HomeMy WebLinkAbout2008-09-25 - Board of Directors Meeting Agenda PacketAgenda Packet
Regular Meeting of the
Board of Directors
September 25, 2008
8:30 a. m.
1717 E. Miraloma Avenue, Placentia, CA 92870
Yorba Linda
Water District
OM&NAL
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, September 25, 2008, 8:30 A.M.
1717 E. Miraloma Avenue, Placentia, CA 92870 (714) 701- 3020
ITEMS DISTRIBUTED TO THE BOARD LESS THAN 72 HOURS PRIOR TO MEETING
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and
are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public
inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during
regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at httD://www.vlwdna.vlwd.com.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
John W. Summerfield, President
William R. Mills, Vice President
Paul R. Armstrong
Michael J. Beverage
Ric Collett
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which they
wish to comment. If the matter is on this agenda, the Board will recognize the individual for their comment when the
item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of
public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes.
SPECIAL RECOGNITION
None.
CONSENT CALENDAR (Items 1 throuah 3)
All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering
previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be
no discussion on the items unless a member of the Board, the staff, or the public requests further consideration.
Minutes of the Regular Board of Directors meeting held September 11, 2008.
Recommendation: Approve the minutes as presented.
2. Payment of bills, refunds, and wire transfers.
Recommendation: Ratify and authorize disbursements in the amount of
$1,496,549.27.
3. Investment Report for Quarter Ending June 30, 2008.
Recommendation: Receive and file the investment report for the quarter
ending June 30, 2008.
ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal
Board actions.
4. Approval of Position Reclassifications and Number of Authorized Positions.
Recommendation: That the Board of Directors adopt Resolution 08-11
Resolution of the Board of Directors of the Yorba Linda Water District
Approving the Number of Authorized Positions for Fiscal Years 2007109 and
Amending Resolution No. 07-10.
DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board
of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which
staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District's
interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This
portion of the agenda may also include items for information only.
5. None.
REPORTS. INFORMATION ITEMS AND COMMENTS
6. a. President's Report
b. Directors' Reports
c. General Manager's Report
d. General Counsel's Report
COMMITTEE REPORTS
7. a. Executive-Administrative-Organizational Committee
(Summerfield/Mills) Alternate: Collett
1) Minutes of meeting held September 23 (to be presented at the Board
meeting).
2) Meeting scheduled for October 21, 4:00 p.m.
b. Finance-Accounting Committee
(Beverage/Summerfield) Alternate: Mills
1) Meeting scheduled for October 14, 4:00 p.m.
c. Personnel-Risk Management Committee
(Armstrong/Collett) Alternate: Summerfield
1) Minutes of meeting held September 22 (to be presented at the Board
meeting).
2) Meeting scheduled for October 13, 4:00 p.m.
d. Planning-Engineering-Operations Committee
(Mills/Armstrong) Alternate: Beverage
1) Meeting scheduled for October 2, 4:00 p.m.
2
e. Public Information -Technology Committee
(Collett/Beverage) Alternate: Armstrong
1) Meeting scheduled for October 7, 4:00 p.m.
f. MWDOC Ad Hoc Committee
(Mills/Collett) Alternate: Summerfield
1) Meeting scheduled for October 28, 4:00 p.m.
g. City of Placentia Ad Hoc Committee
(Beverage/Payne)
1) Meeting to be scheduled.
INTERGOVERNMENTAL MEETINGS
8. a. Yorba Linda City Council, September 16 (Armstrong)
b. MWDOC Board, September 17 (Staff)
c. OCWD Board, September 17 (Staff)
d. Yorba Linda Planning Commission, September 24 (Collett)
BOARD OF DIRECTORS ACTIVITY CALENDAR
Authorization to attend meetings scheduled after September 25, 2008. Agenda is available in the District office prior to
meeting.
October 2008
FMWDOC/MWD Joint Workshop, Oct 1, 7:30 a.m.
OCWD Board, Oct 1, 5:00 p.m.
Planning-Engineering-Operations Committee, Oct 2, 4:00 p.m.
Public Information-Technology Committee, Oct 7, 4:00 p.m.
Yorba Linda City Council, Oct 7, 6:30 p.m.
District Board Meeting, Oct 9, 8:30 a.m.
District Board Workshop, Oct 10, 8:00 a.m.
City of Placentia Heritage Festival Parade, Oct 11, 9:30 a.m.
Personnel-Risk Management Committee, Oct 13, 4:00 D.M.
Finance-Accounting Committee, Oct 14, 4:00 p.m.
MWDOC Board, Oct 15, 8:30 a.m.
OCWD Board, Oct 15, 5:00 p.m.
Yorba Linda Planninq Commission, Oct 15, 7:00 p.m.
Executive-Admin-Organizational Committee, Oct 21, 4:00 p.m.
Yorba Linda City Council, Oct 21, 6:30 p.m.
District Board Meeting, Oct 23, 8:30 a.m.
City of Yorba Linda Fiesta Days Parade, Oct 25, 10:00 a.m.
MWDOC Ad Hoc Committee Meeting, Oct 28,4:00 p.m.
Yorba Linda Planning Commission, Oct 29, 7:00 mm.
Staff
Staff
Mills/Armstrong
Collett/Beverage
Summerfield
Armstrong/Collett
Beverage/Summerfield
I Staff
Staff
Collett
Summerfield/Mills
Mills
I
Mills/Collett
Summerfield
3
November 2008
FPublic Information-Technology Committee, Nov 4, 4:00 p.m.
Yorba Linda City Council, Nov 4, 6:30 p.m.
MWDOC/MWD Joint Workshop, Nov 5, 8:30 a.m.
OCWD Board, Nov 5, 5:00 p.m.
Planning-Engineering-Operations Committee, Nov 6, 4:00 p.m
Finance-Accounting Committee, Nov 10, 8:00 a.m.
Personnel-Risk Management Committee, Nov 10, 4:00 p.m.
Holiday, Nov 11
District Board Meeting, Nov 12, 8:30 a.m.
Yorba Linda Planning Commission, Nov 12, 7:00 p.m.
Executive-Admin-Organizational Committee, Nov 18, 4:00 p.m
Yorba Linda City Council, Nov 18, 6:30 p.m.
MWDOC Board, Nov 19,8:30 a.m.
OCWD Board, Nov 19,5:00 p.m.
District Board Meeting, Nov 26, 8:30 a.m.
Yorba Linda Planning Commission, Nov 26, 7:00 p.m.
Holiday, Nov 27-28
*May be rescheduled due to the upcoming holidays.
Collett/Beverage
Mills
Staff
Staff
Mills/Armstrong
Beveraqe/Summerfield
Armstrong/Collett
District Offices Closed
Collett
Summerfield/Mills
Armstrong
Staff
Staff
Summerfield
District Offices Closed
CONFERENCES AND SEMINARS
9. Authorize attendance of Directors and such staff members of the District as
approved by the General Manager to attend the following conferences and
seminars.
a. Colorado River Water Users Association Conference December 15-17, 2008
ADJOURN TO CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The
public is excused during these discussions.
