HomeMy WebLinkAbout2008-08-14 - Board of Directors Meeting Agenda PacketAgenda Packet
Regular Meeting of the
Board of Directors
August 14, 2008
8:30am
1717 E. Miraloma Avenue, Placentia, CA 92870
~L
w
Yorba Linda Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, August 14, 2008, 8:30 A.M.
1717 E. Miraloma Avenue, Placentia, CA 92870 (714) 701- 3020
ITEMS DISTRIBUTED TO THE BOARD LESS THAN 72 HOURS PRIOR TO MEETING,
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and
are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public
inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during
regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at htto://www.vlwdr&vlwd.com.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
John W. Summerfield, President
William R. Mills, Vice President
Paul R. Armstrong
Michael J. Beverage
Ric Collett
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which they
wish to comment. If the matter is on this agenda, the Board will recognize the individual for their comment when the
item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of
public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes.
SPECIAL RECOGNITION
None
ADJOURN TO CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The
public is excused during these discussions.
Conference with Legal Counsel regarding existing litigation to which the District is
a party. (Justification for Closed Session is Government Code Section 54956.9(a))
Stuart Glenn and Jong Wen Wu vs. City of Yorba Linda and Yorba Linda Water
District, Orange County Superior Count Case No. 060000083.
DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board
of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which
staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District's
interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This
portion of the agenda may also include items for information only.
2. Wells Capital Investment Report for the fourth quarter of fiscal year 2007/08.
Recommendation: This is for information only. No action is required.
3. Review Action Levels outlined in the 2005 Urban Water Management Plan Chapter
8 - Water Shortage Contingency Plan.
Recommendation: Provide direction to staff.
ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal
Board actions.
4. Consider FY 2008/09 Public Outreach Campaign.
Recommendation: That the Board of Directors approve the Fiscal
Year 200812009 Public Outreach Campaign and authorize the
President and Secretary to execute a Professional Services
Agreement with Laer Pearce & Associates for an amount not to
exceed $140, 000.
5. Consider Contract with Project Partners for Temporary Employment Services.
Recommendation: That the Board of Directors authorize the General Manger
to execute a Professional Services Agreement with Project Partners, subject
to approval as to form by General Counsel, for a fee not to exceed $180,000
to provide engineering and administrative services for the District's Capital
Improvement Projects for fiscal years 2007-2012.
6. Reconsider Consent Calendar Items approved on the June 26, 2008 and July 24,
2008 Board Agenda.
Recommendation: Staff will provide a recommendation in the forthcoming
Agenda..
CONSENT CALENDAR (Items 7 throuah 14)
All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering
previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be
no discussion on the items unless a member of the Board, the staff, or the public requests further consideration.
7. Minutes of the Regular Board of Directors meeting held July 24, 2008.
Recommendation: Approve the minutes as presented.
8. Payment of bills, refunds, and wire transfers.
Recommendation: Ratify and authorize disbursements in the amount of
$3,982,426.06.
9. Progress Payment No. 3 for the Highland Reservoir Replacement Project.
Recommendation: That the Board of Directors approve Progress Payment
No. 3 in the net amount of $303,214.64 to Schuler Engineering Corporation
for construction of the Highland Reservoir Replacement Project, Job No.
200309.
10. Progress Payment No. 15 for the Lakeview Reservoir Construction.
Recommendation: That the Board of Directors approve Progress Payment
No. 15 in the net amount of $357,936.98 to SSC Construction, Inc. for
construction of the Lakeview Reservoir Project, Job No. 200704.
-2-
11. Terms and Conditions for Water Service with Flavours, Inc., 24855 Corbit Place,
Yorba Linda.
Recommendation: That the Board of Directors approve the Terms and
Conditions for Water Service with Flavours, Inc., Job No. 200810.
12. Terms and Conditions for Water and Sewer Service with Friends Christian High
School, north of Bastanchury Road between Casa Loma and Eureka Avenues.
Recommendation: That the Board of Directors approve the Terms and
Conditions for Water and Sewer Service with Friends Christian High School,
Job No. 200805.
13. Terms and Conditions for Water and Sewer Service with Placentia-Yorba Linda
Unified School District, 4175 Fairmont Blvd, Yorba Linda.
Recommendation: That the Board of Directors approve the Terms and
Conditions for Water and Sewer Service with Placentia-Yorba Linda Unified
School District, Job No. 200706.
14. Damage Claim filed by Dan W. Baer, 19369 Easy Street, Yorba Linda.
Recommendation: That the Board of Directors reject and refer the claim to
ACWA/JPIA.
REPORTS. INFORMATION ITEMS AND COMMENTS
15. a. President's Report
b. Directors Reports
Director Armstrong - AB 2270 (Water Softeners)
c. General Managers Report
1) Update on earthquake damages
d. General Counsels Report
COMMITTEE REPORTS
16. a. Executive-Administrative-Organizational Committee
(Summerfield/Mills) Alternate: Collett
1) Minutes of meeting held August 13.
2) Meeting scheduled for September 16, 4:00 p.m.
b. Finance-Accounting Committee
(Beverage/Summerfield) Alternate: Mills
1) Meeting scheduled for August 12 was cancelled.
2) Meeting scheduled for September 9, 4:00 p.m.
-3-
c. Personnel-Risk Management Committee
(Armstrong/Collett) Alternate: Summerfield
1) Minutes of meeting held August 11.
2) Meeting scheduled for September 8, 4:00 p.m.
d. Planning-Engineering-Operations Committee
(Mills/Armstrong) Alternate: Beverage
1) Minutes of meeting held August 7.
2) Meeting scheduled for September 4, 4:00 p.m.
e. Public Information-Technology Committee
(Collett/Beverage) Alternate: Armstrong
1) Minutes of meeting held July 23.
2) Minutes of meeting held July 30.
3) Minutes of meeting held August 5.
4) Meeting scheduled for September 2, 4:00 p.m.
f. MWDOC Ad Hoc Committee
(Mills/Collett) Alternate: Summen`ie/d
1) Meeting scheduled for August 26, 4:00 p.m.
g. City of Placentia Ad Hoc Committee
(Beverage/Payne)
1) Meeting to be scheduled.
INTERGOVERNMENTAL MEETINGS
17. a. Yorba Linda City Council, August 5 (Mills)
b. MWDOC/MWD Joint Workshop, August 6 (Staff)
c. OCWD Board, August 6 (Staff)
d. MWDOC/OCWD Joint Workshop, August 12 (Staff)
e. Yorba Linda Planning Commission, August 13, 7:00 p.m. (Summerfield)
-4-
BOARD OF DIRECTORS ACTIVITY CALENDAR
Authorization to attend meetings scheduled after August 14, 2008. Agenda is available in the District office prior to
meeting.
Auaust 2008
Yorba Linda City Council, August 19, 6:30 p.m.
Armstrong
MWDOC Board, August 20, 7:30 a.m.
I Staff
OCWD Board, August 20, 5:00 p.m.
Staff
MWDOC Ad Hoc Committee, August 26,4:00 p.m.
I Mills/Collett
Yorba Linda Planning Commission, August 27, 7:00 p.m.
Summerfield
District Board Meeting, August 28, 8:30 a.m.
September 2008
(-Public Information Committee, Sept 2, 4:00 p.m.
Collett/Beverage
Yorba Linda City Council, Sept 2, 6:30 p.m.
Mills
MWDOC/MWD Joint Workshop, Sept 3, 7:30 a.m.
I Staff
OCWD Board, Sept 3, 5:00 p.m.
Staff
Planning-Engineering-Operations Committee, Sept 4, 4:00 p.m.
Mills/Armstrong
Personnel-Risk Management Committee, Sept 8, 4:00 p.m.
Armstrong/Collett
Finance-Accounting Committee, Sept 9, 4:00 p.m.
Beverage/Summerfield
Yorba Linda Planning Commission, Sept 10, 7:00 p.m.
Collett
District Board Meeting, Sept 11, 8:30 a.m.
Executive-Admin-Organizational Committee, Sept 16, 4:00 p.m.
Summerfield/Mills
Yorba Linda City Council, Sept 16, 6:30 p.m.
Armstrong
MWDOC Board, Sept 17, 7:30 a.m.
Staff
OCWD Board, Sept 17, 5:00 p.m.
Staff
Yorba Linda Planning Commission, Sept 24, 7:00 p.m.
Summerfield
District Board Meeting, Sept 25, 8:30 a.m.
CONFERENCES AND SEMINARS
18. Authorize attendance of Directors and such staff members of the District as
approved by the General Manager to attend the following conferences and
seminars.
a. 2008 Northern California Tour Sponsored by the Water Education
Foundation. September 10-12 2008
ADJOURNMENT
A regular meeting of the Board of Directors is scheduled for August 28, 2008, at 8:30
a.m., at 1717 E. Miraloma Avenue, Placentia 92870.
Accommodation for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning Michael A. Payne, General Manager/Secretary, at 714-701-
3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify
the nature of the disability and the type of accommodation requested. A telephone number or other contact
information should be included so the District staff may discuss appropriate arrangements. Persons requesting a
disability-related accommodation should make the request with adequate time before the meeting for the District to
provide the requested accommodation.
-5-
2008 BOARD OF DIRECTORS CALENDAR
0
JUL
S M T W T F S
1 2 3 41 5
6 7 8 9. 11 12
13 14 15 16 17 18 19
20 21 22 23M 25 26
27 28 29 30 31
OCT
S
M
T
W T
F
S
1 2
3
4
5
6
7
80
10
11
12
13
14
15 16
17
18
19
20
21
22
24
25
26
27
28
29
31
2009 BOARD OF DIRECTORS CALENDAR
L'
JAN
S M T W T F S
AUG
S
M
T
W T
F
S
1
2
3
10
4
11
5
12
6 7
13 =
8
15
9
16
17
24
18
25
19
26
20 21
27M
22
29
23
30
311
NOV
S
M
T
W T
F
S
1
2
9
3
10
4 5 6
111 12-
7
14
8
15
16
17
18
19 20
21
22
23 24 25 26 27 28129
301
FEB
S M
1 2
8 9
15 16~
22 23
T
3
10
117
24
W T
4 5
111 12
18 I,
25M
SEP
S M T W T
11 2 3 4
7 8 9 10-
14 15 16 17 18
21 22 23 24=
28 29 30
F S
5 6
12 13
19 20
26 27
DEC
S M
T
W T F S
1
2
3 4 5 6
7 8
9
10® 12 13
14 15
16
17 1IR 19 20
21 22
23
24 25 26127
28 29
30
31
MAR
S
M
T
W T
F
S
1
2
3
4 5
6
7
8
9
10
11-
13
14
15
16
17
18 19
20
21
22
23
24
25M
27
28
29
30
31
1
JUN
S
M
T
W T
F
7
1
8
2
9
3 4
10-
5
12
6
13
14
21
15
22
16
23
17 18
24 =
19
26
20
27
28
29
301
jj 2 3
4 5 6 7 9 10
11 12 13 14 15 16 17
18 19 20 21.23 24
25 26 27 28 29 30 31
S M
5 6
12 13
19 20
26 27
APR
T W T
1 2
7 8 9
14 15 1C>
21 22 23
28 29 30
F S
3 4
10 11
17 18
24 25
MAY
F S
6 7
13 14
20 21
27 28
S M T W T F S
1 2
3 4 5 6- 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 251 26 27 29 30
31
Holiday Dec 2-5, 2008 - ACWA Fall Conference, Long Beach
• Board Meeting Dec 15-17 - CRWUA 2008 Annual Conference, LV
Activities May 19-22 - ACWA Spring Conference, Sacramento
N
~N
°
4
O
J
°
Yorba Linda Water District
r
Q
C> ~E
Account 418611500
nn n
Performance Summary Report
For the period ended:
Reportin.' Period:
Month-to-
Quarter to
Date
Date YTD
Yorba Linda Water District
0.10%
0.60% 1.54%
Investment Portfolio
Lipper Institutional Money
0.21%
0.67% 1.65%
Market Fund Index
5
00%
.
4.50%
■ YLWD
4.00%
■ Lipper Inst. MM Fund Index
3.50%
-
3.00%
2.50%
2.00%
1.50%
1.00%
0.50%
0.00%
* -Inception date for purposes of performance calculation: 1111105
Returns are net of Wells Capital Management fees.
ITEM NO.
Annualized
Return Since
Inception*
4.55%
4.72%
Month-to-Date Quarter to Date YTD Annualized Since
Inception
Yorba Linda Water District — Short Duration Market Review
WELLS CAPITAL MANAGEMENT
FV
Second Quarter 2008
Ww .wellscap.com
Economic Update
There were some signs of improvement in the fixed income markets during the second quarter; however,conditions remain somewhat unsettled.Although the panic-buying of Treasuries has subsided,yield
spreads across asset classes remain wide by historical standards.Downgrades of the bond insurance companies created confusion and pessimism in the municipal bond market in late June while the auction rate
securities markets remain essentially frozen.In addition,banks,investment banks and government-sponsored enterprises(GSE)have reported huge losses,forcing many to replenish their capital accounts.It will
take a considerable amount of time before normalcy returns to the markets.We anticipate that there will be more negative news and surprises in the months and quarters ahead.
Despite the continued drag on economic growth from the housing recession and credit squeeze,growth for the first half of the year appears to be stronger than many economists had forecast.First-quarter GDP
growth was revised up to 1.0 percent and recent data suggest a similar pattern of growth for the second quarter.Exports have provided the largest boost to GDP growth while consumer spending has also been a
surprising contributor.Retail sales increased during the quarter due,in part to the increased sales in May from the tax rebates.As the tax rebate stimulus fades,so too will consumer spending,thus increasing the
potential likelihood for a protracted period of sluggish growth through the remainder of the year.
Although the economy has been fairly resilient—weathering the housing and credit shocks—a surprise energy shock emerged during the quarter.Oil prices set new record highs and gasoline prices have
eclipsed$4 per gallon across the nation.Transportation companies.especially airline and trucking companies,are aggressively cutting operations and payrolls in an attempt to mitigate the negative effects of
rising fuel costs on profits.While headline inflation has increased and inflation expectations are rising,core inflation has been relatively steady.The strength in energy and food prices,however,threatens to
boost core inflation,which has placed the Fed in the challenging dual role of maintaining adequate growth and price stability.
Heightened Competition,Weak"Pricing Power" Keep a Lid on "Core"Inflation
Year Ago Percent Change
25 14
20 12
15 CPI,Food 8 Energy 10
(Left Scale)
10 8
5 6 As.bAA 0 IV 4
\j \j 5 °Core"CPI Z
(Right Scale)
-10 0
Source:U.S.Department of Labor
On April 30,the FOMC lowered the Fed funds rate 25 bps to 2 percent.The language in the statement was fairly balanced,indicating a pause in monetary policy was probable,but not certain.At the June
FOMC meeting,the Committee kept the funds rate unchanged at 2 percent,and made it clear in the statement that"the upside risks to inflation and inflation expectations have increased."This represented a
notable shift in language as the less optimistic outlook for inflation in the June statement could be interpreted as a warning that a higher funds rate is possible before year-end.Downside risks to growth still
remain and the unemployment rate,which is currently at 5.5 percent,will likely climb higher through the end of the year.The current conflicting economic signals require a delicate balancing act by the Fed.
Agencies/GSEs
Prolonged deterioration in the mortgage credit market continues to impact both Fannie Mae and Freddie Mac's earnings during Q108.Net income was marginally better than Q407;however,derivative losses
and loss provisions weighed heavily on earnings.Fannie Mae raised an additional$6.5 billion during Q208 despite an already-ample capital cushion as mandated by its regulator,the Office of Federal Housing
Enterprise Oversight(OFHEO).Freddie Mac also announced a$5.5 billion capital-raising campaign,and along with a reduction in capital surcharge required by OFHEO,would
allow future portfolio growth for both agencies to be upwards of$100 billion.In addition to future business growth,the high capital cushion will also be a source of comfort for both senior and subordinate debt
holders.
The Federal Home Loan Bank System reported growth in its balance sheet during Q108 as earnings were healthy and without any significant credit losses.More importantly for FHLB debt holders,total capital
grew to 52.3 billion and is well above the minimum required.The FHLB continues to be a critical funding source for banks during this distressed credit cycle.With declines in asset-backed commercial paper
issuance,advances by the FHLB have increased substantially to offset the need for short-term financing from its member banks.
While the Lehman 1-3-year Agency index posted a negative total return of-0.63 percent for the quarter,much of which occurred in April and May,the index has returned 2.15 percent year-to-date,with an
excess return over Treasuries of 0.04 percent.With short agencies ending the quarter with attractive yields relative to Treasuries(two-year agencies yielding 60 basis points over Treasuries),we are
overweighting agencies relative to corporates and asset-backed securities,consistent with our strategy to emphasize high quality sectors.
0.9
0.8
0.7
�0.6
y 0.5
0.4
0.3
0 5Y 10Y 15Y 20Y 25Y 30Y
—U.S.All tt&d(30 June 2008:30 June 2008)
Source:LehmanLive.com
Corporates
The tone of the credit market continued to improve early in the quarter,largely due to follow-through from the Fed's efforts in March to prevent a financial market collapse.However,by the end of June,the
trends were significantly reversed as a consequence of increased pessimism over the state of the economy and the consumer,as well as renewed concern about further bank and broker write-downs.Credit
spreads formed a U-shaped pattern during the quarter,reflecting this reversal in market tone and investor risk appetite.The option-adjusted spread for the Lehman 1-3 corporate index had dropped 40 basis
points to approximately 240 by mid-June,but by the end of June,had retreated back to 270 basis points.
A significant catalyst for the late quarter weakness in the credit market was the downgrades of both Ambac and MBIA by the ratings agencies.On June 4th,Moody's placed Ambac's and MBIA's ratings on
review for downgrade.This was followed the next day by S&P downgrading both monolines to AA from AAA.The ratings downgrade of the monoline insurers has increased concerns about the monolines'
ability to meet their obligations in the event that the securities they insure are unable to make scheduled principal and interest payments.Exposure to these risks are widespread across the financial markets and,
arguably,concentrated at banks and brokerage firms.Given developments that have taken place with MBIA and Ambac,and given fairly strict fair value accounting rules,it is believed that some of the major
banks and brokers will need to recognize significant additional write-downs on their credit default instruments and structured credit investments insured by the monolines.
Other significant developments during the quarter in the corporate bond market include:
AIG was placed on review for downgrade by Moody's and S&P in early May following an announced$7.8 billion quarterly loss,and plans to raise$12.5 billion in new capital;Fitch cut AIG from AA to AA-.
Some regional banks reporting stresses in residential mortgage loan and commercial real estate loan portfolios;Midwest-based regional banks,such as Fifth Third and National City,seem to be particularly
impacted.
•National City was able to raise$6 billion in new capital from private investors,but found itself responding to a Wall Street Journal article noting that it is operating under a Memorandum of Understanding
issued by the OCC;the rumor was confirmed by senior management.
•Wachovia's CEO forced by Board to resign in light of financial challenges,a very poor first quarter and shareholder dissatisfaction over the purchase of Golden West at the height of the housing
market/mortgage market bubble.
Bear Steams's shareholders approved JP Morgan acquisition;acquisition closed May 30.
Lehman reported very weak Q2 earnings,well below analyst estimates;shortly after,Lehman replaced its CFO and COO and also announced closing on a$4 billion common stock offering and a$2 billion
preferred stock offering.
•Countrywide shareholders approved the sale to Bank of America;the acquisition closed on July 1,followed by upgrades of CFC debt to fall in line with BofA's.
Year-to-date,new,investment-grade corporate bond issuance is about$50 billion lower than the same period one year ago,representing about a 9 percent drop.Non-investment grade issuance is down a more
dramatic 65 percent versus a year ago,reflecting the challenging market conditions debt issuers continue to face.
Despite challenging market conditions,short duration corporate bonds significantly outperformed Treasuries during the quarter given the inflation driven sell-off in the Treasury market.The Lehman 1-3 Year
Corporate Index returned 0.15 percent for the quarter,and is up 1.9 percent year-to-date.This compares to-0.96 percent and 2.08 percent,respectively,for the 1-3 Year Treasury Index.Though it should be
noted that there was significant deviation between individual corporate sectors,as banks and brokers significantly underperformed industrial issuers.In light of the uncertain credit market environment,our
strategy continues to emphasize high-quality asset classes and low allocations to the corporate sector relative to market-neutral conditions.
5-Year Single A Corporate Spread
250
a 200
150
100
Jul-07 Sep-07 Nov-07 Jan-08 Mar-08 May-08
ABS&MBS
Significant declines in national home prices and fears that a«eak economy and the evaporation of home equity will stress consumer finance ABS were offset by relatively stable collateral performance and
limited new supply.Returns for triple-A rated credit card and auto ABS were generally flat during the quarter,with the 1-3 year ABS auto and credit card index returning close 0.27 percent for the quarter and
1.71 percent year-to-date.We anticipate further stress on consumers in light of the struggling economy and therefore expect delinquencies and loss rates to increase in auto loan and credit card pools.However,
we remain comfortable with the credit support and structure of the deals that remain highly rated by our internal credit research team,and believe they will continue to perform well through the ongoing
economic slowdown.
Housing price declines and further deterioration in home equity loan collateral further pressured the home equity sector,though returns in the home equity ABS varied significantly depending upon weighted
average pool life and credit rating of the pool.Through April,the Case-Shiller 20-city composite index of housing prices was down over 15 percent,annualized.Delinquency and default rates in sub-prime loan
pools continued to climb through the quarter as well.The ratings agencies are now forecasting loss rates exceeding 20 percent for 2006 and 2007 vintage sub-prime loans.Despite the negative headlines,the rate
of home price depreciation slowed in April relative to February and March in most markets,suggesting a bottoming of the housing market could be in the early stages of development.We continue to believe
that the credit support of the AAA rated,senior tranche home equity deals we hold will absorb peak losses before significant principal is compromised.We therefore continue to recommend holding these
securities rather than liquidating,on the belief that returns over time will surpass the value of liquidating today in a distressed market environment.
Agency mortgages continued to be a safe-haven asset class for portfolios during the quarter.For the quarter,the 0-5 year duration mortgage index returned 0.39 percent,and is up 2.43 percent year-to-date.Over
a 12-month time frame,the index is up 7.52 percent,illuminating the critical role this asset class has played in portfolios in an environment of a turbulent and weak corporate credit market.We have been
emphasizing short duration agency CMOs in portfolios that allow MBS in light of attractive spreads.
2Q 2008 Portfolio Strategy
Duration and Yield Curve:
IF Portfolio durations are neutral to benchmarks. Higher rates are expected by the end of the year but accounts are currently neutral as markets deal with credit turmoil and slower growth.Fed is expected
to be on hold for the remainder of the year.
IF Portfolios are neutraUbulleted to take advantage of steep/steepening curve.
Sector and Security Selection:
Corporate cash portfolios continue to emphasize liquidity. Corporate bonds and ABS are attractive at historically wide spreads,but liquidity is still strained. Due to issuer diversification,focus on
high internal ratings,and emphasis on large liquid issuers Corporate and ABS exposure is generally less than 30%and 20%respectively.
PF Agency debentures and CMOs are attractive due to valuation and liquidity. Given decreased exposure to Corps and ABS,agency exposure is high(relative to historical levels)and increasing. Capital
concerns at FNMA and FHLMC and the resulting widening in agency spreads are viewed as a buying opportunity.
The Fixed Income Portfolio Managers hime written this commentary.for informational purpases only and is not intended as an offer to sell or a solicitation of an offer to buy any security.The views expressed on the financial markets and security valuations are based on
the judgment and experience of the Fired Income Investment team.Past performance is not a guarantee of figure returns.It should not be assumed that the portfolio holdings discussed or ttmestments made in the funtre will be profitable or will equal the performance of
those discussed in this commentary.A complete list oJ'holdings and portfolio commentaries are arailahle for the past year upon request.
ITEM NO. ~
CHAPTER 8.0: WATER SHORTAGE CONTINGENCY
PLAN
With population growth, energy shortages, earthquakes, and the threat of terrorism experienced
by California; maintaining the gentle balance between water supply and demand is a
complicated task that requires planning and forethought. In the event that a water shortage
occurs, simple measures can be implemented to conserve the water supply at a public level.
Urgency Ordinance No.91-02 (Appendix E) enables the YLWD Board of Directors to adopt an
emergency water management program if the necessity is found. In addition, the California
legislature enacted in 1949 specific statutory authority for rationing applicable to all public water
supply distributors (California Water Code, Sections 350-358). The water supplier does not
have to be in an actual drought condition where there is not enough water for human
consumption, sanitation, and fire protection; merely the threat of the condition occurring is
enough. Once a local agency has declared the existence of an emergency condition or a water
shortage, it is empowered to adopt regulations and restrictions on the delivery and consumption
of water to conserve the water supply for the greatest public benefit. Service can, if necessary,
be discontinued to customers who willfully violate established regulations.
The following conditions characterize urgency and require the Ordinance to take effect:
1. California is in the fifth consecutive year of drought conditions; and,
2. Precipitation for the current water year is substantially below normal in the watersheds of the
water supplies serving Southern California; and,
3. The completion of the State Water Project to Southern California are being cutback; and,
4. Metropolitan has instituted water conservation goals with severe monetary penalties for not
meeting the goal; and,
5. MWDOC, as a member agency of Metropolitan, has also instituted water conservation goals
with severe monetary penalties for YLWD.
6. YLWD has broad authority to enact water conservation rules under the laws of the State of
California; and,
7. The public's adoption of water conservation measures is now, or may be, necessary to
avoid or minimize the effects of the water shortage in Southern California.
Risk Management Professionals rOFTN ORBAIINOANAIROISTRICTO
BY
AUG 1 2 8
.
M C~,
8.1.1 Stages of Action
In Table 8.1-1: Water Supply Shortage Stages and Conditions, stages are discussed during
which various conservation measures will be imposed by Ordinance No. 91-02, beginning with
voluntary conservation and leading to various stages of mandatory compliance in the event that
the water supply experiences shortages up to a 50% reduction of the water supply.
Water Supply Conditions
Level 1 measures may be declared by the Board of
Directors when, in their judgment, the possibility exists
YLWD may not be able to meet all of the demands of
its customers without punitive surcharges levied
against YLWD due to restrictions on imported supply.
Level 2 measures, hereinafter referred to as "Water
Watch", may be declared by the Board of Directors
when, in their judgement, the probability exists that
YLWD will not be able to meet all of the water
demands of its customers without punitive surcharges
Percent Shortage
The Board of Directors shall, by separate
Resolution, establish voluntary conservation
goals and advise customers of ways to
conserve water.
The Board of Directors shall, by separate
Resolution, determine the extent of
conservation required by setting a percentage
of the Base Target Amount for high priority and
low priority water use, advise customers of
levied against YLWD due to restrictions on imported ways to save water and may enforce such
supply. allocation by mandating certain practices......
