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HomeMy WebLinkAbout2002-05-23 - Board of Directors Meeting Minutes2002-57 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING May 23, 2002 8:30 A.M. The May 23, 2002 meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call Arthur C. Korn, President John W. Summerfield, Vice President Mark Abramowitz Paul R. Armstrong Michael J. Beverage Staff Present: William J. Robertson, General Manager Michael Payne, Assistant General Manager Beverly Meza, Business Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Gloria Lujan, Management Analyst Amelia Cloonan, Executive Secretary Charles Gray, Senior Project Engineer Leon de los Reyes, Project Engineer Visitors present: David Deese and David Pickering, Cartel Electronics Jeff Haddad, YLWD rate payer Mrs. Blair and Elliot Blair Jeff Haddad spoke about the possible closure of a section of Highland Avenue. He encourages the District to seek to keep access open. Arthur C. Korn, President, asked staff to investigate and prepare a report for consideration, which report will be communicated to Mr. Haddad. Arthur G. Kidman, General Counsel, entered the meeting at 8:35 a.m. SPECIAL RECOGNITION 1. Leon de los Reyes, Project Engineer, introduced Elliot Blair. Elliot is a student at St. Joseph's Catholic School, Placentia, who took 1St place with his science class experiment, won an award at the Orange County Science Fair, and has been asked to display his experiment in the OCWD lobby. Elliot Blair gave an outline of his project. Arthur C. Korn, President, presented Elliot with a Proclamation to recognize his accomplishment. William Robertson, General Manager, commended Leon de los Reyes, Project Engineer, for his assistance to Elliot Blair with his science class experiment. Leon de los Reyes, Elliot and Mrs. Blair left the meeting at 8:41 a.m. 2. Kenneth Vecchiarelli, Engineering Manager, introduced new/returning employee, Chuck Gray, Senior Project Engineer. -1- 2002-58 CONSENT CALENDAR Items 6, 7 and 8 were pulled from the Consent Calendar for discussion. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve Consent Calendar items 3, 4, and 5. 3. Approve minutes of regular meeting, May 9, 2002. 4. Authorize directors to leave the State of California prior to next meeting. 5. Approve disbursements of $585,489.91. ACTION CALENDAR 6. Approve Change Order No. 10 in the amount of $9,711.27 to International Custom Enterprises (ICE) for construction of additional paving and concrete ribbon gutter at the Richfield Plant Renovation Project, Phase 11, Job No. 9318. Questions were asked, and a discussion was held about security issues. On a motion by Director Abramowitz, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve Change Order No. 10 In the amount of $9,711.27 to International Custom Enterprises (ICE) for construction of additional paving and concrete ribbon gutter at the Richfield Plant Renovation Project, Phase II, Job No. 9318. 7. Approve authorizing the General Manager to approve a purchase order in the amount of $18,743.19 to Lan Cab Inc. for installation of data and communications (telephone) cable and a computer network switch for the Richfield Plant Renovation Project, Phase H, Job No. 9318. Director Abramowitz said he pulled this item so he could vote no. Kenneth Vecchiarelli, Engineering Manager, wanted to correct the date of the Planning, Engineering, Operations Committee Meeting reflected in the agenda report from May 14 to May 15, 2002. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 4-1, with Director Abramowitz voting No, to approve authorizing the General Manager to approve a purchase order in the amount of $18,743.19 to Lan Cab Inc. for installation of data and communications (telephone) cable and a computer network switch for the Richfield Plant Renovation Project, Phase II, Job No. 9318. 8. Approve rejecting and referring the claim of Cartel Electronics to ACWA/Joint Powers Insurance Authority. Representatives from Cartel Electronics spoke about their water quality issues. President Arthur Korn asked staff to investigate further and return to the Board. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to reject and refer the claim of Cartel Electronics to ACWA/Joint Powers Insurance Authority. David Deese and David Pickering, Cartel Electronics, left the meeting at 9:02 a.m. -2- 2002-59 9. Consider Acceptance of the Financial Statements for Nine Months Ended March 31, 2002. Beverly Meza, Business Manager, reported. Questions were asked, and a discussion was held. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to accept the Financial Reports for nine months ended March 31, 2002. 