10. Public Employee Appointment [Government Code Section 54957] Title: General
Manager.
ADJOURNMENT
A regular meeting of the Board of Directors is scheduled for October 9, 2008, at 8:30
a.m., at 1717 E. Miraloma Avenue, Placentia 92870.
Accommodation for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning Michael A. Payne, General Manager/Secretary, at 714-701-
3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify
the nature of the disability and the type of accommodation requested. A telephone number or other contact
information should be included so the District staff may discuss appropriate arrangements. Persons requesting a
disability-related accommodation should make the request with adequate time before the meeting for the District to
provide the requested accommodation.
4
2008 BOARD OF DIRECTORS CALENDAR
JUL
S M T W T F S
1 2 3 4 5
6 7 8 9 11 12
13 14 15 16 17 18 19
20 21 22 23M 25 26
27 28 29 30 31
OCT
S M
5 6
12 13
19 20
26 27
T
7
14
21
28
W T
1 2
8-
15 16
22M
29 30
F S
3 4
. 11
17 18
24 25
31
S M
3 4
10 11
17 18
24 25
311
S M
2 3
9 101
16 17
23 24 250 271 281 29
301
SEP
S M T W T F S
f 1f 2 3 4 5 6
7 8 9 10M 12 13
14 15 16 17 18 19 20
21 22 23 24 - 26 27
28 29 30
DEC
S M T W
1 2 3
7 8 9 101
14 15 16 17
21 22M 241
28 29 30 31
T
4
M
18
251
F S
5 6
12 13
19 20
261 27
2009 BOARD OF DIRECTORS CALENDAR
FEB
AUG
T W T F S
1 2
5 6 7 8 9
12 13M 15 16
19 20 21 22 23
26 27M 29 30
NOV
T W T F S
1
4 5 6 7 8
110 13 14 15
18 19 20 21 22
JAN
S M T W T
F
S
jj
2
3
4 5 6 7
9
10
11 12 13 14 15
16
17
18 19 20 21M
23
24
25 26 27 28 29
30
31
S M
5 6
12 13
19 20
26 27
T
7
14
21
28
APR
W T
1 2
8-
15 16
22M
29 30
F S
3 4
10 11
17 18
24 25
S M T W T F S
1 2 3 4 5 6 7
8 9 10 11- 13 14
151 161 17 18 19 20 21
22 23 24 25M 27 28
S M
3 4
10 11
17 18
24 251
31
T
5
12
19
26
MAY
W T
6 7
13M
20 21
270
F S
1 2
8 9
15 16
22 23
29 30
MAR
S
M
T
W T
F
S
1
2
3
4 5
6
7
8
9
10
11 -
13
14
15
16
17
18 19
20
21
22
23
24
25M
27
28
29
30
31
1
JUN
S
M
T
W T
F
1
2
3 4
5
6
7
8
9
10M
12
13
14
21
15
22
16
23
17 18
24M
19
26
20
27
28
29
301
W Holiday Dec 2-5, 2008 - ACWA Fall Conference, Long Beach
Board Meeting Dec 15-17 - CRWUA 2008 Annual Conference, LV
Activities May 19-22 - ACWA Spring Conference, Sacramento
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER )ISTRICT
S E P ~ 5 2008 ITEM NO.
MINUTES OF THE
BY YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
September 11, 2008
The September 11, 2008 regular meeting of the Yorba Linda Water District Board of
Directors was called to order by President Summerfield at 8:30 a.m. The meeting was
held at the District's offices at 1717 E. Miraloma Avenue, Placentia, CA.
DIRECTORS PRESENT AT ROLL CALL STAFF PRESENT
John W. Summerfield, President Michael A. Payne, General Manager
William R. Mills, Vice President Kenneth R. Vecchiarelli, Asst. G.M.
Michael J. Beverage Arthur G. Kidman, General Counsel
Ric Collett Lee Cory, Operations Manager
Pat Grady, IT Director
Annie Alexander, Executive Secretary
DIRECTORS ABSENT AT ROLL CALL
Paul R. Armstrong
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS
None.
SPECIAL RECOGNITION
Assistant General Manager Vecchiarelli introduced Annie Alexander, newly hired
Executive Secretary.
CONSENT CALENDAR (Items 1 through 51
Director Beverage requested to remove Item 2 and Director Summerfield requested to
remove Item 3 from the Consent Calendar.
1. Minutes of the Regular Board of Directors meeting held August 28, 2008.
Recommendation: Approve the minutes as presented.
4. Progress Payment No. 16 for the Lakeview Reservoir Construction.
Recommendation: That the Board of Directors approve Progress
Payment No. 16 in the net amount of $436,027.86 to SSC Construction,
Inc. for construction of the Lakeview Reservoir Project, Job No. 200704.
5. Progress Payment No. 4 for the Highland Reservoir Replacement Project.
Recommendation: That the Board of Directors approve Progress
Payment No. 4 in the amount of $442,415.79 to Schuler Engineering
Corporation for construction of the Highland Reservoir Replacement
Project, Job No. 200309.
On a Motion by Director Collett, seconded by Director Summerfield, the
Board of Directors voted 4-0 to approve the Consent Calendar with the
exception of Items 2 and 3.
ACTION CALENDAR
2. Payment of bills, refunds, and wire transfers.
Recommendation: Ratify and authorize disbursements in the amount of
$1,627,848.19.
3.
On a motion by Director Mills, seconded by Director Collett, the Board of
Directors voted 4-0 to approve Item 2, with Director Beverage abstaining
from voting on Check No. 49958 because of a conflict of interest.
Consider Leave of Absence for Director Armstrong.
Recommendation: That the Board of Directors grant Director Armstrong
permission to be absent from the state as requested, subject to Director
Armstrong providing a written waiver of the written notice of special and
emergency meetings under the Brown Act.
General Manager Payne ar
from the Board regarding
General Counsel Kidman
would not create a vacancy
to consent to his absence.
District with a waiver of writt
h
neral
3el Kidman responded to questions
ions of the request. In summary,
hat Director Armstrong's absence
3oard of Directors if the Board were
,ng would only need to provide the
al and emergency meetings.
by Director Collett, the Board of
Item 3.
6.
Declaration of Restrictive Covenants with Upper K Shapell.
Director Beverage recused himself from the meeting during discussion of this
item due to a conflict of interest. Assistant General Manager Vecchiarelli
presented the item and explained that Upper K Shapell has requested District
permission to construct a block wall within a District easement on their property.
Staff has determined that the improvements would have minimal impact on
District facilities and has recommended that a Declaration of Restrictive
Covenants be executed with Upper K Shapell in order to protect District interests.
On a motion by Director Collett, seconded by Director Mills, the Board of
Directors voted 3-0 with Director Beverage abstaining, to authorize the
President and Secretary to execute the Declaration of Restrictive
Covenants with Upper K Shapell, subject to approval as to form by
General Counsel.
Director Beverage rejoined the meeting.
2
7. 2008 Conflict of Interest Biennial Review.