Stage 3: Mandatory Reduction - Water Warning (Targeted 35% Reduction)
Level 3 measures, hereinafter referred to as "Water
Warning", may be declared by the Board of Directors
when, in their judgment, YLWD will not be able to meet
all of the water demands of its customers without
punitive surcharges levied against YLWD due to
restrictions on imported supply.
The Board of Directors shall, by separate
resolution, determine the extent of conservation
required, set a percentage of the Base Target
Amount for high priority and low priority water
use, advise customers of ways to save water
and may enforce such allocation by mandating
certain practices.....
11
Risk Management Professionals M
Water Supply Conditions
Percent Shortage
Stage 4: Water Emergency (Targeted 50% Reduction)
Level 4 measures, hereinafter referred to as "Water The Board of Directors shall, by separate
Emergency", may be declared by the Board of Resolution, determine the extent of
Directors when the failure of any supply or distribution
facility, whether temporary or permanent, occurs in the
water distribution system of the State Water Project,
conservation required, set a percentage of the
Base Target Amount for high priority and low
priority water use, advise customers of ways to
Metropolitan Water District of Southern California,
Municipal Water District of Orange County, Orange
County Water District or Yorba Linda Water District
may seriously affect the ability to supply water to
customers.
8.1.2 Discussion of the Base Target Amount
save water and may enforce such allocation by
certain practices.
1 A Base Target Amount shall be established for each connection in the YLWD corresponding
to the average water consumption by meter size for areas with similar land uses, lot or home
size, landscape sophistication and economic location for each two month billing cycle in
fiscal year 1989-1990.
2 The Base Target Amount for the residential customers may be adjusted to account for
families larger than the YLWD wide average of three (3) persons per household at the rate
of 100 gallons per day per additional person for four (4) to a maximum of seven (7) persons
per household.
3 Customers with multiple metered connections in the same revenue classification, serving
similar land uses may, upon approval in advance by the YLWD, allocate the Base Target
Amount between their connections.
4 In cases where there is insufficient historical data to establish a Base Target Amount, YLWD
shall establish a Base Target Amount by comparing water users similar as to type, lot or
home size, landscape sophistication and economic location.
5 The Base Target Amount may be established and adjusted based upon a determination by
the Board of Directors of high priority and low priority water uses.
Risk Management Professionals
In order to prepare for and prevent water supply shortage, it is useful to estimate the future
minimum supply. The minimum water supply available to the Yorba Linda Water District for
next three years is estimated based upon the driest three year historic sequence, and is
compared to a normal three year estimate. To balance the effects of multiple dry years, more
water will be imported from MWDOC resulting in an increase in the minimum supply during
multiple dry years compared to normal years.
Through regional modeling efforts, MWDOC has determined minimum water supplies available
for the Yorba Linda Water District for each of the next three years, 2006 - 2008. Table 8.2-1:
Three-Year Estimated Minimum Water Supply compares supplies available under normal
conditions and supplies available under a hypothetical repeat of the historical driest three year
period for the Yorba Linda Water District, 1959-1961.
During multiple-dry years, less local supplies are available for retail consumption and retail
demands increase, resulting in the use of increased imported supplies from Metropolitan, via
MWDOC, to offset the reduction in local supplies. Even with the decrease in local supplies,
Yorba Linda Water District is expected to meet all retail consumption during a three-year dry
period of 2006-2008 based on the three driest years on record. In addition, Metropolitan is
expected to be able to supply all of MWDOC's imported water during the same period.
Metropolitan's 2005 Regional Urban Water Management Plan indicates that Metropolitan can
provide 100% of the supply demanded by its member agencies until 2030.
Source
Normal Year
Multiple Dry Year
2006
2007
2008
2006 2007
2008
undwater
12,555
13,876
14,721
12,795 13,833
15,491
ange County Basin)
olesale Water
12,372
11,346
10,796
13,804 12,327
11,447
:ropolitan (via MWDOC)
al
24,926
25,222
25,517
26,599 26,160
26,939
Risk Management Professionals
As a California jurisdiction, the Yorba Linda Water District could experience a catastrophic
interruption in the water supply as a result of a regional power outage, earthquake, terrorism, or
other event. A successful recovery plan is dependent upon an in-depth understanding of the
vulnerability of each source of supply, delivery system, and distribution system to potential
catastrophes. Possible catastrophes are listed in Table 8.3-1 and preparation actions being
taken to reduce the severity of each event are discussed below.
Earthquake
Terrorism
a
8.3.1 Regional Power Outage
The operation of YLWD's groundwater wells and booster pump stations is dependent on the
energy source. Backup sources of energy such as propane tanks, emergency generators, and
natural gas supplies, are available at many of YLWD's facilities. These alternative energy
sources improve the reliability of YLWD's water supply. Additionally, the existence of multiple
wells within YLWD's facilities creates redundancy and reduces the likelihood that all wells will be
out of service simultaneously.
8.3.2 Earthquake
The Yorba Linda Water Distract has implemented seismic criteria (e.g., seismically actuated
valves, flexible piping, etc.) into the design of new reservoirs as the standard since 1997. In
addition, flexible piping is used for the gas lines providing power to booster pumps and well
sites.
Risk Management Professionals
Possible Catastrophe Check if Discussed
Regional Power Outage
YLWD has developed a comprehensive Emergency Response Plan to address the specific
responses to earthquakes, damage assessments, evacuations, and major line breaks. The
Emergency Response Plan also identifies agency and mutual aid contacts to help restore
YLWD's critical water system infrastructure.
8.3.3 Terrorism
To address terrorism catastrophes, YLWD has completed an extensive Security Vulnerability
Assessment according the Sandia National Laboratories Risk Assessment Methodology for
Water Systems (RAM-Wsm). As part of this project, YLWD prioritized criteria, prioritized
facilities, characterized high priority facilities, developed threat scenarios based upon threat
assessment methodologies, and used a Scenario-Based Assessment approach to develop
recommendations in the form of prioritized lists of security countermeasures. YLWD is currently
implementing these recommendations; however, due to the security sensitive nature of the
information these recommendations are not included in this Urban Water Management Plan
Risk Management Professionals •
YLWD is organized pursuant to the provisions of County Water District law under Division XII of
the California Water Code (Section 30000 et seq.). Accordingly, YLWD has the authority to
adopt Ordinances and Rules and Regulations to:
1. Restrict the use of water during any emergency situation caused by drought or other
conditions.
2. Prohibit the waste of water or the use water during such periods for any purposes other
than household, restricted, or nonessential uses as determined by the district.
8.4.1 Water Shortage Planning
8.4.1.1 Metropolitan
In November, 1990, as a result of limited supplies, Metropolitan developed a water conservation
program called the Incremental Interruption Conservation Program (IICP), intended to reduce
the amount of water delivered to its member agencies under severe deficiencies. The IICP
established six levels of reduction by up to 50% depending on drought and water supply
conditions. Metropolitan's IICP is no longer in effect.
Revisions of the IICP and deletion of the voluntary stage (Stage 1) were adopted by
Metropolitan's Board of Directors in the Metropolitan 1995 Drought Management Plan (DMP).
This plan included step-by-step strategies for evaluating supply and demand conditions and
utilizing Metropolitan's available options. Several phases are incorporated into the DMP with
the final phase being the implementation of mandatory stages of the IICP. The 1995 DMP was
not implemented in 1995 because of the above normal statewide precipitation in January and
February of that year and because Metropolitan received a 100 percent allocation of its State
Water Project supply.
As part of the implementation of the regional Integrated Resources Planning (IRP), Metropolitan
developed a Water Surplus and Drought Management (WSDM) Plan for Southern California in
April 1999. The guiding principle of the WSDM Plan is to manage Metropolitan's water
resources and water management programs to minimize the adverse impacts of water supply
shortages to retail customers. The WSDM Plan contains specific actions to be taken in drought
conditions to meet consumptive demands for water. This plan directs Metropolitan's resource
operations to help attain the region's 100% reliability goal. The WSDM Plan was updated in
Risk Management Professionals M
2004 to account for changes impacting supplies from the Colorado River and California's Bay-
Delta. In the past, Metropolitan has developed drought management plans that simply
addressed shortage actions and primarily focused on issues of short-term conservation and
allocation of imported water. The WSDM Plan recognizes the interdependence of reliability.
The overall goal of the WSDM Plan is to ensure that shortage allocation of Metropolitan's
imported water supplies is not required.
8.4.1.1 Yorba Linda Water District
YLWD has implemented many of the voluntary and mandatory programs identified in Chapter 6
of this Plan. These programs are designed to either increase local supply and/or reduce
consumption during short term and/or long term deficiency periods. YLWD's response to water
supply shortages is only part of a coordinated effort that includes, but is not limited to, planning
by Metropolitan, MWDOC, OCWD, other agencies adjacent to the District, the City of Yorba
Linda and other cities in YLWD's jurisdiction.
Yorba Linda Water District has many water conservation programs and practices in place. A
decrease in the reliable water supply from imported sources and the yearly increases in
population require that Yorba Linda Water District encourage the best and most efficient use of
water within the service area. Toward this end the measures, programs and practices
described in this Chapter have been implemented by the District.
The precise timing to implement the voluntary or mandatory programs and the extent to which
these programs are implemented will depend upon the best available facts at the time a
decision needs to be made. Implementation may vary according to the perceived need,
confirmation of the severity of an actual shortage and anticipated duration of the shortage.
Reference is made to the 2005 Urban Water Management Plans adopted by Metropolitan Water
District of Southern California and Municipal Water District of Orange County, and to Orange
County Water District's "2020 Plan".
Risk Management Professionals
8.4.2 Consumption Reduction Methods and Mandatory Prohibitions
Exhibit "A" of Ordinance 91-02 urges residential, commercial, and public water consumers to
adopt voluntary water conservation measures. The Water Conservation Practices contained in
the Ordinance are listed below in Table 8.4-2: Consumption Reduction Methods. Voluntary
water conservation goals (i.e. reduction percent) shall be established by the Board of Directors
by a Resolution in the event that urgency exists. As addressed in Table 8.1-1: Water Supply
Shortage Stages and Conditions, the Board of Directors has the authority to mandate such
conservation practices by separate Resolution. The resolution shall address the extent of
conservation required by setting a percentage of the Base Target Amount for high priority and
low priority water use, and advise customers of ways to save water.
Actuation
Consumption Reduction Methods and Prohibitions
Stage
9, " Customer Actions
Check monthly for plumbing leaks and any leaks found should be repaired
1. Level 1
immediately.
Irrigate commercial nurseries, golf courses, parks, school yards, traffic
medians and other public open space and other non residential landscaped
2. Level 1
areas no more often than every third day, and only between the hours of
6:00 p.m. and 5:00 a.m.
Reduce outside irrigation schedules to the absolute minimum to keep
3. Level 1
important plants alive. Withhold fertilizer to inhibit new growth.
Residential customers with addresses ending with an even number water
lawns, landscaping and other turf areas only on even number days of the
month and between the hours of 4:00 p.m. and 10:00 a.m. Residential
4. Level 1
customers with addresses ending with an odd number water lawns,
landscape, and other turf areas only on odd number days of the month and
between the hours of 4:00 p.m. and 10:00 a. m.
Risk Management Professionals
Adjust sprinklers to avoid "watering" sidewalks and gutters, and lower
5. Level 1
pressure to avoid creating a wasteful mist.
Eliminate washing of sidewalks, walkways, buildings, walls, patios,
driveways, parking areas or other paved surfaces, or walls except to
6. eliminate conditions dangerous to public health or safety or when required Level 1
as surface preparation for the application of architectural coating or painting,
and to alleviate immediate fire hazards.
Curtail water use to clean, fill or maintain levels in decorative fountains,
7. ponds, lakes, or other similar aesthetical structures unless such water use is Level 1
approved in advance by YLWD.
Curtail water used for the initial filling or refilling of swimming pools, spas or
8. ponds unless such water use is approved in advance by YLWD. Level 1
Replacement due to evaporation is permitted.
Curtail washing of motor vehicles, trailers, boats and other types of
equipment unless a bucket and a hose equipped with a positive shutoff
g, Level 1
nozzle for quick rinses is used. Washing of vehicles may be done by a
commercial car wash that uses recycled water.
Display notice that water will be served only upon request at all restaurants,
10. hotels, cafes, cafeterias or other public place where food is sold, served or Level 1
offered for sale.
Water should only be served when requested by a customer in restaurants,
11. hotels, cafes, cafeterias or other public places where food is sold or offered Level 1
for sale.
Risk Management Professionals
Consumption Reduction Methods and Prohibitions Actuation
Stage
Actuation
Consumption Reduction Methods and Prohibitions
Stage
Post notice of the water supply shortage in each room of hotels, motels,
inns, guest houses, bed and breakfast facilities and short-term commercial
12.
Level 1
lodgings along with an explanation of necessary compliance measures
taken by the establishment.
Install low-flow shower heads, toilet dams or low-flow toilets, and faucet
13.
flow restrictors in each room of hotels, motels, inns, guest houses, bed and
Level 1
breakfast facilities and short-term commercial lodgings.
14.
Hand water plants with a positive shut-off hose nozzle.
Level 1
15.
Place a plastic bottle, bag or dam in all toilets. I
Level 1
16.
Use automatic dish and clothes washers for full loads only. I
Level 1
Insulate hot water pipes to reduce waiting time for hot water. Install
17.
Level 1
circulating hot water system or point-of-use water heater.
18.
Turn off the water while brushing teeth, washing hands and/or shaving. I
Level 1
19.
Install water saving shower heads and/or flow restrictors. I
Level 1
Take shorter showers. Turn off the water when lathering, shampooing, or
20. Level 1
shaving. Turn the shower back on to rinse.
Capture bath/shower warm-up water in buckets and use the water to irrigate
21. Level 1
plants or to flush toilets.
22. Use garbage disposers sparingly. I Level 1
23. Do not plant any annuals or new plants that will require extra watering. I Level 1
Risk Management Professionals M
Actuation
Consumption Reduction Methods and Prohibitions
Stage
Place mulching material in landscaped areas to decrease soil moisture
24. Level 1
evaporation.
25. Use a broom to clean outside patios, porches and sidewalks. Level 1
Cover spas and swimming pools when not in use. If spa or pool will not be
26. used, make necessary preparations for not refilling the spa or pool while Level 1
shortage lasts.
District Actions
Limit use of water from fire hydrants to fire fighting, approved construction
1. activities or other activities as approved by YLWD as necessary to maintain Level 1
the health, safety and welfare of the public.
Turn off all construction meters until the condition(s) causing the shortage
2. Level 1
are abated to the satisfaction of the General Manager.
3. Issue no construction meters for earth work or road construction purposes. Level 1
4. Moratorium on new service connections. Level 1
Risk Management Professionals M
8.5.1 Penalties
The following enforcement measures shall apply to any customer who willfully disregards any of
the mandated and/or prohibited water management practices.
Penalties
Warning
Letter Explaining Violation
Flow Restricting Orifice
Charges
Excess Water Use Rate
One-Time Charge of Two Times the Latest
Water Bill
Charge for Costs of Installation and Removal
of Flow Restricting Orifice
8.5.1.1 First Violation
Stage When Penalty Takes Effect
1 st Violation
2nd Violation
3rd Violation
Stage When Penalty Takes Effect
Any Violation
2"d Violation
3rd Violation
A written warning shall be mailed to the customer. The warning shall state the violation and that
if the matter is not corrected, additional enforcement measures may be taken.
8.5.1.2 Second Violation
A letter shall be mailed to the customer explaining the violation and a one time charge equal to
two times the most recent water bill will be charged to the customer.
8.5.1.3 Third Violation
An orifice flow restrictor will be inserted into the customer's meter to reduce the rate of flow.
The orifice will remain in the service line for one billing cycle. The customer shall pay the cost to
insert and remove the orifice flow restrictor.
Risk Management Professionals M
8.5.1.4 Fourth and Subsequent Violations
Service of water will be subject to further restriction with an orifice or termination of service. The
term is at the General Manager's discretion so as to minimize the health and safety affects to
the customer.
8.5.1.5 Excess Water Use Rate
Water consumption in excess of the Base Target Amount or percentage of the Base Target
Amount established or as modified by the Board of Directors will be charged to YLWD's current
water rate plus a surcharge equal to the accumulative cost per acre foot of any penalty rate
adopted by Metropolitan plus any penalty rate adopted by MWDOC plus any penalty rate
adopted by OCWD converted to a unit cost per on hundred cubic feet.
8.5.2 Due Process Procedures
8.5.2.1 Notification
The General Manager shall notify a customer that YLWD intends to surcharge water usage or to
restrict or shut off water service. In the cases of flow restriction or shut off, the notice shall be
delivered at least 72 hours in advance. The General Manger shall provide an opportunity to the
customer within that time to dispute YLWD's determination of non-compliance with Ordinance
No. 91-02 (Appendix E) or to demonstrate that compliance has been achieved subsequent to
the notice.
8.5.2.2 Compliance Period
The General Manager may revoke, modify, or extend time for compliance with a notice of intent
to surcharge water usage or to restrict or shut off water service if the General Manager is
reasonably satisfied that such action will be consistent with the best interests of YLWD and/or
the purposes of Ordinance No. 91-02 (Appendix E).
8.5.2.2 Restoration of Service
The General Manager shall provide for restoration of restricted or shutoff service upon a
determination that appropriate steps to assure compliance with Ordinance No. 91-02 (Appendix
E) have been taken. The customer shall be responsible, as a precondition of service
restoration, to pay YLWD's normal and usual shutoff and turn-on fees and to comply with such
other YLWD Rules and Regulations as apply to customers' service shutoff for nonpayment of
water bills.
Risk Management Professionals W
In the event that a decrease in water supply occurs for an extended period of time, YLWD could
face a potential loss requiring the water enterprise to draw from any reserves and also re-
examine the revenue stream in order to balance the budget. It is thus important to consider
possible measures to overcome revenue and expenditure impacts.
8.6.1 Measures to Overcome Revenue Impacts
Narnes of Measures Check if Discussed
1. Rate Adjustment
2. Water Fund Balance
3. Bonds
1. Rate Adjustment
Should YLWD experience a significant decrease in water supplies for an extended period of
time, the Board of Directors would consider a water rate increase or water fee surcharge to
cover any revenue shortfall due to water shortages or conservation measures.
2. Water Fund Balance
YLWD maintains a Water Fund Balance that can be drawn upon for minor revenue shortfalls
that need to be addressed immediately from decreased water supplies. The Board of Directors
would consider a rate increase to restore this fund for future unexpected emergency situations.
3. Bonds
YLWD maintains a high bond rating in order to secure bonds for unexpected facility
replacements and repairs.
Risk Management Professionals M
8.6.2 Measures to Overcome Expenditure Impacts
Names of Measures Check if Discussed
1. Capital Improvements Program
1. Capital Improvements Program
The Yorba Linda Water District is committed to increasing their ability to produce groundwater
from the Santa Ana Basin by means of improvements to their water system. These
improvements will reduce YLWD dependency on more expensive water purchased from
MWDOC.
Risk Management Professionals M
1. Production Meter Readings
2. Imported Water Metering
GPD
GPD
3. Residential Water Metering and Site GPD
Monitoring
1. Production Meter Readings
YLWD has meters on all wells that provide access to daily water use readings. An analysis of
the daily production meter readings will provide values for actual reductions in water use.
2. Imported Water Metering
YLWD has meters on all imported water connections that provide access to readings of daily
quantities of imported water.
3. Residential Water Metering and Site Monitoring
During stages of mandatory conservation, YLWD will conduct monthly residential meter
readings and site monitoring, as necessary. Site monitoring will be prioritized based upon the
amount of water consumed. For those customers not in compliance with the mandatory
conservation, YLWD will manually shut-off the connection until compliance is confirmed.
Risk Management Professionals
Mechanisms for Determining Actual Type of Data Expected
Reductions
y ~ ~
ORDINANCE NO. 91-02
AN URGENCY ORDINANCE
OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
FINDING THE NECESSITY FOR
AND ADOPTING AN EMERGENCY
WATER MANAGEMENT PROGRAM
WHEREAS, California is in the fifth consecutive year of drought conditions; and,
WHEREAS, precipitation for the current water year is substantially below normal in the
watersheds of the water supplies serving Southern California; and,
WHEREAS, the completion of the State Water Project continues to be delayed; and
WHEREAS, water deliveries from the State Water Project to southern California are being
cutback; and
WHEREAS, the Metropolitan Water District of Southern California has instituted water
conservation goals with severe monetary penalties for not meeting the goal; and,
WHEREAS, the Municipal Water District of Orange County, as a member agency of the
Metropolitan Water District of Southern California, has also instituted water
conservation goals with severe monetary penalties for the Yorba Linda Water
District; and,
WHEREAS, the Yorba Linda Water District (hereinafter referred to as District) has broad
authority to enact water conservation rules under the laws of the State of California;
and,
WHEREAS, the public's adoption of water conservation measures is now, or may be, necessary
to avoid or minimize the effects of the water shortage in southern California.
NOW, THEREFORE, BE IT ORDAINED THAT THE BOARD OF DIRECTORS OF
THE YORBA LINDA WATER DISTRICT, under the authority of Water Code Sections 350 et
seq, 375 et seq, 31024, 31026 and 31027 as follows:
Section 1. Findings - Declaration of Water Shortage Emergency.
The Board does hereby find that the matters set forth in the recitals above are true and correct and
constitute an emergency condition or a threatened or existing water shortage condition within the
District. These conditions require this urgency Ordinance to take effect immediately.
Section 2. Priority Uses of Water.
In order to promote water conservation, the objective of the different Levels of water management are
to curtail the low priority uses of water. Low priority uses of water are generally described as all uses
other than for drinking, cooking, bathing, sanitation, fire suppression, or for medicinal or health
related uses requiring water, such as dialysis machines.
Section 3. Base Target Amount.
a. A Base Target Amount shall be established for each connection in the Yorba Linda Water
District corresponding to the average water consumption by meter size for areas with similar
land uses, lot or home size, landscape sophistication and economic location for each two
month billing cycle in fiscal year 1989-90.
b. The Base Target Amount for the residential customers may be adjusted to account for families
larger than the District wide average of 3 per persons per household at the rate of 100 gallons
per day per additional person for four (4) to a maximum of seven (7) persons per household.
c. Customers with multiple metered connections in the same revenue classification, serving
similar land uses may, upon approval in advance by the District, allocate the Base Target
Amount between their connections.
d. In cases where there is insufficient historical data to establish a Base Target Amount, the
District shall establish a Base Target Amount by comparing water users similar as to type, lot
or home size, landscape sophistication and economic location.
e. The Base Target Amount may be established and adjusted based upon a determination by the
Board of Directors of high priority and low priority water uses.
Section 4. Level 1 - Voluntary Conservation Measures.
Level 1 measures may be declared by the Board of Directors when, in their judgment, the possibility
exists the District may not be able to meet all of the demands of its customers without punitive
surcharges levied against the District due to restrictions on imported supply. The Board of Directors
shall, by separate Resolution, establish voluntary water conservation goals and advise customers of
ways to conserve water.
Section 5. Level 2 - Mandatory Conservation.
Level 2 measures, hereinafter referred to as "Water Watch", may be declared by the Board of
Directors when, in their judgment, the probability exists that the District will not be able to meet all of
the water demands of its customers without punitive surcharges levied against the District due to
restrictions on imported supply. The Board of Directors shall, by separate Resolution, determine the
extent of conservation required by setting a percentage of the Base Target Amount for high priority
and low priority water use, advise customers of ways to save water and may enforce such allocation
by mandating certain practices identified in Exhibit "A" of this Ordinance.
Section 6. Level 3 - Mandatory Reduction.
Level 3 measures, hereinafter referred to as "Water Warning", may be declared by the Board of
Directors when, in their judgment, the District will not be able to meet all of the water demands of its
customers without punitive surcharges levied against the District due to restrictions on imported
supply. The Board of Directors shall, by separate Resolution, determine the extent of conservation
required, set a percentage of the Base Target Amount for high priority and low priority water use,
advise customers of ways to save water and may enforce such allocation by mandating certain
practices identified in Exhibit "A" of this Ordinance.
Section 7. Level 4 - Water Emergency.
Level 4 measures, hereinafter referred to as "Water Emergency", may be declared by the Board of
Directors when the failure of any supply or distribution facility, whether temporary or permanent,
occurs in the water distribution system of the State Water Project, Metropolitan Water District of
Southern California, Municipal Water District of Orange County, Orange County Water District or
Yorba Linda Water District may seriously affect the ability to supply water to customers. The Board
of Directors shall, by separate Resolution, determine the extent of conservation required, set a
percentage of the Base Target Amount for high priority and low priority water use, advise customers
of ways to save water and may enforce such allocation by certain practices identified in Exhibit "A" of
this Ordinance.
Section 8. Rate for Excess Water Use.
Water consumption which is in excess of the Base Target Amount or percentage of the Base Target
Amount as established or as modified by the Board of Directors will be charged the District's current
water rate plus a surcharge equal to the accumulative cost per acre foot of any penalty rate adopted by
the Metropolitan Water District of Southern California plus any penalty rate adopted by the Municipal
Water District of Orange County plus any penalty rate adopted by the Orange County Water District
converted to a unit cost per one hundred cubic feet.
Section 9. Enforcement.
a. Degrees of Violation. The following enforcement measures shall apply to any customer who
willfully disregards any of the mandated and/or prohibited water management practices
adopted pursuant to this Ordinance:
First violation: A written warning shall be mailed to the customer. The warning shall
state the violation and that if the matter is not corrected, additional enforcement measures
may be taken.
2. Second violation: A letter shall be mailed to the customer explaining the violation and a
one time charge equal to two times the latest water bill will be charged to the customer.
3. Third violation: An orifice flow restrictor will be inserted into the customers meter to
reduce the rate of flow. The orifice will remain in the service line for one billing cycle.
The customer shall pay the cost to insert and remove the orifice flow restrictor.
4. Fourth and subsequent violations: Service of water will be subject to further restriction
with an orifice or termination of service. The term is at the General Manager's
discretion so as to minimize the health and safety affects to the customer.
b. Due Process Procedures.
1. The General Manager shall notify a customer that the District intends to surcharge water
usage or to restrict or shut off water service. In the cases of flow restriction or shut off,
the notice shall be delivered at least 72 hours in advance. The General Manager shall
provide an opportunity to the customer within that time to dispute the District's
determination of non-compliance with this Ordinance or to demonstrate that compliance
has been achieved subsequent to the notice.
2. The General Manager may revoke, modify, or extend time for compliance with a notice
of intent to surcharge water usage or to restrict or shut off water service if the General
Manager is reasonably satisfied that such action will be consistent with the best interests
of the District and/or the purposes of this Ordinance.
