
On a motion by
authorize attend
the General Mal
14. ACWA
14a. State Legislative
ADJOURN TO CLOSED
the
Director Mills, the Board voted 5-0 to
embers of the District as approved by
May 19-22, 2009
e Reception - January 15, 2009
The following item was removed from the agenda and will be discussed in Closed
Session at a future meeting.
15. Conference with Legal Counsel - Liability Claims
Pursuant to Section 54956.95 of the California Government Code
a. Claimants: Mohamad and Fatima Itani
Shannon Lew
Agency Claimed Against: Yorba Linda Water District
6
ADJOURNMENT
On a motion by Director Mills, seconded by Director Beverage, the meeting was
adjourned at 9:50 p.m.
Ken Vecchiarelli, Secretary
Yorba Linda Water District
7
ITEM NO.
AGENDA REPORT
APPROVED BY THE BOARD OF DIRECTORS
OFTHE YORBA LINDA WATER DISTRICT
Board Meeting Date: January 22, 2009
To: Board of Directors
From: Kenneth R. Vecchiarelli, General Manager
Staff Contact: Diane Cyganik, Finance Director
JAN22209
BY
PM/ 00~v 6/-0
111,0 # r9SI-n . C-8
Gtf~ e~t3
Reviewed by General Counsel: N/A Budgeted: Yes Total Budget: N/A
Funding Source: All Funds
CEQA Account No: N/A Job No: N/A
Compliance: N/A Estimated Costs: $1,303,514.97 Dept: Bus
Subject: Payments of Bills, Refunds, and Wire transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors' approval.
DISCUSSION:
The major items and wire transfers on this disbursement list are as follows: A wire of $276.23 to
Bank of America for December 2008 visa payment; a wire of $603,156.19 to MWDOC for
November 2008 water purchase; a wire of $3,017.50 to City National Bank for Job 200704
retention payment; a wire of $4,392.24 to Parsons for Job 200704 December 2008 services
rendered; a check of $106,732.62 to Shapell Industries for Job 200421 cost reimbursement;
and, a check of $57,712.50 to SSC Construction for Job 200704 progress payment. The
balance of $250,239.70 is routine invoices.
ADP is now issuing our payroll checks, with the exception of the third party checks, listed below.
In summary, the check register total is $1,025,526.98; payroll No. 1 total is $277,987.99; and,
the disbursements of this agenda report are $1,303,514.97. A summary of the checks is as
follows:
Pavables:
Manual Check Check No. 50745
Computer Checks Check Nos. 50746 - 50840
Pavroll #1:
Manual Checks Check Nos. 4235 - 4240
The disbursement total for the current period is $1,303,514.97, distributed as follows:
Water $1,267,708.68
Sewer $ 4,220.45
ID #1 $ 0.00
ID #2 $ 31.585.84
TOTAL $1,303,514.97
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1,303,514.97.
January 22, 2009
CHECK NUMBERS
50745 TO 50840
WIRES:
W-11209 Bank of America
W-11409 MWDOC
W-12209 City National Bank
W-12209A Parsons
TOTAL OF CHECKS AND WIRES:
PAYROLL NO. 1:
CHECK NUMBERS:
$ 1,025,526.98
4235 TO 4240 $ 277,987.99
TOTAL: $ 1,303,514.97
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF JANUARY 22, 2009
TOTAL DISBURSEMENTS ARE DISTRIBUTED TO THE FUND ACCOUNTS
AS FOLLOWS:
WATER $1,267,708.68 SEWER $ 4,220.45
ID # 1 $ 0.00 ID # 2 $ 31,585.84
$ 414,684.82
$
276.23
$
603,156.19
$
3,017.50
$
4.392.24
$
610,842.16
TOTAL: $1,303,514.97
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 01-09-09 THRU 01-22-09
Check.
Check...
Posting.
Vendor Name
Check.....
No
Date
Date
Amount
50746
01-22-09
01-22-09
ABIGAIL ABBOTT STAFFING SVC
3,405.15
50747
01-22-09
01-22-09
ALJON GRAPHICS, INC
566.67
50748
01-22-09
01-22-09
ALTERNATIVE HOSE INC.
48.13
50749
01-22-09
01-22-09
ANSWER ONE COMMUNICATIONS
559.66
50750
01-22-09
01-22-09
AQUA-METRIC SALES CO.
15,955.62
50751
01-22-09
01-22-09
ARROW HARDWARE
284.92
50752
01-22-09
01-22-09
ARROWHEAD
13.21
50753
01-22-09
01-22-09
ASSOCIATED LABORATORIES
2,648.10
50754
01-22-09
01-22-09
AT & T MOBILITY
73.31
50755
01-22-09
01-22-09
AT&T
33.65
50756
01-22-09
01-22-09
AUTOMATION DIRECT
8.00
50757
01-22-09
01-22-09
AWWA - DUES
198.00
50758
01-22-09
01-22-09
AWWA - CA-NV SECTION
430.00
50759
01-22-09
01-22-09
B & M LAWN & GARDEN
67.52
W11209
01-12-09
01-12-09
BANK OF AMERICA
276.23
50760
01-22-09
01-22-09
BAY AIR SYSTEMS
504.38
50761
01-22-09
01-22-09
BELL PIPE & SUPPLY
79.99
50762
01-22-09
01-22-09
BIOVIR LABORATORIES INC.
875.40
50763
01-22-09
01-22-09
C & L REFRIGERATION CORP.
257.63
50764
01-22-09
01-22-09
CADET UNIFORM SERVICE
972.89
50765
01-22-09
01-22-09
CALIFORNIA CHAMBER OF COMMERCE
91.52
50766
01-22-09
01-22-09
CALPERS
400.00
50767
01-22-09
01-22-09
CAROLLO ENGINEERS
3,227.69
50768
01-22-09
01-22-09
CDW-G GOVERNMENT, INC
25.59
50769
01-22-09
01-22-09
CERIDIAN BENEFITS SERVICES
100.00
50770
01-22-09
01-22-09
CHAMBERS GROUP INC.
10,052.75
W12209
01-22-09
01-22-09
CITY NATIONAL BANK
3,017.50
50771
01-22-09
01-22-09
CITY OF ANAHEIM
7,081.95
50772
01-22-09
01-22-09
CITY OF PLACENTIA
2,984.27
50836
01-22-09
01-22-09
COALESCENT DESGN & DEVEL GRP
920.68
50773
01-22-09
01-22-09
COGSDALE SERVICES CORPORATION
6,225.00
50774
01-22-09
01-22-09
CONSOLIDATED REPROGRAPHICS
2,656.85
50775
01-22-09
01-22-09
CYNTHIA MEJIA
146.25
50776
01-22-09
01-22-09
D. R. CRISKE TRUCKING
1,984.99
50777
01-22-09
01-22-09
E. G. BRENNAN & CO.. INC
350.19
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 01-09-09 THRU 01-22-09
Check. Check... Posting. Vendor Name Check.....
No Date Date Amount
50778
01-22-09
01-22-09
FEDERAL EXPRESS
158.43
50779
01-22-09
01-22-09
FRANKLIN COVEY
274.23
50780
01-22-09
01-22-09
FULLERTON PAINT & FLOORING
366.35
50781
01-22-09
01-22-09
GARDEN GATE FLOWER SHOP
147.60
50782
01-22-09
01-22-09
GLASBY MAINTENANCE SUPPLY CO
483.80
50783
01-22-09
01-22-09
GRAINGER
286.32
50784
01-22-09
01-22-09
GRAYBAR ELECTRIC CO
1,533.48
50785
01-22-09
01-22-09
HAAKER EQUIPMENT CO.