Assistant General Manager Vecchiarelli presented the item and highlighted each
of the proposed amendments to the existing Conflict of Interest Code. These
amendments are being made only to reflect revised job titles and deleted
positions. Both General Manager Payne and Assistant General Manager
Vecchiarelli responded to questions from the Board regarding designated
positions and disclosure categories.
On a motion by Director Mills, seconded by Director Collett, the Board of
Directors on a Roll Call voted 4-0 to adopt Resolution No. 08-10 and
Appendix `A" of the District's Conflict of Interest Code and direct the
Secretary to file the District's Conflict of Interest Code and Appendix `A"
with the Orange County Board of Supervisors prior to October 1, 2008.
i
8. ACWA/JPIA General Liability Insurance Deposit Premium October 1, 2008
through September 30, 2009 and Retrospective Allocation Point.
General Manager Payne presented the item and distributed a 3-year loss history
report for the District's general liability insurance policy with ACWA/JPIA.
General Manager Payne explained that this year's deposit premium is 3% lower
than last year's premium due to the District's e-mod factor going down. The
District also has the option of increasing the Retrospective Allocation Point (or
deductible) from $25,000 although staff does not recommend changing this
amount as it is difficult to foresee the number of future claims that may be filed
against the District.
On a motion by Director Collett, seconded by Director Mills, the Board of
Directors voted 4-0 to approve the ACWA/JP/A General Liability Insurance
deposit premium for the policy year October 1, 2008 through September
30, 2009 in the amount of $244,389 and also continue with the
Retrospective Allocation Point of $25,000.
DISCUSSION ITEMS
9. None.
REPORTS. INFORMATIO19 ITEMS AND COMMENTS
10. a. President's Report
President Summerfield had nothing to report and requested Assistant
General Manager Vecchiarelli to review plans for the Goals and
Objectives Workshop scheduled for October 30, 2008. Assistant General
Manager Vecchiarelli reported that staff would like to suggest using a
facilitator/moderator for the workshop. Staff's recommendation is to work
with Jon Acampora, from Management Action Programs, Inc. (MAP) as he
currently acts as the moderator for the District's MAP Vital Factor Team
meetings. Following discussion, it was the consensus of the Board to
have staff obtain a facilitator for the workshop that they would feel most
comfortable with. Individual Directors and staff members are to each
compile a list of discussion items for the workshop, which will then be
3
presented to the Executive-Administrative-Organizational Committee for
their recommendation.
b. Director's Reports
Director Mills stated that he would be unable to attend the Yorba Linda
City Council meeting on October 7 and the Board of Directors meeting on
October 9.
C. General Manager's Report
Assistant General Manager Vecchiarelli reviewed the dates of the
upcoming ACWA/JPIA, ACWA and CRWUA conferences. Directors
interested in attending should contact the Executive Secretary. Staff has
been communicating with Erin Welch from the Yorba Linda Star regarding
the District's historical water usage during the months of July and August.
This season's water usage is below previous averages due to increased
conservation efforts by the public. An article written by Ms. Welch was
also recently published in the Star highlighting the District's eco-friendly
construction of the new administration building. The Lakeview reservoir
has been half-filled and bacterial tests have been completed. Staff is now
waiting on bacterial tests to be completed for the related pipelines and
expects to have the reservoir in service next week. Demolition of the two
steel tanks still on the property will take place soon after. Staff will be
providing a PowerPoint presentation at the next Yorba Linda City Council
meeting regarding the importance of water conservation and the District's
goals and objectives. The purpose of the presentation is to inform the City
Council of the District's intention to help the community with their water
conservation efforts.
d. General Counsel's Report
General Counsel Kidman read aloud a letter addressed to the Municipal
Water District of Orange County (MWDOC) regarding Assembly Bill 1400.
A letter in response from MWDOC was also read. Policies related to
instructions given to staff from the Board of Directors as a group and
individual Directors were reviewed.
(Continued reports from Item 10c.)
General Manager Payne reported that he had met with the Board of
Directors candidate, Dave Rosenberger earlier in the week and provided
him with a tour of the facilities. Mr. Rosenberger has submitted a request
for public information which has been reviewed by General Counsel
Kidman.
COMMITTEE REPORTS
11. a. Executive-Administrative-Organizational Committee
(Summerfield/Mills) Alternate: Collett
1) Meeting scheduled for September 16 at 4:00 p.m.
rescheduled for September 23 at 4:00 p.m.
2) Meeting scheduled for October 21, 4:00 p.m.
4
b. Finance-Accounting Committee
(Beverage/Summerfield) Alternate: Mills
1) Minutes of meeting held September 9 were presented at the
meeting. Items discussed during the meeting were as follows:
review of the Investment Report dated June 30 and July 31, 2008;
status report on Wells Capital portfolio investments as of July 31
and August 31, 2008; Pass-Through Water Rate Increase for
MWDOC, MWDOC, OCWD and Edison; and the Cash Flow for
Fiscal Year 2008/2009.
Director Beverage expressed concern related to the District's
current operating expenses versus water rates. Director Beverage
recommended that the Board of Directors conduct a workshop
meeting to discuss the matter. Following discussion, it was the
consensus of the Board to schedule a Mid-Term Budget Review
Workshop for October 10 at 8:00 a.m. and to reschedule the Goals
and Objectives Workshop on October 30 for a future date early next
year.
2) Meeting scheduled for October 14, 4:00 p.m.
C. Personnel-Risk Management Committee
(Armstrong/Collett) Alternate: Summerfield
1) Meeting scheduled for September 22, 4:00 p.m.
2) Meeting scheduled for October 13, 4:00 p.m.
d. Planning-Engineering-Operations Committee
(Mills/Armstrong) Alternate: Beverage
1) Meeting scheduled for October 2, 4:00 p.m.
e. Public Information-Technology Committee
(Collett/Beverage) Alternate: Armstrong
scheduled for October 7, 4:00 p.m.
f. MWDOC Ad Hoc Committee
(Mills/Collett) Alternate: Summerfield
1) Meeting scheduled for October 28, 4:00 p.m.
5
g. City of Placentia Ad Hoc Committee
(Beverage/Payne)
1) Minutes of meeting held September 8 were presented at the
meeting. Items discussed during the meeting were as follows:
employee sharing for projects; status of water conservation; Pass-
Through Water Rates for January 2009; District projects;
District/City landscape projects; and City of Placentia issues.
2) Meeting to be scheduled.
INTERGOVERNMENTAL MEETINGS
12. a. Yorba Linda City Council, September 2 (Mills)
Director Mills attended. The majority of the meeting dealt with
construction of the Town Center.
b. MWDOC/MWD Joint Workshop, September 3 (Staff)
Staff did not attend this meeting.
C. OCWD Board, September 3 (Staff)
Staff did not attend this meetina.
d. Yorba Linda Planning
Director Summerfield
use permits and a
Lutheran Church.
BOARD OF DIRECTORS ACT1yITY
Authorization to attend meetings scheduled after
meeting.
CALENDAR
10 (Summerfield)
genda included conditional
ments from the Messiah
2008. Agenda is available in the District office prior to
September 2008
FYorba Linda City Council, Sept 16, 6:30 p.m.