The General Manager shall provide for restoration of restricted or shutoff service upon a
determination that appropriate steps to assure compliance with this Ordinance have been
taken. The customer shall be responsible, as a precondition of service restoration, to
pay the District's normal and usual shutoff and turn-on fees and to comply with such
other District Rules and Regulations as apply to customers' service shutoff for
nonpayment of water bills.
Section 10. Appeal Process.
The Board of Directors shall, by separate Resolution, establish an appeal process that affords
customers the opportunity to contest findings, correct errors and alleviate unusual and extraordinary
circumstances.
Section 11. Notification.
The District shall notify all customers of the water conservation Level adopted by the Board of
Directors, Base Target Amount or percentage of Base Target Amount, and recommended and
mandated practices adopted by the District.
Section 12. Effective Date.
This Ordinance is enacted as an emergency measure and shall become effective on the date of
adoption by the Board of Directors. The General Manager is authorized and instructed to cause a
copy of the full text of this Ordinance to be published once in a newspaper of general circulation
within the District.
Section 13. Rescind Conflicting Resolutions.
Effective immediately upon adoption of this Ordinance, the voluntary measures adopted in Resolution
No. 90-13, and all conflicting Resolutions are hereby rescinded.
Section 14. Severability.
If any portion of this Ordinance is found to be unconstitutional or invalid, the District hereby declares
that it would have enacted the remainder of this Ordinance regardless of the absence of any such
invalid portion.
Section 15. California Environmental Quality Act.
The provisions of this Ordinance are exempt from the provisions of the California Environmental
Quality Act as an action to mitigate emergency conditions and as a rate setting measure pursuant to the
Public Resources Code Sections 21080(b)(4) and 21080(b)(8), respectively; and in following with
the Notice of Exemption filed by the Metropolitan Water District of Southern California on January 8,
1991, as lead agency for the establishment of water delivery conservation programs for water
delivered to the Municipal Water District of Orange County.
PASSED AND ADOPTED this 28th day of March, 1991 by the following called vote:
AYES: M. Roy KNAUFT JR., PAUL ARMSTRONG, STERLING FOX, ARTHUR C. KORN
NOYES: 0 AND CARL S CANL I N
ABSENT: 0
ABSTAIN: 0
C~a-~2
President, Q' 0
Yorba Linda Water District
(SEAL)
ATTE
A6
Secretary,
Yorba Linda Water District
Exhibit "A"
to
Ordinance 91-02
Water Conservation Practices
These practices are intended as guidelines for District customers only and are based on the best
information available when this Ordinance was adopted. Any Resolution adopting a water
conservation level authorized by this Ordinance may modify the practices identified in this list to
account for new information or other factors not available or considered when this Ordinance was
adopted.
Customer Actions:
1. Check monthly for plumbing leaks and any leaks found should be repaired immediately.
2. Irrigate commercial nurseries, golf courses, parks, school yards, traffic medians and other
public open space and other non residential landscaped areas no more often than every third
day, and only between the hours of 6:00 p.m.and 5:00 a.m.
3. Reduce outside irrigation schedules to the absolute minimum to keep important plants alive.
Withhold fertilizer to inhibit new growth.
4. Residential customers with addresses ending with an even number water lawns, landscaping
and other turf areas only on even number days of the month and between the hours of 4:00 p.m.
and 10:00 a.m. Residential customers with addresses ending with an odd number water lawns,
landscape and other turf areas only on odd number days of the month and between the hours of
4:00 p.m. and 10:00 a. m.
5. Adjust sprinklers to avoid "watering" sidewalks and gutters, and lower pressure to avoid
creating a wasteful mist.
6. Eliminate washing of sidewalks, walkways, buildings, walls, patios, driveways, parking areas
or other paved surfaces, or walls except to eliminate conditions dangerous to public health or
safety or when required as surface preparation for the application of architectural coating or
painting, and to alleviate immediate fire hazards.
7. Curtail water used to clean, fill or maintain levels in decorative fountains, ponds, lakes or other
similar aesthetical structures unless such water use is approved in advance by the District.
8. Curtail water used for the initial filling or refilling of swimming pools, spas or ponds unless
such water use is approved in advance by the District. Replacement due to evaporation is
permitted.
9. Curtail washing of motor vehicles, trailers, boats and other types of equipment unless a bucket
and a hose equipped with a positive shutoff nozzle for quick rinses is used. Washing of
vehicles may be done by a commercial car wash that uses recycled water.
10. Display notice that water will be served only upon request at all restaurants, hotels, cafes,
cafeterias or other public place where food is sold, served or offered for sale.
11. Water served in restaurants, hotels, cafes, cafeterias or other public places where food is sold or
offered for sale only when requested by a customer.
12. Post notice of the water supply shortage in each room of hotels, motels, inns, guest houses, bed
and breakfast facilities and short-term commercial lodgings along with an explanation of
necessary compliance measures taken by the establishment.
13. Install low-flow shower heads, toilet dams or low-flow toilets, and faucet flow restrictors in
each room of hotels, motels, inns, guest houses, bed and breakfasts facilities and short-term
commercial lodgings.
14. Hand water plants with a positive shut-off hose nozzle.
15. Place a plastic bottle, bag or dam in all toilets.
16. Use automatic dish and clothes washers for full loads only.
17. Insulate hot water pipes to reduce the waiting time for hot water. Install circulating hot water
system or point off use water heater.
18. Turn off the water while brushing teeth, washing hands and/or shaving.
19. Install water saving shower heads and/or flow restrictors.
20. Take shorter showers. Turn off the water when lathering, shampooing, or shaving. Turn the
shower back on to rinse.
21. Capture bath/shower warmup water in buckets and use the water to irrigate plants or to flush
toilets.
22. Use garbage disposers sparingly.
23. Do not plant any annuals or new plants that will require extra watering.
24. Place mulching material in landscaped areas to decrease soil moisture evaporation.
25. Use a broom to clean outside patios, porches and sidewalks.
26. Cover spas and swimming pools when not in use. If spa or pool will not be used, make the
necessary preparations for not refilling the spa or pool while shortage lasts.
District Actions:
1. Limit use of water from fire hydrants to fire fighting, approved construction activities or other
activities as approved by the District as necessary to maintain the health, safety and welfare of
the public.
2. Turn off all construction meters until the condition(s) causing the shortage are abated to the
satisfaction of the General Manager.
3. Issue no construction meters for earth work or road construction purposes.
4. Moratorium on new service connections.
ITEM NO. 4-
AGENDA REPORT
Board Meeting Date: August 14, 2008
To: Board of Directors
From: Michael A. Payne, General Manager
Staff Contact: Cindy Mejia, Management Analyst
APPTHEYORBY TIiE BOARD Of DIRECTORS
BA INDAWATERDSTRICT
AUG 1 4 0
BY klrirs
oum
Reviewed by General Counsel: N/A Budgeted:
Funding Source:
CEQA Account No:
Compliance: N/A Estimated Costs:
Yes Total Budget: $ 140,000
Water Operating Fund
121580 Job No:
$ 140,000 Dept: Admin
Subject: Fiscal Year 2008/2009 Public Outreach Campaign
SUMMARY:
California has had one of the driest years on record, with eight of the past ten years
meeting drought-level conditions and low storage in the Colorado River system and the
California Aqueduct. Coupled with a regulatory law of reducing the amount of import
water from northern California by 30% due to the Delta smelt and the high probability of
water allocations being imposed by the Metropolitan Water District, the Board of Directors
has instructed the Public Information-Technology Committee to develop a Public
Information Campaign. The campaign will inform District customers about the upcoming
allocation, voluntary and mandatory action levels and possible corresponding rate
increases contributed to the regulatory drought, a possible raid on District share of the
property taxes and substantial rate increases from SCE. This campaign will be achieved
through a number of planned phases, methods and dates.
DISCUSSION:
Laer Pearce & Associates (Consultant) has prepared a public relations and outreach
proposal based on informing District customers about the current water crisis, the
possibility of water allocations by Metropolitan Water District and corresponding rate
increases. This plan and proposal is geared to run through fiscal year 2008/2009.
The consultants proposed plan is divided into two phases with events planned for each
month through June of 2009. A copy of the proposal is attached for the Committee's
consideration.
Phase One: Leading up to a possible rate increase caused by others
Phase Two: Building on the Foundation
The phases, events and timetable are included in the Consultants proposal.
In accordance with the District's purchasing policy, the District shall solicit competitive
bids. Due to the anticipated approval by Metropolitan Water District to implement a
water allocation Plan in January of 2009 instead of July 2009, staff recommends that
the Board of Directors declare this a high priority project and to waive the requirement of
soliciting competitive proposals.
The Consultant has successfully worked for the District in the past on crisis issues since
1997. They have conducted customer surveys, provided news releases, prepared new
s articles and have represented the District during meetings.
The consultant has estimated an eleven month program to cost approximately
$140,156. All work is done on a time and material basis based on set hourly rates.
Each month, the staff and Public Information Committee will monitor and adjust the
workload to meet the current issues. This would give the District the greatest flexibility
to address the issues as they arise. If a program is not needed, then the Committee
can direct staff and no charges will be incurred.
The 2008/09 adopted Budget identified funds toward the Public Information Program.
Staff is recommending using authorized funds from this program. To fund the difference,
staff proposes using unspent salaries and benefits allocated from the vacant Assistant
Administrator I position and for the first six months of a budgeted safety officer.
The Consultant will make a presentation of their proposal at the Board meeting. Future
public information program projects and programs will be identified in the next 2009-10
Budget.
PRIOR RELEVANT BOARD ACTION(S):
This issue was discussed at the Public Information Technology Committee meeting on
July 30, 2008 and again on August 5. The issue of a Public Outreach Campaign has
been also discussed with the Board of Directors.
STAFF RECOMMENDATION:
That the Board of Directors approve the Fiscal Year 2008/2009 Public Outreach
Campaign and authorize the President and Secretary to execute a Professional
Services Agreement with Laer Pearce & Associates for an amount not to exceed
$140,000.
COMMITTEE RECOMMENDATION:
That the Committee recommends the Board of Directors approve the 2008/2009
Public Outreach Campaign as submitted by Laer Pearce & Associates .
•
L A E R 9 E A R C E
& Associates
Consultants in Strategic Communications
Communicating Conservation,
Rate Increases and Allocation
An Outreach Proposal for the Remainder of YL WD's FY 08-09
•
August 5, 2008
This fiscal year will bring two difficult challenges to the Yorba
Linda Water District: Pressure to increase rates, and the
possible implementation of MWD's new water allocations.
Both are largely or entirely out of YLWD's control, so it is
important that customers understand both the circumstances
and how they can contribute to a solution.
In a recent YLWD survey,
45% of District
customers feel the
Governor's drought
proclamation means they
The following proposal outlines a strategy for YLWD to initiate should be conserving
a stronger, more consistent communications program in more water.
order to increase customer awareness of issues and build customer trust in the board and
its decisions. Strictly for planning purposes, it assumes that rates might be increased in
early 2009, and that MWD might implement its new water allocations in mid-2009. The
program stresses the following:
• The District operates in a fiscally conservative manner and has long been protective
stewards of public funds
• Local water rates and supply availability are tied to factors largely outside the
District's control (energy prices, Met allocations, regulatory drought), but YLWD has
taken measures to limit the local impacts of this state-wide issue
• Conservation is the answer for both the rate and allocation issues
Phase eve: lev tAuqustDl ~/snuely!!i9/
We propose an initial six-month program to communicate the messages above to customers
in the following manner, so they can more fully understand the reasons why the board must
consider a rate increase:
• Three issues-based quarterly customer newsletters (Aug., Oct., Jan.)
• Two rounds of presentations by board members and/or staff to cities and large water
users on 1.) the status of water situation and the need to conserve, and 2.) an
update on rates and district finances
• Production of a conservation brochure (for use as a leave-behind for presentations
and workshops)
• Three bi-monthly op/eds in the Yorba Linda Star
• Two bi-monthly native plant columns in the Yorba Linda Star
• Regular positive, proactive media relations (approx. five stories, if possible)
22892 Mill Creek Dr., Laguna Hills, CA 92653 ► 949.599.1212 ► www.laer.com
Laer Pearce & Associates
YLWD 2008-09 Communications Proposal
Page 2 of 14
• • Two quarterly customer workshops (in conjunction with MWDOC with necessary
publicity to ensure participation
• Updating Web site with conservation and issues messaging
• Five monthly eblasts to interest database on relevant YLWD and water issues
• Six conservation-themed bill stuffers
• Six monthly issues-based employee newsletters (they're your main ambassadors)
• Letter to customers should the board decide to consider a rate increase (timed
around hearing)
• Production of a PowerPoint for staff, should there be a rate-increase hearing
• Initiation of "Yorba Linda Water Stars" business recognition program
• Production of conservation-themed table-toppers and coordination of placement with
restaurants and local businesses
• Production of "YLWD Approved Water-Wise Plant" cards for placement in plants at
local nurseries; coordination of placement with YLWD staff.
Progressing into 2009, we would continue all the regular communication vehicles
established in Phase One (quarterly newsletter, op/eds, plant columns, quarterly workshops,
• etc.), and add the following new elements through the end of the fiscal year, reinforcing the
District's conservation, rate and allocation messages:
• Coordinated participation in the MWDOC/Discovery Science Center student program
within service area
• VIP tours of District facilities
• Promotion and participation in regional Water Awareness Day celebration
• Participation in MWDOC regional advertising campaign
If allocation measures are announced by MWD, we would include the following additional
components in the weeks leading up to a reduction in supplies:
• Staff presentations to cities and large water users on the allocation situation
• Update Web site with allocation messages
• Letter to customers discussing allocation
• One op/ed in Yorba Linda Star on allocation
• Media relations on allocation issue
• Production of door hangers directed at homeowners seen over-using water
0 Note: Please see page 8 for a detailed description of each element above.
•
•
Laer Pearce & Associates
YLWD 2008-09 Communications Proposal
Page 3 of 14
Dedication event
Employee newsletter
Headquarters media
New infrastructure media
Board approves plan
Revised customer newsletter
Employee newsletter
Issues messaging
YL Star runs profile story
VIP conserve presentations
Customer workshop
Secure 1st op/ed
Web update
Employee newsletter
Conservation brochure
Conservation bill stuffer
Monthly a-blast
Qtly customer newsletter
VIP conserve presentations
Secure 1St plant column
Employee newsletter
Conservation bill stuffier
Monthly a-blast
Positive news release**
Potential Rate Increase: Jan.
Qtly customer newsletter
VIP rate presentations
Rate op/ed or plant col.
Hearing PPT for staff
Rate media relations
Conservation bill stuffier
Employee newsletter
Monthly e-blast
Positive news release**
Qtly customer newsletter
VIP allocation presentations*
VIP tours
Student presentations
Conservation bill stuffier
Plant column
WAD materials preparation
Updated table toppers
Employee newsletter
Monthly a-blast
Positive news release**
VIP rate presentations
Qtly customer workshop
Op/ed
Water Stars Program begins
Table Toppers distributed
Nursery Program begins
Employee newsletter
Conservation bill stuffer
Monthly e-blast
Qtly customer workshop
Plant column
Conservation bill stuffier
Employee newsletter
Monthly a-blast
VIP allocation presentations
Qtly customer workshop/tour
Allocation Web update*
Customer allocation letter*
Allocation media relations*
Allocation op/ed*
Conservation bill stuffer
Student presentations
Regional WAD
Employee newsletter
1001h event**
Monthly e-blast
VIP rate presentations
Customer rate letter
Rate, Stars media relations
Rate op/ed or plant col.
Rate Web update
Conservation bill stuffier
Employee newsletter
Monthly e-blast
Positive news release**
Op/ed
Conservation bill stuffier
Employee newsletter
Monthly e-blast
Positive news release**
VIP allocation presentations*
Allocation media relations*
Door hangers*
Plant column
Employee newsletter
Conservation bill stuffier
Monthly a-blast
Qtly cust. newsletter prod.
Positive news release**
Potential Allocation: July 1
• * If necessary, assumes July 1 allocation. Date TBD. MWDOC ad campaign timing TBD.
Laer Pearce & Associates
YLWD 2008-09 Communications Proposal
Page 4 of 14
•
The chart on the following pages summarizes anticipated fee billings (including vendor
expenses) for the campaign outlined above. Should the scope of work change, we will
provide a revised estimate at that time. The estimated vendor costs are based upon LP&A's
regular vendors. This orooosal and budget is oreliminarv: items may be added. eliminated
or refined after further discussion with the District.
LP&A bills for its time by the minute to ensure the highest fairness and accuracy; YLWD will
only be invoiced for the actual time spent working on the District's behalf. LP&A reserves
the right to transfer funds between tasks, as necessary and with YLWD's knowledge, to
complete the approved scope of work within the total budget.
Met allocation.
Revising Summer Revising copy and layout of existing summer quarterly
Quarterly newsletter to incorporate additional issues-based content.
Newsletter This work will be performed under LP&A's existing contract
with YLWD.
Quarterly Customer Drafting content and managing design of two quarterly
Newsletter customer newsletters, utilizing template created in earlier
(October, January) efforts. Does not include printing and distribution.
Fees
Vendors
VIP Conservation Production of a PowerPoint presentation and script on
Presentation
conservation and water situation for delivery to VIPs and large
water users.
VIP Rate Increase
Production of a PowerPoint presentation and script on
Presentation
potential rate increase for delivery to VIPs and large water
users.
Conservation
Managing copy, design and printing of a tri-fold conservation
Brochure
brochure (qty. 3,000 each). Includes creation of new
illustrations.
Fees
Vendors
Media Placements
Drafting content and securing placement of three op/eds and
two native plant columns; establishing program with
newspaper.
Media Relations
Proactively pitching three positive news stories to local press
and trades.
Quarterly Customer Preparation of a plan to host two customer workshops.
Workshops (Sept., Includes minimal time for materials production (TBD) and
Nov.) attendance at first customer workshop.
Web Site Update Reviewing and updating content on Web site to incorporate
0
8,000
2,000
6,000
4,000
4,500
4,000
6,600
4,200
2,500
2,000
Laer Pearce & Associates
YLWD 2008-09 Communications Proposal
Page 5 of 14
• new key messages.
I
Blast Email Drafting content and managing layout and distribution of five
Program blast emails to outreach database; includes creation of eblast
template.
Fees 3,500
Vendors 1,750
Bill Stuffers Design of three 8.5"x3.5" bill inserts promoting conservation.
Note: Does not include printing.
Fees 2,000
Vendors 1,200
Monthly Employee Drafting content and managing layout and distribution of six
Newsletter monthly e-newsletters to employees.
(Aug.-Jan.) Fees 3,000
Vendors 1,200
Customer Rate Drafting content and managing production of two-page letter
Increase Letter discussing rate increase. Note: Does not include printing.
Fees 1,500
Vendors 200
Revisions to Rate Revising earlier rate-increase PPT for delivery to YLWD board 750
PPT for Hearing at hearing.
Water Star Coordination of outreach program to local businesses;
Program includes drafting introductory letter, content and printing of
shingle, assisting staff as necessary. (Shingle qty. 1,000)
Fees 3,000
Vendors 850
Table-Topper Managing content and production of one table-topper with
Program conservation message; assisting staff on coordination and
outreach to local businesses. (Qty. 2,000)
Fees 2,500
Vendors 1,500
Nursery Program Managing content and production of "YLWD Approved Water-
Wise Plant" cards with sticks for placement in plants at local
nurseries; includes suction cups for placement in windows;
assisting staff on coordination and outreach to local nurseries.
(2,500 each of two sizes)
Fees 1,500
Vendors 600
Issues Attending select local and regional water meetings, monitoring 8,200
Management industry news and trends during this period, keeping YLWD
abreast of issues.
Total Phase One Fees $65,250
Total Phase One Vendors $13,300
Total for Phase One $78,550
•
Laer Pearce & Associates
YLWD 2008-09 Communications Proposal
Page 6 of 14
•
Quarterly Customer Drafting content and managing design of two quarterly
Newsletter (April, customer newsletters, utilizing template created in earlier
July) efforts. Does not include printing and distribution.
Fees
8,000
Vendors
2,000
Monthly Employee
Drafting content and managing layout and distribution of five
Newsletters (Feb.-
monthly e-newsletters to employees.
June)
Fees
3,000
Vendors
1,000
Blast Email
Drafting content and managing layout and distribution of five
Program
blast emails to database.
Fees
3,500
Vendors
1,000
Media Placements
Drafting content and securing placement of two op/eds and
5,500
three native plant columns.
Media Relations
Proactively pitching three positive news stories to local press
4,200
and trades.
Quarterly Customer
Coordination of MWDOC delivery of two customer workshops;
1,500
Workshops (Feb.,
includes minimal time for materials production. Does not
May)
include LP&A attendance at workshops.
Student
Coordination of MWDOC presentations at schools in YLWD
1,000
Presentations
service area; includes minimal agency fees for materials
roduction; vendor fees not included.
VIP Tours
goordination of invitations and content for VIP tours of key
3,500
District facilities; includes attendance at event.
Updated Table
Revising Phase One table-topper with new message and
Toppers
design. (Qty. 2,000)
Fees
800
Vendors
1,500
Regional WAD
Preparation of materials for YLWD promotion and participation
500
Coordination
in regional Water Awareness Day celebration.
MWDOC
Customization of MWDOC conservation ad; placement of eight
Advertising
quarter-page ads in YL Star over four-month period.
Campaign
Fees
400
Vendors
4,956
Issues
Attending select local and regional water meetings, monitoring
6,700
Management
industry news and trends during this period, keeping YLWD
abreast of issues.
Total Phase Two Fee
s
$38,600
Total Phase Two Vendors
$10,456
Total for Phase Two
$49,056
•
Laer Pearce & Associates
YLWD 2008-09 Communications Proposal
Page 7 of 14
•
ns Upon Allocation
VIP Allocation
_
Production of a PowerPohll hr(=~cllklho~n mid -;(111I)1 on
Presentation
allocation for delivery to VIPs and large water users.
Web Update
Reviewing and updating content on Web site to incorporate
1,000
new allocation messages.
Customer
Drafting content and managing production of two-page letter
Allocation Letter
discussing rate increase. Note: Does not include printing.
Fees
1,500
Vendors
200
Allocation Media
Preparation of a press release on local allocation implications;
4,000
Relations
coordination of meeting with reporter to discuss issue;
responding to media inquiries.
Water-Wise Door
Managing content, design and printing of a 7x18" door
Hangers
hanger with conservation messaging. (qty. 10,000)
Fees
1,000
Vendors
3,000
Total Allocation Period Fees j
$11,500
Total Allocation Period Vendors
$3,200
Total for Allocation Period
NEER=
$14,700
Meetings and
Strategic counsel; attending minimal "account maintenance"
10,000
Consultations
meetings and board meetings in person; conference calls and
phone meeting attendance; general project support; reporting.
This estimate is approximate and is based on the project and services described above. Any
vendor charges, such as mailing list acquisition, postage and printing, will be estimated in
advance for your approval. Payment for such vendor services will be due upon placement of
each order.
We bill by the hour in one-minute increments for the highest fairness and accuracy. If final
charges on a project are less than estimated, we bill the actual amounts. If it appears that a
project has been under-estimated, we work with our clients prior to going over budget to
determine the best course of action.
•
Note: LP&A will require a deposit of $15,000 (10% projected agency fees) to initiate work,
which will be applied toward future invoices.
Laer Pearce & Associates
YLWD 2008-09 Communications Proposal
Page 8 of 14
•
WenElements In DetaNl
/SSHOSMOSSSg►iDg.- LP&A would work with the District to draft strategic language outlining its
position on the current regional water environment and its rationale for potential rate
increases. This language would we used on all future materials LP&A produces for YLWD on
these issues.
Revise SummeiCustOmeiNewSiOMR,r. The current draft summer customer newsletter does
not include information on the drought. We propose removing the existing story on the new
administration facility, and replacing it with a story on what the Governor's recent drought
proclamation means for YLWD customers and reinforcing the importance of conservation.
The administration facility will still be covered in the local press and information will still be
available on the District's Web site. All newsletters will be designed to drive readers to the
District's Web site for additional information.
Octebeis~d/snuaryQaarteiiyCustemeiNewS/alters- These newsletters would be designed in
• the same style as the summer edition, each with at least one issues-based story regarding
the drought and the need to conserve. The January edition would be distributed prior to a
potential rate increase hearing and would include information on the subject.
IOCSIY/PCOnserv8tiosPreseststi0ss• With the Governor's recent drought declaration and
the city's landscaping issues, it is recommended that LP&A work with YLWD to prepare a
PowerPoint presentation on its water supply reliability, its efforts to conserve, and
technologies and opportunities available to large and small users to reduce their water use.
These presentations would be given by YLWD staff during September and October to study
sessions of the city council and planning commissions of the four cities in the service area,
other city commissions, large water users, and local service and community groups. The
conservation brochure described below would be used as a handout.
lees/ Y/PROM111cressePresentstisss• In the two months prior to a potential rate increase
(assumed for this document to be during November, December and January), we propose
returning to the groups visited for the conservation presentations to provide an update on
the rate increase and YLWD's history of fiscal conservatism. LP&A would update the earlier
PowerPoint for this purpose and prepare a script of talking points.
IiOBSOMMO/INMIEFrO•• One of the District's main outreach goals is to change customer
behavior in terms of conservation. A tri-fold brochure on this topic would be produced and
placed in the headquarters lobby, handed out at VIP presentations and could be used in
• other outreach efforts. Having customized YLWD materials on this subject, rather than
utilizing regional or state-wide materials, would allow for more effective, targeted messaging
and is another sign to customers that YLWD is proactively taking the lead on this issue.
Laer Pearce & Associates
YLWD 2008-09 Communications Proposal
Page 9 of 14
• MedlePINVORents' LP&A would work with the District and the Yorba Linda Star to secure
regular placement of the following YLWD-submitted news articles:
• 8011AI NVOON.• LP&A would draft bi-monthly op/eds on pertinent issues (drought,
rates, conservation, etc.) bylined by Board President John Summerfield. LP&A would
also work with the Yorba Linda Star and Placentia News-Times to establish a
program for regular placement. The content from these articles could also be used in
blast emails (see below).
• M811veP1211101uNII&OFINN.• On alternating months from the op/eds, we propose
drafting brief columns that feature a selected native, drought-tolerant plant. The
story would be bylined by a key YLWD staffer and would include information for where
this plant may be purchased. LP&A would also work with the Yorba Linda Star and
Placentia News-Times to establish a program for regular placement. The content
from these articles could also be used in blast emails (see below).
N8909e1811ORSPFOXON.• In addition to the op/ed and native-plant programs, LP&A would
take advantage of the District's recently formed relationship with Erin Welch of the Yorba
Linda Star to draft and secure placement of five proactive, positive press releases on YLWD
accomplishments in local papers and industry trade publications. Stories may include
infrastructure construction milestones, awards, board actions and initiation of the table-
topper, nursery and Stars programs described below. This regular pitter-patter of good news
will improve visibility and trust in the District, and underscore any potential coverage
stemming from a possible rate increase. We will also help the District develop guidelines for
reactive media relations, helping staff to identify stories that should be responded to, and
preferred response approaches.