221.63
50786
01-22-09
01-22-09
HD SUPPLY PLUMBING/HVAC LTD
500.26
50787
01-22-09
01-22-09
HEAT TECHNOLOGY PRODUCTS
1,146.24
50788
01-22-09
01-22-09
HOME DEPOT CREDIT SERVICES
63.17
50789
01-22-09
01-22-09
HOTSY OF SO CALIFORNIA
232.31
50837
01-22-09
01-22-09
HYDROSPROUT INC
122.28
50790
01-22-09
01-22-09
INFOSEND
6,661.38
50791
01-22-09
01-22-09
INTERIORS BY JANI-TRESS
457.94
50838
01-22-09
01-22-09
KIMBERLY VOLKMANN
29.83
50792
01-22-09
01-22-09
LIEBERT CASSIDY WHITMORE
556.00
50793
01-22-09
01-22-09
LIGHT BULBS ETC
322.60
50794
01-22-09
01-22-09
LINCOLN NATIONAL LIFE
1,893.48
50795
01-22-09
01-22-09
MC FADDEN-DALE HARDWARE
1,230.77
50796
01-22-09
01-22-09
McCORMICK,KIDMAN & BEHRENS LLP
36,148.56
50797
01-22-09
01-22-09
MESA CONSOLIDATED
885.00
50798
01-22-09
01-22-09
MICHAEL J. BEVERAGE
719.86
50799
01-22-09
01-22-09
MSO TECHNOLOGIES
8,365.00
W11409
01-14-09
01-14-09
MUNICIPAL WATER DISTRICT
603,156.19
50800
01-22-09
01-22-09
NEXTEL OF CALIFORNIA
1,878.50
50801
01-22-09
01-22-09
NICK ISBELL
107.46
50802
01-22-09
01-22-09
NICKEY PETROLEUM CO
2,430.63
50803
01-22-09
01-22-09
OFFICE SOLUTIONS
245.71
50804
01-22-09
01-22-09
ORANGE COUNTY REGISTER
1,108.18
50805
01-22-09
01-22-09
ORVAC ELECTRONICS
107.30
50806
01-22-09
01-22-09
PACIFIC COAST TOOL & SUPPLY
1,002.04
12209A
01-22-09
01-22-09
PARSONS ENGINEERING SCIENCE
4,392.24
50807
01-22-09
01-22-09
PC WORLD
19.97
50808
01-22-09
01-22-09
PEGGY McCLURE
157.50
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 01-09-09 THRU 01-22-09
Check. Check... Posting. Vendor Name Check.....
No Date Date Amount
50809
01-22-09
01-22-09
PLACENTIA DISPOSAL
499.36
50810
01-22-09
01-22-09
PROJECT PARTNERS, INC.
14,256.00
50811
01-22-09
01-22-09
R J SERVICES, INC
4,651.12
50812
01-22-09
01-22-09
RKI ENGINEERING, LLC
4,950.00
50813
01-22-09
01-22-09
SARBS-CWEA
230.00
50814
01-22-09
01-22-09
SCOTT W. MOULTON
7,437.50
50815
01-22-09
01-22-09
SELMAN CHEVROLET COMPANY
60.19
50816
01-22-09
01-22-09
SENSUS METERING SYSTEMS
1,371.15
50817
01-22-09
01-22-09
SERVPRO OF YORBA LINDA/BREA
2,785.50
50818
01-22-09
01-22-09
SHAPELL INDUSTRIES INC.
106,732.62
50745
01-14-09
01-14-09
SOUTHERN CALIF EDISON CO.
56,155.43
50819
01-22-09
01-22-09
SOUTHERN CALIF EDISON CO.
205.10
50820
01-22-09
01-22-09
SOUTHERN CALIF GAS CO.
13,297.63
50821
01-22-09
01-22-09
SSC CONSTRUCTION, INC
57,712.50
50822
01-22-09
01-22-09
ST.JOSEPH HERITAGE HEALTHCARE
60.00
50823
01-22-09
01-22-09
STACY BAVOL/PETTY CASH
104.72
50824
01-22-09
01-22-09
STATE CHEMICAL MANUFACTURING
112.13
50825
01-22-09
01-22-09
SUNRISE MEDICAL GROUP
65.00
50826
01-22-09
01-22-09
SYSTEMS SOURCE INC
698.71
50827
01-22-09
01-22-09
TOWNSEND PUBLIC AFFAIRS, INC.
5,240.00
50828
01-22-09
01-22-09
ULINE
166.95
50839
01-22-09
01-22-09
ULVEN ENTERPRISES INC
884.54
50829
01-22-09
01-22-09
UNDERGROUND SERVICE ALERT
117.00
50830
01-22-09
01-22-09
UNITED INDUSTRIES
750.53
50840
01-22-09
01-22-09
VICKY FOLKESTAD
105.01
50831
01-22-09
01-22-09
VILLAGE NURSERIES
70.36
50832
01-22-09
01-22-09
WELLS SUPPLY CO
1,372.23
50833
01-22-09
01-22-09
XEROX CORPORATION
1,172.19
50834
01-22-09
01-22-09
YELLOW PAGE DIRECTORY SERVICES
317.90
50835
01-22-09
01-22-09
YORBA LINDA AUTO PARTS
9.68
1,
025,526.98
ITEM NO.
AGENDA REPORT
Board Meeting Date: January 22, 2009
To: Board of Directors
•
From: Ken Vecchiarelli, General Manager
APPROVED BY THE BOARD OF DIRECTOR
OFTHE YORBA LINDA WATER DISTRICT
JAN 2 2 2009
BY
Staff Contact: Steve Conklin, Engineering Manager
Joe Polimino, Project Engineer
Reviewed by General Counsel: N/A Budgeted: Yes Total Budget: $ 11.5
Funding Source: District and Developer Funds
CEQA Account No: 101-2700 Job No: 200704
Compliance: Mitigated Neg. Dec. Estimated Costs: $ 11.5 M Dept: Eng
Subject: Progress Payment No. 20 for the Lakeview Reservoir Project
SUMMARY:
On January 25, 2007, the District Board of Directors authorized the execution of an agreement
with SSC Construction, Inc. (SSC) for construction of an 8-million gallon underground concrete
reservoir, piping and appurtenances. The project also includes demolition of the existing
Bastanchury Booster Pump Station and Reservoir (two steel storage tanks). The site is located
north of Bastanchury Road off the new Lakeview Avenue extension, north of the Hover
Development and south of Vista Del Verde's Village 4. When completed, the project will
increase operational, fire and emergency storage capacity, retain better water quality through
improved circulation and improve reliability of the water system.
DISCUSSION:
In accordance with the contract documents, SSC submitted a request for Progress Payment No.
20, in the amount of $60,750.00 for completed work through December 31, 2008. During this
period, installation continued with retaining wall footings and rebar, structure waterproofing,
various site drains, backfilling and cathodic protection installations.
The status of the construction contract with SSC Construction, Inc. is as follows:
• The current contract is $10,697,781.37 and 574 calendar days starting June 18, 2007.
• If approved, Progress Payment No. 20 is $60,750 (0.6% of the total contract amount),
less 5% retention of $3,037.50 for a net payment of $57,712.50.
• Total payments to date including retention are $10,095,333.97 (94.4% of the total
contract amount).
• As of December 31, 2008, 563 calendar days were used (98.1 % of the contract time).
0
Staff and Butier, the District's construction manager for the project, have reviewed the
contractor's progress payment and recommend approval. A copy of Progress Payment No. 20
is attached for your reference.
PRIOR RELEVANT BOARD ACTION(S):
On January 25, 2007, the District Board of Directors approved and awarded a construction
contract with SSC Construction, Inc. in the amount of $10,489,500 for construction of an 8
million gallon underground concrete reservoir, piping and appurtenances, and demolition of the
existing Bastanchury Booster Pump Station and Reservoir. On April 10, 2008, the District Board
of Directors approved Change Order No. 1 increasing the total contract amount to $10,639,500
and total contract calendar days to 547. On June 30, 2008, staff approved Change Order No. 2
in the net amount of $2,887.92 increasing the total contract to $10,642,387.92. On July 10,
2008, the Board of Directors approved Change Order No. 3 in the amount of $55,393.45 and an
additional 27 calendar days to be added to the contract. The Board has approved nineteen
progress payments to date for this project, the most recent of which was approved on December
11, 2008.
STAFF RECOMMENDATION:
Approve Progress Payment No. 20 in the net amount of $57,712.50 to SSC Construction, Inc.
and 5% retention of $3037.50 deposited to City National Bank escrow account, for construction
of the Lakeview Reservoir Project, Job No. 200704.
0
YORBA LINDA WATER DISTRICT
PROGRESS PAY REPORT
PROJECT Lakeview Reservoir Project PROGRESS PAY REQUEST NO. 20
LOCATION Yorba Linda, CA PROJECT NO. 200704 PAGE 1 OF 1 PAGES
CONTRACTOR SSC Construction, Inc. DATE 12131108
ORIGINAL CONTRACT AMOUNT
11
•
AUTHORIZED CHANGE ORDERS
REVISED CONTRACT AMOUNT:
PROGRESS PAY ESTIMATE FOR PERIOD
VALUE OF WORK COMPLETED
CHANGE ORDER WORK COMPLETED
TOTAL VALUE OF WORK COMPLETED
LESS RETENTION 51/o
LESS OTHER DEDUCTIONS
NET EARNED TO DATE
LESS AMOUNT PREVIOUSLY PAID
BALANCE DUE THIS ESTIMATE
NOTICE TO PROCEED
COMPLETION TIME
APPROVED TIME EXTENSIONS
TOTAL CONTRACT TIME
TIME EXPENDED TO DATE
TIME REMAINING
REQUESTED BY:
$ 10,489,500.00
208,281.37
10,697,781.37
December 1, 2008 TO
December 31, 2008
PREVIOUS THIS MONTH
TO DATE
$ 9.826,302.601$
I
60,750.00 1 $
9,887,052.60
I
$ 208,281.371 $
- 1$
208,281.37
$ 10,034,583.97 I $
60,750.00 I $
10,095,333.97
$
504,766.70
50% of Electronic Wire Fees
$
150.00
$
9,590,417.27
`
4
$
9,532,704.77
I
s
57,712.50
June 18, 2007
487 CALENDAR DAYS
87 CALENDAR DAYS
574 CALENDAR DAYS
663 CALENDAR DAYS
11 CALENDAR DAYS
Brent-growe~!Assf. Controller, SSC 0onstructlon Inc.
