HomeMy WebLinkAbout2008-12-23 - Board of Directors Meeting Agenda PacketAgenda Packet
Regular Meeting of the
Board of Directors
December 23, 2008
8:30 a. m.
1717 E. Miraloma Avenue, Placentia, CA 92870
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, December 23, 2008, 8:30 A.M.
1717 E. Miraloma Avenue, Placentia, CA 92870 (714) 701- 3020
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
John W. Summerfield, President
William R. Mills, Vice President
Paul R. Armstrong
Michael J. Beverage
Ric Collett
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which they
wish to comment. If the matter is on this agenda, the Board will recognize the individual for their comment when the
item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of
public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes.
SPECIAL RECOGNITION
Recognize the following employees for completion of Air Quality Management District
training:
Mike Kiddie, Senior Fleet Mechanic
Ron Talbert, Mechanic I I I
Doug Baker, Mechanic I
Presentation of Proclamation to the following employees for their leadership efforts in
the Golden Guardian Exercise held November 13, 2008:
Harold Hulbert, Operations Secretary
John Decriscio, Chief Plant Operator
Joe Polimino, Project Engineer
CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering
previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be
no discussion on the items unless a member of the Board, the staff, or the public requests further consideration.
Minutes of the Regular Board of Directors Meeting Held December 11, 2008
Recommendation: Approve the minutes as presented.
2. Payment of Bills, Refunds, and Wire Transfers
Recommendation: Ratify and authorize disbursements in the amount of
$1,180,564.76.
ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal
Board action.
3. Financial Statements for the First Quarter of Fiscal Year 2008-09 for the Period
Ending September 30, 2008
Recommendation: Receive and file the financial statements.
4. Approve Resolution No. 08-17 for Employer Paid Member Contributions
Recommendation: Adopt Resolution No. 08-17 for Employer Paid
Contributions.
DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of
Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is
seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District's interest to
discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of
the agenda may also include items for information only.
5. Triangle Complex Fire After Action Report
Recommendation: This is for information only. No action is required.
REPORTS. INFORMATION ITEMS AND COMMENTS
6. a. President's Report
b. Directors' Reports
c. General Manager's Report
COMMITTEE REPORTS
7. a. Executive-Administrative-Organizational Committee
(Summerfield/Mills) Alternate: Collett
1) Minutes of meeting held December 16, 4:00 p.m.
2) Meeting scheduled for January 20, 4:00 p.m.
b. Finance-Accounting Committee
(Beverage/Summerfield) Alternate: Mills
1) Meeting scheduled for January 13, 4:00 p.m.
2
c. Personnel-Risk Management Committee
(Armstrong/Collett) Alternate: Summerfield
1) Meeting scheduled for January 5, 4:00 p.m.
d. Planning-Engineering-Operations Committee
(Mills/Armstrong) Alternate: Beverage
1) Meeting scheduled for January 8, 4:00 p.m.
e. Public Information-Technology Committee
(Collett/Beverage) Alternate: Armstrong
1) Meeting scheduled for January 6, 4:00 p.m.
f. MWDOC/OCWD Ad Hoc Committee
(Mills/Collett) Alternate: Summerfield
1) Meeting scheduled for January 27, 4:00 p.m.
e. City of Placentia Ad Hoc Committee
(Beverage/Payne)
1) Meeting to be scheduled.
INTERGOVERNMENTAL MEETINGS
8. a. MWDOC Board, December 17 (Staff)
b. OCWD Board, December 17 (Staff)
c. Yorba Linda City Council, December 16 (Armstrong)
BOARD OF DIRECTORS ACTIVITY CALENDAR
Authorization to attend meetings scheduled after December 23, 2008. Agenda is available in the District office prior
to meeting.
December 2008
FMWDOC Ad Hoc Committee Meeting, Dec 23,4:00 p.m
Yorba Linda Planning Commission, Dec 24, 7:00 p.m.
Holiday, Dec 25-26
CANCELED
CANCELED
District Offices Closed
3
Januarv 2009
[Holiday, Jan 1
Public Information-Technology Committee, Jan 6, 4:00 p.m.
Yorba Linda City Council, Jan 6, 6:30 p.m.
MWDOC/MWD Workshop, Jan 7, 7:30 a.m.
OCWD Board, Jan 7, 5:00 p.m.
District Board Meeting, Jan 8, 8:30 a.m.
Planning-Engineering-Operations Committee, Jan 8, 4:00 p.m.
Personnel-Risk Management Committee, Jan 5, 4:00 p.m.
Finance-Accountinq Committee, Jan 13, 4:00 p.m.
Yorba Linda Planning Commission, Jan 14, 7:00 p.m.
Executive-Admin-Organizational Committee, Jan 20, 4:00 p.m.
Yorba Linda City Council, Jan 20, 6:30 p.m.
MWDOC Board, Jan 21, 8:30 a.m.
OCWD Board, Jan 21, 5:00 p.m.
District Board Meeting, Jan 22, 8:30 a.m.
MWDOC/OCWD Ad Hoc Committee Meeting, Jan 27,4:00 p.m.
Yorba Linda Planning Commission, Jan 28, 7:00 p.m.
District Offices Closed
Collett/Beverage
Mills
Staff
Staff
Mills/Armstrong
Armstrong/Collett
Beverage/Summerfield
Collett
Summerfield/Mills
Armstrong
Staff
Staff
I
Mills/Collett
Summerfield
CONFERENCES AND SEMINARS
9. Authorize attendance of Directors and such staff members of the District as
approved by the General Manager to attend the following conferences and
seminars.
a. None.
ADJOURN TO CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
10. Conference with Legal Counsel -Liability Claims
Pursuant to Section 54956.95 of the California Government Code
a. Claimant: Paul and Gillian Johnson
b. Claimant: Dennis Winzen
Agency Claimed Against: Yorba Linda Water District
11. Conference with Real Property Negotiators
Pursuant to Section 54956.8 of the California Government Code
Property: 4622 Plumosa Drive, Yorba Linda, CA
Agency Negotiators: Michael A. Payne and Ken Vecchiarelli
Negotiating Parties: To Be Determined
Under Negotiation: Price and Terms of Payment
12. Public Employee Appointment
Pursuant to Section 54957 of the California Government Code
Title: General Manager
4
ADJOURNMENT
A regular meeting of the Board of Directors is scheduled for January 8, 2008, at 6:30
p.m., at 1717 E. Miraloma Avenue, Placentia 92870.
Items Distributed to the Board Less Than 72 Hours Prior to the Meetinq
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the
District's internet website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning Michael A. Payne, General Manager, at 714-701-3020, or
writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature
of the disability and the type of accommodation requested. A telephone number or other contact information should
be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related
accommodation should make the request with adequate time before the meeting for the District to provide the
requested accommodation.
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2008 BOARD OF DIRECTORS CALENDAR
JUL
S
M
T
W T F
S
1
2 3 4
5
6
7
8
9 11
12
13
14
15
16 17 18
19
20
21
22
23M 25
26
27
28
29
30 31
S M
5 6
12 13
19 20
26 27
T
7
14
21
28
OCT
F S
3 4
10 11
17 18
24 25
31
W T
1 2
8-
15 1f;
22 - 23
29 30
AUG
S
M
T W T
F
S
1
2
3
10
4
11
5 6 7
12 13 -
8
15
9
16
17
24
18
25
19 20 21
26 270
22
29
23
30
311
NOV
S
M
T W T
F
S
1
2
9
3
101
4 5 6
110 13
7
14
8
15
16
23
17
24
18 19 20
250 271
21
281
22
29
301
S M
1 2
8 9
151 161
22 23
2009 BOARD OF DIRECTORS CALENDAR
JAN
S M T W T F S
1 2 3
4 5 6 7 9 10
11 12 13 14 15 16 17
18 19 20 21 - 23 24
25 26 27 28 29 30 31
S M
5 6
12 13
19 20
26 27
T
14
21
28
APR
W T
1 2
8-
15 16
22M
29 30
F S
3 4
10 11
17 18
24 25
Holiday
Board Meeting
Activities
FEB
T W T F S
3 4 5 6 7
10 11M 13 14
17 18 19 20 21
24 25 2N 27 28
MAY
S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 = 15 16
17 18 19 20 21 22 23
24 251 26 27M 29 30,
31
S M
I 1~
7 8
14 15
21 22
28 29
SEP
T W T
r 2 3 4
9 10-
16 17 18
23 24M
30
F S
5 6
12 13
19 20
26 27
DEC
S M T W T F S
1 2 3 4 5 6
7 8 9 10M 12 13
14 15 16 17 18 19 20
21 22M 24 251 261 27
28 29 30 31
S M
1 2
8 9
15 16
22 23
29 30
S M
1
7 8
14 15
21 22
28 29
MAR
T W T
3 4 5
10 11M
17 18 19
24 25M
31
JUN
T W T
2 3 4
9 10-
16 17 18
23 24M
301
F S
6 7
13 14
20 21
27 28
F
5 6
12 13
19 20
26 27
Dec 2-5, 2008 - ACWA Fall Conference, Long Beach
Dec 15-17, 2008 - CRWUA 2008 Annual Conference, LV
Feb 24-26, 2009 - ACWA 2009 Washington, D.C. Conference Rev. 12/05/08
May 19-22, 2009 - ACWA Spring Conference, Sacramento
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER )iSTRICT ITEM NO.
DEC 2 3 2008 MINUTES OF THE
YORBA LINDA WATER DISTRICT
BY BOARD OF DIRECTORS REGULAR MEETING
December 11, 2008
The December 11, 2008 regular meeting of the Yorba Linda Water District Board of
Directors was called to order by President Summerfield at 6:30 p.m. The meeting was
held at the District's offices at 1717 E. Miraloma Avenue, Placentia, CA.
DIRECTORS PRESENT AT ROLL CALL
John W. Summerfield, President
William R. Mills, Vice President
Paul R. Armstrong
Michael J. Beverage
Ric Collett
STAFF PRESENT
Michael A. Payne, General Manager
Kenneth R. Vecchiarelli, Asst. G.M.
Arthur G. Kidman, General Counsel
Lee Cory, Operations Manager
Pat Grady, IT Director
Gina Knight, Human Resources Manager
Diane Cyganik, Finance Director
Cindy Botts, Assistant Administrator I
Annie Alexander, Executive Secretary
ADDITIONS/DELETIONS TO THE AGENDA
None. Mr. Vecchiarelli stated that a corrected copy of the Agenda Report for Item No.
13 was distributed to the Board. Copies of the corrected report were also made
available to the public. Mr. Vecchiarelli also noted an error in the Agenda Report for
Item No. 5 regarding the annual review of the Board of Director's Compensation.
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS
President Summerfield introduced the following visitors:
Mark Schwing, Mayor City of Yorba Linda
Jan Horton, Council Member City of Yorba Linda
Nancy Rikel, Council Member City of Yorba Linda
Brett Barbre, Director MWDOC
President Summerfield opened the meeting to public comments.
Ms. Horton addressed the Board and asked several questions related to the District's
water distribution system and the firestorm event. Ms. Horton expressed her desire to
consider merging the District with the City of Yorba Linda. Ms. Horton provided staff
with a copy of her questions for reference.
Larry Goodnough addressed the Board and expressed his appreciation for the evening
meeting time. Mr. Goodnough asked when the after action report for the firestorm event
would be completed. Mr. Goodnough questioned the number of fire hydrants that
required repair following the firestorm event. Mr. Goodnough also requested
information regarding the water levels for all District reservoirs throughout the event and
asked what citizens could do to help move the Hidden Hills Reservoir project forward.
Jim Wohlt addressed the Board and stated that he felt it would be beneficial for the
District and its customers to continue to hold evening meetings. Mr. Wohlt asked if
notices regarding existing water pressure problems were given to homeowners in the
Hidden Hills area prior to the firestorm event. Mr. Wohlt requested that the District
improve on informing the public regarding the status of major projects.
Mr. Vecchiarelli explained that many of the questions put forward would be answered in
the after action report which was expected to be presented at the next Board meeting
and posted on the District's website. Mr. Vecchiarelli encouraged those individuals in
attendance to contact him with their questions.
SEATING OF DIRECTORS
1. Seat Incumbent Directors Michael J. Beverage and Ric Collett
Mr. Vecchiarelli stated that Directors Beverage and Collett had been sworn intc
their new office on December 5, 2008 and congratulated them on their reelection.
SPECIAL RECOGNITION
2. None.
ACTION CALENDAR
3. Reorganization of the Board of Directors to Select a President, Vice President
and Appoint Corporate Officers
Director Mills began the nomination by suggesting that the same slate of officers
continue to serve in their current positions. The Board discussed the suggestion
further and President Summerfield and Vice President Mills both stated that they
would be willing to continue to serve in their current positions for the time being.
On a motion by Director Armstrong, seconded by Director Collett, the
Board voted 5-0 to re-elect the same slate of officers.
Following further discussion, it was pointed out that the employees being
appointed as Secretary and Assistant Secretary had changed from the previous
year and their appointment would need to be approved by a separate motion.
On a motion by Director Mills, seconded by Director Collett, the Board
voted 5-0 to appoint the following Corporate Officers:
Secretary: Kenneth R. Vecchiarelli, Assistant General Manager
Assistant Secretary: Pat Grady, Information Technology Director
Auditor.- Diane Cyganik, Finance Director
4. Board of Directors Committee Assignments
Following discussion, President Summerfield announced that the Board of
Directors Committee assignments would remain the same for the time being.
2
5. Board of Directors Compensation
Mr. Vecchiarelli introduced the item and explained that the Board had the option
of increasing their current compensation of $150 to $187.50 for each day's
service rendered up to a maximum of ten days per month. The agenda report
incorrectly indentified the increase as $157.50 per day. An adjustment in Board
compensation would require a public hearing and adoption of a new ordinance.
On a motion by Director Beverage, seconded by Director Armstrong, the
Board voted 5-0 to keep the Board of Directors compensation at the
current rate of $150 per day for each day's service rendered up to a
maximum of ten days per month.
ADJOURN TO THE ANNUAL PUBLIC FINANCING CORPORATION MEETING
On a motion by Director Beverage, seconded by Director Armstrong, the Board of
Directors voted 5-0 to adjourn to a meeting of the Yorba Linda Water District Public
Financing Corporation at 6:58 p.m.
DIRECTORS PRESENT AT ROLL CALL
John W. Summerfield, President
William R. Mills, Vice President
Paul R. Armstrong
Michael J. Beverage
Ric Collett
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS
None.
ANNUAL REORGANIZATION OF THE BOARD OF DIRECTORS
6. Reorganization of the Board of Directors to Select a President, Vice President
and Appoint Corporate Officers
Mr. Vecchiarelli stated that according to Resolution No. 07-16, the Board of
Directors of the District was to serve as the Officers of the Public Financing
Corporation.
On a motion by Director Mills, seconded by Director Collett, the Board of
Directors voted 5-0 to nominate and re-elect John W. Summerfield as
President and William R. Mills as Vice President and to appoint the
following Corporate Officers:
Secretary: Kenneth R. Vecchiarelli, Assistant General Manager
Assistant Secretary: Pat Grady, Information Technology Director
Auditor: Diane Cyganik, Finance Director
ADJOURN TO THE BOARD OF DIRECTORS REGULAR MEETING
On a motion by Director Beverage, seconded by Director Collett, the Yorba Linda Water
District Public Financing Corporation Board of Directors adjourned at 7:01 p.m. to the
Yorba Linda Water District Board of Directors Regular meeting.
3
CONSENT CALENDAR
On a motion by Director Mills, seconded by Director Collett, the Board voted 5-0 to
approve the Consent Calendar with Director Beverage abstaining from voting on Item
No. 8 as he was not in attendance at the meeting.
7. Minutes of the Regular Board of Directors Meeting Held October 9, 2008
8. Minutes of the Regular Board of Directors Meeting Held October 23, 2008
9. Minutes of the Regular Board of Directors Meeting Held November 26, 2008
10. Payment of Bills, Refunds and Wire Transfers
11. Payment of ACWA Membership Dues
12. Progress Payment No. 19 for the Lakeview Reservoir Construction
13. Progress Payment No. 7 and Change Order No. 1 for the Highland Reservoir
Replacement Project
14. Contract with General Pump Co. for Rehabilitation of Well No. 12
15. Amendment No. 1 to Consultants Agreement with Psomas for Zone 4C
Reconfiguration Project
16. License Agreement with Orange County Water District for Access to Warner
Basin Complex to Collect Water Quality Samples
Director Mills stated that the corrected agenda report for Item No. 13 reflected that
Change Order No. 1 had been changed from $282,102.89 to $183,648.89.
ACTION CALENDAR CONTINUED
17. Resolution No. 08-15 Authorizing Individuals to Transfer Funds via the Federal
Wire System and Rescinding Resolution No. 06-02
Mr. Vecchiarelli introduced the item and explained that with the upcoming
retirement of Mr. Payne, a new resolution would need to be adopted. Mr.
Vecchiarelli also noted that the title of Assistant Secretary as presented in the
resolution would need to be corrected to read Secretary.
On a motion by Director Beverage, seconded by Director Mills, the Board voted
5-0 on a Roll Call to approve Resolution No. 08-15 Authorizing Individuals to
Transfer Funds via the Federal Wire System and Rescinding Resolution No. 06-
02 as corrected.
DISCUSSION ITEMS
18. Status of District Facilities, Distribution System and Community Outreach Efforts
Related to Firestorm Event
4
Mr. Vecchiarelli displayed a map identifying the areas of the District greatly
impacted by the firestorm event. Mr. Vecchiarelli provided an overview of the
firestorm's movement throughout the District and explained that staff was in the
process of gathering information related to the performance of the District's water
distribution system during the event. Mr. Vecchiarelli provided further details on
the loss of communication with the Hidden Hills booster pump stations and the
hydrants requiring repair. Mr. Vecchiarelli then responded to questions from the
Board.
19. Recent Change to Ralph M. Brown Act
There was no report.
20. Conducting Combined MWDOC and OCWD Ad Hoc Committee Meetings
The Board discussed this item and was in favor of conducting combined Ad Hoc
Committee meetings with MWDOC and OCWD. Staff will work with both
agencies to arrange a meeting.
21. Required Ethics and Sexual Harassment Training (AB 1234 and AB 1825)
Mr. Vecchiarelli notified the Board that staff would be contacting them to assist
them with scheduling training.
REPORTS, INFORMATION ITEMS AND COMMENTS
22. a. President's Report
President Summerfield thanked the Directors for their vote of confidence.
b. Directors' Reports
Director Beverage spoke about a local company who offered native plants
for landscaping purposes. The Board briefly discussed future meeting
times. Director Armstrong requested staff to review the meeting times of
other agencies for future scheduling purposes.
C. General Manager's Report
There was no report.
d. General Counsel's Report
Mr. Kidman briefly reported on his attendance at the Fall ACWA
Conference and the session he attended dealing with budget based rate
structures and monetary incentives for water conservation.
COMMITTEE REPORTS
23. a. Executive-Administrative-Organizational Committee
(Summerfield/Mills) Alternate: Collett
1) Meeting scheduled for December 16, 4:00 p.m.
b. Finance-Accounting Committee
(Beverage/Summerfield) Alternate: Mills
5
1) Minutes of the meeting held December 10 were presented at the
meeting. Directors Beverage and Summerfield attended. Items
discussed during the meeting were as follows: Investment Report
ending October 31, 2008; Monthly Portfolio Report ending
November 30, 2008; Monthly Financial Statements ending
September 30, 2008; Wells Fargo Checking Account - Analysis
Based vs. ZBA; overview of property taxes; and CalPERS
investment return impact on employer rates.
2) Meeting scheduled for January 13, 4:00 p.m.
C. Personnel-Risk Management Committee
(Armstrong/Collett) Alternate: Summerfield
1) Minutes of the meeting held December 9 were presented at the
meeting. Directors Armstrong and Collett attended. The meeting
began with a Closed Session regarding liability claims. Items
discussed during Open Session were as follows: status of Salary
Survey, recruitments, personnel on Administrative Leave and risk
management activities.
2) Meeting scheduled for January 12, 4:00 p.m.
d. Planning-Engineering-Operations Committee
(Mills/Armstrong) Alternate: Beverage
1) Directors Mills and Armstrong attended the meeting held December
4. Items discussed during the meeting were as follows: consider
waiving construction meter fees and temporary construction water
charges for demolition of homes destroyed in wildfires; contract
with General Pump Co. for rehabilitation of Well No. 12; Change
Order to Professional Services Agreement with Psomas for
additional Design Services for Zone Reconfiguration Project;
License Agreement with Orange County Water District for access to
Warner Basin Complex to collect water quality samples; Progress
Payment No. 7 and Change Order No. 1 for the Highland Reservoir
Replacement Project; monthly preventative maintenance program,
MWDOC meeting summary, and OC Groundwater Producers
meeting summary reports; and status report on capital projects in
progress.
2) Meeting scheduled for January 8, 4:00 p.m.
e. Public Information-Technology Committee
(Collett/Beverage) Alternate: Armstrong
1) Directors Collett and Beverage attended the meeting held
December 2. Items discussed during the meeting were as follows:
current public relations activities; new financial utility billing
software; and electronic imaging and agenda automation software.
6
2) Meeting scheduled for January 6, 4:00 p.m.
f. MWDOC Ad Hoc Committee
(Mills/Collett) