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HomeMy WebLinkAbout2002-07-11 - Board of Directors Meeting Minutes2002-77 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING July 11, 2002 8:30 A.M. The July 11, 2002 meeting of the Yorba Linda order by President Arthur C. Korn at 8:30 a.m. 4622 Plumosa Drive, Yorba Linda. Water District Board of Directors was called to The meeting was held at District Headquarters, Directors Present at Roll Call Arthur C. Korn, President John W. Summerfield, Vice President Mark Abramowitz Michael J. Beverage Directors Absent at Roll Call Paul R. Armstrong Visitors present: None Staff Present: Michael A. Payne, Assistant General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Robinson, Assistant Administrator Gloria Lujan, Management Analyst Amelia Cloonan, Executive Secretary Charles Gray, Senior Project Engineer Katy Brown, Customer Service Rep I SPECIAL RECOGNITION 1. Beverly Meza, Business Manager, introduced Katy Brown, Customer Service Representative I, and recognized her for earning her Associate in Arts Degree from Mt. San Antonio College. Katy Brown left the meeting, and Director Armstrong entered the meeting at 8:32 a.m. CONSENT CALENDAR Director Abramowitz requested Consent Calendar items 2, 3 and 6 be pulled for discussion. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve Consent Calendar items 4, 5, 7 and 8. 4. Authorize directors to leave the State of California prior to next meeting. 5. Approve disbursements of $412,759.08. -1- 2002-78 7. Approve Terms and Conditions for Sewer Service with the participants on Avocado Avenue, a private street, Job No. 0217. 8. Approve Progress Payment No. 10 in the net amount of $103,954.05, to International Custom Enterprises for construction of the Richfield Plant Renovation Project, Phase II. William J. Robertson, General Manager, entered the meeting at 8:38 a.m. ACTION CALENDAR 2. Approve minutes of regular meeting, June 13, 2002. (Continued from the Board of Directors meeting of June 27.) On a motion by Director Abramowitz, seconded by Director Armstrong, the Board of Directors voted 5-0 to amend the minutes of the meeting of June 13, 2002, to add the statement on page 6 at the end of the paragraph after item 25, that "knowingly violating the Brown Act is a misdemeanor." The Secretary was instructed by the President to correct the numbering of the items in the Consent Calendar of the July 11, 2002 Agenda. 3. Approve minutes of regular meeting, June 27, 2002. On a motion by Director Abramowitz, seconded by Director Armstrong, the Board of Directors voted 5-0 to amend the minutes of the meeting of June 27, 2002 to reflect that Director Abramowitz moved to continue item 5, which motion failed for lack of a second, and with respect to item 6, the last sentence of the first paragraph under this item should read "The consensus was to not pursue an exhaustive evaluation of the second Etchandy well." 6. Authorize the President and Secretary to execute a Declaration of Restrictive Covenants with Toll CA III LP for Tract No. 16045, Lots 24 and 26 through 29. Questions were asked about testing backflow devices, booster pumps and notification to future home owners. A discussion was held. General Counsel Kidman offered the opinion that the developer could not be held responsible for informing subsequent owners of the properties need for additional devices to compensate for low water pressure. There was additional discussion about the pumps and pressure levels. On a motion by Director Abramowitz, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve Agenda item 6 with the correction of the word device in the sixth line of the third paragraph under Analysis to read "devices". William J. Robertson left the meeting at 8:50 a.m. Charles Gray left the meeting at 9:02 a.m. -2- 2002-79 9. Consider Annual Review of the Investment Policy. Beverly Meza, Business Manager, presented the report. Questions were asked and a discussion was held. No changes to the Investment Policy are recommended. Director Beverage reported this item was reviewed at the Finance Accounting Committee meeting held July 3, 2002. On a motion by Director Beverage, seconded by Director Abramowitz, the Board of Directors voted 5-0 to not make changes to the Investment Policy. General Manager. Robertson returned to the meeting at 9:09 a.m. DISCUSSION CALENDAR 10. General Manager's oral report and comments. a) General Counsel Kidman had nothing to report. b) William J. Robertson reminded the members of the Board that Campaign Disclosure Forms 460 and 470 are due no later than July 31, 2002. c) Report on Employee Picnic held June 29. The general consensus was that the committee did a nice job on the picnic. d) William J. Robertson reported on the following District activities. 1) The shutdown of AMP is scheduled for late August for approximately 8 hours. 2) On July 9, there was a level one electrical alert. On July 10, there was a level two electrical alert. 3) The telemetry system failed. Rick Walkemeyer had it up and running in 45 minutes. 4) The General Manager will be on vacation the next two weeks. COMMITTEE REPORTS 11. Executive-Administration Committee (Korn/Summerfield) 12. Finance-Accounting Committee (Beverage/Kom) Minutes of meeting held July 3, 9:00 a.m. were included in the Agenda. Sewer maintenance charges, mid-year budget, and Investment Policy. 13. Personnel-Risk Management Committee (Abramowitz/Armstrong) A meeting was scheduled for July 17 at 11:00 a.m. Performance evaluations, MSC salary review, Risk Management activities, and property insurance deductibles. 14. Planning-Engineering-Operations Committee (Summerfield/Beverage) 15. Public Information Committee (Armstrong/Abramowitz) Report of meeting held July 10, 4:00 p.m. Director Abramowitz reported the committee discussed the possible dedication of the new reservoirs in the Shell development, the possible Richfield Plant open house/dedication. The Committee recommended May for the open house. The accounting software was discussed, and the Committee gave additional thoughts and recommendations. Changes to the website were covered, and this will be completed at a future meeting. -3- 2002-80 16. Orange County Water District Ad Hoc Committee (Beverage/Kom) 17. MWDOC Ad Hoc Committee (Kom/Abramowitz) A meeting is scheduled for Monday, August 5, 4:00 p.m. INTERGOVERNMENTAL MEETINGS 18. Yorba Linda Planning Commission, July 10, 7:30 p.m. Director Beverage reviewed the agenda and determined there was nothing of interest to the District. BOARD OF DIRECTORS ACTIVITY CALENDAR YL City Council, July 16, 6:30 p.m. MWDOC, July 17, 9:00 a.m. OCWD, July 17, 6:00 p.m. YL Planning Comm, July 24,7:30 p.m. President Korn No No Director Armstrong BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Vice President Summerfield asked the Board to consider changing the meeting dates in August to the 1St and 15tH A recess was declared at 9:17 a.m. Beverly Meza left the meeting. The meeting reconvened at 9:26 a.m. with all Directors present. There was discussion regarding the dates of the meetings of the Board in August. President Korn directed staff to place this issue on the July 25 Agenda to consider changing the dates of the Board meetings in August. Director Abramowitz noted in the Newsletter that District employee Ron Talbert quit smoking and congratulated him. The Board of Directors went into Closed Session at 9:35 a.m. Also present in Closed Session were Arthur G. Kidman, General Counsel, William J. Robertson, General Manager, and Michael A. Payne, Assistant General Manager. CLOSED SESSION 19. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD, before the Superior Court of the State of California. On a motion by Director Abramowitz, seconded by Vice President Summerfield, the Board of Directors voted 5-0 to come out of Closed Session at 10:03 a.m. No action was taken by the Board in Closed Session. -4- 2002-81 ADJOURNMENT On a motion by Director Abramowitz, seconded by Director Beverage, the Board of Directors voted 5-0 to adjourn at 10:03 a.m. The next regular meeting of the Board is scheduled for Thursday, July 25, 2002 at 8:30 a.m., at the District Headquarters. -5- Secretary/General Manager 2002-82