MWDOC Board, Sept 17, 7:30 a.m.
OCWD Board, Sept 17, 5:00 p.m.
Personnel-Risk Management Committee, Sept 22, 4:00 p.m.
Executive-Admin-Orqanizational Committee, Sept 23, 4:00 p.m
Yorba Linda Planning Commission, Sept 24, 7:00 p.m.
District Board Meeting, Sept 25, 8:30 a.m.
Armstrong
Staff
Staff
Alt. Summerfield/Collett
Summerfield/Mills
Collett
6
October 2008
[MWDOC/MWD Joint Workshop, Oct 1, 7:30 a.m.
I Staff
OCWD Board, Oct 1, 5:00 p.m.
Staff
Planninq-Enqineerinq-Operations Committee, Oct 2, 4:00 p.m.
I Mills/Armstrong
Public Information Committee, Oct 7, 4:00 p.m.
Collett/Beverage
Yorba Linda City Council, Oct 7, 6:30 p.m.
I Summerfield
District Board Meeting, Oct 9, 8:30 a.m.
District Board Workshop, Oct 10, 8:00 a.m.
City of Placentia Heritage Festival Parade, Oct 11, 9:30 a.m.
Personnel-Risk Manaqement Committee, Oct 13, 4:00 p.m.
Armstrong/Collett
Finance-Accounting Committee, Oct 14, 4:00 p.m.
Beverage/Summerfield
MWDOC Board, Oct 15, 7:30 a.m.
I Staff
OCWD Board, Oct 15, 5:00 p.m.
I Staff
Yorba Linda Planninq Commission, Oct 15, 7:00 p.m. I Collett
Executive-Admin-Organizational Committee, Oct 21, 4:00 p.m.
Summerfield/Mills
Yorba Linda City Council, Oct 21, 6:30 p.m.
Mills
District Board Meeting, Oct 23, 8:30 a.m.
City of Yorba Linda Fiesta Days Parade, Oct 25, 10:00 a.m.
MWDOC Ad Hoc Committee Meetinq, Oct 28, 4:00 p.m. - I Mills/Collett
Yorba Linda Planninq Commission, Oct 29, 7:00 p.m. I Summerfield
CONFERENCES AND SEMINARS
13. Authorize attendance of Directors and such staff members of the District as
approved by the General Manager to attend the following conferences and
seminars.
a. None.
A recess was declared at 1
Session at 10:12 a.m. All Di
Payne and Assistant Genera
ADJOURN TO CLOSED SE
The Board may hold a closed ses:
public is excused during these disc
14. Public Employee App
Manager.
a.m. The Board of Directors reconvened in Closed
)rs were present. Also present were General Manager
nager Vecchiarelli.
on items related to personnel, labor relations and/or litigation. The
ntment [Government Code Section 54957] Title: General
CLOSED SESSION REPORT
There were no reportable items from the Closed Session.
ADJOURNMENT
The Board of Directors reconvened in Open Session at 10:49 a.m. On a motion by
Director Mills, seconded by Director Collett, the Board of Directors voted to adjourn at
10:49 a.m. to a regular meeting of the Board of Directors scheduled for September 25,
2008 at 8:30 a.m., at 1717 E. Miraloma Avenue, Placentia 92870.
7
ITEM NO. %2-
AGENDA REPORT
Board Meeting Date: September 25, 2008
To:
Board of Directors
APPROVED BY THE BOARD OF DIRECTORS
OF THEYORBA LINDAWATER DISTRICT
S E P 2 5 2008
BY V-A(JI/
From: Kenneth R. Vecchiarelli, Assistant General Manager
Staff Contact: Diane Cyganik, Finance Director tubi r, fuhll- C SMAl
-94. S
Reviewed by General Counsel: N/A Budgeted: Yes Total Budget: N/A
Funding Source: All Funds
CEQA Account No: N/A Job No: N/A
Compliance: N/A Estimated Costs: $1,496,549.27 Dept: Bus
Subject: Payments of Bills, Refunds, and Wire transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors' approval.
DISCUSSION:
The major items and wire transfers on this disbursement list are as follows: A wire of
$638,829.69 to MWDOC for July 2008 water purchase; a wire of $244,389.00 to ACWA/JPIA for
2008-2009 Liability insurance premium; and, a wire of $30,915.32 to Parsons for Job 0704
August 2008 services rendered. The balance of $345,931.78 is routine invoices.
In summary, the check register total is $1,260,065.79; payroll No. 18 total is $236,483.48; and,
the disbursements of this agenda report are $1,496,549.27. A summary of the checks is as
follows:
Pavables:
Void Check Check No. 49899
Manual Checks Check Nos. 49975 - 49977
Computer Checks Check Nos. 49978 - 50083
Pavrol1 #18:
Computer Checks Check Nos. 4133 - 4142
Manual Checks Check Nos. 4143 - 4150
The disbursement total for the current period is 1,496,549.27, distributed as follows:
Water $1,479,857.59
Sewer $ 11,520.41
ID #1 $ 0.00
ID #2 $ 5.171.27
TOTAL $1,496,549.27
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1,496,549.27.
September 25, 2008
CHECK NUMBERS
49899
49975 TO 50083
WIRES:
W-91208 MWDOC
W-92508 ACWA/JPIA
W-92508A Parsons
TOTAL OF CHECKS AND WIRES:
PAYROLL NO. 18:
CHECK NUMBERS:
4133 TO 4150
TOTAL:
$ 0.00
$ 345,931.78
$
638,829.69
$
244,389.00
$
30.915.32
$
914,134.01
$ 1,260,065.79
$ 236,483.48
$ 1,496,549.27
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF SEPTEMBER 25, 2008
TOTAL DISBURSEMENTS ARE DISTRIBUTED TO THE FUND ACCOUNTS
AS FOLLOWS:
WATER $1,479,857.59 SEWER $ 11,520.41
ID # 1 $ 0.00 ID # 2 $ 5,171.27
TOTAL: $1,496,549.27
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 09-12-08 THRU 09-25-08
Check.
Check...
Posting.
Vendor Name
Check.....
No
Date
Date
Amount
49980
09-25-08
09-25-08
A 2 Z PLUMBING SERVICES INC
579.00
49981
09-25-08
09-25-08
ABIGAIL ABBOTT STAFFING SVC
2,262.70
W92508
09-25-08
09-25-08
ACWA/JPIA
244,389.00
49982
09-25-08
09-25-08
ALJON GRAPHICS, INC
359.26
49983
09-25-08
09-25-08
ALTERNATIVE HOSE INC.
529.79
49984
09-25-08
09-25-08
ANAHEIM WHEEL & TIRE
774.00
49985
09-25-08
09-25-08
ANSWER ONE COMMUNICATIONS
506.96
49986
09-25-08
09-25-08
AQUA-METRIC SALES CO.