1AFRI &AFStem8rJOr rSPOPS. Having great materials is a major component of reaching
your audiences, but to fully connect with customers and the community requires in-person
contact. LP&A would work with YLWD to create a plan to reach out to these groups through
customer workshops and facility tours, likely coordinating through MWDOC's workshop
program. Materials and staffing would be determined once a plan is in place, but it is
anticipated YLWD employees would staff the functions, with LP&A attending only the first
event. Workshops would be held in September and November, with topics potentially
including native plants, sprinklers and water 101 education.
WV#Site Updste.• The District's Web site should be updated to incorporate the new images
and messaging, presenting key themes in a hierarchical fashion to more effectively tell the
YLWD story. The site should also provide an opportunity for customers to sign up for email
news updates, which would grow the District's email database of engaged community
members (uses for this list described below). LP&A would update the site a second time to
incorporate details of any potential rate increases.
NINSIAmei/Piegrem.• Regular communications with target audiences is key to building brand
awareness and confidence, so we propose sending periodic (roughly monthly, as warranted)
emails to the contact list (see above). These emails would include updates on capital
projects, conservation and water-wise gardening tips, and commentary on water issues.
Laer Pearce & Associates
YLWD 2008-09 Communications Proposal
Page 10 of 14
• LP&A would help write, design and distribute five blast emails through the end of the fiscal
year. These emails would supplement the printed quarterly customer newsletter and also
target VIPs, giving YLWD a stronger voice within the industry. It also establishes a
mechanism for YLWD to quickly communicate with its customers in the event of an
emergency.
CONSOMtienBiiiStailers• A series of three conservation-themed bill stuffers would be
produced for inclusion in YLWD's monthly customer invoices. These would feature fun, easy-
to-read graphics and information with ways customers can conserve, and would rotate use
in alternating months.
ODleiO#Me/Nhi ,FNN/eyeeMeWSielterMB/18gee/e/It The first two (J u ly and August) month ly
employee newsletters will be prepared in our current scope of work. Under this proposal,
LP&A would continue managing the content, design and distribution of the five remaining
issues through January. Each edition will include issues-based information for employees
(the District's main ambassadors) to use if they're approached by customers in the field and
in social settings.
OSte//!eM818111CreaSeletteZ In the event the Board considers a rate increase, LP&A would
draft a letter to all YLWD customers outlining why the District is considering such action and
making them aware of a hearing where the issue will be reviewed. LP&A would draft and
design the letter; YLWD would print and distribute.
Bate incieaselloodsgPewerPeint In the event the Board considers a rate increase, LP&A
would work with staff to prepare a PowerPoint for delivery during the Board hearing to clearly
outline the reasoning for its request. This would likely be an adaptation of the PowerPoints
prepared for earlier VIP presentations.
YerbalindaWsterStsrSPregrem.• To highlight the importance of conservation in a visible
manner, we propose establishing a program to recognize businesses and large water users
that are wisely using supplies. Following a successful water audit, businesses would be
awarded a "Yorba Linda Water Star" shingle to hang in their front window, similar to a
chamber shingle or a health department rating. This would signal to their ever-greening
customers that these businesses share their same values and are worthy of their patronage.
Recipients could also be recognized on the Web and potentially in press coverage. This
program should be considered in partnership with local chambers.
Table-TepperPregram.- Businesses that qualify to be Water Stars, and those we hope to
qualify in the future (i.e. all businesses in the service area), would be approached to place
conservation-themed cardboard table-toppers (like you see at restaurants) at their cash
registers and on tables. These table-toppers would be seen by countless customers and
again reinforce our messages and the business community's commitment to sustainability.
MWD has a restaurant-oriented table-topper program YLWD could participate in; we propose
• a broader program that targets businesses of all types.
NurserMOOZam.• In coordination with the proposed native plant columns, which would tell
readers where they can purchase these plants, we recommend working with nurseries to
Laer Pearce & Associates
YLWD 2008-09 Communications Proposal
Page 11 of 14
• label natives as "YLWD Approved Water-Wise Plants." LP&A would create small and
medium-sized cards attached to sticks to be placed in the soil of each plant (with suction
cups for attaching to windows), again reinforcing the conservation message. The table-
toppers (above) could also be used for point-of-sale signage. LP&A would assist staff in
coordinating participation with the local nurseries.
/SS118SNONANNON• Being an industry leader requires having a strong voice within the water
community and being engaged in local and regional issues. This helps build a positive
reputation, provides positioning for advocacy, and allows for nimble defense of the District's
brand and strategic goals. As we do for other water district clients, LP&A would work with
YLWD to determine which local and regional water meetings YLWD should be attending and
determine the appropriate people (YLWD, LP&A, combination) to represent the District. (This
can be an increasingly important function as OCWD and MWDOC host policy and
communication meetings to determine how to spend member dollars.) LP&A would also
serve as YLWD's "policy watchdogs," monitoring city and water industry news and trends,
keeping YLWD abreast, and providing strategic counsel and messaging strategies as issues
arise. Our presence would give the District access to a team with more than 30 years of
water and communications strategy experience to supplement the existing efforts of YLWD
staff.
L'
Aio►~f/,/u/~rQaa~rei/~rCusteme~Mews/elters• These newsletters would be produced in the same
style as the earlier newsletters, and would feature at least one issues-based story, with
increased focus on the drought, spring and summer water use, and potential Met allocation
(depending if and when measures are taken by Met).
On~reingMe~th/yEmp/oyeeNews/etters• The monthly employee newsletter would continue in
the same format as in Phase One, focusing both on intra-company news and industry issues.
On1ofngB/BStEme//PIogIIm.• LP&A would draft and distribute five blast emails to the
outreach database, continuing the eblast program proposed in Phase One.
On~ein~►MedlaRe/8tie~SandMediaP/aceme~ts•The media relations program established in
Phase One would continue in Phase Two, with the placement of two op/eds and three native
plant columns. LP&A would also draft press releases and pitch five positive, proactive news
stories to the local press and trade publications during this period.
Co/1SeN811888111SIMNS.•The three bill stuff ers created in Phase One would continue being
included in customer bills through this period.
• Qaaite,f/yCustomeiWoiA'Shops• Customer workshops would be held, in conjunction with
MWDOC during February and May. LP&A would assist staff in the coordination of these
events and help prepare any necessary materials. The May (Water Awareness Month)
workshop could be considered for the District's annual customer bus tour of its facilities.
Laer Pearce & Associates
YLWD 2008-09 Communications Proposal
Page 12 of 14
•
S19118HIPTeSentat/ens• Participating in MWDOC and Discovery Science Center's school
program is a cost-effective means to reach the District's student audience. This requires
little by way of man hours, but District materials like bookmarks, workbooks, magnets and
distribution bags are a good way to supplement MWDOC's general water conservation
theme while ensuring a local, YLWD message is also delivered and retained. These
supplemental materials can be estimated upon YLWD's direction.
Y/PTOU/S.• During the spring, we propose hosting a bus tour of YLWD facilities for local
dignitaries and community leaders, which would provide an opportunity to convey our
messages to this important audience and show off the progress of the new facilities. This
tour would reinforce the messages delivered during the earlier PowerPoint presentations
and would provide an important knowledge base as we approach potential allocation
(assumed for this document to be in July).
11PONdTab1eTeppers• In April, we would produce a revised table topper with an updated
design and message for distribution to the program participants, and work with the
chambers to add new businesses.
ReR/ena/WBte~Awa~e~essDayParticlpat/en/Framer/en.• YLWD's annual open house during
Water Awareness Month (May) is a great way to reach out to customers, but also
• participating in OCWD's regional water awareness day celebration would raise the District's
visibility and provide an additional opportunity to reach out to parents and families with the
conservation message. LP&A would assist YLWD staff with coordination and any necessary
materials production. The event would be promoted through the customer newsletter,
eblasts and at workshops and school presentations.
MWDOCROW0118/AdONAVOgn.• MWDOC is planning a regional conservation-themed print
advertising campaign. As reported, these ads would have a space for local retailers to add
their logo to customize for placement within their service area. MWDOC would place the ads
in regional media (Register, LA Times, etc.) but it would be up to the local retailers to run
them in their localized papers, such as the Yorba Linda Star. LP&A would work to customize
the MWDOC ad with YLWD's logo and place in the Star every other Thursday and Saturday
for a four-month period. MWDOC currently does not have a timetable for launching this ad
campaign; YLWD may consider its own unique ad campaign depending on the timing of
MWDOC's efforts.
MeeftlSSnAFOONS /tMONS• This item in the budget would cover a limited number of
"account maintenance" meetings (different from issue-management meetings described
above), general account counsel and support, and monthly reporting. This line item is
required on all LP&A accounts for the benefit of the client.
0
Laer Pearce & Associates
YLWD 2008-09 Communications Proposal
Page 13 of 14
•
#010. The following measures would be taken in the event
Met takes steps to allocate its water resources, and would
likely be initiated in the month leading up to a reduction in
supplies, if and when that occurs.
1000 /PAIKS1iORPrOSONOONS• Similar to the presentations delivered regarding
conservation and the potential rate increase, LP&A would prepare a PowerPoint for staff to
deliver to VIP audiences regarding the possibility of Met supply allocations.
NORAW018.• LP&A would update the District's Web site with messages on the situation and
what it means for customers.
COSIONNO/AiiOeMONLOIIO/.• If allocation measures are taken by Met, LP&A would draft a
letter to YLWD customers outlining the situation, what the District is doing to increase
supplies, and steps they can take to help conserve.
A/iocatfeNMedisReiatioNS• Media inquiries will likely arise should allocation measures be
• taken and LP&A would assist the District in responding. We would also search for
opportunities to promote positive water stories in the press and prepare an op/ed on the
subject for placement in the Yorba Linda Star.
JVa18rWiS8B## 'NaNj81S. Door hangers could be produced that politely alert home and
business owners of wasteful water practices, which could be distributed by YLWD employees
in the field. The piece would also include conservation tips to help the user amend their
behavior.
Terms and Conditions
•
Contracting - A signed contract must be in place before work is initiated.
Invoicing and Reporting - You will be invoiced on or about the first of each month for the services
provided in the previous month. Expense and vendor bills may be billed at any time. Detailed
reports on our activities on your behalf will accompany the invoicing. Charges will be based on the
following rates:
Principal
Vice President
Senior Associate
Associate
Junior Associate
$280* to $350
$190 to $250
$150 to $190
$90 to $140
$50 to $90
*Laer Pearce's standard rate is $280 per hour; his rate for crisis and high-level strategic work is
$350 per hour.
Laer Pearce & Associates
Yl_WD 2008-09 Communications Proposal
Page 14 of 14
• Buy-outs and Expenses - Any buy-outs, such as printing, will be billed at our cost plus 17.65 percent
(15 percent of the gross). Buy-outs in excess of $200 will be estimated in advance for your
approval. Full payment for vendor buyouts is required upon placement of each order. Expenses will
be billed in the following manner: Black and white copies at 10 cents each, color copies at $1.00
each, telefax transmissions at $1.00 per page plus phone charges, and other expenses, such as
long distance telephone calls, travel and postage, at cost. Because we bill for our time to drive to
meetings, we do not bill for mileage.
Payment - You will be billed for agency fees at the first of each month for the services and expenses
of the previous month. Payment for these invoices is due in 30 days promptly. We require payment
of vendor bills in advance or COD.
Staffing - In the event that you are dissatisfied with the work of any of our staff members, you may
request that they be removed from the account and we will endeavor to fulfill your request.
Indemnification - If we are asked to provide assistance with the public dissemination of information
(i.e., press releases, brochures and similar materials), they will be submitted to you for approval
before distribution. By approving all such materials, you agree to hold us, our employees, agents
and representatives harmless, and to defend us at your expense against any claim of damage which
may be made as a result of our dissemination of approved materials on your behalf, or as a result of
Laer Pearce & Associates working in your behalf.
Confidentiality - Laer Pearce & Associates takes a number of steps to assure that your proprietary
information is protected within and outside the office. Our staff is taught, and periodically reminded,
to protect confidential information. We will sign confidentiality agreements if you require it.
Agency - You agree that we serve as your agent only, and are not responsible for charges incurred
on your behalf with your approval. As your agent, our books relative to your account are open to you
for review at any reasonable time during normal business hours.
Prohibited Services - You agree not to request services from Laer Pearce & Associates that are in
violation of any U.S. or California law, or that violate the Code of Professional Standards of the Public
Relations Society of America.
Signature
Please indicate your approval by signing and returning one copy. Your signature gives Laer Pearce
& Associates the authority to undertake the work described in this estimate and to bill in accordance
with the terms stated. Your signature also indicates your acceptance of all costs, terms and
provisions of this estimate. In the event that any disagreement regarding this project affects timely
payment of our invoices, you agree by your signature below to settlement by arbitration under the
rules of the American Arbitration Association, and according to the laws of, and in the forum of,
Orange County, California.
Name Date
Michael Payne, General Manager
Yorba Linda Water District
40
ITEM NO.
AGENDA REPORT
Board Meeting Date: August 14, 2008
To: Board of Directors
From: Michael A. Payne, General Manager
Staff Contact: Gina Knight, Human Resources Manager
Reviewed by General Counsel: N/A Budgeted:
Funding Source:
CEQA Account No:
Compliance: N/A Estimated Costs:
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
AUG 1
BYr
No Dept: Admin
$ 180,000
Job No:
5
Subject: Approval of Professional Services Agreement with Project Partners for Temporary
Employment Services.
SUMMARY:
The purpose of this report is to request the approval of the Board of Directors for an agreement
with Project Partners, an engineering firm, to provide engineering consultant services to assist
the District in the administration of approved Capital Improvement Projects through fiscal years
2007-2012.
DISCUSSION:
The District has contracted with Project Partners for similar consulting services in the past and
experienced positive results from the professional engineering service provided. Lately the
District has experienced a tightening of the labor market resulting in several unsuccessful
recruitments for the Sr. Project Engineer positions.
The Human Resources Department is recommending the Sr. Project Engineer salary be
increased by 20%, as well as changing the job title to Sr. Project Manager and enhancing the
job requirements. Once approved staff will advertise the vacancy with the new salary and title.
Staff is anticipating the recruitment and hiring process to take between three (3) to four (4)
months to complete. During this period, staff recommends hiring a temporary employee to
administer and oversee the District's Capital Improvement Program until the vacant position is
filled.
Staff recommends entering into an agreement with Project Partners based on past experience
using the services of this engineering firm and the highly qualified professional and technical
engineering support staff available to the District. Additionally, Project Partners is offering a
12% discount on professional engineering services, resulting in greater savings to the District.
STAFF RECOMMENDATION:
That the Board of Directors authorize the General Manger to execute a Professional Services
Agreement with Project Partners, subject to approval as to form by General Counsel, for a fee
not to exceed $180,000 to provide engineering and administrative services for the District's
Capital Improvement Projects for fiscal years 2007-2012.
COMMITTEE RECOMMENDATION
This item was presented to the Personnel-Risk Management Committee on August 11, 2008.
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE YORBA LINDA WATER DISTRICT
AND
PROJECT PARTNERS
PROJECT/SITE: 1717 East Miraloma Avenue, Placentia, CA 92870
JOB: Consulting Services - Senior Contract Water Engineer/Project Manager
DATE: Starting August 4, 2008
THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into
on , 20_, by and between the YORBA LINDA WATER DISTRICT, a
local public agency, created and operating under authority of Division 12 of the California Water
Code ("District"), and PROJECT PARTNERS ("Consultant") (collectively referred to herein
as the "Parties").
RECITALS
WHEREAS, District is engaged in the administration of the approved Capital Improvement
Projects for Fiscal Years 2007-2012 ("Projects") attached as a portion of Exhibit "A", and is
further engaged in the task of identifying, prioritizing and planning for new projects,
improvements and replacements of the public water and wastewater infrastructure under its
jurisdiction (collectively referred to herein as the "CIP Program" or "Program"); and
WHEREAS, District requires a professional consultant with the requisite knowledge, skill,
ability and expertise to provide the necessary services for District during all phases of the CIP
Program administration to which the specialized services of Consultant are appropriate; and
WHEREAS, Consultant represents to District that it is fully qualified and available to perform
the services for and as requested by District; and
NOW, THEREFORE, in consideration of the mutual promises, covenants, and terms and
conditions herein, the Parties agree as follows:
AGREEMENT
1.0. SCOPE OF WORK. The services to be provided by Consultant ("Work") are called out
in the Scope of Work attached as Exhibit "A" and incorporated herein by reference. All such
Work shall be performed in accordance with the highest professional standards and in such a
prompt and continuous fashion as not to impede or delay the overall completion of the Projects
and other defined Program objectives.
1.1. Project Manager. Consultant acknowledges that continuous and effective
communication between District, Consultant, and other consultants (as appropriate) is
necessary to the successful completion of the Projects and Program objectives.
Consultant may also be required to furnish copies of its work product and
1 of 7
communications to others as requested by District. Consultant's primary contact with
District shall be through District's Project Manager specified on Exhibit "A." District's
primary contact with Consultant shall be through the Consultant's Representative,
designated on Consultant's Cost Proposal attached as Exhibit "B," and incorporated
herein by reference. When requested by District, Consultant's Representative shall attend
Project meetings and will undertake, as a part of its professional responsibility under this
Agreement, to coordinate its activities with all appropriate individuals and consultants.
1.2. Use of Designs and Drawings. All work product of Consultant, whether created
solely by Consultant or in cooperation with others, is prepared specifically and expressly
for District and all right, title, and interest therein shall be owned by District. District
shall make available to Consultant such information, documents, graphs, studies, etc.,
which District possesses or has access to, which are relevant to Consultant's Work
pursuant to this Agreement.
1.3. Review. Consultant shall furnish District with reasonable opportunities from time
to time to ascertain whether the Work of Consultant is being performed in accordance
with this Agreement. All Work done and materials furnished shall be subject to final
review and approval by District. District's interim review and approval of Consultant's
work product shall not relieve Consultant of its obligations to fully perform this Agreement.
1.4. Commencement of Work. The Consultant shall begin Work on August 4, 2008.
1.5. Time Is Of The Essence. Consultant shall perform all Work with due diligence
as time is of the essence in the performance of this Agreement. Time limits applicable for
the perfornance of Consultant's Work are established in Exhibit "A."
2.0 COMPENSATION. As compensation for performance of the Work specified under the
Scope of Work (Exhibit "A"), District shall pay Consultant an amount not to exceed that
contained in Consultant's Cost Proposal (Exhibit "B"). Payment will be made at the rates set
forth in Consultant's Fee Schedule, which is attached as Exhibit "C" and incorporated herein by
reference. Costs or expenses not designated or identified in the Fee Schedule shall not be
reimbursable unless otherwise provided in this Agreement.
2.1. Invoicing. Consultant shall submit an invoice within ten (10) days after the end
of each month during the term of this Agreement describing the Work performed for
which payment is requested. District shall review and approve all invoices prior to
payment. District shall pay approved invoices within thirty (30) days of receipt.
Consultant agrees to submit additional documentation to support the invoice if requested.
If District does not approve an invoice, District shall send a notice to Consultant setting
forth the reason(s) the invoice was not approved. Consultant may re-invoice District to
cure the defects identified by District. The revised invoice will be treated as a new
submittal. District's determinations regarding verification of Consultant's performance,
accrued reimbursable expenses, if any, and percentage of completion shall be binding and
conclusive. Consultant's time records, invoices, receipts and other documentation
supporting the invoices shall be available for review by District upon reasonable notice
and shall be retained by Consultant for three (3) years after completion of the Project.
2.2. Extra Services. Before performing any services outside the scope of this
Agreement ("Extra Services"), Consultant shall submit a written request for approval of
2of7
such Extra Services and receive written approval from District. District shall have no
responsibility to compensate Consultant for any Extra Services provided by Consultant
without such prior written approval.
3.0 TERMINATION. District may terminate this Agreement at any time upon ten (10)
days written notice to Consultant. Should District exercise the right to terminate this Agreement,
District shall pay Consultant for any Work satisfactorily completed prior to the date of
termination, based upon Consultant's Fee Schedule. Consultant may terminate this Agreement
upon ten (10) days written notice to District in the event of substantial failure by District to
perform in accordance with the terms hereof through no fault of Consultant; or in the event
District fails to pay Consultant in accordance with the terms in Section 2.0; or if Consultant's
Work hereunder is suspended for a period of time greater than ninety (90) days through no fault
of Consultant.
3.1. Withholding Payment. In the event District has reasonable grounds to believe
Consultant will be materially unable to perform the Work under this Agreement, or if
District becomes aware of a potential claim against Consultant or District arising out of
Consultant's negligence, intentional act or breach of any provision of this Agreement,
including a potential claim against Consultant by District, then District may, to the fullest
extent allowed by law, withhold payment of any amount payable to Consultant that
District determines is related to such inability to complete the Work, negligence,
intentional act, or breach.
4.0. SAFETY. Consultant shall conduct and maintain the Work so as to avoid injury or
damage to any person or property. Consultant shall at all times exercise all necessary safety
precautions appropriate to the nature of the Work and the conditions under which the Work is to
be performed, and be in compliance with all applicable federal, state and local statutory and
regulatory requirements including State of California, Department of Industrial Relations
(Cal/OSHA) regulations. Consultant is responsible for the safety of all Consultant personnel at
all times during performance of its Work, including while on District property.
5.0 INDEMNIFICATION.
5.1. When the law establishes a professional standard of care for the Consultant's
services, to the fullest extent permitted by law, Consultant will defend, indemnify and
hold harmless District, its directors, officers, employees, and authorized volunteers from
and against all claims and demands of all persons that arise out of, pertain to, or relate to
the Consultant's negligence, recklessness, or willful misconduct in the performance (or
actual or alleged non-performance) of the Work under this agreement. Consultant shall
defend itself against any and all liabilities, claims, losses, damages, and costs arising out
of or alleged to arise out of Consultant's performance or non-performance of the Work
hereunder, and shall not tender such claims to District nor to its directors, officers,
employees, or authorized volunteers, for defense or indemnity.
5.2. Other than in the performance of professional services, to the fullest extent
permitted by law, Consultant will defend, indemnify and hold harmless District, its
directors, officers, employees and authorized volunteers from and against all claims and
demands of all persons arising out the performance of the Work (including the furnishing
of materials), including but not limited to claims by the Consultant, Consultant's
3 of 7
employees and any subconsultants for damages to persons or property, except for
damages resulting from the willful misconduct or active negligence of District, its
directors, officers, employees, or authorized volunteers.
5.3. Consultant shall defend, at Consultant's own cost, expense and risk, any and all
such aforesaid suits, actions or other legal proceedings of every kind that may be brought or
instituted against District or any of its directors, officers, employees, or authorized
volunteers, with legal counsel reasonably acceptable to District. Consultant shall pay and
satisfy any judgment, award or decree that may be rendered against District or any of its
directors, officers, employees, or authorized volunteers, in any and all such aforesaid suits,
actions, or other legal proceedings for which Consultant is obligated to defend, indemnify
and hold harmless District, its directors, officers, employees and authorized volunteers
under this Agreement.
5.4. Consultant shall reimburse District or its directors, officers, employees, and
authorized volunteers, for any and all legal expenses and costs incurred by each of them in
connection therewith or in enforcing the indemnity herein provided. Consultant's
obligation to indemnify shall not be restricted to insurance proceeds, if any, received by
District or its directors, officers, employees, or authorized volunteers.
6.0 INSURANCE REOUIREMENTS. Prior to execution of this Agreement, and at any
time thereafter on request, Consultant shall provide executed certificates of insurance and policy
endorsements acceptable to District evidencing the required coverage and limits for each
insurance policy. Each insurance policy shall be primary insurance as respects District, its
affiliated organizations and its and their respective officers, directors, trustees, employees,
agents, consultants, attorneys, successors and assigns (collectively, the "Covered Parties") for all
liability arising out of the activities performed by or on behalf of Consultant. Any insurance,
pool coverage, or self-insurance maintained by Covered Parties shall be excess of Consultant's
insurance and shall not contribute to it. Each insurance policy shall provide, or be endorsed to
provide, a waiver of rights of subrogation against Covered Parties. Each insurance policy shall
provide, or be endorsed to provide, that coverage shall not be cancelled except after thirty (30)
days prior written notice by U.S. Mail (ten (10) days for non-payment of premium) has been
given to District. Unless otherwise approved by District, each insurance provider shall be
authorized to do business in California and have an A.M. Best rating (or equivalent) of not less
than "A:VII." Consultant shall provide and maintain at all times during the performance of this
Agreement the following insurance: (1) Commercial General Liability ("CGL") insurance; (2)
Automobile Liability insurance; (3) Workers' Compensation and Employer's Liability insurance;
and (4) Errors and Omissions ("E&O") liability insurance.
6.1. Commercial General Liability. Each CGL policy shall identify Covered Parties
as additional insured, or be endorsed to identify Covered Parties as additional insured
using ISO policy form "CG 00 01" with an edition date prior to 2004, or the exact
equivalent. Coverage for additional insured shall not be limited to vicarious liability.
Defense costs must be paid in addition to limits. Each CGL policy shall have liability
coverage limits of at least $1,000,000 per occurrence for bodily injury, personal injury
and property damage, and either at least (a) $2,000,000 aggregate total bodily injury,
personal injury and property damage applied separately to the Project; or at least (b)
$5,000,000 general aggregate limit for all operations. CGL insurance and endorsements
shall be kept in force at all times during the performance of this Agreement and all
4of7
coverage required herein shall be maintained after the term of this Agreement so long as
such coverage is reasonably available.
6.2. Automobile Liability. Each Automobile Liability policy shall require coverage
for "any auto" and shall have limits of at least $1,000,000 for bodily injury and property
damage, each accident, and shall use ISO policy form "CA 00 O1," including owned,
non-owned and hired autos, or the exact equivalent. If Consultant owns no vehicles, this
requirement may be satisfied by a non-owned auto endorsement to the CGL policy
described above. Automobile Liability insurance and endorsements shall be kept in force
at all times during the performance of this Agreement and all coverage required herein
shall be maintained after the term of this Agreement so long as such coverage is
reasonably available.
6.3. Workers' Compensation/Employer's Liability. Consultant shall cover or
insure the existence of coverage under the applicable laws relating to Workers'
Compensation insurance, all of their employees employed directly by them or through
subconsultants at all times in carrying out the Work contemplated under this Agreement,
in accordance with the "Workers' Compensation and Insurance Act" of the California
Labor Code and any amendatory Acts. Consultant shall provide Employer's Liability
insurance with limits of at least $1,000,000 each accident, $1,000,000 disease policy
limit, and $1,000,000 disease each employee.