J
APPROVED )~-c..c.~.,~
BY: ''I
John hisenhunE, Cons c~ on Manager, Butler Engineering
APPROVED BY:
Vec'c larel i, General Manager, YLWD
DATE: J/ /
DATE: I ` Q -
DATE: 1- 12- -0
I
ITEM NO. _
AGENDA REPORT
Board Meeting Date: January 22, 2009
To: Board of Directors
From: Ken Vecchiarelli, General Manager
Staff Contact: Annie Alexander, Executive Secretary
Reviewed by General Counsel: N/A Budgeted:
Funding Source:
CEQA Account No:
Compliance: N/A Estimated Costs:
APPROVED BY THE BOARD OF DIRECTORS
OFTHEYORBA LINDA WATER DISTRICT
JAN 2 2 2009
BY
N/A Total Budget: N/A
N/A
N/A Job No: N/A
N/A Dept: N/A
Subject: Reschedule Board Meetings in February and March
SUMMARY:
The Board of Directors desires to hold one evening meeting each month for the first quarter of
the calendar year to encourage and accommodate public attendance.
DISCUSSION:
For the Board meeting of Thursday, February 12 at 8:30 a.m., staff recommends rescheduling to
6:30 p.m.
For the Board meeting of Thursday, March 12 at 8:30 a.m., staff recommends rescheduling to
6:30 p.m.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors has previously rescheduled Board meetings when conflicting with
holidays, conferences or other special events.
STAFF RECOMMENDATION:
That the Board of Directors approve and authorize the General Manager to schedule the Board
meetings as follows:
1) Schedule the Board Meeting of Thursday, February 12 from 8:30 a.m. to 6:30 p.m.
2) Schedule the Board meeting of Thursday, March 12 from 8:30 a.m. to 6:30 p.m.
COMMITTEE RECOMMENDATION:
The Executive-Administrative-Organizational Committee will discuss this item at its meeting
being held January 20th. Staff will report the Committee's recommendation at the Board
meeting.
ITEM NO.
AGENDA REPORT
Board Meeting Date: January 22, 2009
To: Board of Directors
From: Ken Vecchiarelli, General Manager
Staff Contact: Diane Cyganik, Finance Director
Reviewed by General Counsel: Yes Budgeted:
Funding Source:
CEQA Account No:
Compliance: N/A Estimated Costs:
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
JAN 2 2 2009
BY
1Wa/ss y-o
N/A Total Budget: N/A
N/A
Job No:
N/A Dept: Bus
Subject: Resolution No. 09-01 to Update the District's Investment Policy
SUMMARY:
The District's current Investment Policy needs to be updated for money market funds, as stated
in California Government Code Sections 53600 - 53609.
DISCUSSION:
The last resolution that set forth public funds investment policy was Resolution No. 05-11. The
District's Wells Capital Management portfolio includes money market funds that conform to
Government Code Section 53601 (1). During the June 2008 audit, it was recommended that the
District update its investment policy to specifically refer to money market funds. The attached
resolution has been modified to include money market funds as a category available for
investing. The resolution was reviewed by Diehl, Evans & Company, LLP, the District's auditors,
who approved the wording of the new section.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors last modified the District's Investment Policy when Resolution No. 05-11
was adopted on October 27, 2005.
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 09-01 Setting Forth Public Funds Investment
Policy and rescinding Resolution No. 05-11.
COMMITTEE RECOMMENDATION:
The Finance-Accounting Committee has reviewed and discussed Resolution No. 09-01 Setting
Forth Public Funds Investment Policy and rescinding Resolution No. 05-11, and supports staff's
recommendation.
RESOLUTION 09-01
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
SETTING FORTH PUBLIC FUNDS INVESTMENT POLICY
AND RESCINDING RESOLUTION 05-11
WHEREAS, California Government Code (CGC) Section 53600 sets forth
guidelines for the investment of public funds and
WHEREAS, the current District's Investment Policy was adopted by Resolution
No. 05-11 on October 27, 2005; and
WHEREAS, the District is in possession of public funds that are not required for
immediate expenditure, and are available for investment; and
WHEREAS, a policy setting forth guidelines for the investment of said funds is
necessary for compliance with the principles of sound financial
management; and
WHEREAS, the Board of Directors of the Yorba Linda Water District desire to
adopt the Investment Policy set forth herein.
NOW, THEREFORE, BE IT RESOLVED by Board of Directors of the Yorba
Linda Water District as follows:
Section 1: Public funds held for investment by the District may be categorized
as follows:
a) Those funds that are allocated for immediate expenditure on
District operations as authorized by the Board of Directors at
their bimonthly meetings;
b) Those funds that are allocated for use in an intermediate
time frame, such as budgeted purchases, that have not been
delivered;
c) Those funds that are allocated for future use which do not
fall into the above categories. This policy sets forth
guidelines for funds that are identified as "available for
investment."
Section 2: Delegated representative and standards and procedures for the
operation of the investment program as follows:
a) The authority of the Board of Directors to invest funds is
derived from Section 53607 of the CGC. The responsibility to
invest, reinvest, sell or exchange securities is hereby
delegated to the General Manager or Finance Director for a
period of one year. The Board of Directors may renew the
delegation of authority pursuant to state law each year.
b) The standard of prudence to be used by the designated
representative shall be the "prudent investor" standard and
shall be applied in the contest of managing the overall
portfolio. The meaning of the standard of prudent investor,
means investment, reinvestment, purchasing, acquiring,
exchanging, selling or managing public funds shall be made
with care, skill, prudence and diligence, under circumstances
then prevailing, including but not limited to, the general
economic conditions and the anticipated needs of the
agency, which a prudent person, acting in a like capacity and
familiarity with those matters would use in the conduct of
funds of a like character and with like aims, to safeguard the
principal and maintain the liquidity needs of the District,.
Section 3: The General Manager or his/her designated representative shall
maintain a cash flow analysis for projecting cash available for
investments. All funds not required for immediate or intermediate
use may be invested in accordance with this policy. The total funds
invested at any time pursuant to this policy will constitute the
District's "investment portfolio".
Section 4: Priorities regarding the investment of District held public funds are:
a) The safety of funds. Safety of principal is the foremost
objective of the investment portfolio. Investments shall be
undertaken in a manner that seeks to ensure the
preservation of capital in the overall portfolio.
b) The maintenance of sufficient liquidity to meet all operating
requirements that may be reasonably anticipated. Securities
should mature concurrent with cash needs to meet
anticipated demands.
c) The investment portfolio shall be designed with the objective
of attaining the best yield or returns on investments, taking
into account the investment risk constraints and liquidity
needs. Return on investment is of secondary importance
compared to the safety and liquidity objectives.
Section 5: The District may invest funds that are available for direct
investment in the following categories:
a) Banks or Savings and Loans
Cash will be deposited only in Federal Deposit Insurance
Corporation or Federal Savings and Loan Insurance
Corporation
(FSLIC) insured institutions or fully collateralized certificates
of deposit. Collateral for a given investment must be 110
percent of principal for government securities collateral and
150 percent of principal for first mortgage collateral. The
institution must maintain a net worth to asset ratio of at least
3.0 percent, and a positive earnings record. The bank or
savings and loan must be located in California. The
maximum maturity shall be five years. No limit will be place
on the percentage total invested in this category.
b) The State Local Agency Investment Fund (LAIF)
The amounts deposited in this category are limited to $10
million plus bond proceeds. No limit will be placed on the
percentage total in this category.
c) Orange County Treasurer's Commingled Investment Pool -
Government Code Section 53684
The amounts deposited in this category are limited to $10
million plus bond proceeds. No limit will be placed on the
percentage total in this category.
d) California Asset Management Program
The amounts deposited in this category shall be limited to
bond proceeds and are to be invested for the purpose of
arbitrage management only. Proceeds may be invested in
the Treasury Portfolio and/or the Money Market Portfolio.