28.19
49987
09-25-08
09-25-08
ARROW HARDWARE
635.43
49988
09-25-08
09-25-08
ARROWHEAD
13.65
49989
09-25-08
09-25-08
ART VEGA
30.33
49990
09-25-08
09-25-08
ARTISTIC MAINTENANCE, INC
246.59
49991
09-25-08
09-25-08
ASSOCIATED LABORATORIES
3,210.80
49992
09-25-08
09-25-08
AT&T
813.37
49993
09-25-08
09-25-08
AWWA
104.50
49994
09-25-08
09-25-08
BONTERRA CONSULTING
453.00
49995
09-25-08
09-25-08
BROWN AND CALDWELL
250.00
49996
09-25-08
09-25-08
BUTIER ENGINEERING INC
20,370.00
49997
09-25-08
09-25-08
C. WELLS PIPELINE
840.45
49998
09-25-08
09-25-08
CABLEORGANIZER.COM
130.00
49999
09-25-08
09-25-08
CADET UNIFORM SERVICE
642.07
50000
09-25-08
09-25-08
CALPERS
825.00
50001
09-25-08
09-25-08
CAROLLO ENGINEERS
16,922.79
50002
09-25-08
09-25-08
CDW-G GOVERNMENT, INC
81.68
49975
09-12-08
09-12-08
CITY OF ANAHEIM
8,851.37
50003
09-25-08
09-25-08
CITY OF PLACENTIA
150.00
50004
,09-25-08
09-25-08
CITY OF YORBA LINDA
50.00
50005
09-25-08
09-25-08
CLA-VAL CO.
1,470.21
50006
09-25-08
09-25-08
COAST SURVEYING, INC.
2,084.75
50007
09-25-08
09-25-08
D. R. CRISKE TRUCKING
2,836.22
49978
09-25-08
09-25-08
DAN ENDERSEN
54.67
50008
09-25-08
09-25-08
DANGELO CO.
568.09
50009
09-25-08
09-25-08
DAPPER TIRE CO. INC.
520.80
50010
09-25-08
09-25-08
DATALOK ORANGE COUNTY
283.31
49979
09-25-08
09-25-08
DAVID SUNG
92.48
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 09-12-08 THRU 09-25-08
Check. Check... Posting. Vendor Name Check.....
No Date Date Amount
50011
09-25-08
09-25-08
DELL MARKETING L.P.
938.69
50012
09-25-08
09-25-08
DEPARTMENT OF GENERAL SERVICES
165.60
50013
09-25-08
09-25-08
DIANE DALTON
90.00
50014
09-25-08
09-25-08
DIEHL, EVANS & COMPANY, LLP
11,000.00
50015
09-25-08
09-25-08
E. H. WACHS COMPANY
404.41
50016
09-25-08
09-25-08
EMPLOYEE RELATIONS, INC.
28.00
50017
09-25-08
09-25-08
EMPLOYMENT DEVELOPMENT DEPT.
6,317.79
50018
09-25-08
09-25-08
ENERGY ENVIRONMENTAL SOLN, INC
2,200.00
50019
09-25-08
09-25-08
FAIRWAY FORD SALES, INC.
1,436.44
50020
09-25-08
09-25-08
FEDERAL EXPRESS
91.03
50021
09-25-08
09-25-08
FILTER RECYCLING SERVICES, INC
145.36
50022
09-25-08
09-25-08
FLEET SERVICES, INC
130.10
50023
09-25-08
09-25-08
GARDEN GATE FLOWER SHOP
159.44
50024
09-25-08
09-25-08
GODWIN PUMPS
4,549.21
50025
09-25-08
09-25-08
HAAKER EQUIPMENT CO.
248.61
50026
09-25-08
09-25-08
HAROLD D. HULBERT
237.98
50027
09-25-08
09-25-08
HINSHAW & CULBERTSON LLP
150.00
50028
09-25-08
09-25-08
HOME DEPOT CREDIT SERVICES
177.66
50029
09-25-08
09-25-08
INFOSEND
14,780.11
50030
09-25-08
09-25-08
INSTANT SIGN CENTER
15,014.44
50031
09-25-08
09-25-08
JARIN FRIED
420.00
50032
09-25-08
09-25-08
KB DESIGN
2,642.57
50033
09-25-08
09-25-08
KNOTT'S BERRY FARM
1,000.00
50034
09-25-08
09-25-08
LAYNE CHRISTENSEN COMPANY
44,196.89
50035
09-25-08
09-25-08
LEIGHTON CONSULTING, INC.
9,140.00
50036
09-25-08
09-25-08
LINCOLN NATIONAL LIFE
1,846.49
50037
09-25-08
09-25-08
LLOYD PEST CONTROL
63.00
50038
09-25-08
09-25-08
McCORMICK,KIDMAN & BEHRENS LLP
19,085.50
50039
09-25-08
09-25-08
MINUTEMAN PRESS
163.08
50040
09-25-08
09-25-08
MOBILE HOSE & HYDRAULIC SUPPLY
47.50
50041
09-25-08
09-25-08
MTL OPEN SYSTEM
1,998.00
W91208
09-12-08
09-12-08
MUNICIPAL WATER DISTRICT
638,829.69
50042
09-25-08
09-25-08
NCO RECEIVABLES MANAGEMENT
188.14
50043
09-25-08
09-25-08
NEOPOST INC
147.62
50044
09-25-08
09-25-08
NEXTEL OF CALIFORNIA
1,836.02
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 09-12-08 THRU 09-25-08
Check. Check... Posting. Vendor Name Check.....
No Date Date Amount
50045
09-25-08
09-25-08
NICKEY PETROLEUM CO
10,345.96
50046
09-25-08
09-25-08
OFFICE SOLUTIONS
624.94
50047
09-25-08
09-25-08
ORANGE COUNTY - AUDITOR/CONT
237.00
50048
09-25-08
09-25-08
ORANGE COUNTY - I W M D
247.94
92508A
09-25-08
09-25-08
PARSONS ENGINEERING SCIENCE
30,915.32
50049
09-25-08
09-25-08
PEGGY McCLURE
210.00
50050
09-25-08
09-25-08
PETE'S ROAD SERVICE INC
236.37
50051
09-25-08
09-25-08
PLACENTIA DISPOSAL
499.36
50052
09-25-08
09-25-08
PRAXAIR DISTRIBUTION
98.78
50053
09-25-08
09-25-08
PROJECT PARTNERS, INC.
11,099.64
50054
09-25-08
09-25-08
QUALITY FIRST WOODWORKS INC
1,650.00
50055
09-25-08
09-25-08
R J SERVICES, INC
3,925.87
50056
09-25-08
09-25-08
RBF CONSULTING
5,826.25
50057
09-25-08
09-25-08
RED RIDER INFORMATICS
777.00
50058
09-25-08
09-25-08
REGULATION COMPLIANCE INC.
925.00
50059
09-25-08
09-25-08
RICARDO DE ANDA
2,442.51
50060
09-25-08
09-25-08
RUTAN & TUCKER
49.60
50061
09-25-08
09-25-08
SC FUELS
1,932.35
50062
09-25-08
09-25-08
SCHNEIDER AUTOMATION, INC.
2,732.54
50063
09-25-08
09-25-08
SHRED-IT LOS ANGELES
68.60
50064
09-25-08
09-25-08
SHUTTERSTOCK IMAGES LLC
2,431.00
50065
09-25-08
09-25-08
SIMPSON GMC OF ANAHEIM HILLS
288.79
50066
09-25-08
09-25-08
SKILLPATH INC.
35.12
50067
09-25-08
09-25-08
SOUTH COAST AQMD
541.72
49976
09-12-08
09-12-08
SOUTHERN CALIF EDISON CO.
253.42
49977
09-12-08
09-12-08
SOUTHERN CALIF GAS CO.
61,366.52
50068
09-25-08
09-25-08
SOUTHWEST NETWORKS INC.
994.41
50069
09-25-08
09-25-08
SOUTHWEST SERVICES
4,355.83
50070
09-25-08
09-25-08
ST.JOSEPH HERITAGE HEALTHCARE
925.00
50071
09-25-08
09-25-08
STACY BAVOL/PETTY CASH
400.09
50072
09-25-08
09-25-08
STANDARD REGISTER
204.12
50073
09-25-08
09-25-08
STAPLES BUSINESS ADVANTAGE
595.88
50074
09-25-08
09-25-08
STONEHAVEN ASSOC., LP
1,385.00
50075
09-25-08
09-25-08
TETRA TECH, ISG 41
320.00
50076
09-25-08
09-25-08
TIME WARNER CABLE
187.38
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 09-12-08 THRU 09-25-08
Check. Check... Posting. Vendor Name Check.....
No Date Date Amount
49899
09-11-08
09-12-08
TOLL BROTHERS
-35.3.3
50077
09-25-08
09-25-08
VALVERDE CONSTRUCTION, INC.
1,768.46
50078
09-25-08
09-25-08
VILLAGE NURSERIES
15.95
50079
09-25-08
09-25-08
WEIR CANYON CHEVROLET
375.94
50080
09-25-08
09-25-08
WELLS SUPPLY CO
14,781.17
50081
09-25-08
09-25-08
WESTSIDE BUILDING MATERIAL
594.86
50082
09-25-08
09-25-08
XEROX CORPORATION
1,280.97
50083
09-25-08
09-25-08
YORBA LINDA AUTO PARTS
324.63
1,260,065.79
ITEM NO. 3
AGENDA REPORT
ApD~RO THE E DDRBA INDAOARD WAOER DISTR CT
Board Meeting Date: September 25, 2008
S E p 2 5 2008
To: Board of Directors
From: Ken Vecchiarelli, Assistant General Manager By
Staff Contact: Diane Cyganik, Finance Director
Sandi Van Etten, Sr. Accountant
Reviewed by General Counsel: N/A Budgeted: N/A Total Budget:
Funding Source: N/A
CEQA Account No: Job No:
Compliance: N/A Estimated Costs: Dept: Bus
Subject: Investment Report for quarter ending June 30, 2008
SUMMARY:
Government Code Section 53607, et, seq., requires the person delegated to invest funds to
make a quarterly report of the investments to the legislative body. Staff is submitting the report
for the quarter ending June 30, 2008.
DISCUSSION:
Government Code Section 53607, et, seq., requires the person delegated to invest funds to
make a quarterly report of the investments to the legislative body.
The average portfolio yield for total investments excluding Wells Capital is 1.85% compared to
the June 2007 yield of 4.51 The average portfolio yield including Wells Capital is 2.10%.
The average number of days to maturity as of June 30, 2008 equaled 32 days, and the average
term for the portfolio totaled 9 days.
The Water Fund net investments, excluding the annexation fees and the revenue fund, are
($2,549,421), compared to the prior year investments at this point in time of $745,363.
The operating fund interest earned in the month of June 2008 is $614. Total operating fund
interest received for fiscal year 2007/2008 is $28,823. The operating fund investment interest
comparison is listed below:
Actual for the Months of 06/3007 06/30/08
Monthly Interest $ 17,514 $ 614
Year to Date $201,379 $28,823
Fiscal Year 2006/2007 2007/2008
Interest Budget - annual $333,470 $86,000
Interest earned on investments is recorded in the Fund that owns the investment.
Investment Summary Comparison
The distribution of investments by fund for June 2008 is as follows:
Fund Description
06/30/08
Annexation Fund
9,647,214
16.95%
Water Fund
(2,549,421)
(4.48%)
Water R&R Operating Reserve
2,007,091
3.53%
Restricted for 2008 Debt Service
830,278
1.46%
2003 Bond Fund
6
0.00%
2008 Bond Fund
32,087,605
56.39%
Sewer Fund
1,136,609
2.00%
Sewer R&R Operating Reserve
168,293
0.30%
Imp. Dist. No. 1
4,133,807
7.26%
Imp. Dist. No. 2
9.443.161
16.59%
$56,904.643
100.00%
STAFF RECOMMENDATION:
That the Board of Directors receive and file the investment report for the quarter ending June
30, 2008.
COMMITTEE RECOMMENDATION:
The Finance-Accounting Committee has reviewed and discussed the Investment Report and
supports staff's recommendation.
ITEM NO.
AGENDA REPORT
APPROVED BY THE BOARD OF DIRECTORS
Board Meeting Date: September 25, 2008 OFTH YORBA IN DA WATERIISTRICT
~3 -1
To: Board of Directors S E 2 5 2008
From: Ken Vecchiarelli, Assistant General Manager 2 BY i` 9
Staff Contact: Gina Knight, Human Resources Manager
Reviewed by General Counsel: No Budgeted: No Dept: Admin/Eng
Funding Source: Water Operating Fund
CEQA Compliance: N/A Account No: N/A Job No: N/A
Estimated Costs: $
Subject: Approval of Position Reclassifications and Number of Authorized Positions
PURPOSE:
The purpose of this report is for the Personnel-Risk Management Committee to approve and
recommend to the Board of Directors adoption of Resolution 08-11 Approving the Number of
Authorized Positions for Fiscal Years 2007/09 and Amending Resolution No. 07-10 at the next
Board meeting scheduled for September 25, 2008. Staff recommends one (1) full time position
will be upgraded from a Sr. Project Engineer to a Sr. Project Manager position, and the current
AGM/Engineering Manager position be reclassified into two (2) separate positions, Assistant
General Manager and Engineering Manager.
DISCUSSION:
For the past two (2) years, the Human Resources Department has actively recruited to fill the
two (2) vacant Sr. Project Engineer positions. One of the Sr. Project Engineer positions became
vacant due to a service retirement at the beginning of FY 2006/2007. The Human Resources
Department opened up the recruitment for the Sr. Project Engineer position in early May 2006.
Several applications were received, and out of that recruitment an internal candidate was
selected and promoted to the position in August 2006. After one (1) year of serving the District
as a Sr. Project Engineer, the employee retired from the District in September 2007. During the
middle of FY 2006/2007, another employee resigned from the District resulting in the second
vacant Sr. Project Engineer position. The recruitments were advertised on the District's
website, Jobs Available, Brown and Caldwell, American Water Works Association and American
Society of Civil Engineers professional journal/website.
During the recruitment process, the Human Resources Department only received ten (10)
applications. Out of these applications, 70% of the applicants were working at a salary higher
than what the District was advertising, and the other 30% lacked the minimum qualifications to
fill the position. After several unsuccessful recruitments, staff subsequently conducted a salary
survey for this position among five (5) similar water agencies and six (6) cities in Orange
County. Results from the survey indicated that Yorba Linda Water District's salary range was
significantly lower than the median salary for this position. Of the agencies surveyed, Yorba
Linda Water District had the lowest salary both at first step and at last step.
Staff selected five (5) agencies of the original eleven (11) with similar job duties to Yorba Linda
Water District's Sr. Project Engineer position's duties. Based on this selection of agencies, a
recommendation to increase the salary range by 20% for this classification will position Yorba
Linda Water District within the median range for this position among the five (5) agencies
surveyed and selected. Also, staff is recommending changing the title from Sr. Project
Engineer to Sr. Project Manager and adding the following requirements to the position's job
description:
1. A Bachelor's degree from a four year college or university with major coursework in civil
engineering or a related field.
2. Possession of a valid certificate of registration as a Professional Engineer issued by the
State of California.
The District's current job description requires at least five (5) years of water/wastewater
experience with a minimum of two (2) years supervisory experience with the above mentioned
items being desirable.
At one of the District's Management Action Program (MAP) meetings, the District's
organizational structure was discussed and reviewed as a team consult resulting in the
recommendation to separate the current AGM/Engineering Manager position into two (2)
separate positions one as the Assistant General Manager and the other as the Engineering
Manager. The recommendation was made for the following reasons:
1. The Assistant General Manager would be able to focus more on supporting the
General Manager position by becoming more active in his role as an Assistant
General Manager. Currently the AGM/Engineering Manager has been performing the
job of two separate positions and continues to do so. However, over the past few
years, the focus has been on the District's Capital Improvement Program and any
Assistant General Manager responsibilities have had to be worked into the intense
Engineering schedule.
2. If the District had to recruit for the current AGM/Engineering Manager position in the
near future, the District most likely would have a difficult time filling the vacancy. The
position currently requires an individual have both Engineering and Management
experience plus public sector and water utility background. The pool of candidates
becomes tighter and smaller because of the specialized requirements. By separating
the position into two (2) separate positions, the pool now expands into broader areas
to be able to select a very qualified person for each position.
3. The new Assistant General Manager position would perform highly responsible
managerial, analytical and administrative work for the General Manager in a variety of
District programs including management of department heads and community
services.
FISCAL IMPACT:
Long range the fiscal impact to the Yorba Linda Water District will be approximately $28,400 per
year (20% over current top step plus associated benefits) for upgrading one (1) Sr. Project
Engineer to a Sr. Project Manager position. As for separating the current AGM/Engineering
Manager position into two (2) separate positions, the fiscal impact will be approximately
$116,000 per year plus benefits of approximately $35,750 based on hiring an Engineering
Manager no higher than step 4 of the District's current salary schedule. The District is currently
paying more than the combined impact of these two positions for a single contract Project
Manager.
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution 08-11 Resolution of the Board of Directors of the
Yorba Linda Water District Approving the Number of Authorized Positions for Fiscal Years
2007/09 and Amending Resolution No. 07-10.
COMMITTEE RECOMMENDATION:
The Personnel-Risk Management Committee considered this item at the meeting held
September 22, 2008 and will present their recommendation to the Board of Directors.
RESOLUTION NO. 08-11
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
APPROVING THE NUMBER OF AUTHORIZED POSITIONS
FOR FISCAL YEARS 2007/09
AND AMENDING RESOLUTION NO. 07-10
WHEREAS, the Board of Directors of the Yorba Linda Water District adopted
Resolution No. 80-11 on May 8, 1980 the "Yorba Linda County
Water District Personnel Rules"; and,
WHEREAS, the "Personnel Rules", as amended, direct that the number of
Authorized Positions and Salary Ranges are subject to approval by
the Board of Directors; and,
WHEREAS, the Board has by Resolution No. 07-10, adopted June 28, 2007,
approved the number of Authorized Positions for fiscal years
2007/09; and,
WHEREAS, it is the desire of the Board of Directors to adopt Authorized
Positions for Fiscal Years 2007/09, as set forth in Exhibit "A",
attached hereto and amend Resolution No. 07-10.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba
Linda Water District as follows:
Section 1. The number of Authorized Positions as set forth in Exhibit "A"
attached hereto is approved and adopted for Fiscal Years 2007/09.
Section 2. The General Manager is hereby authorized to employ up to the
number of employees authorized in each fiscal year without further
approval of the Board of Directors.
Section 3. The General Manager is hereby authorized to fill an authorized
position that is vacated while this Resolution is active with a new
employee at a lower or equal classification. The General Manager
is further authorized to fill an authorized position with a part time
employee or contract staff.
Section 4. That Resolution No. 07-10 is hereby amended effective September
25, 2008.
PASSED AND ADOPTED this 25th day of September, 2008, by the following
called vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
John W. Summerfield
President
ATTEST:
Michael A. Payne
Secretary
Exhibit "A"
Resolution No. 08-11
Authorized Positions for
2007/2009
Effective September 25, 2008
Authorized
Authorized
Salary
as of Proposed
as of
Range
Position Classification
7/1/2007 Change
9/25/2008
1-11
(Temporary Help)
0
0
14
Receptionist
0
0
15
Customer Service Representative 1
1
1
16
Meter Reader 1
2
2
17
Customer Service Representative II
1
1
Accounting Assistant 1
1
1
Maintenance Worker 1
8
8
Mechanic 1
1
1
Engineering Secretary
1
1
Operations Secretary
1
1
18
Meter Reader 11
2
2
19
Customer Service Representative 111
2
2
Storekeeper
1
1
20
Engineering Technician 1
0
0
Meter Services Technician
1
1
Water Quality Technician 1
0
0
Maintenance Distribution Operator 11
7
7
21
Facilities Maintenance
1
1
Accounting Assistant 11
2
2
Mechanic II
0
0
22
Water Quality Technician II
1
1
Information Systems Technician 1
1
1
23
Executive Secretary
1
1
Maintenance Distribution Operator III
5
5
Meter Services Representative
1
1
Personnel Technician
1
1
Plant Operator II
4
4
Mechanic III
1
1
24
Construction Inspector
1
1
Engineering Technician II
3
3
Information Systems Technician II
1
1
GIS Technician
1
1
25
Human Resources Analyst
1
1
Sr. Accountant
1
1
Instrumentation Technician
1
1
Assistant Administrator 1
1
1
26
GIS Administrator
1
1
Project Engineer
2
2
Sr. Maintenance Distribution Operator
4
4
Sr. Plant Operator
1
1
Sr. Construction Inspector
1
1
Sr. Fleet Mechanic
1
1
27
Customer Service Supervisor
1
1
28
Management Analyst
1
1
29
Water Quality Engineer
1
1
Safety and Training Officer
1
1
30
Sr. Project Engineer
2
-1
1
Water Maintenance Superintendent
1
1
SCADA Administrator
1
1
Information Systems Administrator
1
1
31
Chief Plant Operator
1
1
34
Sr. Project Manager
0
1
1
36
Human Resources Manager
1
1
37
Finance Director
1
1
Operations Manager
1
1
Information Technology Director
1
1
Engineering Manager
0
1
1
40
AGM/Engineering Manager
1
-1
0
Assistant General Manager
0
1
1
Salary
General Manager
1
1
Set by
Board
Total
83
1
84
Staff may fill several new authorized positions with a part-time employee or contract staff.
If determined the General Manager is hereby authorized to replace any part-time employee
or contract staff with full-time employees if a need exists.
The District conducted a salary survey for the Sr. Project Engineer and based on results
of survey the District is adjusting the salary and title for one Sr. Project Engineer Range 30
to a Sr. Project Manager Range 34.
,tant General Manager/Engineering Manager position was separated into two (2)
positions: one (1) Engineering Manager and one (1) Assistant General Manager.
ITEM NO./,cam
MINUTES OF THE
YORBA LINDA WATER DISTRICT &D
q(
EXECUTIVE-ADMINISTRATIVE-ORGANIZATIONAL COMMITTEE MEETING
September 23, 2008
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Committee Chair Summerfield on Tuesday September 23, at 4:00 p.m. The
meeting was held at the District Administrative Office at 1717 E. Miraloma Ave,
Placentia.
DIRECTORS PRESENT: STAFF PRESENT:
President John Summerfield, Chair Michael A. Payne, General Manager
Vice President William R. Mills Ken Vecchiarelli, Asst. General Manager
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS;
Mr. Terry C. Andrus of Woodruff, Spradlin and Smart introduced himself to the
Committee and staff at the start of the meeting.
DISCUSSION ITEMS:
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or
similar items for which staff is seeking the advice and counsel of the Committee Members. This portion of
the agenda may also include items for information only.
8. Discuss Conflict of Interest and Ethics Codes. This discussion item was taken out
of order from the original agenda in the interest of accommodating Mr. Andrus'
schedule. The Committee discussed conflict of interest and ethics codes for board
members and key management staff and sought Mr. Andrus' opinions and
experience on these matters. Mr. Andrus left the meeting following this discussion.
Staff continued the meeting with the balance of the discussion items.
4. Report on Legislative Activities - Sacramento Advocates.
The Committee reviewed a report from Sacramento Advocates on current
Legislative activity and the status of California's budget.
5. Directors' and General Manager's Fees and Expenses.
The Committee reviewed the Directors' and General Manager's Fees and
Expenses Reports for the Fourth Quarter and Year-to-Date (FY 2007/2008). The
Committee felt everything was in order.
6. General Counsel Monthly Summary Billing Reports.
The Committee reviewed the reports for July and August and asked for clarification
on a few items. General Manager Payne reported that fees for certain work order
items are paid up front by others or reimbursed. Staff will refine the summary
report to identify costs paid by the District and those paid by others or subject to
future reimbursement.
7. Review Agreements with Townsend Public Affairs and Legislative Advocates.
The Committee suggested staff review the current contracts and scope of services
to determine their effectiveness and to explore options for future consideration.
General Manager Payne left the meeting following this discussion item.
ACTION ITEMS:
1. Consider Implementation Plan in Support of Water Conservation Goals and
Development of Water Use Efficiency Baselines
The Committee reviewed a draft implementation plan prepared by staff in support
of current voluntary water conservation goals and possible future mandatory water
use reductions. The Committee also discussed the development of water use
efficiency baselines and fees or rate structure changes that may support these
objectives.
2. Consider the Outline and Objectives for a Mid-Budget Status Report and Rate
Structure Workshop
The Committee briefly discussed goals and objectives for the Mid-Budget Status
Report and Rate Structure Workshop scheduled for October 10, 2008.
3. Consider Development of an Employee Relations Resolution.
Staff reported this item will be referred to the Personnel-Risk Management
Committee at a later date.
ADJOURNMENT:
The Committee adjourned at 6:15 p.m. The next Executive-Administrative-
Organizational Committee is scheduled for October 21, 2008, 4:00 p.m.
2
ITEM NO. _:Fd,
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
September 22, 2008
A meeting of the Personnel-Risk Management Committee was called to order by
Director Ric Collett Tuesday, September 22 at 4:00 p.m. The meeting was held
at the District Administrative Office at 1717 E. Miraloma Ave, Placentia.
COMMITTEE:
Director Ric Collett
STAFF:
Ken Vecchiarelli, AGM/Eng Mgr
Gina Knight, HR Mgr
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS:
None
ACTION ITEMS:
1. Consider Approval of Position Upgrade of one (1) Sr. Project Engineer to
a Sr. Project Manager and separation of current AGM/Engineering
Manager into two (2) separate positions.
Staff presented the reasons for reclassifying one of the positions from a
Sr. Project Engineer, salary range 30 to a Sr. Project Manager, salary
range 34. In addition, the reasons for separating the current Assistant
General Manager/Engineering Manager into two (2) separate positions
one of Engineering Manager and the other of Assistant General Manager.
The Committee will recommend to the Board of Directors that the
positions be reclassified.
DISCUSSION ITEMS:
2. Status of Recruitments.
Staff gave an update on recruitments.
3. Status of Personnel on Administrative leave.
Staff gave an update on one employee on administrative leave.
4. Status of Risk Management Activities.
Staff gave an update on risk management claims.
ADJOURNMENT:
The committee adjourned at 4:55 p.m. The next meeting of the Personnel-Risk
Management Committee meeting is scheduled for October 13, 2008 at 4:00 p.m.
ITEM NO. ~l
Colorado River Water Users Association
The Power of Water
December 15 - 17, 2008
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
S E P 2 5 2008
MONDAY, DECEMBER 15
2:30 - 5:00 Legal Colloquium: Topic to be determined BY 1V
Moderator: Douglas K. Miller, General Counsel, Central Arizona Project
Engineering Colloquium: Colorado River Augmentation Study
Moderator: Thomas A. Minwegen, Deputy General Manager of Engineering/Operations,
Las Vegas Valley Water District
TUESDAY, DECEMBER 16
7:30 State Breakfasts
9:00 Welcome/Introduction, Ron Thompson - CRWUA President
9:10 Business Meeting
9:30 The Power of Water Video
9:45 - 10:15 Dam Powerful: hydropower and its impacts
10:15 -10:45 Currency from Currents: water as an economic driver
10:45 - 11:00 Break
11:00 - 11:30 No Drop Left Behind: the never-ending quest for new water supplies
- Tom McCann, Resource Planning and Analysis Manager, Central Arizona Project
11:30 - 12:00 Gazing Through Green-Colored Glasses: eco-friendly water supplies
- Taylor Hawes, Nature Conservancy
12:00 - 1:45 Lunch and Entertainment: Soul Acrobats
2:15 - 4:30 Water World: water management issues around the globe
5:00 - 7:00 Percolation and Runoff
WEDNESDAY, DECEMBER 17
8:00 - 9:15 Secretary of the Interior and Bureau of Reclamation (invited)
9:15 - 10:30 Transition of Power
Updated 9/17/2008