10. Consider Acceptance of the Investment Report for Quarter Ending March 31, 2002. Beverly Meza, Business Manager, reported. Questions were asked, and a discussion was held. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 5-0 to receive and file the Investment Portfolio report for the quarter ending March 31, 2002. Beverly Meza left the meeting at 9:05 a.m. 11. Consider Well No. 15 Pipeline Improvements. Kenneth Vecchiarelli, Engineering Manager, presented the report. He noted there is a change in the amount on page two of the matrix. Tetra Tech's total fee should be shown as $105,404. The $7,000 increase also affects other numbers in the report. Questions were asked, and a discussion was held on the auto drain valve, the USEPA arsenic standard, arsenic levels in the water at the wells, and the design of the project. On a motion by Vice President Summerfield, seconded by Director Beverage, the Board of Directors voted 5-0 to approve a Consultant Agreement with Tetra Tech, Inc. for engineering design, construction management, and inspection services for the construction of Well No. 15 Pipeline Improvements, Job No. 200209. Staff further recommends Board approval to combine this project with the Well No. 18 equipping and chlorination conversion projects for design and construction purposes. A recess was declared at 9:35 a.m. The meeting reconvened at 9:43 a.m. with all Directors present. 12. Consider selecting a date for Board of Directors Facility Tour. Kenneth Vecchiarelli, Engineering Manager, presented the report. Questions were asked, and a discussion was held. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 5-0 to schedule the Board of Directors Facility Tour for Thursday, June 20 at 1:00 p.m. 13. Consider Election Information for November 2002, General Election. William Robertson, General Manager, presented the report. Questions were asked, and a discussion was held. Director Abramowitz moved staff's recommendation, except that the Statement of Qualification shall be a maximum of 400 words. The motion died for lack of a second. -3- 2002-60 On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 4-1, with Director Abramowitz voting No, to authorize the Secretary to file the Transmittal of Election Information as follows: Three Directors to be elected at large; Mark Abramowitz, Paul R. Armstrong and John W. Summerfield; Statement of Qualification shall be a maximum of 200 words; and the District will not pay for the Statement. 14. Consider Voting for Special District Member Seat on the Local Agency Formation Commission. William Robertson, General Manager, presented the report. President Korn plans to attend the meeting on May 30, 2002 and will vote for the incumbents with the understanding that something might occur to cause a change. On a motion by Director Abramowitz, seconded by Director Beverage, the Board of Directors voted 5-0 to accept the plan outlined by President Korn. GENERAL MANAGER'S REPORT 15. General Manager's oral report and comments. a) General Counsel Kidman is working on an analysis of the District's sewer management plan as required by the Regional Water Quality Board. Mr. Kidman also reported there is a concern that the Governor's proposed budget may affect the Metropolitan Water District. At this point, there is no proposal to take special district revenue to fund schools. b) Semi-annual campaign disclosure statements, forms 460 and 470. William J. Robertson, General Manager, reminded the members of the Board that these are due to be filed no later than July 31, 2002. c) Status report on Well No. 18. Kenneth Vecchiarelli, Engineering Manager, stated the reports did not come in from Mr. Slade's office, therefore, no report is available. c) Herb Warren issue. Michael Payne, Assistant General Manager, reported on the Highland Avenue road closure issue. He gave a summary of the easement rights, public access, District access and emergency access, and the 1911 blanket easement for the Yorba Linda Water Company. d) Arts & Crafts Fair, June 2. Michael Robinson, Assistant Administrator, stated the Yorba Linda Arts & Crafts Fair will be held Sunday, June 2, from 8:00 a.m. to 4:00 p.m. The District will have a booth at this event. On Friday, June 7, from 3:30 p.m. to 7:00 p.m., there will be an end-of-year Carnival held at the Mabel Paine School. The District will participate. f) District activities. William J. Robertson, General Manager, reported the Springview Reservoir was vacuum cleaned. -4- 2002-61 COMMITTEE REPORTS 16. Executive-Administration Committee (Korn/Summerfield) 17. Finance-Accounting Committee (Beverage/Kom) A meeting is scheduled for Wednesday, June 5 at 9:00 a.m. 18. Personnel-Risk Management Committee (Abramowitz/Armstrong) 19. Planning-Engineering-Operations Committee (Summerfield/Beverage) Report of meeting held May 15, 4:00 p.m. Richfield Plant renovation Well No. 18 status, GIS Implementation Plan, District project update, Pulte FFDCA. A meeting is scheduled for Tuesday, June 4 at 4:00 p.m. 20. Public Information Committee (Armstrong/Abramowitz) A meeting is scheduled for Wednesday, May 29, 9:00 a.m. Website improvements, text of Consumer Confidence Report. 21. Orange County Water District Ad Hoc Committee (Beverage/Kom) 22. MWDOC Ad Hoc Committee (Korn/Abramowitz) The minutes of the meeting held May 20, 2002, 4:00 p.m., were included with the Director's mail packets. Carl Seckle, Assistant General Manager, and Brett Barbre, MWDOC Director, attended. The primary topic of discussion was the budget process. President Korn asked that a letter be sent to Director Barbre requesting MWDOC keep the District informed of any events taking place within the District's boundaries. Director Abramowitz commented that it appears Metropolitan Water District is going down while Municipal Water District Orange County is going up. INTERGOVERNMENTAL MEETINGS 23. Yorba Linda City Council, Tuesday, May 21, 6:30 p.m. President Korn attended. There was nothing of direct interest to the District. 24. Yorba Linda Planning Commission, Wednesday, May 15, 7:30 p.m. Director Armstrong attended. The only item of interest was a lot line readjustment encroachment on a District easement. The owner had to obtain approval from the District before the lot line could be adjusted. 25. ACWA Spring Conference, Monterey, CA, May 7-10, 2002. Director Armstrong attended. He gave a brief report of the sessions. He has the JPIA packet if anyone is interested. Michael Payne, Assistant General Manager, attended. He stated the State's budget and electricity problems in California were the main topics discussed.. -5- 2002-62 BOARD OF DIRECTORS ACTIVITY CALENDAR Yorba Linda Planning Commission, Wed, May 29, 7:30 p.m. ISDOC Membership, Thursday, May 30,11:30 a.m. ISDOC Board, Tuesday, June 4, 7:30 a.m. Yorba Linda City Council, Tuesday, June 4, 6:30 p.m. MWDOC/MWD Jt. Workshop, Wednesday, June 5, 9:30 a.m. OCWD, Wednesday, June 5, 6:00 p.m. WACO, Friday, June 7, 7:30 a.m. MWD, Tuesday, June 11, 12:30 p.m. Yorba Linda Planning Commission, Wed., June 12, 7:30 p.m. Director Beverage President Korn No President Korn No No No No Director Armstrong BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Director Abramowitz reported that Sprint wants to put up a tree-type transmission tower in his neighborhood. The radio antenna tree at Highland Reservoir has not been maintained. Director Beverage commented on the Customer Service cards. There were perhaps ten comments on water pressure. He would like to know where the complaints are physically located and will raise this issue at the PEO Committee meeting. Director Abramowitz said the Board has not heard back on previous negative reports from customers. William Robertson, General Manager, stated there was an internal problem with getting the Customer Service reports out. This problem is being worked on. General Counsel Kidman requested that item 8 and item 15d be added to the Closed Session for further discussion. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 5-0 to add item 8 and item 15d to the Closed Session. A recess was declared at 10:27 a.m. The Board reconvened at 10:35 a.m. with all Directors present. Also present were William J. Robertson, General Manager, Arthur G. Kidman, General Counsel, and Michael A. Payne, Assistant General Manager. CLOSED SESSION 26. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. OOCC14623, Keith Ranby Saul v. Yorba Linda Water District, et al. 27. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD. 28. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court Case, County of Orange, Case No. 020004559, Yorba Linda Water District, a California Municipal Corporation, vs. General Accident Insurance Company, Association of California Water Agencies, Joint Powers Insurance Authority, et al. -6- 2002-63 William J. Robertson, Arthur G. Kidman and Michael A. Payne left the Closed Session at 10:50 a.m. 29. Performance Evaluation of General Manager (Pursuant to Government Code Section 54957). The Board of Directors came out of Closed Session at 11:55 a.m. No action was taken by the Board in Closed Session. ADJOURNMENT The Board of Directors adjourned at 11:55 a.m. The next regular of the Board is scheduled for Thursday, June 13, 2002 at 8:30 a.m., at the Distri eadquarters. i Mhia --R rtson Secretary/General Manager -7- 2002-64