No limit will be placed on the percentage total in this
category.
e) Treasury Bills, Notes and Bonds - Government Code
Section 53601(b-d)
The District will require physical delivery of these securities
to an acceptable safekeeping account in the District's name
and must be properly insured. The maximum maturity shall
be limited to five years. No limit will be placed on the
percentage total invested in this category.
f) Obligations Issued by
Government Sponsored
Section 53601 (f)
Federal Agencies and U.S.
Enterprises - Government Code
The District will require physical delivery of these securities
to an acceptable safekeeping account in the District's name
and must be properly insured. Examples of these securities
include Federal National Mortgage Association, Federal
Land Bank and Federal Home Loan Bank. The maximum
maturity shall be limited to five years and the maximum
investment of 50 percent of the investment portfolio in the
aggregate.
g) Corporate Bond - Government Code Section 53601(k)
The District will require electronic delivery of these securities
to an acceptable safekeeping account in the District's name,
which must be properly insured. The corporation must be
domestic, the notes must be domestic and the notes must be
issued in the United States. The corporation must be
domestic and the notes must be domestic and the notes
must be issued in the United States. The corporation must
be rated A or its equivalent or better by a nationally
recognized rating service. The maximum maturity is limited
to five years and the maximum percentage allowable for
investment is 30 percent of the investment portfolio in the
aggregate.
h) Banker's Acceptance - Government Code Section 53601(g)
The District will require physical delivery of these securities
to an acceptable safekeeping account in the District's name
and must be properly insured. The maximum term may not
exceed 180 days and the maximum percentage allowable for
investment is 10 percent of the portfolio in the aggregate.
i) Commercial Paper - Government Code Section 53601(h)
The District will require physical delivery of these securities
to an acceptable safekeeping account in the District's name
and must be properly insured. Commercial paper rated the
highest ranking or of the highest letter and number ratings as
provided for by a nationally recognized statistical-rating
organization. The entity that issues the commercial paper
shall meet two sets of criteria: (1) The corporation shall be
organized and operating within the United States, shall have
total assets in excess of five hundred million dollars
($500,000,000), and shall issue debt, other than commercial
paper, if any, that is rated A or higher by a nationally
recognized statistical-rating organization. (2) The corporation
shall be organized within the United States as a special
purpose corporation, trust, or limited liability company, has
program wide credit enhancements including, but not limited
to, over collateral ization, letters of credit, or surety bond; has
commercial paper that is rated "a-1" or higher, or equivalent
by a nationally recognized statistical-rating organization.
Eligible commercial paper may not exceed 270 days'
maturity and may not represent more than the 25 percent of
the investment portfolio in the aggregate.
j) Money Market Funds
Shares of a qualified money market fund, as defined in CGC
section 53601, must meet the criteria described therein.
Section 6: All investments of sums of less than $100,000 do not require
approval of the Board of Directors or need to be collateralized.
Such investments, however, must be made in saving institutions
covered by federal deposit insurance.
Section 7: Investment of sums greater than $100,000 and less than
$1,000,000 in a single institution is authorized in institutions that
comply with the following parameters:
a) Collateral requirements as set forth in Section 5, (a) herein;
b) Institution established as a business in California for a
minimum of three years;
c) Must show a profit for the most recent two consecutive
years;
d) A capital ratio of six percent for banks, and five percent for
savings & loans;
e) No more than three percent foreclosures;
f) Financial rating of "excellent" or "superior".
Section 8: All investments greater than $1,000,000 in one institution, with
exception of LAIF and Orange County Treasurer's Commingled
Investment Pool (OCIP), require approval of the Board of Directors
Section 9: When the District uses the services of a broker/dealer to purchase
securities, they shall be selected for credit worthiness. These may
include "primary" dealers or regional dealers. Each security
purchased through a broker/dealer shall be registered in the name
of Yorba Linda Water District. No deposit of cash and/or securities
shall be made by the broker/dealer except in a qualified public
depository as established by state law and Section 3(1) of this
resolution. Before a broker/dealer is used, they are subject to
investigation and approval by the General Manager or the
designated representative and must submit the following:
a) Certification of having read and understood this investment
policy resolution and agreeing to comply with the District's
investment policy;
b) Proof of National Association of Security Dealers certification
and state registration;
c) Compliance with federal capital adequacy regulations and
provide documentation of financial solvency;
d) Provide audited financial statements within 120 days of fiscal
year end;
e) Provide similar services to other public-sector clients.
Section 10: Policy on repurchase and reverse repurchase agreements and
derivative products:
a) The District staff is not authorized to initiate investments in
repurchase or reverse repurchase agreements or "plain
vanilla OTC" and/or "more complex over the counter (OTC)
derivative products," as defined below, however, staff is
authorized to deposit in LAIF provided LAIF invests no more
than ten percent of their total portfolio in repurchase or
reverse repurchase agreements and does not use derivative
products defined below.
b) A "plain vanilla OTC" derivative product is defined by the
U.S. General Accounting Office as a financial instrument
whose market value is derived from a reference rate, index,
or a value of an underlying asset. OTC derivatives are
privately negotiated contracts and are not traded on
organized exchanges.
c) A "more complex OTC" derivative product is defined by the
U.S. General Accounting Office to have at least one of the
following characteristics:
1. Their prices tend to be difficult to obtain, because they
are often available from only a few dealers;
2. The payments required by the derivative are
calculated on the basis of more than one interest,
rate, currency, asset or other factor;
3. The derivative contract has terms that are not
determined until some future Date;
4. The contract involves a term that acts as a multiplier
or increases the leverage of the rate(s) used to
compute payments;
5. The contract may entail potentially unlimited risk;
Section 11: The General Manager or his designated representative shall submit
a monthly investment portfolio report through the Finance-
Accounting Committee to the Board of Directors. Additionally, the
General Manager or his designated representative shall submit a
comprehensive report for Board approval each quarter. This report
shall include but not be limited to:
a) A list of the previous month's investments;
b) Institutions where investments were placed;
c) Dates of transactions;
d) Dates of maturity;
e) Interest rates on said investments;
f) Investment categories' percent of total portfolio.
Section 12: Ethics and Conflicts of Interest
All officials, staff members and consultants who make or participate
in making investment decisions on behalf of the District, will refrain
from personal business activity that could conflict with the execution
of the investment function or which may impair the ability to make
impartial investment decisions. Officials, staff members, and
consultants will disclose to the General Manager any financial
interests with a financial institution, provider, dealer or broker
conducting business with the District. Officials, staff members and
consultants will further disclose any personal financial positions that
could be related to the performance of the District's portfolios;
Section 13: Safekeeping and Custody
All cash and securities in the District's Investment portfolio,
including those that are being managed by the delegated
representative shall be held in the District's name by a third party
bank trust department, acting as agent for the District under the
terms of a custody agreement executed by the bank and the
District.
All securities will be received and delivered using delivery-versus
payment procedures. The District's safekeeping agent will only
release payment for a security after the security has been properly
delivered. The only exception to the foregoing shall be depository
accounts and securities purchases made with (i) local government
investment pools, and (ii) money market mutual funds, since the
purchased securities are not deliverable.
Section 14: Maximum Securities
To the extent possible, the District will attempt to match
investments with anticipated cash flow requirements. Pursuant to
state law, no investment shall have a maturity in excess of five
years.
That Resolution 05-11 and conflicting minute orders are hereby rescinded
immediately upon adoption of this Resolution.
PASSED AND ADOPTED this 22 Id day of January, 2009 by the following called
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
John W. Summerfield, President
Yorba Linda Water District
Attest:
Kenneth R. Vecchiarelli, Secretary
Yorba Linda Water District
APPROVED AS TO FORM:
Arthur G. Kidman, Esq.
McCormick, Kidman & Behrens
ITEM NO. 0
AGENDA REPORT
Board Meeting Date: January 22, 2009
To: Board of Directors
From: Ken Vecchiarelli, General Manager
Staff Contact: Gina Knight, Human Resources Manager
Reviewed by General Counsel: No Budgeted:
Funding Source:
CEQA Compliance: N/A Account No:
Estimated Costs:
Subject: Approval of Salary Adjustments
Or APPROVED BY THE BOARD OF DIRECTORS
OF THEYORBAUNDAWATER DISTRICT
JAN 2 2 2009
BY
/Y! i3 /G~r'YC 3
bo
No Dept: All
Water Operating Fund
N/A Job No: N/A
$ 27,500
PURPOSE:
The purpose of this report is for the Board of Directors to approve and adopt Resolution 09-02 approving
the number of Authorized Positions for Fiscal Years 2007/09 and Amend Resolution No. 08-11.
DISCUSSION:
For the past five (5) months, the Human Resources Department has actively participated in conducting a
salary survey on all fifty-seven (57) District positions. Per the District's current Memorandum of
Understanding (MOU) and Employee Compensation Agreements the District agreed to conduct a
compensation study using data from the California Public Agencies Compensation Survey (CaIPACS)
database prior to the end of FY 2007/2008.
Per the MOU and Employee Compensation Agreements, if the District determines that the District's top
step is under 9.55% of the median of similar classifications maintained by similar public entities, the
District will present to the Board of Directors a recommendation to adjust those classifications by up to
two (2) ranges with a step placement which limits the actual increase to 5% effective July 1, 2008.
After reviewing the salary survey, staff identified various District positions which were 9.55% or greater
below the median.
District Classifications Below Median
Position
I Current Range
Recommended Range
Customer Service Rep I
I BU15
I BU16
Customer Service Rep II
I BU17
I BU18
Mechanic I
I BU17
I BU18
Engineering Secretarv
I BU17
BU18
Operations Secretary
BU17
BU18
Personnel Technician
I SC23
SC24
Executive Secretarv
I SC23
I SC24
Human Resources Analvst
I SC25
I SC26
Safety and Training Officer
I SC29
I SC30
Water Maintenance Superintendent
I SC30
I SC31
Human Resources Manager
I ME36
I ME37
Operations Manager
I ME37
ME38
Engineering Manager
I ME37
I ME38
On January 5, 2009, the Personnel/Risk Management Committee met to discuss the results of the salary
survey. During the meeting the following options were discussed:
Present the findings of the salary survey to the Board of Directors and make the
recommendation to do nothing at this time.
2. Present the findings to the Board of Directors and make the recommendation to
upgrade thirteen (13) full time positions by one (1) range with a step placement
which would increase the salary of each position by up to 5% effective July 1,
2008.
3. Present the findings to the Board of Directors and make the recommendation to
upgrade thirteen (13) full time positions by one range with a step placement which
would increase the salary of all thirteen positions by 5% effective January 4, 2009.
The Personnel/Risk Management Committee is recommending that the thirteen (13) full time positions
identified in the salary survey as being below the median be upgraded in salary by one (1) range with a
step placement which limits the actual increase to 5% effective January 4, 2009.
FISCAL IMPACT:
Long range the fiscal impact to the Yorba Linda Water District will be approximately $55,000 per year in
salaries alone to upgrade the positions identified above. For current budget year staff's recommendation
would make the increase effective January 4, 2009 and the fiscal impact would be approximately
$27,500.
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution 09-02 Approving the Authorized Positions for Fiscal Years
2007-09 and Amend Resolution No. 08-11.
COMMITTEE RECOMMENDATION:
The Personnel/Risk Management Committee recommends that the Board of Directors adopt Resolution
09-02 Approving the Authorized Positions for Fiscal Years 2007-09 and Amend Resolution No. 08-11.
RESOLUTION NO. 09-02
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
APPROVING THE AUTHORIZED POSITIONS
FOR FISCAL YEARS 2007/09
AND AMENDING RESOLUTION NO. 08-11
WHEREAS, the Board of Directors of the Yorba Linda Water District adopted
Resolution No. 80-11 on May 8, 1980 the "Yorba Linda County
Water District Personnel Rules"; and,
WHEREAS, the "Personnel Rules", as amended, direct that the number of
Authorized Positions and Salary Ranges are subject to approval by
the Board of Directors; and,
WHEREAS, the Board has by Resolution No. 08-11, adopted September 25,
2008 approving the number of Authorized Positions for fiscal years
2007/09; and,
WHEREAS, it is the desire of the Board of Directors to adopt Authorized
Positions for Fiscal Years 2007/09, as set forth in Exhibit "A",
attached hereto and amend Resolution No. 08-11.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba
Linda Water District as follows:
Section 1. The number of Authorized Positions as set forth in Exhibit "A"
attached hereto is approved and adopted for Fiscal Years 2007/09.
Section 2. The General Manager is hereby authorized to employ up to the
number of employees authorized in each fiscal year without further
approval of the Board of Directors.
Section 3. The General Manager is hereby authorized to fill an authorized
position that is vacated while this Resolution is active with a new
employee at a lower or equal classification. The General Manager
is further authorized to fill an authorized position with a part time
employee or contract staff.
Section 4. That Resolution No. 08-11 and all conflicting minute orders are
hereby amended effective January 22, 2009.
PASSED AND ADOPTED this 22nd day of January 2009, by the following called
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
John W. Summerfield, President
Yorba Linda Water District
ATTEST:
Kenneth R. Vecchiarelli, Secretary
Yorba Linda Water District
APPROVED AS TO FORM:
Arthur G. Kidman, Esq.
McCormick, Kidman & Behrens
Exhibit "A"
Resolution No. 09-02
Authorized Positions for
2007/2009
Effective January 22, 2009
Authorized
Salary
as of
Range
Position Classification
7/1/2007
1-11
(Temporary Help)
0
14
Receptionist
0
16
Meter Reader 1
2
Customer Service Representative 1
1
17
Accounting Assistant 1
1
Maintenance Worker 1
8
18
Meter Reader II
2
Customer Service Representative II
1
Mechanic 1
1
Engineering Secretary
1
Operations Secretary
1
19
Customer Service Representative III
2
Storekeeper
1
20
Engineering Technician 1
0
Water Quality Technician 1
0
Maintenance Distribution Operator II
8
21
Facilities Maintenance
1
Accounting Assistant II
2
Mechanic II
0
22
Water Quality Technician II
1
Information Systems Technician 1
1
23
Maintenance Distribution Operator III
5
Meter Services Representative
1
Plant Operator II
4
Mechanic III
1
24
Construction Inspector
1
Engineering Technician II
3
Executive Secretary
1
Personnel Technician
1
IS Technician II/Programmer
1
GIS Technician
1
25
Sr. Accountant
1
Instrumentation Technician
1
Assistant Administrator 1
1
26
GIS Administrator
1
Project Engineer
2
Sr. Maintenance Distribution Operator
4
Sr. Plant Operator
1
Sr. Construction Inspector
1
Sr. Fleet Mechanic
1
Human Resources Analyst
1
27
Customer Service Supervisor
1
28
Management Analyst
1
29
Water Quality Engineer
1
Proposed
Change
Authorized
as of
1122/2009
0
0
2
1
1
8
2
1
1
1
1
2
1
0
0
8
1
2
0
1
1
5
1
4
1
1
3
1
1
1
1
1
1
1
1
2
4
1
1
1
1
1
1
1
30
Sr. Project Engineer
1 1
SCADA Administrator
1 1
Safety & Training Officer
1 1
Information Systems Administrator
1 1
31
Chief Plant Operator
1 1
Water Maintenance Superintendent
1 1
34
Sr. Project Manager
1 1
37
Finance Director
1 1
Human Resources Manager
1 1
Information Technology Director
1 1
38
Engineering Manager
1 1
Operations Manager
1 1
40
Assistant General Manager
1 1
General Manager *
Total 84 0 84
* Salary set by Board
Staff may fill several new authorized positions with a part-time employee or contract staff.
If determined the General Manager is hereby authorized to replace any part-time employee
or contract staff with full-time employees if a need exists.
ITEM NO. 9
AGENDA REPORT
Board Meeting Date: January 22, 2009
To: Board of Directors
From: Ken Vecchiarelli, General Manager
Staff Contact: Lee Cory, Operations Manager
Steven Conklin, Engineering Manager
Reviewed by General Counsel: N/A Budgeted:
Funding Source:
CEQA Account No:
Compliance: N/A Estimated Costs:
Subject: Letter of Support for Assembly Bill No. 28
APPROVED BY THE BOARD OF DIRECTORS
JAN 2 2 2009
BY-A&
y-o
N/A Total Budget:
N/A
Job No:
Dept:
SUMMARY:
Assembly Bill 28 would prohibit air pollution control districts and air quality management districts
from restricting the use of engines powered by natural gas by a city, county or special district,
including a water district, to operate water pumps. MWDOC and the Orange County
Groundwater Producers are seeking support for the bill. In response, District staff drafted the
attached letter to Assembly Member Kevin Jeffries supporting his efforts for passage of AB 28,
for review and consideration by the Board.
DISCUSSION:
As described in the attached draft letter, District pumping operations are significantly impacted
by current air district regulations, as are many other local water agencies. AB 28 is still in the
draft stage. Assemblyman Jeffries and his staff are seeking letters of support and any
information that might strengthen the language in the bill.
PRIOR RELEVANT BOARD ACTION(S):
None.
STAFF RECOMMENDATION:
That the Board of Directors authorize the Board President to execute a letter addressed to
Assembly Member Kevin Jeffries in support of AB 28.
COMMITTEE RECOMMENDATION:
The Executive-Administrative-Organizational Committee will discuss this item at its meeting
being held January 20th. Staff will report the Committee's recommendation at the Board
meeting.
CALIFORNIA LEGIsLATLIRF.-2009-10 RF.GLILAIL SESSION
ASSEMBLY 13ILL
Introduced by Assembly Member Jeffries
December 1, 2008
No. 28
An act to acid Section 40722 to the I-Icalth and Safely Code, relating
to air pollution.
LEGISLATIVE COUNSEL'S DI(3Es"r
AB 28, as introduced, .lefTrics. Natural gas Cngines: water I)LI1111)S.
Existing law imposes various limitations on emissions of air
contaminants IOr the control of air pollution from vehicular and
11011VAIcular sources. Existing law generally designates the State Air
Resources Board as the state agency with the primary responsibility for
the control 01"Vellicular air pollution, and air pollution control districts
and air quality nlanabcment districts with the primary responsibility For
the control of air pollution front all sources other than Vehicular sources.
Tills bill would prohibit air pollution control districts and air quality
lllalla.?C111CIlt diStl'ICtS Ir0111 I'CStl-lCtlllg the USC Of engines powered by
natural gaS by a city, county, or special district, including a water district,
t0 opcrate water" pumps.
Vote: majority. Appropriation: no. Fiscal corninittee: no.
Statc-nlandated local program: 110.
The people ol'ille Stole oV'Cali&-Ilio cio e»oct as /b//oll~s:
SECTION 1. Section 40722 is added to the Health and Safety
Code, to read:
99
113 28 -2-
40722. A district shall not 1'CStl'ICt the Use Of CI1(IlIICS I)O\VCI"CCI
by natural gas by a city, county, or special district, including £I
water district, to opcrate waler pumps.
Yorba Linda
Water District
Reliable and Trusted Service
for More Than 100 Years
January 22, 2009
Assembly Member Kevin Jeffries
California State Capital
P.O. Box 942849
Sacramento, California 94249-0000
Subject
Letter of Support for Assembly Bill No. 28
Relaxing Restrictions on Natural-Gas-Pow
Dear Assemblyman Jeffries:
Yorba Linda Water District (District) providesl*
businesses within a 23 square-mile territory sere
the cities of Anaheim, Brea and Placentia, and a
of Orange. The elevations in the District vary o
and 12 booster pump stations to provi1~t~er si
residents in the District.
The District's groundwater wells and.
natural-gas-engine driver lpltnip§ to p
engines is critical fa our ~N,atc-r'p4mr
effectiveness. The I'istrict Iias reeeni
Coast AQMD
and
ns of
area in the County
requiring 12 pressure zones
protection for the 75,000
lize a mix of electric and
The use of natural-gas
as for flexibility, reliability and cost-
Icted by new rules passed by the South
in the following areas:
"the exhaust from the natural gas engines
In response, the District has to schedule a
tys to test the running engines, increasing our
The I ct current `needs to replace an existing older natural-gas engine that
can no to -l' I be r wilt. In discussions with AQMD staff we have found that an
old natural ine cannot be replaced by a new, more efficient natural gas
engine of the ,ame size without facing major permitting hurdles. Those hurdles
have high cost implications and long time requirements, to the point that the
District is forced to look at other alternatives to a natural gas engine. For the
project at hand the District has reluctantly decided to replace this pumping
capacity with an electric-motor driven pump. The addition of another electric-
driver in place of a gas engine will move us out of a TOU-5 Southern California
Edison rate structure into a much more costly TOU-8 rate structure. We estimate
the cost of power at this location will increase by $100,000 per year.
The District has depended on natural-gas engines for normal daily use as well as
for emergency back-up power and redundancy. This back-up redundancy is
1717 E. Miraloma Avenue Placentia, CA 92870 714-701-3000 714-701-3058 Fax
Assembly Member Kevin Jeffries
January 22, 2009
Page 2
becoming a less-viable option because of the new AQMD regulations. As an
alternative, the District is forced to look at portable diesel engines to back up our
electric pumps. Unfortunately, diesel-driven units are much harder on the
environment than gas drivers and require several staff members to set up for
emergency operation. This is a major drawback from current operations with
back-up natural-gas drivers in place, which can be autoT t&hlly switched over
with no loss of service and no staff time required. ,,11
With the above in mind, and great concern for future
current path, Yorba Linda Water District enthusiast'
passage of AB 28. As a modification to the curr
address pump drivers but also exempt natural-g n
water pumping. These provide critical back-up p e,i
driven systems. Additionally because they are ba
The Yorba Linda Water District
Sincerely,
John W. Summerfie
President
jOll
1111111111 01 1,111dim,
1{1{ ~~ygp6 rl
continue on the
efforts for the
1 we suggest than bill not only
1e ck-up powers for
-
in 9~~ency times f electric
i 'icy are used very infrequently.
supports Aq efforts.
Yorba Linda
Water District
Reliable and Trusted Service
for More Than 100 Years
•
January 22, 2009
Assembly Member Kevin Jeffries
California State Capital
PO Box 942849
Sacramento, California 94249-0000
Subject: Letter of Support for Assembly Bill No. 28
Relaxing Restrictions on Natural Gas Powered Water Pumps
Dear Assemblyman Jeffries:
ITEM NO.
Yorba Linda Water District (District) provides water service to over 24,000 homes
and businesses within a 23 square mile territory serving the City of Yorba Linda,
portions of the cities of Anaheim, Brea and Placentia, and a small unincorporated
area in the County of Orange. The elevations in the District vary over 1,000 feet,
requiring 12 pressure zones and 12 booster pump stations to provide water
service and fire protection for the 75,000 residents in the District.
The District's groundwater wells and booster pump stations utilize a mix of
• electric and natural gas engine driven pumps to provide and deliver water. The
use of natural gas engines is critical for our water pumping operations for
flexibility, reliability and cost effectiveness. The District has recently been
impacted by new rules passed by the South Coast AQMD. Those rules have had
implications in the following areas:
• New regulations require testing of the exhaust from the natural gas
engines anytime the engines are running. In response, the District has to
schedule a mechanic on weekends and holidays to test the running
engines or install continuous monitoring equipment, increasing our costs.
• The District currently needs to replace an existing older natural gas engine
that can no longer be rebuilt. In discussions with AQMD staff we have
found that an old natural gas engine cannot be replaced by a new, more
efficient natural gas engine of the same size without facing major
permitting hurdles. Those hurdles have high cost implications and long
time requirements, to the point that the District is forced to look at other
alternatives to a natural gas engine. For the project at hand the District
has reluctantly decided to replace this pumping capacity with an electric-
motor driven pump. The addition of another electric-driver in place of a
gas engine will move us out of a TOU-5 Southern California Edison rate
•
1717 E. Miralorna Avenue Placentia, CA 92870 714-701-3000 714-701-3058 Fax
Assembly Member Kevin Jeffries
January 22, 2009
Page 2
structure into a much more costly TOU-8 rate structure. We estimate the
cost of power at this location will increase by $100,000 per year.
The District has depended on natural gas engines for normal daily use as
well as for emergency backup power and redundancy. This back-up
redundancy is becoming a less viable option because of the new AQMD
regulations. As an alternative, the District is forced to look at power
sources other than natural gas.
With the above in mind, and great concern for future implications if we continue
on the current path, Yorba Linda Water District enthusiastically supports your
efforts for the passage of AB 28. As a modification to the current bill we suggest
that the bill not only address pump drivers but also exempt natural gas engine
backup power systems for water pumping. These provide critical backup power
in emergency times for electric driven systems. Additionally because they are
backups they are used very infrequently.
The Yorba Linda Water District appreciates and supports your efforts.
Sincerely,
John W. Summerfield
President
•
•
0
ITEM NO.
AGENDA REPORT
Board Meeting Date: January 22, 2009
To: Board of Directors
From: Ken Vecchiarelli, General Manager
Staff Contact: Pat Grady, IT Director
Reviewed by General Counsel: N/A
CEQA
Compliance:
Subject: Web Site Activity Update
Budgeted: N/A
Funding Source:
Account No:
Estimated Costs:
Total Budget:
Job No:
Dept: Info Tech
SUMMARY:
Pursuant to the request of Vice-President Mills at the August 28, 2008 Board meeting, this web
site activities report provides a summary of visits to the District's web site for the months of
October 2008 through December 2008.
DISCUSSION:
On average, the District's web site receives approximately 18,000 page visits per month. In
October 2008, the areas mostly targeted by visitors were two District job openings; Senior
Project Engineer and the Engineering Manager, the District's Autopay form and the District's
employment application, an average of 600 page visits per day.
However, in November the focus of visitors dramatically shifted to the informational pages
related to the Freeway Complex Fire. The Boil Water Advisory, the Board of Directors Special
Meeting, and press releases related to the fire were the most visited pages for a daily average
of 1,138 page visits or a total of 34,129 for the month.
In December, the web site activity was restored to the monthly average of just under 600 page
visits. The emphasis was reverted to employment offered by the District, the Autopay form,
general news of District activities, and Board meeting agendas.
Attached for the Board's review are the detailed reports supporting this information. Staff will be
making a presentation of the web site activity.
PRIOR RELEVANT BOARD ACTION(S):
None
STAFF RECOMMENDATION:
None at this time. This is an informational item.
Urchin 5: Pageviews Graph - ylwd.com
i&Urchinv
Report: Pageviews Graph - ylwd.com
Date Range: 10/01/2008 - 12/31/2008
Range Total: 70,052 Monthly Average: 23,350.67
Page 1 of 1
A Print Page
L"L I6A
Pageviews
40,00
I Help Information:
17,917
k-
r
:1'_i2UUlt
Pageviews Graph
This report shows the trend of recent activity on your website in terms of Pageviews over time. The default
timeframe is one week, but this can easily be changed in the Date Range control area.
Calculation Methodology
A 'Pageview' is defined as a request from a visitor's browser for a displayable web page, generally an HTML file.
Urchin's configuration controls which file extensions are treated as Pageviews. In general, images and other
embedded content, such as style sheets and javascript, are not considered to be Pageviews.
Urchin 5 02005 Urchin Software Corporation
http://ylwd.com/urchin/?profile=ylwd.com&prefs=ylwdco&rid=621 &n=10&vid=1103&dtc=3&bd=2008... 1/14/2009
Urchin 5: Pageviews Graph - ylwd.com
Urchin
Report: Pageviews Graph - ylwd.com
Date Range: 10/01/2008 - 10/31/2008
Range Total: 18,106 Daily Average: 584.06
Page 1 of 1
A Print Page
i 60 i
Pageviews
2,000
Help Information:
Pageviews Graph
This report shows the trend of recent activity on your website in terms of Pageviews over time. The default
timeframe is one week, but this can easily be changed in the Date Range control area.
Calculation Methodology
A 'Pageview' is defined as a request from a visitor's browser for a displayable web page, generally an HTML file.
Urchin's configuration controls which file extensions are treated as Pageviews. In general, images and other
embedded content, such as style sheets and javascript, are not considered to be Pageviews.
Urchin 5 02005 Urchin Software Corporation
http://ylwd.com/urchin/?profile=ylwd.com&prefs=ylwdco&rid=621 &n=10&vid=1103&dtc=2&bd=2008... 1 / 14/2009
Wed 10/01 Wed 10/08 Thu 10/16
Urchin 5: Pageviews Graph - ylwd.com
i&Urchin
Report: Pageviews Graph - ylwd.com
Date Range: 11/01/2008 - 11/30/2008
Range Total: 34,129 Daily Average: 1,137.63
Pageviews
5,000
I'
Sat 11/01 Sat 11/08
Help Information:
Page 1 of 1
a Print Page
Lad _ f WL19
Sun 11/30
Pageviews Graph
This report shows the trend of recent activity on your website in terms of Pageviews over time. The default
timeframe is one week, but this can easily be changed in the Date Range control area.
Calculation Methodology
A 'Pageview' is defined as a request from a visitor's browser for a displayable web page, generally an HTML file.
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embedded content, such as style sheets and javascript, are not considered to be Pageviews.
Urchin 5 102005 Urchin Software Corporation
http://ylwd.com/urchin/?profile=ylwd.com&prefs=ylwdco&rid=621 &n=10&vid=1103&dtc=2&bd=2008... 1/14/2009
Sun 11/16 Sun 11/23
Urchin 5: Pageviews Graph - ylwd.com
Urchin
Report: Pageviews Graph - ylwd.com
Date Range: 12/01/2008 - 12/31/2008
Range Total: 17,817 Daily Average: 574.74
Page 1 of 1
a Print Page
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T Help Information:
Pageviews Graph
This report shows the trend of recent activity on your website in terms of Pageviews over time. The default
timeframe is one week, but this can easily be changed in the Date Range control area.
Calculation Methodology
A 'Pageview' is defined as a request from a visitor's browser for a displayable web page, generally an HTML file.
Urchin's configuration controls which file extensions are treated as Pageviews. In general, images and other
embedded content, such as style sheets and javascript, are not considered to be Pageviews.
Urchin 5 02005 Urchin Sofhvare Corporation
http://ylwd.com/urchin/?profile=ylwd.com&prefs=ylwdco&rid=621 &n=10&vid=1103&dtc=2&bd=2008... 1/14/2009
ITEM NO. / 3e-t-
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXECUTIVE-ADMINISTRATIVE-ORGANIZATIONAL COMMITTEE MEETING
January 20, 2009
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Chairman Summerfield at 8:00 a.m. The meeting was held at the District's
Administrative Office at 1717 East Miraloma Avenue, Placentia, California.
COMMITTEE
Director John Summerfield, Chair
Director William R. Mills
PUBLIC COMMENTS
None.
ACTION ITEMS
STAFF
Ken Vecchiarelli, General Manager
Reschedule Board Meetings in February and March
The Committee discussed the Board meeting schedule and recommended that
the Board authorize the General Manager to schedule the first meeting of each
month at 6:30 p.m. instead of 8:30 a.m. to encourage public attendance.
2. Letter of Support for Assembly Bill No. 28
The Committee discussed the draft letter and the purpose of Assembly Bill 28.
The Committee recommended that the Board authorize the Board President to
sign the letter in support of the bill.
DISCUSSION ITEMS
3. License Agreement for Use of District Property or Facilities
The Committee discussed an agreement and requested that staff incorporate
provisions to require a refundable deposit to cover cleaning and damages as well
as a charge for labor and security needed for events held outside of regular
business hours. Staff will also contact the City of Yorba Linda to obtain a copy of
their facilities use agreement and check into liability insurance requirements.
4. Report on Legislative Activities - Sacramento Advocates
The Committee reviewed the report and discussed possible funding opportunities
with Barry Brokaw, President of Sacramento Advocates via teleconference.
Barry reported that funding opportunities will depend on the State adopting a
budget.
5. Report on Grant Activities - Townsend Public Affairs
Heather Dion, Director of Townsend Public Affairs, gave a verbal summary of the
Activity Report presented to the Committee. The Committee discussed funding
available for future capital improvement projects as well meetings being
scheduled during the ACWA conference in Washington, DC.
6. General Counsel's Monthly Summary Billing Reports
The Committee briefly discussed the report. Staff will confer with legal counsel
on the water rate/conservation rate research and expenses.
ADJOURNMENT
The Committee adjourned at 9:30 a.m. The next Executive-Ad min istrative-
Organizational Committee meeting will be held February 17, 2009 at 4:00 p.m.
2
ITEM NO. /'3b
MINUTES OF THE
YORBA LINDA WATER DISTRICT
FINANCE - ACCOUNTING COMMITTEE MEETING
January 13, 2009
A meeting of the Finance-Accounting Committee was called to order by Chairman
Beverage at 4:02 p.m. The meeting was held at the District Administrative Office at
1717 E Miraloma Avenue, Placentia, California.
COMMITTEE
Director Michael J. Beverage, Chair
Director John W. Summerfield
STAFF
Ken Vecchiarelli, General Manager
Sandi Van Etten, Senior Accountant
PUBLIC COMMENTS
None.
ACTION ITEMS
Yorba Linda Water District Investment Policy Update.
The Finance-Accounting Committee recommends that the Board of Directors
adopt Resolution No. 09-XX Setting Forth Public Funds Investment Policy and
rescind Resolution No. 05-09.
2. Monthly Financial Statements for the Period ending October 31, 2008.
The monthly Financial Statements for period ending October 31, 2008 were
received and filed.
DISCUSSION ITEMS
3. Investment Report ending November 30, 2008.
The Investment Report for month ending November 30, 2008 was discussed and
accepted as presented.
4. Monthly Portfolio Report ending December 31, 2008. Report by Keith Khorey,
Wells Capital Management.
The Committee did not call Mr. Khorey. The December 31, 2008 portfolio report
was reviewed.
5. Reporting of Significant Event in Connection with the Continuing Disclosure
Obligations for the 2003 Certificates of Participation (COP's).
The report was reviewed and discussed.
ADJOURNMENT
The Committee adjourned at 5:05 p.m. The next Finance-Accounting Committee
meeting will be held February 10, 2009 at 4:00 p.m.
rcacuf►►►y r%uplVLG •7(JCanur:
ALLAN ZAREMBERG
President and Chief Executive Officer,
California Chamber of Commerce
and many more...
PROGRAM HIGHLIGHTS:
PROGRAM EI4CEE:
Bll Campbell, Orange County Supervisor, 3rd District
THE NTA ANA RIVER WATERSHED - A REGIONAL POWERHOUSE.
Ron raig, RBF Consulting
WATER IS ECONOMIC VITALITY - PANEL DISCUSSION
Ron Gastelum, Los Angeles Chamber of Commerce
John Robinson, MWH Global
Bill Camey, Inland Empire Economic Partnership
John Moynier, David Evans and Associates
Rex Hime, Califomla Business Properties Association
Scott Slater, Brownstein Hyatt Farber Schrock
T TREATS TO OUR WATER AND ECONOMY - PANEL DISCUSSION
Eddie Rigdon, AECOM
Bill McLaughlin, Republicans for Environmental Protection
Joe Grindstaff, CAVED Bay-Delta Program
Jeffrey Kightlinger, Metropolitan Water District
Mark Wlldermuth, Wildermuth Environmental
NEW ALLIANCES TO BREAK
Chamber of Commerce
Santa Ana Regional Water S ai
ulty Control Board
'IaMgNEME(VT-ooney MODELS
th L r, uc nan, ngerso I
I Mosher, National Water Research Institute
Graham Juby, Carollo Engineering
do Thomas, RBF Consulting
xri Miller, Dudek Environmental and Engineering
IyATEj-ONE WJTEF~~iED, P).1(LD11~ Jj 4WC, ,SSFUL MODELS
rte anW, Santa Ana yy~~atershed Project Authority
r Brown, Orange County Coastkeeper
Villak7bos, RBF Consulting
21ST CENTURY
Contact Hours
yRatcr p,, ;,.,-I, can earn up to
S I,rma the, calltc,rnia
Department of Health Services by
attending this regional eventl
~ I
FREE FLASH DRIVE
Register today and receive a flash
drive at the event courtesy of the
Santa Ana Watershed Project Authority.
Most event nlormaUon wal be avaNatNa electronically helping us to create a paperlese environment!
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APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
JAN 2 2 2009
idaries
2W9
Convention Center
Thursday, January 29, 2009 - Ontario Convention Center
Please Reserve Seats at $135 each or Table of 10 for $1000
Registration Form
Name
Company
Address
City
State
Phone
Email
Zip Code
Fax
Names of attendees
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Please RSVP by January 19, 2009
Pay by Credit Card
❑ Visa ❑ Master Card
No.
Exp.
Signature
Name on Card
Billing Address
❑ American Express
Pay by Check
Make Checks Payable to:
State of the Santa Ana Watershed, Inc.
Mail this form and payment to:
State of the Santa Ana Watershed
7095 Indiana Avenue, Suite 120
Riverside, CA 92506
Phone: (888) 440-1441
Fax: (951) 275-5814
Refund requests must be submitted in writing no later than the registration deadline, Januarv 19, 2009. A $25 cancellation
fee per ticket will be charged for cancellations prior to the registration deadline. A $75 per ticket fee will be charged for
cancellations within 6 days of the event. ALL NO SHOWS WILL BE BILLED IN FULL.
HOURS
Arboretum:
Daily from 8 am to 4:45 pm YOUR PASSPORT TO THE WORLD OF PLANTS
The Potting Shed:
Find many unique plants for sale propagated '
from the Arboretum's own collection.
Sat& Sun 10 am to 4 pm THE FULLERTON ARBORETUM IS A SPECIAL PLACE.
Closed August
Without going for from home, you can inhale the fragrances of the Mediterranean, feel the cool
Gift& Garden Shop: shade of the redwood forest, delight in the glorious fall color of the northeastern United States, hear
Browse through our Gift&Garden Shop to the rustle of the palm trees, take a break in a desert oasis, laugh at the funny forms of succulents,
discover that special item for the gardener.
Sat& Sun 10 am to 4 pm and breathe in the perfume of old fashioned roses. This collection of more than 4000 plants, on 26
Closed August acres, is important for other reasons as well. The Fullerton Arboretum helps us to understand the
= diversity of the world's plant life and the importance of protecting the earth's plant treasures.
Heritage House:
Tour this restored 1890s Eastlake-style
Victorian house with customed docents for o
glimpse of Orange County's past.
Sat 2 to 4 pm WELCOME TO OUR WORLD.
Sun 2 to 4 pm
Closed January & August
MEMBERSHIP FULLERTON
The Friends of the Fullerton Arboretum is
a non-profit organization supporting the
Arboretum. Please consider joining today. AMORETUM , • . ;
The Arboretum needs your help and support.
VOLUNTEERING •• •
The Arboretum needs volunteers for a variety " - • •• •
of gardening and office jobs. If you would like • • • •• • ' • •• _ ' "•
to become a volunteer at the Arboretum, - . . . .- - .. •- • •
please call (714) 278-3579_ _
. . . . . . . . . . . .. . .
Cash donations are gratefully accepted at the gate. • • • • - . - . • • • • .
Closed New Year's Day, Thanksgiving,Christmas, • • •• •
and occasionally for special events. _
q
. .. •
FULLERTON
ARBORETUM
Address:
1900 Associated Road
Fullerton, CA 92831
_ t
General Information/Office: /
(714) 278-3579
www.a rbo retu m.f u ll a rton.ed u
MEDITERRANEAN
COLLECTION
Mediterranean climates like ours have
plants that have to cope with hot dry
c tcArw summers. Do you share any
® strategies with these plants VA
to keep cool?
CULTIVATED
COLLECTION , DICHAPARRAL
-�
�++ 2 Our chaparral is what
From the oranges that made Orange County to roses from gives Hollywood westerns
Empress Josephine's garden, our cultivated collection celebrates their distinctive look,
.
the relationship between people and plants. � but this California landscape gives its
3 °p man me to a piece of real
RARE FRUITS (3 ROSES 4 2 wboy gear too. Find out ROSMARY
Take a look at the plants behind that mongo Empress Josephine's hobby created
t it is.
or papaya you bought at the store last week. a lasting legacy after her marriage to !�
We've got litchis and loquats, or for those on Napoleon ended. It's a sad story with
the trail of the truly exotic there are sapote and a sweet smelling ending. HANNEL ISLANDS
storfruit. Track them down. 4 THE ORIGIN OF ORANGES 2 mere are giants off the coast of
O HERB GARDEN + California living in the Channel Islands.
California's real gold rush began with an 3 Meet three of them.
From chewing gum to Thanksgiving turkey,there's 1880's ad campaign that trumpeted "Oranges 4 t 4
- .
one group of herbs that flavors a lot of what we for health, California for wealth." Find out � '
eat. Discover which one. how long this sweet tasting gold rush lasted 5
in Orange County. DESERT
. 6 COLLECTION
W0C-)DLAN Ds
Zz:! / COLLECTION Get an up close look at life in the desert
--
From alpine slopes to subtropical forests, These are the without having to leave home._
plants that make up what we think of as woodlands. OPUNTIA
You've probably heard you can use cactus as a source of
1, CONIFERS 5 REDWOODS water in the desert, but water is just the first course, cactus
Feast or famine?Conifers don't care much. Our southern colony of these woody giants can make a whole meal. Try one of our recipes.
Find out why- belongs to a family that once covered AGAVE `
PALMS western North America and all of Asia
What happened? yy� AY Legend says they live 100 years, >g
Even with no bark or true wood, these trees flower, then die, but even though
still hold four major world records. Check b OMBU MEDMRRn ENE agaves may flower themselves to "
them out. At over 100 feet tall, this tree towers death, a century isn't their lifespan.
QDECIDUOUS FOREST over the grasslands of its native "cowboy" CUIIWAITD Find out how long they really live.
They pull a colorful disappearing act every country. find out where. ,
DBM
fall- How do they get away with it?' i FIGS '� .
,. .
4 LIVING FOSSIL$ With more than 30 varieties, Fullerton WcxaolANlx
'
Arboretum has figs grown the world over not
Our leafy dinosaur is a reminder on for eating ut for worshipping. Find out
that some trees are real "pld � g � 9'
timers." Get acquainted kith a by whom? .
^ - .AI1RFoUNIAIN5 s
real Jurassic Park. 8 CYCAD$ t
They look like palms, but believe it or not- '
they are biologically closer to pines.We? - 1
show you wh
COAST REDWOOD I - -- - - - - -
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