By Consultant's signature hereunder, Consultant certifies that it is aware of the
provisions of Section 3700 of the California Labor Code, which requires every employer
to be insured against liability for Workers' Compensation or to undertake self-insurance
in accordance with the provisions of that code, and that Consultant will comply with such
provisions before commencing Work under this Agreement. Upon the request of District,
subconsultants must provide certificates of insurance evidencing such coverage.
6.4. Errors and Omissions. Each E&O policy shall have limits of at least $1,000,000
per claim and $1,000,000 aggregate. Architects' and Engineers' coverage is to be
endorsed to include contractual liability. E&O insurance and endorsements shall be kept
in force at all times during the performance of this Agreement and all coverage required
herein shall be maintained after the term of this Agreement so long as such coverage is
reasonably available.
7.0. INDEPENDENT CONTRACTOR. The Parties agree that the relationship between
District and Consultant is that of an independent contractor and Consultant shall not, in any way,
be considered to be an employee or agent of District. Consultant shall not represent or otherwise
hold out itself or any of its directors, officers, partners, employees, or agents to be an agent or
employee of District. District will not be legally or financially responsible for any damage or
loss that may be sustained by Consultant because of any act, error, or omission of Consultant or
any other consultant, nor shall Consultant make any claim against District arising out of any such
act, error, or omission.
7.1. Taxes and Benefits. Consultant shall be solely responsible for the payment of all
federal, state and local income tax, social security tax, Workers' Compensation
insurance, state disability insurance, and any other taxes or insurance Consultant, as an
independent contractor, is responsible for paying under federal, state or local law.
Consultant is not eligible to receive Workers' Compensation, medical, indemnity or
5 of 7
retirement benefits through District, including but not limited to enrollment in Ca1PERS.
Consultant is not eligible to receive overtime, vacation or sick pay.
7.2. Permits and Licenses. Consultant shall procure and maintain all permits, and
licenses and other government-required certification necessary for the performance of its
Work, all at the sole cost of Consultant. None of the items referenced in this section shall
be reimbursable to Consultant under the Agreement.
7.3. Methods. Consultant shall have the sole and absolute discretion in determining
the methods, details and means of performing the Work required by District. Consultant
shall furnish, at its own expense, all labor, materials, equipment, tools and transportation
necessary for the successful completion of the Work to be performed under this
Agreement. District shall not have any right to direct the methods, details and means of
the Work; however, Consultant must receive prior written approval from District before
assigning or changing any assignment of Consultant's project manager or key personnel
and before using any subconsultants or subconsultant agreements for services or
materials under this Agreement and any work authorizations.
8.0. NOTICES. Any notice may be served upon either Party by delivering it in person, or by
depositing it in a U.S. Mail Deposit Box with the postage thereon fully prepaid, and addressed to
the Party at the address set forth below:
District: Michael A. Payne, General Manager
Yorba Linda Water District
P.O. Box 309
Yorba Linda, California 92885-0309
Consultant: Kimo Look, P.E., Principal
Project Partners
18031 Von Karman, Suite 340
Irvine, CA 92612
Tel: (949) 852-9300
Fax: (949) 852-9322
Any notice given hereunder shall be deemed effective in the case of personal delivery, upon
receipt thereof, or, in the case of mailing, at the moment of deposit in the course of transmission
with the United States Postal Service.
9.0 ASSIGNMENT. Neither Consultant nor District may assign or transfer this Agreement,
or any part thereof, without the prior written consent of the other Party, which shall not be
unreasonably withheld.
10.0 ATTORNEY'S FEES. In the event of any action arising out of, or in connection with,
this Agreement, or the Work to be performed hereunder, the prevailing Party shall be entitled to
have and recover, in addition to damages, injunctive or other relief, its reasonable costs and
expenses, including without limitation, its attorney's fees.
11.0. BINDING ARBITRATION. Within thirty (30) days after service of a civil action on
either Party arising out of, or in connection with, this Agreement, either Party may elect to
submit the action to binding arbitration before the Judicial Arbitration and Mediation Service
6of7
("JAMS"), located in Orange County. The Parties agree that upon an election to arbitrate, any
civil action filed will be stayed until arbitration proceedings have concluded. Upon submission
of the matter to JAMS, the submitting Party shall obtain from JAMS a list of three (3) randomly
selected arbitrators and serve said list upon the other Party. In the event that there are more than
two parties to the action, the number of arbitrators randomly selected and included in the list
shall be increased by two for each additional party involved. Upon service of the randomly
selected list of arbitrators, each party shall have twenty (20) days to eliminate two arbitrators
from the list and return it to JAMS, with the selected arbitrator being the remaining name on the
list. Should more than one name remain on the list, JAMS will randomly select the arbitrator
from the names remaining on the list. Arbitration shall be scheduled for hearing on the merits no
later than six (6) months after the date the arbitrator is selected. All parties shall be permitted to
conduct discovery as provided by the current rules of the California Code of Civil Procedure. All
costs of JAMS or of the arbitrator for Work shall be divided equally among the Parties, unless
otherwise ordered by the arbitrator. In an arbitration to resolve a dispute under this provision, the
arbitrator's award shall be supported by law and substantial evidence.
12.0 WARRANTY. Consultant warrants that the Work to be rendered pursuant to this
Agreement shall be performed in accordance with the standards customarily provided by an
experienced and competent professional rendering the same or similar services.
13.0 FORCE MAJEURE. Upon written notice by the owing Party, the respective duties and
obligations of the Parties hereunder (except District's obligation to pay Consultant such sums as
may become due from time to time for Work rendered by it) shall be suspended while and so
long as performance thereof is prevented or impeded by strikes, disturbances, riots, fire,
governmental action, war acts, acts of God, or any other cause similar or dissimilar to the
foregoing which are beyond the reasonable control of the Party from whom the affected
performance was due.
14.0 ENTIRE AGREEMENT. This Agreement, and the attached Exhibits, represent the
entire and integrated agreement between District and Consultant and supersedes all prior
negotiations, representations, or agreements, either written or oral. This Agreement may be
amended only by written instrument signed by both District and Consultant.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be entered into as
of the day and year written above.
District: Yorba Linda Water District Consultant: Project Partners, Inc.
By: By:
Michael A. Payne, General Manager
Attachments: Exhibit A: Scope of Work
Exhibit B: Cost Proposal for Work
Exhibit C: Fee Schedule
i 7 ook
, Pr~cipal
7 of 7
01
011, Pr°aiect
Part ner•s
August 6, 2008
Ken Vecchiarelli
Assistant General Manager
Yorba Linda Water District
P.O. Box 309
Yorba Linda, CA 92686-0309
Re: Senior Contract Water Engineer / P roject Manager
Dear Ken:
It is with great pleasure that we are submitting this letter proposal and appreciate the
opportunity to work with you and your staff once again. We understand that the Yorba Linda
Water District (YLWD) has an immediate requirement for a senior engineer to assist the District
in the administration of approved Capital Improvement Projects spanning fiscal years 2007-
2012.
The objective of this proposal is to offer YLWD a senior project manager resource that would:
• Provide the manpower and technical expertise to help the District implement selected 5
Year Capital Projects Program projects. This will include facilitating the design of
approved projects, managing the design of projects under consultant design, and
developing bid packages and managing the construction of already designed projects.
• Assist in developing an infrastructure replacement program that would ensure the long
term viability of water and wastewater systems.
• Afford YLWD the ability to proactively evaluate our senior water engineer's
performance and ability to work effectively with your organizations without long term
commitments
• Add senior water engineering expertise without substantial expense of hiring
permanent staff or paying hefty consultant fees.
Proposed Contract Project Manager
Project Partners would like to offer YLWD one of our Senior Project Managers, Mr. Steve
Conklin (see attached resume). Mr. Conklin is a Professional Engineer with over 35 years of
experience in all phases of water systems engineering. He has over 20 years in the private
sector as a senior engineering m anager and worked on a wide variety of water, wastewater, and
reclaimed water projects. He is a proven technical professional with extensive project
management experience.
In addition, Mr. Conklin has over 15 years as a senior manager in the Orange County Water
District organization; a well respected public sector agency. There he held positions from
Senior Engineer to Engineering M anager, to Director of Engineering to Assistant General
Manager. He has extensive knowledge of the County's groundwater issues and proven
expertise in managing complex water projects.
Exceptional Billing Rate Advantage:
Project Partners works hard to maintain very cost effective billing rates for our clients. Our rates
allow public sector agencies realistic options to cost effectively maintain contract staff for
extended periods of time.
Due to our long working relationship with YLWD, we are offering a one time reduced billing rate
for Mr. Conklin. Mr. Conklin is classified as a Senior Project Manager III. Our standard bill ing
rate for that classification is $112.50. (as listed in the attached billing rate sheet). However,
Project Partners is offering a special rate reduction of 12%, thus bringing our bill ing rate to:
Reduced Hourly Billing Rate of $99.00.
This is an exceptional value as other engineering consulting firms have billed Mr. Conklin for
over $200 per hour. This rate is even lower, (when adjusted for inflation), than the rate charged
for the previous contract engineer Project Partners assigned to YLWD; Mr. Ray Hahn.
Based upon full-time utilization of the proposed Project Partners engineering staff, an estimated
amount of $180,000 would allow contract staff service through the end of the current YLWD
fiscal year (June 30"', 2009).
Conditions
Project Partners is proud to offer outstanding candidates to our clients. We believe that YLWD
understands that the staff provided by Project Partners is the result of substantial recruiting
expense; interviewing, screening, and supervision of its personnel. Therefore, in consideration
for this service, we request that YLWD not obstruct the employment relationship between
Project Partners and its employees directly or indirectly by extending any employment offers for
a period of not less than 6 months after the initial contract date.
Once again, Project Partners is truly excited about
you have any questions or require any additional cl
me directly at 949-852-9300 x 103
Sincerely,
Kimo Look
Project Partners
/40
?project
6 01~q-tners
Project Partners' Billing Rate
Standard Billing Rate for 2008
Engineering Title
Engineering
Entry Level Engineer
Assistant Engineer
Associate Engineer
Staff Engineer
Project Management
Project Engineer
Associate Project Manager
Project Manager
Senior Project Manager I
Senior Project Manager II
Senior Project Manager III
Inspectors
Associate Inspector
Inspector
Senior Inspector
Engineering Tech/CAD/GIS
Entry Level Engineering Tech
Engineering Tech
Senior Engineering Tech
Hourly Bill Rates
$65.25
$69.50
$75.75
$81.00
$88.00
$93.50
$98.00
$103.25
$108.00
$112.50
$59.25
$73.00
$90.75
$52.00
$61.50
$69.25
Approved
Discount
$ 99.00
ITEM NO. 6
AGENDA REPORT
Board Meeting Date: August 14, 2008
To: Board of Directors
From: Michael A. Payne, General Manager
Staff Contact: Same as above
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
' AUG 1 2 8
BY
Reviewed by General Counsel: Yes Budgeted: N/A Total Budget: $
Funding Source: N/A
CEQA Account No: Job No:
Compliance: N/A Estimated Costs: Dept:
Subject: Consent Calendar Agenda items approved at the June 26, 2008 and July 24, 2008
Board of Directors meeting.
SUMMARY:
DISCUSSION:
Staff will deliver a staff report during the week of August 11 but prior to the Board meeting.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approved the Consent Calendar Agenda Items on June 26, 2008 and
July 24, 2008 respectively.
STAFF RECOMMENDATION:
Staffs recommendation to the Board of Directors will be included in the staff report.
ITEM NO.
AGENDA REPORT
Board Meeting Date: August 14, 2008
To: Board of Directors
From: Michael A. Payne, General Manager
Staff Contact: Same
Reviewed by General Counsel: Yes Budgeted:
Funding Source:
CEQA Account No:
Compliance: N/A Estimated Costs:
AOfPPROVED BY THE BOARD Of DIRECTORS
6
AUG 1 2
BY
N/A Total Budget: N/A
N/A
Job No:
N/A Dept: Admin
Subject: Consent Calendar Agenda items approved at the June 26, 2008 and July 24, 2008
Board of Directors meeting.
SUMMARY:
After the July 24th Board of Directors meeting had adjourned, Vice President Mills notified staff
that Director Beverage did not abstain from voting on a warrant listed under the Consent
Calendar payable to Metcalf & Eddy in the amount of $1,125.86. After discussing the issue with
Director Beverage, he admits he inadvertently and unintentionally failed to abstain from voting
on the warrant. Director Beverage has previously and publicly disclosed a conflict of interest
with Metcalf & Eddy.
DISCUSSION:
After researching the matter staff has discovered the following. On the consent calendar of the
July 24, Board of Directors meeting agenda, there were three items approved by one motion.
Item No. 2 involved payment of bills, refunds and wire transfers. On the list of warrants was
check no. 49377 made payable to Metcalf & Eddy, Inc. in the amount of $1,125.86. This warrant
was a partial payment for a civil engineering design work on a project initiated by staff in
accordance with the Districts purchasing policies. The project is for a preliminary study of a
shallow well project in conjunction with the pending annexation of lands into OCWD. This
project is identified in the 2007/09 Capital Budget.
A summary of the July 24, Board Meeting Agenda and Minutes are as follows:
CONSENT CALENDAR (Items 1 through 3)
All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous
Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the
items unless a member of the Board, the staff, or the public requests further consideration.
1. Minutes of the Regular Board of Directors meeting held July 10, 2008.
Recommendation: Approve the minutes as presented.
2. Payment of bills, refunds, and wire transfers.
Recommendation: Ratify and authorize disbursements in the amount of
$2,015,265.61.
3. Progress Payment No. 14 for the Lakeview Reservoir Construction.
Recommendation: That the Board of Directors approve Progress Payment No. 14 in
net amount of $440,398.30 to SSC Construction, Inc. for construction of the Lakeview
Reservoir Project, Job No. 100704.
Approved Minutes:
On a motion by Director Beverage, seconded by Director Collett, the Board of Directors voted 5-
0 to approve the Consent Calendar with Director Collett abstaining from Check No. 49388 of
item 2.
Staff also discovered on the June 26, Board of Directors meeting, a warrant made payable to
Metcalf & Eddy was on the warrant list. The warrant list was listed under Agenda Item No. 2 -
payment of bills, refunds, and wire transfers in the amount of $772,680.68.
A summary of the June 26, Board Meeting Agenda and Minutes are as follows:
CONSENT CALENDAR (Items 1 through 3)
All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous
Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the
items unless a member of the Board, the staff, or the public requests further consideration.
Minutes of the Regular Board of Directors meeting held June 12, 2008.
Recommendation: Approve the minutes as presented.
2. Payment of bills, refunds, and wire transfers.
Recommendation: Ratify and authorize disbursements in the amount of $772,680.68.
3. Terms and Conditions for Water and Sewer Service with Ms. Kate Gulewich.
Recommendation: Approve Terms and Conditions for Water and Sewer Service with
Ms. Kate Gulewich for 5112 Eureka Avenue, Yorba Linda, Job No. 200808.
Approved Minutes:
On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors
voted 3-0 to approve the Consent Calendar. Vice President Mills and Director Collett were
absent.
Director Beverage admitted that he unintentionally failed to abstain from voting on this warrant
as well. There are no other prior warrants to the consultant.
To correct and set the record straight, staff recommends the Board of Directors ratify payment of
bills, refunds, and wire transfers for the two agenda items and that Director Beverage should
abstain from voting on this issue.
PRIOR RELEVANT BOARD ACTION(S):
Whenever a Board member has a conflict of interest that Board Member usually abstains from
voting and discussing an item. There have been a couple of instances in the past where a
Board Member inadvertently failed to notice an issue on the Board Agenda. When that
happened, a follow-up review was initiated and the oversight corrected.
STAFF RECOMMENDATION:
That the Board of Directors ratifies the prior action on the following items and that Director
Beverage abstains from voting on the two warrants:
June 26, 2008 Board of Directors Agenda Consent Calendar - Agenda Item No. 2 Payment of
bills, refunds, and wire transfers.
Recommendation: Ratify and authorize disbursements in the amount of $772,680.68.
July 24, 2008 Board of Directors Agenda - Consent Calendar - Agenda Item No. 2 Payment of
bills, refunds, and wire transfers.
Recommendation: Ratify and authorize disbursements in the amount of
$2,015,265.61.
COMMITTEE RECOMMENDATION:
The Executive - Administrative - Organizational Committee will discuss this issue at their
meeting on August 13, 2008. The committee will provide a recommendation at the Board
meeting.
APPROVED BY THE BOARD OF DIRECTORS
OFT HEYORBA LINDA WATER DISTRICT
ITEM NO.
AUG 1 $
MINUTES OF THE
BY...t YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
July 24, 2008
The July 24, 2008 regular meeting of the Yorba Linda Water District Board of Directors
was called to order by President Summerfield at 8:30 a.m. The meeting was held at the
District's offices at 1717 E. Miraloma Avenue, Placentia, CA.
DIRECTORS PRESENT AT ROLL CALL
John W. Summerfield, President
William R. Mills, Vice President
Paul R. Armstrong
Michael J. Beverage
Ric Collett
Michael A. Payne, General Manager
Kenneth R. Vecchiarelli, Asst. G.M.
Lee Cory, Operations Manager
Pat Grady, IT Director
Diane Cyganik, Finance Director
Gina Knight, HR Manager
Amelia Cloonan, Personnel Tech
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS
Brett Barbre, MWDOC Director
SPECIAL RECOGNITION
None
CONSENT CALENDAR (Items 1 throuah
On a motion by Director Beverage, seconc
voted 5-0 to approve the Consent Calende
on Check No. 49388 of Item 2.
1.
2.
3.
Director Collett, the Board of Directors
Director Collett abstaining from voting
Directors meeting held July 10, 2008.
the minutes as presented.
, and wire transfers.
Ratify and authorize disbursements in the amount of
Progress Payment No. 14 for the Lakeview Reservoir Construction.
Recommendation: That the Board of Directors approve Progress
No. 14 in net amount of $440,398.30 to SSC Construction,
construction of the Lakeview Reservoir Project, Job No. 100704.
Payment
Inc. for
ACTION CALENDAR
4. Sewer Maintenance Charges for Locke Ranch and Areas Outside the District.
Finance Director Cyganik presented the report stating there are no changes to the
rates.
'7-1,% V20
On a motion by Vice President Mills, seconded by Director Collett, the Board
of Directors on a Roll Call voted 5-0 to adopt Resolution No. 08-09 electing
to have the current Sewer Maintenance Charges collected on the Fiscal Year
2008-09 Tax Roll and Rescinding Resolution 07-14.
DISCUSSION ITEMS
5. None
REPORTS. INFORMATION ITEMS AND COMMENTS
6. a. President's Report
President Summerfield mentioned that the word "
branding of the District's press release and sever
Directors voted not to use the word "Independe
General Manager Payne stated he would follow
staff prepared the press release.
b. Directors Reports
Director Beverage stated that at a previous Boai
suggestion that the Board should wait until minub
actually in the Board agenda to report on the mee
a problem. There was discussion about hov
committee minutes: hand out both a committee a
Board meetings or put a synopsis in the Board
would look at possible solutions, take these to
Organizational Committee and then for discussio
President Summerfield asked that committee
available at the next Board meeting.
dependent" appeared in the
I other places. The Board of
it" in the District's branding.
up with Laer Pearce whose
meeting he brought up the
> of committee meetings are
igs. He finds this to now be
and when to present the
mda and the minutes at the
genda. It was agreed staff
ie Executive-Administrative-
and decision by the Board.
agendas and minutes be
Director Collett reported that he and President Summerfield attended
MWDOC's Water Policy Forum. The topic presented was Southern California's
Water Future: The Realities We Face in an Era of Drought, Regulatory
Cutbacks and Potential Water Supply Allocations. Brian Thomas and Jeffrey
Kightlinger of Metropolitan Water District of Southern California were the
Director Armstrong was contacted by the Fullerton Arboretum with the request
for a possible sponsorship of another part of the arboretum. The District is also
being asked by the Veteran's Memorial group for a free construction meter and
free water for the construction.
c. General Managers Report
Report on Administration Building Dedication, July 16.
General Manager Payne stated that with a few glitches the dedication went off
very well. There was a lot of representation from other agencies and a lot of
positive feedback was received in the form of thank you letters and notes. Over
100 people attended. Director Beverage said there were some communication
gaps wherein the information did not pass from the PIT Committee on through
to the person who should have received it.
-2-
The Board members did not receive invitations to the dedication. The Board
members need to be informed about issues that occur so that they can discuss
them in an informed manner out in the public venue.
General Manager Payne commented District staff is working with MWDOC for
grants for Prop 50. The deadline was this week. Seven to eight other agencies
put in requests for grants. The results will be announced at the end of July.
The District submitted an individual grant request for smart controllers was
submitted.
Assistant General Manager Vecchiarelli made a presentation to the Sunrise
Rotary Club about developments at the District and on-going projects.
Members of the South Coast Water District Board and its General Manager
visited the District to view the new Administration building. The Jurupa
Community Services District will also visit.
The Carver Guides are available in the Board Closed Session Room for the use
of the Directors.
General Manager Payne reported a meeting is scheduled for next week with
the City of Yorba Linda to discuss landscaping water. General Manager Payne
met with Troy Butslaff, City of Placentia City Administrator, about the Golden
State issue, landscaping and the sharing of services.
General Manager Payne reported about the Hidden Hills area. Letters went out
to homeowners to let them know the District is working on the problem affecting
about a dozen homes. Questions were asked about information transmittal to
Board members regarding day-to-day issues. The Board members wish to be
aware of issues on which District customers might approach them for
information. General Manager Payne agreed.
Operations Manager Cory reported on an incident below the Plumosa office,
which impacted the Yorba Linda Library and the elder care facility in addition to
the neighborhood. The situation occurred when equipment blew out valves
dating from the 1930's. Assistant General Manager Vecchiarelli stated the
District crews reacted quickly and well. Temporary above grade lines were set
up. Bottled water was distributed to those affected. Several calls were received
thanking staff for their courtesy and quick response.
COMMITTEE REPORTS
7.a. Executive-Administrative-Organizational Committee
(Summerf ield/Mills) Alternate: Collett
1) Minutes of meeting held July 15.
General Manager Payne reported on the updated information provided to
the state for the 2005 Urban Water Management Plan. The Committee
discussed the Form 700 filings. General Manager Payne reviewed a letter
-3-
received from the OC Grand Jury. A grant application on which MWDOC is
taking the lead was discussed. Reports were given on the prevailing wage
rates, legislative issues and grant applications. Vice President Mills
suggested the District should start with water conservation now so time is
not lost. He thought a newspaper article talking about conservation would
be appropriate. Director Beverage spoke about the PIT Committee
discussions.
Assistant General Manager Vecchiarelli said some of the foundation has
already been laid. He, Management Analyst Mejia and Ben Boyce of Laer
Pearce met with Erin Welch of the OC Register. She was given a tour and
an outline of where the District is headed. Assistant General Manager
Vecchiarelli stated we are starting to develop good working relationships.
MWDOC Director Barbre mentioned
has a new blog, the OC Watchdog. I
2) The meeting scheduled for Augu
b. Finance-Accounting Committee
(Beverage/Summerfield) Alternate: Mills
1) Minutes of meeting held July 8.
May 2008 Financial Statements w
Evans & Company LLP gave a
Investment Report for month endir
report o
parti
is some di:
Manager P
Sforza at the OC Register
good to contact her.
be held on August 13 at 4:00 p.m.
reviewed. Representatives from Diehl
resentation regarding the audit. The
May 31, 2008 was discussed. A status
ivestments as of May 31, 2008 was
3sion about funds in which the District
ie stated the District is still within its risk
uled for August 12, 4:00 p.m.
it Committee
Summerfield
1) Minutes of meeting held July 14.
There was discussion about retiree health coverage benefits for Board
members. AB 1771 prevents elected officials, who were elected post
January 1, 1995 from receiving paid health insurance benefits as retirees,
unless they pay for the benefits themselves. ACWA does not allow
Directors elected post 1995 to pay for this option. ACWA's 2008 workers
compensation program renewal effective July 1, 2008 was presented. The
status of the District's recruitments and personnel on Administrative Leave
was also presented.
2) Meeting scheduled for August 11, 4:00 p.m.
-4-
d. Planning-Engineering-Operations Committee
(Mills/Armstrong) Alternate: Beverage
1) Minutes of the meeting held July 3.
Status reports on the Preventative Maintenance Program and the Meter
Replacement and Radio Read Retrofit Project were presented. A report
was given on the Monthly Water Production and Purchased Imports through
May 2008. Assistant General Manager Vecchiarelli reported on his
attendance at the monthly MWDOC Managers meeting. A report was
presented on progress of the Highland Reservoir Replacement Project and
proposals for two new groundwater production well sites. Change Order
No. 3 with SSC Construction Inc. for the Lakeview Reservoir Project was
discussed.
2) Meeting scheduled for August 7, 4:00 p.m.
Gina Knight and Brett Barbre left the meetin
e. Public Information-Techno
(Collett/Beverage) Alternate:
1) Minutes of meeting held July 17 will appear in
14. Director Collett commented that almost
meeting had already been covered in the Boar
to discuss the next step beyond the voluntary
customers. A discussion was held. Director
planning a campaign for conservation, which
August with advertisements.
Meeting scheduled for July 30, 4:00 p.m.
3) Meeting scheduled for August 5, 4:00 p.m.
Ad Hoc
Summerfield
1) Meeting scheduled for August 26, 4:00 p.m.
g. City of Placentia Ad Hoc Committee
(Beverage/Payne)
the Board agenda for August
everything discussed at the
d meeting. The Board needs
10% water conservation by
Beverage said the District is
should start the middle of
1) Minutes of meeting held June 16.
Governor Schwarzenegger's Press Release regarding the drought was
discussed. The 10% voluntary reduction in water use adopted by the
District's Board and water conservation applications available were also
discussed. An update was presented on the OCWD Annexation of District
lands. District projects, City of Placentia issues and projects and the YLWD
Administration building dedication were also discussed.
-5-
2) Meeting to be scheduled.
INTERGOVERNMENTAL MEETINGS
8. a. MWDOC Board, July 16
No one attended. The District Administration building dedication was held on
the 16tH
b. OCWD Board, July 16
No one attended.
c. Yorba Linda Planning Commission, July 23
General Manager Payne attended. There is a tennis court that may conflict
with one of the District's easements. The city is updating their housing
element, a state requirement. The Plumosa property is now included. A report
will go to the Executive-Administrative-Organizational Committee.
BOARD OF DIRECTORS ACTIVITY CALENDAR
Authorization to attend meetings scheduled after July 24, 2008. Agenda is available in the District office prior to meeting.
_Auaust 2008
Public Information Committee, August 5,4:00 p.m. I Collett/Beverage
Yorba Linda City Council, August 5, 6:30 p.m. I Mills
MWDOC/MWD Joint Workshop, August 6, 7:30 a.m. I Staff
OCWD Board, August 6, 5:00 p.m. I Staff
Planning-Engineering-Operations Committee, Aug 7, 4:00 p.m. Mills/Armstrong
Personnel-Risk Management Committee, August 11, 4:00 p.m. Armstrong/Collett
Finance-Accounting Committee, August 12, 4:00 p.m. Beverage/Summerfield
Yorba Linda Planning `Commission, August 13, 7:00 p.m. Summerfield
District Board Meeting, August 14, 8:30 a.m.
Executive-Admin-Organizational Committee, Aug 19, 4:00 p.m.
Summerfield/Mills
Yorba Linda City Council, August 19, 6:30 p.m.
I Armstrong
MWDOC Board, August 20, 7:30 a.m.
Staff
OCWD Board, August 20, 5:00 p.m.
I Staff
MWDOC Ad Hoc Committee, August 26, 4:00 p.m.
I Mills/Collett
Yorba Linda Planning Commission, August 27, 7:00 p.m.
I Collett
District Board Meeting, August 28, 8:30 a.m.
Sentember 2008
rPublic Information Committee, Sept 2, 4:00 p.m.
I Collett/Beverage
Yorba Linda City Council, Sept 2, 6:30 p.m.
I Mills
MWDOC/MWD Joint Workshop, Sept 3, 7:30 a.m.
I Staff
OCWD Board, Sept 3, 5:00 p.m.
I Staff
Planning-Engineering-Operations Committee, Sept 4, 4:00 p.m.
I Mills/Armstrong
Personnel-Risk Management Committee, Sept 8, 4:00 p.m.
(Summerfield)/Collett
Finance-Accounting Committee, Sept 9, 4:00 p.m.
I Beverage/Summerfield
Yorba Linda Planning Commission, Sept 10, 7:00 p.m.
I Collett
District Board Meeting, Sept 11, 8:30 a.m.
-6-
Executive-Admin-Organizational Committee, Sept 16, 4:00 p.m
Yorba Linda City Council, Sept 16, 6:30 p.m.
MWDOC Board, Sept 17, 7:30 a.m.
OCWD Board, Sept 17, 5:00 p.m.
Yorba Linda Planning Commission, Sept 24, 7:00 p.m.
District Board Meeting, Sept 25, 8:30 a.m.
CONFERENCES AND SEMINARS
9. Authorize attendance of Directors and such staff
approved by the General Manager to attend the
seminars.
a. None
A recess was declared at 10:11 a.m. The
Session at 10:18 a.m. All Directors were prE
Payne and Assistant General Manager Veccl
Summerfield/Mills
Collett
Staff
Staff
Summerfield
of the District as
conferences and
of Directors reconvened in Closed
Also present were General Manager
ADJOURN TO CLOSED SESSION
10. Public Employee Performance Evaluation
General Manager.
CLOSED SESSION REPORT
There were no reportable item
The Board of Directors
Director Beverage, secoi
adjourn at 11:08 a.m. t
August 14, 2008, at 8:30
Code Section 54957] Title:
session at 11:08 a.m. On a motion by
nmerfield, the Board of Directors voted to
of the Board of Directors scheduled for
oma Avenue, Placentia 92870.
-7-
ITEM NO.
AGENDA REPORT
Board Meeting Date: August 14, 2008
To: Board of Directors
From: Michael A. Payne, General Manager
Staff Contact: Diane Cyganik, Finance Director
Reviewed by General Counsel: N/A Budgeted:
Funding Source:
CEQA Account No:
Compliance: N/A Estimated Costs:
N"00 BY THE BOARO OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
V y~ 1
8
Yes Total Budget: N/A
All Funds
N/A Job No: N/A
$3,982,426.06 Dept: Bus
Subject: Payments of Bills, Refunds, and Wire transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors' approval.
DISCUSSION:
The major items and wire transfers on this disbursement list are as follows: A wire of $74,594.10
to ACWA-HBA for August 2008 health premium; a wire of $244.08 to ACWA-EAP for August
2008 EAP; a wire of $1,460,489.30 to OCWD for January through June 2008 Replenishment
Assessment; a wire of $27,623.00 to ACWA/JPIA for April through June 2008 workers'
compensation premium; a wire of $492,669.97 to MWDOC for June 2008 water purchase; a
check of $303,214.64 to Schuler Engineering for Job 0309 progress payment; a check of
$380,942.29 to Shapell Industries for Job 0421 progress payment; and a check $55,891.77 to
Villa Ford for vehicles' purchase. The balance of $956,253.50 is routine invoices.
In summary, the check register total is $3,751,922.65; payroll No.
15 total is $230,503.41; and,
the disbursements of this agenda
report are $3,982,426.06. A s
ummary of the checks is as
follows:
Pavables:
Void Check
Check No.
49399
Manual Checks
Check Nos.
49425
- 49434
Void Checks
Check Nos.
49435
- 49650
Computer Checks
Check Nos.
49651
- 49798
Pavroll #15:
Computer Checks
Check Nos.
4043
- 4048
Manual Checks
Check Nos.
4049
- 4057
Void Checks
Check Nos.
4058
- 4059
The disbursement total for the current period is 3,982,426.06, distributed as follows:
Water
$3,973,260.41
Sewer
$ 8,999.64
ID #1
$ 0.00
ID #2
$ 166.01
TOTAL
$3,982,426.06
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $3,982,426.06.
August 14, 2008
CHECK NUMBERS
49399 AND 49435 TO 49650 $ 0.00
49651 TO 49798 $ 1,696,302.20
WIRES:
W-72508
ACWA-HBA
$
74,594.10
W-72508A
ACWA-EAP
$
244.08
W-73008
OCWD
$
1,460,489.30
W-73108
ACWA/JPIA
$
27,623.00
W-81408
MWDOC
$
492.669.97
$
2,055,620.45
TOTAL OF CHECKS AND WIRES:
$ 3,751,922.65
PAYROLL NO. 15:
CHECK NUMBERS:
4043 TO 4059 $ 230,503.41
TOTAL: $ 3,982,426.06
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF AUGUST 14, 2008
TOTAL DISBURSEMENTS ARE DISTRIBUTED TO THE FUND ACCOUNTS
AS FOLLOWS:
WATER $3,973,260.41 SEWER $
ID#1 $ 0.00 ID#2 $
TOTAL: $3,982,426.06
8,999.64
166.01
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 07-25-08 THRU 08-14-08
Check. Check... Posting. Vendor Name Check.....
No Date Date Amount
49656
08-14-08
08-14-08
4 IMPRINT INC
5,484.03
49657
08-14-08
08-14-08
AAA BACKFLOW & METER TESTING
380.00
49658
08-14-08
08-14-08
ABIGAIL ABBOTT STAFFING SVC
7,914.25
49659
08-14-08
08-14-08
ACTION WHOLESALE PRODUCTS, INC
624.78
W72508
07-25-08
07-25-08
ACWA-HBA
74,594.10
72508A
07-25-08
07-25-08
ACWA-HBA
244.08
49660
08-14-08
08-14-08
ACWA/JPIA
699.80
W73108
07-31-08
07-31-08
ACWA/JPIA
27,623.00
49661
08-14-08
08-14-08
ALTERNATIVE HOSE INC.
60.88
49662
08-14-08
08-14-08
ANSWER ONE COMMUNICATIONS
512.46
49663
08-14-08
08-14-08
AQUA-METRIC SALES CO.
30,595.94
49664
08-14-08
08-14-08
ARCHIE'S TOWING
375.00
49665
08-14-08
08-14-08
ARROWHEAD
26.98
49666
08-14-08
08-14-08
ARTISTIC MAINTENANCE, INC
3,495.60
49667
08-14-08
08-14-08
ASSOCIATED LABORATORIES
3,269.90
49668
08-14-08
08-14-08
AT&T
45.10
49669
08-14-08
08-14-08
AT&T
836.08
49670
08-14-08
08-14-08
AT&T/MCI
6,379.24
49671
08-14-08
08-14-08
ATWOOD SALES
683.55
49672
08-14-08
08-14-08
AUTO GLASS TECH
373.90
49673
08-14-08
08-14-08
AW DIRECT INC.
481.96
49674
08-14-08
08-14-08
AWWA - CA-NV SECTION
125.00
49675
08-14-08
08-14-08
B & S GRAPHICS, INC.
396.18
49676
08-14-08
08-14-08
BEAR STATE PUMP
275.38
49677
08-14-08
08-14-08
BELL PIPE & SUPPLY
427.76
49678
08-14-08
08-14-08
BENNER METALS
16.16
49679
08-14-08
08-14-08
CADET UNIFORM SERVICE
3,835.25
49680
08-14-08
08-14-08
CALOLYMPIC SAFETY CO.
826.23
49681
08-14-08
08-14-08
CARMENITA TRUCK CENTER, INC.
17.82
49682
08-14-08
08-14-08
CDW-G GOVERNMENT, INC
1,632.08
49683
08-14-08
08-14-08
CERIDIAN BENEFITS SERVICES
100.00
49684
08-14-08
08-14-08
CITY OF ANAHEIM
5,852.93
49685
08-14-08
08-14-08
CITY OF ANAHEIM
11,441.66
49686
08-14-08
08-14-08
CITY OF PLACENTIA
4,440.23
49687
08-14-08
08-14-08
CLA-VAL CO.
4,789.04
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 07-25-08 THRU 08-14-08
Check. Check... Posting. Vendor Name Check.....
No Date Date Amount
49688
08-14-08
08-14-08
CLINICAL LAB. OF SAN BERN.
3,125.00
49689
08-14-08
08-14-08
COBRA SOLUTIONS, INC
395.00
49690
08-14-08
08-14-08
COUNTY OF ORANGE
482.00
49691
08-14-08
08-14-08
CULVER COMPANY
442.30
49692
08-14-08
08-14-08
CYNTHIA MEDIA
175.78
49693
08-14-08
08-14-08
DANA MCDERMOTT
66.00
49694
08-14-08
08-14-08
DAPPER TIRE CO. INC.
2,439.67
49695
08-14-08
08-14-08
DATALOK ORANGE COUNTY
257.05
49696
08-14-08
08-14-08
DAYSPRING PEN SHOP
6,265.63
49697
08-14-08
08-14-08
DELL MARKETING L.P.
6,894.53
49698
08-14-08
08-14-08
DELTA DENTAL - PMI
350.21
49651
08-14-08
08-14-08
DENYSE KELLISON
38.78
49699
08-14-08
08-14-08
DIGITAL INSTALLERS INC
640.00
49700
08-14-08
08-14-08
EMPLOYEE RELATIONS, INC.
23.00
49434
07-25-08
07-25-08
ENERGY ENVIRONMENTAL SOLN, INC
2,200.00
49701
08-14-08
08-14-08
ENGINE SAVER REBORING
520.00
49702
08-14-08
08-14-08
FAIRWAY FORD SALES, INC.
298.66
49703
08-14-08
08-14-08
FEDERAL EXPRESS
57.20
49704
08-14-08
08-14-08
FILTER RECYCLING SERVICES, INC
97.75
49705
08-14-08
08-14-08
FRY'S ELECTRONICS
1,576.94
49706
08-14-08
08-14-08
GEORGE T. HALL CO.
299.60
49707
08-14-08
08-14-08
GRIFFITH AIR TOOL, INC.
535.02
49708
08-14-08
08-14-08
H. TOJI COMPANY
405.00
49709
08-14-08
08-14-08
HARBOR RESOURCES INC.
48,728.71
49710
08-14-08
08-14-08
HOME DEPOT CREDIT SERVICES
157.84
49711
08-14-08
08-14-08
HSBC BUSINESS SOLUTIONS
490.69
49712
08-14-08
08-14-08
INFOSEND
10,083.93
49713
08-14-08
08-14-08
INTERIORS BY JANI-TRESS
5,249.00
49714
08-14-08
08-14-08
J & S CONSTRUCTION
4,023.75
49715
08-14-08
08-14-08
JOHN LENT
105.00
49716
08-14-08
08-14-08
JORGE LOPEZ
120.00
49717
08-14-08
08-14-08
KB DESIGN
3,810.85
49718
08-14-08
08-14-08
KING CIVIL ENGINEERING CORP
1,768.00
49719
08-14-08
08-14-08
KNOLL, INC.
1,902.75
49720
08-14-08
08-14-08
KONICA MINOLTA BUSINESS
1,207.00
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 07-25-08 THRU 08-14-08
Check. Check... Posting. Vendor Name Check.....
No Date Date Amount
49721
08-14-08
08-14-08
LAYNE CHRISTENSEN COMPANY
29,050.73
49722
08-14-08
08-14-08
LEIGHTON CONSULTING, INC.
1,145.00
49723
08-14-08
08-14-08
LIEBERT CASSIDY WHITMORE
3,024.45
49425
07-25-08
07-25-08
LYNN NUZMAN
157.03
49724
08-14-08
08-14-08
MACIAS GINI & O'CONNELL LLP
362.50
49652
08-14-08
08-14-08
MBK HOMES
17.43
49725
08-14-08
08-14-08
MC FADDEN-DALE HARDWARE
1,891.41
49726
08-14-08
08-14-08
MC MASTER-CARR SUPPLY CO.
84.65
49727
08-14-08
08-14-08
MCR TECHNOLOGIES INC.
1,250.95
49728
08-14-08
08-14-08
METCALF & EDDY, INC.
3,575.07
49653
08-14-08
08-14-08
MICHAEL CONTER
71.70
49729
08-14-08
08-14-08
MINUTEMAN PRESS
3,122.64
49730
08-14-08
08-14-08
MISAC - MUNICIPAL IS ASSOC CA
240.00
49731
08-14-08
08-14-08
MORTON SALT
2,253.29
49732
08-14-08
08-14-08
MTL OPEN SYSTEM
13,046.82
49733
08-14-08
08-14-08
MUDGE FASTENERS, INC
2,186.94
49734
08-14-08
08-14-08
MUNICIPAL WATER DISTRICT
110.00
W81408
08-14-08
08-14-08
MUNICIPAL WATER DISTRICT
492,669.97
49735
08-14-08
08-14-08
MURCAL, INC.
1,554.98
49736
08-14-08
08-14-08
NAPOLEON DE LOS REYES
60.00
49433
07-25-08
07-25-08
NEXTEL OF CALIFORNIA
1,841.19
49737
08-14-08
08-14-08
NEXTEL OF CALIFORNIA
2,050.20
49738
08-14-08
08-14-08
NICKEY PETROLEUM CO
13,750.05
49739
08-14-08
08-14-08
OFFICE SOLUTIONS
1,343.33
49740
08-14-08
08-14-08
ORANGE COUNTY - I W M D
933.56
49741
08-14-08
08-14-08
ORANGE COUNTY - SANITATION
606.61
49742
08-14-08
08-14-08
ORANGE COUNTY REGISTER
318.00
W73008
07-30-08
07-30-08
ORANGE COUNTY WATER DISTRICT 1,460,489.30
49743
08-14-08
08-14-08
PACIFIC COMMUNICATIONS TECH
5,809.75
49744
08-14-08
08-14-08
PACIFIC PARTS & CONTROLS, INC.
1,333.99
49745
08-14-08
08-14-08
PC WORLD
19.97
49746
08-14-08
08-14-08
PETE'S PARTS & ACCESSORIES
6,029.58
49747
08-14-08
08-14-08
PLACENTIA DISPOSAL
437.80
49748
08-14-08
08-14-08
PRAXAIR DISTRIBUTION
197.90
49749
08-14-08
08-14-08
PSOMAS & ASSOCIATES
2,901.50
L
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 07-25-08 THRU 08-14-08
Check. Check... Posting. Vendor Name Check.....
No Date Date Amount
49750
08-14-08
08-14-08
QUALITY FIRST WOODWORKS INC
4,555.00
49751
08-14-08
08-14-08
QUINN POWER SYSTEMS ASSOCIATES
4,593.48
49752
08-14-08
08-14-08
R J SERVICES, INC
10,602.76
49753
08-14-08
08-14-08
RBF CONSULTING
380.00
49754
08-14-08
08-14-08
RCL & ASSOCIATES, INC.
748.88
49755
08-14-08
08-14-08
RICARDO HIPOLITO JR
113.30
49654
08-14-08
08-14-08
RICHFIELD COMMUNITY CHURCH
854.02
49756
08-14-08
08-14-08
RKI ENGINEERING, LLC
21,840.00
49757
08-14-08
08-14-08
ROSEMOUNT INC
1,419.03
49758
08-14-08
08-14-08
SC FUELS
4,098.45
49759
08-14-08
08-14-08
SCHULER ENGINEERING CORP.
303,214.64
49655
08-14-08
08-14-08
SCOTT BERTRAN
15.92
49760
08-14-08
08-14-08
SCOTT W. MOULTON
5,142.50
49761
08-14-08
08-14-08
SHAPELL INDUSTRIES INC.
380,942.29
49762
08-14-08
08-14-08
SHRED-IT LOS ANGELES
68.60
49763
08-14-08
08-14-08
SIGNATURE PARTY RENTALS
2,115.02
49426
07-25-08
07-25-08
SOUTH COAST AQMD
505.35
49427
07-25-08
07-25-08
SOUTH COAST AQMD
505.35
49428
07-25-08
07-25-08
SOUTH COAST AQMD
505.35
49429
07-25-08
07-25-08
SOUTH COAST AQMD
505.35
49430
07-25-08
07-25-08
SOUTH COAST AQMD
505.35
49431
07-25-08
07-25-08
SOUTH COAST AQMD
505.35
49432
07-25-08
07-25-08
SOUTH COAST AQMD
505.35
49764
08-14-08
08-14-08
SOUTH COAST AQMD
1,276.45
49399
07-24-08
07-25-08
SOUTHERN CALIF EDISON CO.
108.86
49765
08-14-08
08-14-08
SOUTHERN CALIF EDISON CO.
178.37
49766
08-14-08
08-14-08
SOUTHERN CALIF EDISON CO.
79,671.03
49767
08-14-08
08-14-08
SOUTHERN CALIF GAS CO.
36,619.46
49768
08-14-08
08-14-08
SOUTHWEST MATERIAL
387.59
49769
08-14-08
08-14-08
SOUTHWEST NETWORKS INC.
16,036.39
49770
08-14-08
08-14-08
SOUTHWEST SERVICES
3,917.00
49771
08-14-08
08-14-08
SOUTHWEST VALVE
3,932.88
49772
08-14-08
08-14-08
SPINITAR
40,723.04
49773
08-14-08
08-14-08
SSC CONSTRUCTION, INC
357,936.98
49774
08-14-08
08-14-08
STACY BAVOL/PETTY CASH
333.73
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 07-25-08 THRU 08-14-08
Check. Check... Posting. Vendor Name Check.....
No Date Date Amount
49775
08-14-08
08-14-08
STAPLES BUSINESS ADVANTAGE
1,203.24
49776
08-14-08
08-14-08
STEVE CLAYTON
90.00
49777
08-14-08
08-14-08
SUNRISE MEDICAL GROUP
896.00
49778
08-14-08
08-14-08
SYSTEMS SOURCE INC
4,138.04
49779
08-14-08
08-14-08
TDC GROUP INC
2,000.00
49780
08-14-08
08-14-08
TESTOUT CORPORATION
1,958.73
49781
08-14-08
08-14-08
TIME WARNER CABLE
187.38
49782
08-14-08
08-14-08
UNDERGROUND SERVICE ALERT
162.00
49783
08-14-08
08-14-08
UNITED INDUSTRIES
2,061.48
49784
08-14-08
08-14-08
UNITED RENTALS - FULLERTON
812.57
49785
08-14-08
08-14-08
VECTOR RESOURCES INC.
2,239.07
49786
08-14-08
08-14-08
VERIZON WIRELESS
423.27
49787
08-14-08
08-14-08
VICTOR BUICK GMC
604.85
49788
08-14-08
08-14-08
VILLA FORD
55,891.77
49789
08-14-08
08-14-08
VILLAGE NURSERIES
29.74
49790
08-14-08
08-14-08
VISION SERVICE PLAN
1,452.08
49791
08-14-08
08-14-08
WEIR CANYON CHEVROLET
336.32
49792
08-14-08
08-14-08
WELLS SUPPLY CO
28,515.28
49793
08-14-08
08-14-08
WILSON & HAMPTON PAINTING CONT 3,147.00
49794
08-14-08
08-14-08
XEROX CORPORATION
1,105.46
49795
08-14-08
08-14-08
YORBA LINDA AUTO PARTS
603.89
49796
08-14-08
08-14-08
YORBA LINDA HARDWARE
84.12
49797
08-14-08
08-14-08
ZANE WOLLER
78.50
49798
08-14-08
08-14-08
ZEP MANUFACTURING
491.46
3,751,922.65
[405] 164 items listed out of 25023 items.
ITEM NO. /
AGENDA REPORT
Board Meeting Date: August 14, 2008
To:
Board of Directors
From: Michael A. Payne, General Manager
Staff Contact: Ken Vecchiarelli, Assistant General Manager
Leon de los Reyes, Water Quality Engineer
APPROVEO BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
AUG
Reviewed by General Counsel: No Budgeted: Yes Total Budget: $ 11.2M
Funding Source: Water Revenue Bond
CEQA Account No: 102-2700 Job No: 200309
Compliance: Mitigated Neg. Dec. Estimated Costs: $ 11.2M Dept: Eng
Subject: Progress Payment No. 3 for the Highland Reservoir Replacement Project
SUMMARY:
The Highland Reservoir is a critical element of the District's water supply chain. The existing
structure has surpassed its useful life and has become a potential water quality and
maintenance liability. Increasing the size and reliability of the Highland Reservoir, as
recommended in the District's 2005 Domestic Water System Master Plan, improves system
integrity, service reliability and secures flexibility in the District's service by further optimizing
groundwater production and transmission capabilities.
The Board of Directors awarded a contract to Schuler Engineering for construction of the
Highland Reservoir Replacement Project on April 10, 2008 and approved a project construction
budget of $11.2M on May 15, 2008.
DISCUSSION:
In accordance with the contract documents, Schuler Engineering Corporation submitted a
request for Progress Payment No. 3 for the period ending July 31, 2008. This progress pay
request is 30% mobilization including bonds, insurance certificates, project related office
expenses, preparation of submittals and related tasks, 20% electrical, telemetery,
instrumentation and controls related to the temporary tanks and the new reservoir (material
costs), 15% site clearing and storm water pollution prevention plan related tasks, 14% yard
piping (material costs), 14% earthwork, 6% pothole and survey of utilities tasks, 0.6% demolition
and 0.4% shoring related costs.
The status of the construction contract with Schuler Engineering is as follows:
• The current contract is $9,049,346 and 730 calendar days starting June 2, 2008.
• If approved, Progress Payment No. 3 is $336,905.16 (3.7% of the total contract amount),
less 10% retention of $33,690.52 for a net payment of $303,214.64.
• If approved, total progress payments to date including retentions are $665,962.70 (7.4%
of the contract amount)
• As of July 31, 2008, 60 calendar days were used (8.2% of the contract time).
Staff and Carollo Engineers, the District's construction management consultant, reviewed the
progress payment request and recommend payment. In accordance with provisions established
in the contract documents, the retention payments will be deposited to an escrow account.
Schuler Engineering Corporation switched its retention escrow account bank from Vineyard
Bank to Citizens Business Bank. As previously advised by legal counsel, finance department
staff investigated the current financial integrity of Citizens Business Bank, and find it satisfactory
and acceptable. A copy of Progress Payment No. 3 is attached for your information.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors awarded a construction contract to Schuler Engineering on April 10,
2008 in the amount of $9,049,346 for construction of the project. On May 15, 2008, the Board
approved execution of a Professional Service Agreement with Carollo Engineers in the amount
of $605,856 for engineering support services, construction management and backup inspection
services; a Professional Service Agreement with Leighton Consulting Engineers in the amount
of $86,200 for geotechnical services, soils, concrete and materials testing; a Professional
Service Agreement with BonTerra Consulting in the amount of $22,251 for environmental
compliance services; and approved the proposed construction budget in the amount of
$11,200,000 for construction of the Highland Reservoir Replacement Project. The Board has
approved two progress payments to date, the most recent of which was approved on July 10,
2008.
STAFF RECOMMENDATION:
Staff recommends the Board of Directors approve Progress Payment No. 3 in the net amount of
$303,214.64 to Schuler Engineering Corporation for construction of the Highland Reservoir
Replacement Project, Job No. 200309.
YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT
PROJECT Highland Reservoir PROGRESS PAY REQUEST NO. 3
LOCATION Yorba Linda PROJECT NO. J- PAGE 1 OF 1 PAGES
200309
CONTRACTOR Schuler Engineering
ORIGINAL CONTRACT AMOUNT:
AUTHORIZED CHANGE ORDERS
REVISED CONTRACT AMOUNT
PROGRESS PAY ESTIMATE FOR PERIOD
VALUE OF WORK COMPLETED
CHANGE ORDER WORK COMPLETED
TOTAL VALUE OF WORK COMPLETED
LESS RETENTION 10%
LESS OTHER DEDUCTIONS
AMOUNT DUE THIS ESTIMATE
LESS AMOUNT PREVIOUSLY PAID
BALANCE DUE THIS ESTIMATE
DATE July 31,2008
$ 9,049,346
5 -
$ 9,049,346
July 1,2008
PREVIOUS
$ 329,057.54 $
$ - I $
$ 329,057.54 I $
NOTICE TO PROCEED June 2,2008
COMPLETION TIME 730 CALENDAR DAYS
APPROVED TIME EXTENSIONS CALENDAR DAYS
TOTAL CONTRACT TIME 730 CALENDAR DAYS
TIME EXPENDED TO DATE 60 CALENDAR DAYS
TIME REMAINING 670 CALENDAR DAYS
REQUESTED BY: /f:G C
l~ CHOLER G KIEERI G-CONTRACTOR
APPROVED BY: /G/~ L / 4a
CAROLLO-OWNER'S- REPRESENTATIVE
APPROVED BY:
4~E'
TO July 31,2008
THIS MONTH
TO DATE
336,905.16 $
665,962.70
- Is
336,905.16 $
665,962.70
$
66,596.27
$
599,366.43
$
296,151.79
$
303,214.64
DATE:
DATE: Z O O S
DATE: /J ` e e f
ITEM NO. /0
AGENDA REPORT APPROVED BY THE BOARD OFOIRECTORS
OF THE YORBA LINDA WATER DISTRICT
Board Meeting Date: August 14, 2008 . AUG 1
To: Board of Directors
BY_
From: Michael A. Payne, General Manager
Staff Contact: Ken Vecchiarelli, Assistant General Manager
Joe Polimino, Project Engineer
Reviewed by General Counsel: N/A Budgeted: Yes Total Budget: $ 11.5M
Funding Source: District and Developer Funds
CEQA Account No: 101-2700 Job No: 200704
Compliance: Mitigated Neg. Dec. Estimated Costs: $ 11.5M Dept: Eng
Subject: Progress Payment No. 15 for the Lakeview Reservoir Construction
SUMMARY:
On January 25, 2007, the District Board of Directors authorized the execution of an agreement
with SSC Construction, Inc. (SSC) for construction of an 8-million gallon underground concrete
reservoir, piping and appurtenances. The project also includes demolition of the existing
Bastanchury Booster Pump Station and Reservoir (two steel storage tanks). The site is located
north of Bastanchury Road off the new Lakeview Avenue extension, north of the Hover
Development and south of Vista Del Verde's Village 4. When completed, the project will
increase operational, fire and emergency storage capacity, retain better water quality through
improved circulation and improve reliability of the water system.
DISCUSSION:
In accordance with the contract documents, SSC submitted a request for Progress Payment No.
15, in the amount of $357,936.98 for completed work through July 31, 2008. During this period,
the contractor continued interior reservoir concrete finishing, installation of mechanical
appurtenances, and formwork of the top hatch openings. General backfill and rough grading on
the site continues. Work on the inlet and outlet vaults is also progressing.
The status of the construction contract with SSC Construction, Inc. is as follows:
• The current contract is $10,697,781.37 and 574 calendar days starting June 18, 2007.
• If approved, Progress Payment No. 15 is $397,707.75 (3.7% of the total contract
amount), less 10% retention of $39,770.77 for a net payment of $357,936.98.
• Total payments to date including retention are $9,089,488.52 (85.0% of the total
contract amount).
• As of July 31, 2008, 410 calendar days were used (71.4% of the contract time).
Staff and Butier, the District's construction manager for the project, have reviewed the
contractor's progress payment and recommend approval. A copy of Progress Payment No. 15
is attached for your reference.
PRIOR RELEVANT BOARD ACTION(S):
On January 25, 2007, the District Board of Directors approved and awarded a construction
contract with SSC Construction, Inc. in the amount of $10,489,500 for construction of an 8
million gallon underground concrete reservoir, piping and appurtenances, and demolition of the
existing Bastanchury Booster Pump Station and Reservoir. On April 10, 2008, the District Board
of Directors approved Change Order No. 1 increasing the total contract amount to $10,639,500
and total contract calendar days to 547. On June 30, 2008, staff approved Change Order No. 2
in the net amount of $2,887.92 increasing the total contract to $10,642,387.92. On July 10,
2008, the Board of Directors approved Change Order No. 3 in the amount of $55,393.45 and an
additional 17 calendar days to be added to the contract. The Board has approved fourteen
progress payments to date for this project, the most recent of which was approved on July 24,
2008.
STAFF RECOMMENDATION:
Approve Progress Payment No. 15 in the net amount of $357,936.98 to SSC Construction, Inc.
for construction of the Lakeview Reservoir Project, Job No. 200704.
YORBA LINDA WATER DISTRICT
PROGRESS PAY REPORT
PROJECT Lakeview Reservoir Project PROGRESS PAY REQUEST NO. 15
LOCATION Yorba Linda, CA
PROJECT NO. 200704
PAGE 1 OF 1 PAGES
CONTRACTOR SSC Construction,
Inc.
DATE 7131108
ORIGINAL CONTRACT AMOUNT:
$ 10,489,500.00
AUTHORIZED CHANGE ORDERS:
208,281.37
REVISED CONTRACT AMOUNT:
10,697,781.37
PROGRESS PAY ESTIMATE FOR PERIOD
July 1, 2008 TO
July 31, 2008
PREVIOUS THIS MONTH TO DATE
VALUE OF WORK COMPLETED
$ 8,483,499.40 I $
~ $ 8,881,207.15
397,707.75
CHANGE ORDER WORK COMPLETED
$ 208,281.37 1 $
`
1 $ 208,281.37
-
TOTAL VALUE OF WORK COMPLETED
$ 8.691,780.771$
I
397,707-751 $ 9,089.488.52
LESS RETENTION 10%
$ 908,948.85
LESS OTHER DEDUCTIONS
$ -
NET EARNED TO DATE
$ 8,180,539.67
LESS AMOUNT PREVIOUSLY PAID
$ 7,822,802.69
BALANCE DUE THIS ESTIMATE
$ 357,936.98
NOTICE TO PROCEED June 18, 2007
COMPLETION TIME 487 CALENDAR DAYS
APPROVED TIME EXTENSIONS 87 CALENDAR DAYS
TOTAL CONTRACT TIME 574 CALENDAR DAYS
TIME EXPENDED TO DATE 410 CALENDAR DAYS
TIME REMAINING 164 CALENDAR DAYS
REQUESTED BY: Q--~ ,
DATE:
Brent Browgt, Asst, n ro ler, S$ Construction Inc.
APPROVED BY: ~ l C
2
4t
DATE: ' 4 v a
ineering
nt, onstru ion Manager, Butler E
n
g
isenh
gi
/
/
PROVED BY: ~i~#
DATE:
Kenneth Assistant General Manager, YLWD
~wWwelli,
ITEM NO. ff
AGENDA REPORT APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
Board Meeting Date: August 14, 2008 AUG 1 08
To: Board of Directors BY.j
From: Michael A. Payne, General Manager
Staff Contact: Kenneth R. Vecchiarelli, Assistant General Manager
Ariel Bacani, Engineering Technician
Reviewed by General Counsel: N/A Budgeted: N/A Dept: Eng
Funding Source: Developer Funded
Account No: 1-2600 Job No: 200810
CEQA Compliance: N/A Estimated Costs: N/A
Subject: Terms and Conditions for Water Service with Flavours, Inc.
SUMMARY:
Flavours, Inc. is planning to renovate an existing office & warehouse building into a pilot plant
and production line facility. The property is located at 24855 Corbit Place within Pressure Zone
3 of the District's Improvement District 2. An exhibit depicting the project location is attached for
your reference.
DISCUSSION:
Flavours, Inc. is in the business of creating, marketing and processing proprietary flavors for
food services and other industries. The company is proposing to move a research and
development pilot plant and production line into Yorba Linda that will require an estimated water
demand of 62,500 gallons per day or 70 acre feet of water per year. The peak processing
demand is expected to occur during the rinse cycle between batch productions at a flow rate of
150 gallons per minute.
The District has an existing 8-inch fire service line tied into the 10-inch water main in Corbit
Place. The property's domestic line is currently served from a 2-inch water service. The
applicant is requesting to install a new 4-inch water service to supply its facility. The new
construction includes the 4-inch water service with a 3-inch meter, a reduced pressure principle
backflow device (RP) and an 8-inch line valve to isolate the existing fire service line.
The Terms and Conditions for Water Service with Flavours, Inc. are attached for your
consideration.
STAFF RECOMMENDATION:
Approve the Terms and Conditions for Water Service with Flavours, Inc., Job No. 200810.
24855-
EXISTING BUIILDING -
61
PROPOSED 3"
WATER METER f
PROPOSED 4" EX. 6
7`7 SERIrIGIE _EX. 8" WATER
D PROP SED 8"
GAT:VALVE
I
I
~I
W
~I
wI
I'
I'
Q I _
m
EX. 2" WATER
SERVICE
cb~ '
PROJECT
SITE 011-81 sv, of
VICINITY MAP
LA PALMA AVENUE
PLOT PLAN
PREPARED BY:
HL YORBA LINDA WATER DISTRICT
w 1717 E. MIRALOMA AVENUE
PLACENTIA, CALIFORNIA 92870
(714) 701-3000
EXHIBIT
24855 CORBIT PLACE
WATER IMPROVEMENT
SCALE:
N.T.S.
DATE:
07-30-08
FILENAME:
200810
Date: August 14, 2008
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS FOR WATER SERVICE
NAME OF APPLICANT: FLAVOURS, INC.
LOCATION OF PROJECT: 24855 CORBIT PLACE, YORBA LINDA
TRACT NUMBER: N/A JOB NUMBER: 200810 SEWER: N/A LOT(S): 1
The applicant will be required to complete to the satisfaction of the District the following
items that have an "X" following the number.
1) X The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2) X The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 1 and that the home is
subject to a property tax over and above the normal 1 % Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. I.
4) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 2 and that the home is
subject to a property tax over and above the normal 1 % Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. 2.
5) X The applicant shall submit two (2) sets of the improvement plans to the
District for plan check processing.
a) Improvement Plans
b) Grading Plans
c) Tract, Parcel or Vesting Map
d) Landscaping Plans
6) X Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
7) X The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
(licensed prior to January 1, 1982) licensed to practice in the State of
California.
Page 2 of 5
NAME OF APPLICANT: FLAVOURS, INC.
LOCATION OF PROJECT: 24855 CORBIT PLACE, YORBA LINDA
8) X The applicant shall provide the District with a copy of the Recorded
Tract/Parcel Map(s) or Easement Documents illustrating all District
easements required by Term and Condition No. 7, prior to requesting
occupancy releases.
9) X The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
10) X The applicant shall furnish the District with a 24-hour emergency telephone
number prior to the District's approval of the construction plans.
11) X The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
12) X The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
13) X The applicant shall provide per the District specifications one complete set
of "As Built" mylars and electronic copy of ACAD drawings (version 2002 or
later) for the Water and/or Sewer facilities.
14) X The applicant shall complete an Application to and Agreement for Water
Service.
15) X The applicant shall pay all of the water fees as required by the Rules and
Regulations of the District.
16) X The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
17) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Water Service.
18) X The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
19) X The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan, the Insurance Services Office's suggested
standards contained in the "Grading Schedule of Municipal Fire Protection",
and the District's Standard Specifications. All design plans shall be
prepared under the supervision of and stamped by a Registered Civil
Engineer licensed to practice in the State of California.
20) X The applicant's water facilities (off-site) shall be District owned and
maintained. (Water line valve, water service and meter.)
Page 3 of 5
NAME OF APPLICANT: FLAVOURS, INC.
LOCATION OF PROJECT: 24855 CORBIT PLACE, YORBA LINDA
21) X The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test. A District
representative shall be present to witness the flow test.
22) X The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
23) The applicant shall install _ water Sampling Station(s) in conformance with
the District's Standard Plans.
24) X The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
25) The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
26) X All existing water services that are not useable in the new plan shall be cut
and plugged at the main line.
27) X The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
28) X The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
29) X The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
30) X The applicant shall install a pressure regulator in all buildings that have over
80 p.s.i. static water pressure in accordance with the appropriate building
codes.
31) X The applicant shall complete a Temporary Water Permit for all water that
will be used through the new water services to serve the new buildings.
32) X The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
33) X The applicant shall install a reduced pressure principle backflow prevention
device on all commercial buildings and landscape services.
34) X The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly prior to the water meters being turned on for service.
Page 4of5
NAME OF APPLICANT: FLAVOURS, INC.
LOCATION OF PROJECT: 24855 CORBIT PLACE, YORBA LINDA
35) X The applicant shall install and provide a written test report to the District
certifying that the double check detector assembly is operating properly
prior to the double check detector assembly being turned on for service.
36) X The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District's Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross-Connections.
37) The applicant shall complete a Sewer Connection Application and Permit
for Sewer Service.
38) The applicant shall complete an Application to and Agreement for Sewer
Service.
39) The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Sanitary Sewer Service.
40) The applicant shall pay all of the sewer fees as required by the Rules and
Regulations of the District.
41) The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan and Standard Specifications. All design plans
shall be prepared under the supervision of and stamped by a Registered
Civil Engineer licensed to practice in the State of California.
42) The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
43) The applicant's sewer facilities (on-site) shall be Privately, owned and
maintained.
44) The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District's Plans and
Specifications.
45) The applicant shall adjust and raise to grade all sewer manhole covers
within the limits of this project.
NAME OF APPLICANT: FLAVOURS, INC.
LOCATION OF PROJECT: 24855 CORBIT PLACE, YORBA LINDA
Page 5 of 5
46) The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole. Installation
of the backflow device shall comply with all requirements of the Building
and Plumbing Codes of the appropriate agency having jurisdiction.
47) The applicant shall submit a video inspection report of their sewer project in
DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
PROJECT SPECIFIC TERMS AND CONDITIONS
48) X The applicant shall install a new 4-inch water service with a new 3-inch
meter, and cut-in a new 8-inch line valve to the existing 8-inch fire service
line on Corbit Place, per approved plans and District Specifications.
I hereby certify that the foregoing Terms and Conditions were approved at the August 14,
2008 Regular meeting of the Board of Directors of the Yorba Linda Water District. The
approved Terms and Conditions shall become void six (6) months from the approval date
if a formal Application To and Agreement with the Yorba Linda Water District for Water
and/or Sewer Service is not executed for the project under consideration.
Michael A. Payne, General Manager
ITEM NO. /Z
AGENDA REPORT APPROVED BY THE BOARD Of DIRECTORS
Of THE YORBA LINDA WATER DISTRICT
Board Meeting Date: August 14, 2008 AU G 14
To: Board of Directors B,
From: Michael A. Payne, General Manager
Staff Contact: Ken Vecchiarelli, Assistant General Manager
Ariel Bacani, Engineering Technician
Reviewed by General Counsel: N/A Budgeted:
Funding Source:
Account No:
CEQA Compliance: EIR Estimated Costs:
Subject: Terms and Conditions for Water and Sewer Servic(
School
N/A Dept: Eng
Developer Funded
1/2-2600 Job No: 200805
N/A
with Friends Christian High
SUMMARY:
Friends Christian Church is proposing to develop a high school on the north side of Bastanchury
Road, between Casa Loma Avenue and Eureka Avenue. The project site consists of
approximately 32.5 acres and is located in Pressure Zone 3 of the District's Western Service
Area. An exhibit depicting the project location is attached for your reference.
DISCUSSION:
The District has an existing 16-inch water transmission line in Bastanchury Road. Friendship
Christian High School will install 3,395 feet of new 8-inch pipeline to create a public onsite
looped system that connects two housing tracts to the north and east with Bastanchury Road to
the south. The new construction includes nine water services with backflow devices; three fire
service lines for the school's private fire suppression system and five fire hydrants. The
applicant is conditioned to abandon an old 10-inch cast iron pipeline and a pressure reducing
station along the northern property line.
For sewer service the property will connect to a new 8-inch onsite sewer main constructed by
the Vista del Verde Development (VDV) along the western property. This sewer main drains
into the new Bastanchury Road Sewer Trunk also constructed in cooperation with VDV. The
applicant will cut-in a manhole and install two separate sewer laterals to serve the project's
private onsite sewer system.
The Terms and Conditions for Water and Sewer Service with Friends Christian High School are
attached for your consideration.
STAFF RECOMMENDATION:
Approve the Terms and Conditions for Water and Sewer Service with Friends Christian High
School, Job No. 200805.
EX. 12" WATER .1 11 1 11 d
EX.PRS j EXIST. 10" WATER MAIN
Jr- - - - - - - - - - - - - - -
PORTION OF EX. 10" WATER I
MAIN TO BE ABANDONED
EXIST. 10" WATER MAIN_
PROPOSED 8" PROPOSED FDCA 1
i
„
WATER MAIN I
PROPOSED 4" r FUTURE)
IIf i ~r=----J BLDG. r-- I I I
SEWER LAT. U
'~lii------ L-----s---- I I I
I I ___-J I r--, I I I
I I I I PROPOSED FH
I
l r---1 I I I BLDG.
I I i~~ I I I j I It
~o I a ~o LLJ
' i I i Lll a I I cn j L` Co
Z
7:z 0
CL w
00 >
r I
l i I I a m PROPOSED Q
___J I I I BLDG. I I
II
III I I -71
l i n l l in l I I I
II JLJ J
Lr------ w
III FH ~ C J J
PROPOSED I r -
I I FDCA I
li ~ II
w PROPOSED 8"
I' I I WATER MAIN
W it
Q PROPOSED 8" PRIVATE
Q i l ONSITE SEWER SYSTEM
Q
EXIST. 8" SEWER MAIN j
I
Ii ~ I
I
14°N - - - - - - - - - - - - - - - - - - - - - - - - - -
----s---
\ 14"W ' - 14't0i 14"W I J~,•-
BASTANCHURY ROAD
EXIST. 14" WATER MAIN
EXIST. 16" WATER MAIN
EXIST. 8" SEWER MAIN
LOCATION MAP
PREPARED BY: SCALE:
N.T.S.
0 L YORBA LINDA WATER DISTRICT EXHIBIT DATE:
WATER AND SEWER IMPROVEMENTS 07-18-08
1717 E. MIRALOMA AVENUE FOR FRIENDS CHRISTIAN SCHOOL
PLACENTIA, CALIFORNIA 92870 FILENAME:
(714)701 3000 200805
Date: August 14, 2008
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS FOR WATER AND SEWER SERVICE
NAME OF APPLICANT: FRIENDS CHRISTIAN HIGH SCHOOL
LOCATION OF PROJECT: NORTH OF BASTANCHURY RD., BETWEEN CASA LOMA
AVE. AND EUREKA AVE.
TRACT NUMBER: N/A JOB NUMBER: 200805 SEWER: 200805 LOT(S): 1
The applicant will be required to complete to the satisfaction of the District the following
items that have an "X" following the number.
1) X The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2) X The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 1 and that the home is
subject to a property tax over and above the normal 1% Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. I.
4) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 2 and that the home is
subject to a property tax over and above the normal 1 % Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. 2.
5) X The applicant shall submit two (2) sets of the improvement plans to the
District for plan check processing.
a) Improvement Plans
b) Grading Plans
c) Tract, Parcel or Vesting Map
d) Landscaping Plans
6) X Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
7) X The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
(licensed prior to January 1, 1982) licensed to practice in the State of
California.
Page 2 of 5
NAME OF APPLICANT: FRIENDS CHRISTIAN HIGH SCHOOL
LOCATION OF PROJECT: N. OF BASTANCHURY RD., BETWEEN CASA LOMA AVE. & EUREKA AVE.
8) X The applicant shall provide the District with a copy of the Recorded
Tract/Parcel Map(s) or Easement Documents illustrating all District
easements required by Term and Condition No. 7, prior to requesting
occupancy releases.
9) X The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
10) X The applicant shall furnish the District with a 24-hour emergency telephone
number prior to the District's approval of the construction plans.
11) X The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
12) X The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
13) X The applicant shall provide per the District specifications one complete set
of "As Built" mylars and electronic copy of ACAD drawings (version 2002 or
later) for the Water and/or Sewer facilities.
14) X The applicant shall complete an Application to and Agreement for Water
Service.
15) X The applicant shall pay all of the water fees as required by the Rules and
Regulations of the District.
16) X The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
17) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Water Service.
18) X The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
19) X The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan, the Insurance Services Office's suggested
standards contained in the "Grading Schedule of Municipal Fire Protection",
and the District's Standard Specifications. All design plans shall be
prepared under the supervision of and stamped by a Registered Civil
Engineer licensed to practice in the State of California.
Page 3 of 5
NAME OF APPLICANT: FRIENDS CHRISTIAN HIGH SCHOOL
LOCATION OF PROJECT: N. OF BASTANCHURY RD., BETWEEN CASA LOMA AVE. & EUREKA AVE.
20) X The applicant's water facilities (on-site) shall be District owned and
maintained. (Water pipelines, public fire hydrants, water services and
meters.)
21) X The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test. A District
representative shall be present to witness the flow test.
22) X The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
23) The applicant shall install _ water Sampling Station(s) in conformance with
the District's Standard Plans.
24) X The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
25) X The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
26) X All existing water services that are not useable in the new plan shall be cut
and plugged at the main line.
27) X The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
28) X The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
29) X The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
30) X The applicant shall install a pressure regulator in all buildings that have over
80 p.s.i. static water pressure in accordance with the appropriate building
codes.
31) X The applicant shall complete a Temporary Water Permit for all water that
will be used through the new water services to serve the new buildings.
32) X The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
33) X The applicant shall install a reduced pressure principle backflow prevention
device on all buildings and landscape services.
Page 4of5
NAME OF APPLICANT: FRIENDS CHRISTIAN HIGH SCHOOL
LOCATION OF PROJECT: N. OF BASTANCHURY RD., BETWEEN CASA L OMA AVE. & EUREKA AVE.
34) X The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly prior to the water meters being turned on for service.
35) X The applicant shall install and provide a written test report to the District
certifying that the double check detector assembly is operating properly
prior to the double check detector assembly being turned on for service.
36) X The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District's Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross-Connections.
37) The applicant shall complete a Sewer Connection Application and Permit
for Sewer Service.
38) X The applicant shall complete an Application to and Agreement for Sewer
Service.
39) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Sanitary Sewer Service.
40) X The applicant shall pay all of the sewer fees as required by the Rules and
Regulations of the District.
41) X The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan and Standard Specifications. All design plans
shall be prepared under the supervision of and stamped by a Registered
Civil Engineer licensed to practice in the State of California.
42) X The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
43) X The applicant's sewer facilities (on-site) shall be Privatelv owned and
maintained.
44) X The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District's Plans and
Specifications.
45) X The applicant shall adjust and raise to grade all sewer manhole covers
within the limits of this project.
Page 5 of 5
NAME OF APPLICANT: FRIENDS CHRISTIAN HIGH SCHOOL
LOCATION OF PROJECT: N. OF BASTANCHURY RD., BETWEEN CASA LOMA AVE. & EUREKA AVE.
46) X The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole. Installation
of the backflow device shall comply with all requirements of the Building
and Plumbing Codes of the appropriate agency having jurisdiction.
47) X The applicant shall submit a video inspection report of their sewer project in
DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
PROJECT SPECIFIC TERMS AND CONDITIONS
48) X The applicant shall abandon in place the existing 10-inch cast iron water
pipeline and pressure reducing station located along the northern property
line and construct approximately 3,395 feet of new 8-inch water main to
create a looped system, install 9 new water services, 3 new fire protection
lines, and 5 new fire hydrants. The applicant shall cut-in one manhole and
install 2 sewer laterals to the existing 8-inch onsite sewer main along the
western property line, per approved plans and District Specifications.
I hereby certify that the foregoing Terms and Conditions were approved at the August 14,
2008 Regular meeting of the Board of Directors of the Yorba Linda Water District. The
approved Terms and Conditions shall become void six (6) months from the approval date
if a formal Application To and Agreement with the Yorba Linda Water District for Water
and/or Sewer Service is not executed for the project under consideration.
Michael A. Payne, General Manager
ITEM NO. 13
AGENDA REPORT APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
Board Meeting Date: August 14, 2008
AUG 1 2 8
To: Board of Directors
BY
From: Michael A. Payne, General Manager
Staff Contact: Ken Vecchiarelli, Assistant General Manager
Reviewed by General Counsel: N/A Budgeted:
Funding Source:
CEQA Account No:
Compliance: Mitigated Neg. Dec. Estimated Costs:
Subject: Terms and Conditions for Water and Sewer Service
Unified School District
N/A Dept: Eng
Developer Funded
1/2-2600 Job No: 200706
N/A
Nith Placentia-Yorba Linda
SUMMARY:
Placentia-Yorba Linda Unified School District is currently constructing the new Yorba Linda High School
(YLHS) at the North Orange County Community College District (NOCCCD) site within Pressure Zone 4
of the Shapell Development Area west of Fairmont Boulevard and south of the new extension of
Bastanchury Road. The project consists of an additional 50.64 acres purchased from Shapell Industries,
Inc. (Shapell) for a total of 67.19 acres and is located at the southwest corner of Fairmont Boulevard and
Bastanchury Road. An exhibit depicting the project location is attached for your reference.
DISCUSSION:
The District has an existing 12-inch water main in Fairmont Boulevard that is currently serving the
NOCCCD site with two 10-inch public onsite water mains. The Water Master Plan prepared for the
Shapell Development Area requires that the applicant extend the existing onsite water mains connected
to the new Zone 4 water transmission main in Bastanchury Road to serve the propose YLHS facilities.
Staff recommends the construction of three new onsite tie-ins that will extend a looped water system to
Bastanchury Road.
For sewer service, the project will connect to an existing onsite 8-inch sewer main located west of the
proposed YLHS buildings that was constructed by Shapell with adequate capacity to meet the demands
of the new YLHS. PYLUSD will be required to connect a private sewer lateral to the 8-inch sewer main
to serve the YLHS. A special term for service will require PYLUSD to discard any and all laboratory
chemicals through a hazardous waste service. Otherwise, the standard water and sewer terms and
conditions and development fees apply to this project. The Terms and Conditions for Water and Sewer
Service with Placentia-Yorba Linda Unified School District are attached for your consideration.
PRIOR RELEVANT BOARD ACTION(S):
On June 26, 2008, the Board of Directors approved the Pre-Annexation Agreement between the Yorba
Linda Water District and Placentia-Yorba Linda Unified School District and authorized the President and
Secretary to execute the Agreement.
STAFF RECOMMENDATION:
Recommend the Board of Directors approve the Terms and Conditions for Water and Sewer Service with
Placentia-Yorba Linda Unified School District, Job No. 200706.
I
r`_ I I ~I. I aZ
v I ~ io a
LU~
< I ,
I %/I
~ ~ I IrII
I ~ I/I
J
1
l/
I, LC
W € I u
2 ap ;111 ItYi'I11T77V
W
O N ~ ~I
C W ' ~rl
y ti N II ff TTf II77S
N w7E Ij
N
n x I_ II
/
-II
•1I7
co
0
o
N ~
0
O~ ~
42 9 0
OD 0
o N
Q
3 - _ lt~ dy w Z
kQ LL
Wg
1;' a
l _ ~II o a z
O
W U
O
e co M U
by o 1
y W
\ C O _
(n <C
z
Q
00 .~ER >Q
i
0 iz \
co Z
W~
2
f
a3 y
\ W
LL
ya
~a y V o
WN
U) Z Q
W Z
> Q'
Q O < LL
_
I , Q °Vo
\ o
Cc,
W U
l C 1 0 J
!o
m
D
_ d
W
o-
i
Date: August 14, 2008
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS
FOR WATER AND SEWER SERVICE
NAME OF APPLICANT: PLACENTIA YORBA LINDA UNIFIED SCHOOL DISTRICT
LOCATION OF PROJECT: 4175 FAIRMONT BOULEVARD
PARCEL MAP NO.: N/A JOB NO.: 200706 SEWER: S-200706 LOT(S): 1
The applicant will be required to complete to the satisfaction of the District the following
items that have an "X" following the number.
1) X The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2) _ The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3) _ The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 1 and that the home is
subject to a property tax over and above the normal 1 % Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. I.
4) _ The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 2 and that the home is
subject to a property tax over and above the normal 1 % Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. 2.
5) X The applicant shall submit two (2) sets of the following drawings to the
District for plan check processing:
a) Improvement Plans
b) Grading Plans
c) Tract, Parcel or Vesting Map
d) Landscaping Plans
6) X Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
7) X The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
(licensed prior to January 1, 1982) licensed to practice in the State of
California.
Page 2 of 5
NAME OF APPLICANT: PLACENTIA YORBA LINDA UNIFIED SCHOOL DISTRICT
LOCATION OF PROJECT: 4175 FAIRMONT BOULEVARD
8) X The applicant shall provide the District with a copy of the Recorded
Tract/Parcel Map(s) or other documents and instruments illustrating all
District easements required by Term and Condition No. 7, prior to
requesting occupancy releases.
9) X_ The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
10) X The applicant shall furnish the District with a 24-hour emergency telephone
number prior to the District's approval of the construction plans.
11) X_ The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
12) X The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
13) X_ The applicant shall provide, per the District specifications, one complete set
of "As Built" mylars and electronic copy of ACAD drawings (version 2002 or
later) for the Water and/or Sewer facilities.
14) X The applicant shall complete an Application to and Agreement for Water
Service.
15) X The applicant shall pay all of the water fees as required by the Rules and
Regulations of the District.
16) X The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
17) X_ The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Water Service.
18) X_ The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
19) X The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan, the Insurance Services Office's suggested
standards contained in the "Grading Schedule of Municipal Fire Protection",
and the District's Standard Specifications. All design plans shall be
prepared under the supervision of and stamped by a Registered Civil
Engineer licensed to practice in the State of California.
20) X The applicant's water facilities (on-site) shall be District owned and
maintained.
Page 3 of 5
NAME OF APPLICANT: PLACENTIA YORBA LINDA UNIFIED SCHOOL DISTRICT
LOCATION OF PROJECT: 4175 FAIRMONT BOULEVARD
21) X The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test. A District
representative shall be present to witness the flow test.
22) X The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
23) _ The applicant shall install - water Sampling Station(s) in conformance with
the District's Standard Plans.
24) _ The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
25) X The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
26) X All existing water services that are not useable in the new plan shall be cut
and plugged and properly abandoned at the main pipeline connection point.
27) X The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
28) X The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
29) X The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
30) X The applicant shall install a pressure regulator in all buildings that have over
80 p.s.i. static water pressure in accordance with the appropriate building
codes.
31) X The applicant shall complete a Temporary Water Permit for all water that
will be used through the new water services to temporarily serve the new
dwellings.
32) X The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
33) X The applicant shall install a reduced pressure principle backflow prevention
device on all buildings and landscape services.
Page 4 of 5
NAME OF APPLICANT: PLACENTIA YORBA LINDA UNIFIED SCHOOL DISTRICT
LOCATION OF PROJECT: 4175 FAIRMONT BOULEVARD
34) X The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly prior to the water meters being turned on for service.
35) X The applicant shall install and provide a written test report to the District
certifying that all double check detector assemblies are operating properly
prior to the double check detector assemblies being turned on for service.
36) X The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District's Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross-Connections.
37) _ The applicant shall complete a Sewer Connection Application and Permit
for Sewer Service.
38) X The applicant shall complete an Application to and Agreement for Sewer
Service.
39) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Sanitary Sewer Service.
40) X_ The applicant shall pay all of the sewer fees as required by the Rules and
Regulations of the District.
41) X The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan, applicable Sub-Area Master Plans and
Standard Specifications. All design plans shall be prepared under the
supervision of and stamped by a Registered Civil Engineer licensed to
practice in the State of California.
42) _ The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
43) X The applicant's sewer facilities (on-site) shall be privatelv owned and
maintained.
44) _ The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District's Plans and
Specifications.
45) X The applicant shall adjust and raise to grade all sewer manhole covers
within the limits of this project.
46) X The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole.
Page 5 of 5
NAME OF APPLICANT: PLACENTIA YORBA LINDA UNIFIED SCHOOL DISTRICT
LOCATION OF PROJECT: 4175 FAIRMONT BOULEVARD
Installation of the backflow device shall comply with all requirements of the
Building and Plumbing Codes of the appropriate agency having jurisdiction.
47) _ The applicant shall submit a video inspection report of their sewer project
in DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
PROJECT SPECIFIC TERMS AND CONDITIONS
48) X The applicant shall discard all laboratory chemicals through a hazardous
waste service and shall prohibit any such chemicals from entering into the
public sewer system.
49) X The applicant shall construct and complete three 8-inch looped water
systems to Bastanchury Road to serve this project per approved water
improvement plans for the Yorba Linda High School and District Water
Standards and Specifications.
50) X The applicant shall comply with the terms and conditions of the Pre-
Annexation Agreement between the Yorba Linda Water District and
Placentia-Yorba Linda Unified School District, as approved by the Board of
Directors on June 26, 2008.
I hereby certify that the foregoing Terms and Conditions were approved at the August
14, 2008 Regular meeting of the Board of Directors of the Yorba Linda Water District.
The approved Terms and Conditions shall become void six (6) months from the approval
date if a formal Application to and Agreement with the Yorba Linda Water District for
Water and/or Sewer Service is not executed for the project under consideration.
Michael A. Payne, General Manager
ITEM NO. /T
AGENDA REPORT
Board Meeting Date: August 14, 2008
To: Board of Directors
From: Michael A. Payne, General Manager
Staff Contact: Gina Knight, Human Resources Manager
Reviewed by General Counsel: No Budgeted:
Funding Source:
CEQA Account No:
Compliance: N/A Estimated Costs:
Subject: Damage Claim
APPROVED BY THE SOARD Of LARECTORS
Of THE YORSA LINDA WATER DISTRICT
AUG 1f8
No Dept: Admin
Water Operating Fund
N/A Job No: N/A
Claim is under $25,000
SUMMARY:
The District received the attached claim seeking reimbursement for property related damages
as a result of water line repairs performed by District staff.
DISCUSSION:
On May 8, 2008, Mr. Baer claimed District staff had inadvertently severed electrical lines under
his concrete slab during the repairing of water lines. Mr. Baer claims an electrical line was cut
between his home and the outer edges of the driveway thus disconnecting electrical power to
his security and landscape lighting around the perimeter of the side and rear sections of his
home.
The District's Maintenance Superintendent contacted Lynn Nuzman, Sr. Maintenance
Distribution Operator regarding the incident. Lynn Nuzman stated during the excavation not a
single electrical line was cut and had his crew cut an electrical line at the time notification to the
homeowner would have occurred immediately and repairs to the cut electrical line would have
been performed prior to filling in the excavation.
Mr. Baer submitted an invoice from Paradigm Electrical dated 5/21/2008 for the following work:
Installation of electrical infrastructure for a patio ceiling fan, installation of ceiling fan, trouble
shoot background light for artwork in wine cellar, removal of old ceiling fixtures in lower guest
rooms and installation of new customer furnished fixture for a grand total of $672.00.
On July 10, 2008, the District received a completed claim form from Mr. Baer requesting
reimbursement for $672.00. However, attached to the claim was an invoice from Paradigm
Electrical dated 5/15/2008 for the following repairs: troubleshoot rear landscape lighting, replace
low voltage cable for a grand total of $535.40. Staff has reviewed the submitted claim and
internal incident reports and recommends the claim be rejected and referred.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors reviews all claims not settled by staff. The claims and accompanying
staff reports are presented to the Board of Directors for consideration as they are received.
STAFF RECOMMENDATION:
That the Board of Directors reject and refer to ACWA/JPIA the claim filed by Dan W. Baer for
the property located at
PLEASE CONTACT YLWD RECORDS DIVISION
FOR THIS ATTACHMENT
(714) 701-3101
records@ylwd.com
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ITEM NO.
r AUG 14 8
MINUTES OF THE
B ! YORBA LINDA WATER DISTRICT
EXECUTIVE-ADMINISTRATIVE-ORGANIZATIONAL COMMITTEE MEETING
August 13, 2008
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Committee Chair Summerfield on Tuesday August 13, at 4:00 p.m. The
meeting was held at the District Administrative Office at 1717 E. Miraloma Ave,
Placentia.
DIRECTORS PRESENT:
President John Summerfield, Chair
Vice President William R. Mills
STAFF PRESENT:
Michael A. Payne, General Manager
Ken Vecchiarelli, Asst. General Manager
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS:
Chris Townsend, President of Townsend Public Affairs, Inc.
Heather Dion, Townsend Public Affairs, Inc.
Marie Perry, Townsend Public Affairs, Inc.
ACTION ITEMS:
1. Consider amendments to the Townsend Public Affairs, Inc. Professional Services
Agreement.
The Committee heard a presentation by Townsend Public Affairs about their
proposal that was requested by staff. The new proposal focused on Townsend
doing more grant writing with more efforts focused on State grants. The committee
discussed the various grants that the District had submitted applications. It was
agreed that a matrix of the grants should be prepared and brought back to the
committee. This item was continued until the next meeting.
Everyone from Townsend Public Affairs left the meeting at the conclusion of item
no. 1.
2. Consider Submitting Legislative Proposals for 1St year of 2009-2010 Legislative
Session.
The Committee discussed possible legislative issues to submit to ACWA but felt
the one issue of changing the Sanitation District Act as suggested by staff would
not be considered by ACWA since it was strictly related to one agency and that it
did not apply to water.
-1-
DISCUSSION ITEMS:
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or
similar items for which staff is seeking the advice and counsel of the Committee Members. This portion of
the agenda may also include items for information only.
3. Target levels of the 2005 Urban Water Management Plan
General Manager Payne reported on staffs finding about the various action levels
and the implications of each level. The committee also reviewed the various
conservations that could be imposed on the District's customers. The committee
also reviewed the action steps set forth in the plan that could be taken by the
District. The committee was comfortable in leaving the Urban Water Management
Plan alone at this time except for adding a few words to clarify the intent of the
action levels. This item will be discussed at the Board meeting tomorrow.
4. Status report on Legislative Issues
The committee briefly discussed the State budget and the possibility the State may
use their powers to apply the property tax revenues that would normally go the
various cities and water agencies to fund the budget.
5. Status report on Grant Applications
The Committee briefly reviewed the various grant applications the District has
applied for during the Townsend presentation.
6. Status report on O.C. Advocacy Group
General Manager Payne informed the committee he terminated the professional
services agreement with O.C. Advocacy Group. The Committee concurred with
the action.
7. 2008 Conflict of Interest Biennial Review
General Manager Payne announced it is that time to update the District's 2008
Conflict of Interest. The proposed changes were discussed with the Committee. A
Resolution will be presented to the Board of Directors for adoption on September
11, 2008.
8. Board of Directors Agenda for August 14, 2008.
General Manager Payne advised the committee that agenda items on the Board
Agenda were moved to accompany invited speakers and for the need to discuss
action levels before considering Consent Calendar items. The committee
concurred.
ADJOURNMENT:
The Committee adjourned at 5:43 p.m. The next Executive-Administrative-
Organizational Committee is scheduled for September 16, 2008, 4:00 p.m.
-2-
AppWO BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
AAG 08 ITEM NO.
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE
August 7, 2008
A meeting of the Planning-Engineering-Operations Committee was called to order by
Committee Chair William Mills at 4:00 p.m. The meeting was held at the District
Administrative Offices at 1717 E. Miraloma Avenue, Placentia.
COMMITTEE:
Director William R. Mills, Chair
Director Paul R. Armstrong
STAFF:
Ken Vecchiarelli, Asst. General Manager
Lee Cory, Operations Manager
John DeCriscio, Chief Plant Operator
Ken Mendum, Operations Superintendent
Stacy Bavol, Customer Service Supervisor
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS
None
DISCUSSION ITEMS:
1. Status Report on the Meter Replacement and Radio Read Retrofit Project. Ms.
Bavol reported on the completion of Phase I of the District's Radio Read Meter
Replacement and Conversion Project with over 14,000 meters now read and
downloaded through the automated read process. Miss Bavol reported on an 80%
reduction in the time required to read a fully converted meter route and commented
on some of the benefits of the program such as fewer misreads and rereads. Mr.
Vecchiarelli reported on costs accrued to date to complete Phase I, as well as the
current spending occurring in support of Phase II of the project, which includes
replacements and retrofits in the Improvement District 1 Service Area. Currently, the
efforts have been temporarily suspending pending a full cost accounting to date and
some additional testing and planning in support of the next phase of the program.
The Committee members asked staff several questions and expressed their support
of the continued efforts.
8. Meeting with City of Yorba Linda on Irrigation Demand Management. Mr.
Vecchiarelli and Ms. Bavol reported on a meeting they attended with YLWD General
Manager Payne, Assistant City Manager Dave Gruchow and Public Works Director
Mark Stowell on July 31, 2008. Staff discussed the looming water supply shortage,
the District's request for a voluntary 10% demand reduction and water usage
throughout the City for irrigation purposes. District and City staff agreed to continue
these communications, exchange additional information and to consider an action
plan to achieve the desired results within the community. Staff committed to prepare
a presentation on this subject for the City Council's information, tentatively for the
second council meeting in September.
Miss Bavol left the Planning-Engineering-Operations Committee meeting at the
conclusion of discussion on Item 8.
2. Preventative Maintenance Program Status Report. Mr. Mendum and Mr. Cory
reported on the planned maintenance program and discussed coordination of future
efforts with the City of Yorba Linda.
3. Monthly Water Production and Purchased Imports through July 2008. Mr. DeCriscio
and Mr. Vecchiarelli reported on the monthly groundwater production allowed by the
basin production percentage (bpp) and the additional groundwater production
required to meet obligations under the Conjunctive Use Program with the
Metropolitan Water District of Southern California (MWD), the Municipal Water
District of Orange County (MWDOC) and the Orange County Water District. Staff
reported that YLWD met the bpp for July but fell partially behind on the CUP
obligations due to an engine failure on one of the prime drivers at the Highland
Booster Pump Station and trouble with several of the older wells at the Richfield
Road Production Facilities and two remote wells offsite. Staff called upon outside
contractors to repair the systems as quickly as possible and get them back into
service.
4. Monthly Orange County Groundwater Producers Meetings. No report was given.
5. Monthly MWDOC Managers Meeting Summary Report. This item was discussed
with Item No. 6 below.
6. MWD Allocation Plan & MWDOC Implementation Plan. Mr. Vecchiarelli and Mr.
DeCriscio reported on a presentation by MWDOC staff that reviewed the MWD
Allocation Plan and described in detail the implementation options for consideration
and discussion by the MWDOC Agency Managers and member representatives.
MWDOC staff will consider the comments and suggestions of the members in
preparing the draft implementation plan, which they hope to have more fully
developed for comments by mid- September.
7. Draft Irrigation Feasibility Study. Staff presented copies of a draft report prepared by
Metcalf & Eddy engineers which studies the economic feasibility of constructing a
non-potable irrigation system to meet landscaping water demands in the
Improvement District 2 Service Area. Staff had not completed a full review of the
draft report and was not prepared to present a recommendation for consideration.
Director Mills commented that the project appears to have merit and should be
further considered. The Committee discussed the project concept and items for staff
to further develop in this consideration.
9. Proposed Action Plan Responding to the OC Grand Jury Report. No report was
given.
10. Status Report on Capital Improvement Projects in Progress. No report was given.
ADJOURNMENT:
The Committee adjourned at 5:25 p.m. The next regularly scheduled Planning-
Engineering-Operations Committee is scheduled for September 4, 2008 at 4:00 p.m.
-2-
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
AUG 1 008
ITEM NO. / 6,c
MINUTES OF THE
B? YORBA LINDA WATER DISTRICT
PUBLIC INFORMATION - TECHNOLOGY COMMITTEE MEETING
July 23, 2008
A meeting of the Yorba Linda Water District Public Information-Technology
Committee was called to order by Committee Chair Ric Collett at 4:02 p.m. The
meeting was held at the District Administration Office at 1717 E. Miraloma Avenue,
Placentia.
COMMITTEE MEMBERS PRESENT:
Director Ric Collett, Chair
Director Michael J. Beverage
STAFF PRESENT:
Michael A. Payne, General Manager
Kenneth R. Vecchiarelli, Assist. GM
Pat Grady, IT Manager
Cindy Mejia, Management Analyst
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS:
None
ACTION ITEMS:
1. None
DISCUSSION ITEMS:
2. MWDOC Grant. Mike Payne advised the committee on the status of the grant
MWDOC had applied for on behalf of the District and fifteen other member
agencies for developing a tiered rate structure. Ken Vecchiarelli gave an
explanation of the model that would be used to determine if the tiered rate
structure would be a good fit for the District. Director Collett asked if MWDOC
had explained the requirements of Proposition 218 as it applied to the
changing of the rate structure. Ken replied MWDOC had decided it would
support whatever each individual agency decided to do. Director Collett then
stated the Board would review the possibility of a change of rate structure but
noted it was important to present general information on the water crisis
leading up to this possible change expeditiously.
3. Public Information Plan Notes. The committee reviewed staff's notes on
possible public information tactics and Mike Payne stated by the next Public
Information-Technology meeting, a more developed plan would be made
available to the Committee. Director Beverage commented that the "why" of
the campaign would need to come back to the Committee level several times
to be developed.
ADJOURNMENT:
The meeting adjourned at 5:15 pm. The next meeting of the Public Information-
Technology Committee is scheduled for July 30, 2008.
OF1t~'ro'A~UNOAWATEii J~si'~~Gy
AU G 4 8
ITEM NO. 16'e-
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC INFORMATION - TECHNOLOGY COMMITTEE MEETING
July 30, 2008
A meeting of the Yorba Linda Water District Public Information-Technology
Committee was called to order by Committee Chair Ric Collett at 4:02 p.m. The
meeting was held at the District Administration Office at 1717 E. Miraloma Avenue,
Placentia.
COMMITTEE MEMBERS PRESENT:
Director Ric Collett, Chair
Director Michael J. Beverage
STAFF PRESENT:
Michael A. Payne, General Manager
Kenneth R. Vecchiarelli, Assist. GM
Pat Grady, IT Manager
Cindy Mejia, Management Analyst
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS:
Adam Probolsky, Probolsky Research (Customer Survey)
Justin Wallin, Probolsky Research (Customer Survey)
Ben Boyce, Laer Pearce & Associates (Public Relations)
ACTION ITEMS:
1. None
DISCUSSION ITEMS:
2. Waterlines- Summer 2008 Edition. Cindy Mejia presented the Summer 2008
edition of Waterlines, and Director Beverage made some suggestions for
improvement. Ben Boyce presented an 11 month public information plan to
target communication to District customers on the issues of supply reliability,
possible rate increases, and the upcoming Metropolitan Water District
allocations. Michael Payne requested the committee members review the
plan at home. Further decisions will be made at the August 5, 2008
committee meeting.
3. Customer Survey Results. Adam Probolsky and Justin Wallin presented the
findings of the Customer Survey and explained the results to the Committee.
Director Beverage made several comments regarding his surprise at the
results of questions about fluoride, tiered rates, water pressure and
conservation. Director Collett suggested that for the purposes of presenting
the findings to the Board of Directors on August 14, 2008, the documents
should be made easier to read and consist of no more than 3-4 pages.
Michael Payne then presented a comparison of question results from the
1993, 1997, and 2008 customer survey.
ADJOURNMENT:
The meeting adjourned at 6:00 p.m. The next meeting of the Public Information-
Technology Committee is scheduled for Tuesday, September 2, 2008.
OFTH DBY THE BOARD OF DIRECTOR
A U G 4
ITEM NO. /6C'
MINUTES OF THE
BY~~ YORBA LINDA WATER DISTRICT
PUBLIC INFORMATION - TECHNOLOGY COMMITTEE MEETING
August 5, 2008
A meeting of the Yorba Linda Water District Public Information-Technology
Committee was called to order by Committee Chair Ric Collett at 4:00 p.m. The
meeting was held at the District Administration Office at 1717 E. Miraloma Avenue,
Placentia.
COMMITTEE MEMBERS PRESENT:
Director Ric Collett, Chair
Director Michael J. Beverage
STAFF PRESENT:
Michael A. Payne, General Manager
Kenneth R. Vecchiarelli, Assist. GM
Pat Grady, IT Manager
VISITORS PRESENT:
Laer Pearce and Ben Boyce of Lear Pearce & Associates
ACTION ITEMS:
1. Public Information Campaign. Mr. Pearce and Mr. Boyce presented a
proposal for services to assist the District with a comprehensive public
information campaign on water conservation. General Manager Payne
requested the proposal in support of the District's request for a 10% voluntary
conservation and cut in water demands across the District's Service Area.
The Committee discussed the details of this proposal which staff will present
for consideration by the full Board of Directors at their regular meeting on
August 14, 2008.
Mr. Pearce and Mr. Boyce left the meeting following this discussion.
2. Updates to the 2005 Urban Water Management Plan. This item was pulled
for consideration and discussion by the Executive-Administration Committee
on August 13, 2008 and for discussion by the full Board of Directors at their
regular meeting scheduled for August 14, 2008.
DISCUSSION ITEMS:
3. Meeting with City of Yorba Linda - Landscape Watering. Mr. Payne and Mr.
Vecchiarelli reported on a meeting held with City staff.
4. Water Lines - Summer 2008 edition. Mr. Payne reported staff has passed on
revisions to the draft summer edition to include the key note conservation
message.
5. Customer Survey Results. Mr. Payne reported the executive summary report
and results of the Customer Survey are expected for the beginning of the
week of August 11tH
ADJOURNMENT:
The meeting adjourned at 5:56 p.m. The next meeting of the Public Information-
Technology Committee is scheduled for Tuesday, September 2, 2008 at 4:00 p.m.
NOIIV(lNI1(
NOLI.NJnaq NU
•
VP7
L;911;1
WATER EDU('.ATION
FOUNDATION
717 K Street, Suite 317
Sacramento, CA 95814
(916) 444-6240
(916) 448-7699 fax
www.watereducation.org
A8
9002 6 i d
fiq paluasa s,[
NONPROFIT ORG.
U.S. POSTAGE
PAID
SACRAMENTO, CALIF.
PERMIT NO. 430
-*"""MIXED AADC 945
Michael Payne
Yorba Linda Wd
Po Box 309
Yorba Linda CA 928850309
.nomasag salts pawdoad atp;o alts aq,l• suaans ysg pue uofleas dmnd qI esnlo,-uualD aueld do-ueap
aural ulelunolN ucul weq e}segs uieq uoislanrq 3Jnlfl Pa2I q aII1A°IO PUeJj lEI I flsq janig lalpea3
saals uopeanls u Ieluauiuoalni QId' splag uiael aaipo PUesP° 'sPlaB aril slJa~O]d I°Auo~ poo13 :sdols anpeaua;
•
uoc9au ~l;Taed-p►y~l'u014etuel3ag10 neaing •S•n aql pue samnosag jaleM;o luaurliedacl
eiuao;Tie, atp 4q pazosuods-oa sl moa aU •sanssr galena vnuo;rleD ul palswalur auoAue pup s;srleumot
'sluellnsuo°'siaAmel'szoloanp pup siaSeuem pnoq ialena'sialew-foilod ialum so; lsnw a si Jnol aqi,
•elsegS alq uo asmj° leogasnoy a sapnl°ui pue AaHPA oluauipi:)eS aril ;o Oual aql slane4 inol sTgl
•uoutlvs 4001111lj paiduvpua fo suot vlndod aaolsat of toga totvut v 8111pllpui
salpai.Iav fiuvut tof 4u}od lvaof aq4 si'fivpo} puv'Nuiuuvf ptiv uo9mvlaat puvl'lotwo
poolf, O sapvaap sapnlaui agW!tail s,uoi8at -'ILL •04uautvtavS fo tl~.tott fallvn o4uatuv.tavS •
X14 itt ux8aq ypq' palaid feall yA ly,tPaJ lv.tapaf atl; puv;JalotJ "PM a4v4S aU
Z •.tajvnz s,viu.toftlv:)fo ~uaa.tad 5£ filddns sauv4nqu4 sp puv taaig oattautvvvS at11
w
r - ` The significance of the Sacramento River to your water supply
Flood management and levee safety
t,. Implementation of the CVP Improvement Act
• r State Water Project and Central Valley Project operations
Restoration of endangered Chinook salmon
k j i Groundwater, conjunctive use and area-of-origin water rights
Z
p! Environmental restoration projects
Agriculture/wildlife conservancies and wildlife refuges
Impacts of mining on water quality
Farming in the Sacramento Valley
Possible surface water storage sites
This fast paced tour begins at Sacramento International Airport at 7:45 a.m.
Wednesday, September 10, travels the length of the Sacramento Valley, and
•
will end at approximately 6 p.m. Friday, September 12 at Sacramento
International Airport.
Iowa-
Registration: $625 per person, single occupancy room: $1,050 for two people
sharing a room. Register four or more people for a discount - single
occupancy rooms $575; double occupancy rooms $1,000.
Fee includes all meals, transportation and hotel accommodations, Chico
Holiday Inn (Wednesday) and the Holiday Inn in Redding (Thursday),
while on the tour - including a salmon barbecue Wednesday night.
"
Participants are responsible for their own transportation to and from
f
f
Sacramento International Airport.
To register, return form to the Foundation with payment; faxed reservations
accepted with credit card or purchase order. Or, register securely on-line at
www.watereducation.org/tours.asp All reservations are on a first-come,
first-serve basis.
-pft
Deadline to cancel and receive a full refund is 5 p.m. Aug. 27 due to hotel,
i
b
i
i
k
f
d
,
41t z
n wr
t
ng.
request must
e
meal and transportation boo
ings. Re
un
~
4
a
Substitutions may be made at any time.
This activity has been approved for Minimum Continuing Legal Education
(MCLE) credit by the State Bar of California. The tour also offers California
Department of Health Services Continuing Education units for a water
- V
plant or wastewater plant operator's license. There is an additional $100 fee
to register for these credits. Contact the Foundation for more details.
Additional information and an itinerary will be mailed approximately one
month before the tour. Please notify the Foundation prior to the tour if you
have a medical condition or other special need.
Name(s)
Title(s)
Organization
Address
City
Phone( 1
Driver's Licensell.D. Card No.
Email
State Zip
State Exp. Date
Date of Birth (necessary for security clearance at some facilities)
Enclosed is my fee: 0 $625 each, single occupancy room; 0 $575 each, if 4 or more are registering
0 $1,050 for two people sharing a room; 0 $1,000 for 2, if 4 or more people are registering
0 $100 additional for credits Total enclosed $
For payment by: 0 Visa 0 MasterCard 0 American Express P.O. No.
Credit Card No. Exp. date.
WA'ifR EDucAnoN
FOUNDATION
717 K Street, Suite 317
Sacramento, CA 95814
(916) 4446240
(916) 448-7699 fax
www.watereducation.org
Signature (must be signed to process credit card order)
We reserve as many non-smoking rooms as are available. If you WANT a smoking room, please check here: 0
5 p.m. August 27 is the last day to cancel and receive a full refund. Refund request must be in writing. Substitutions may be made at any time.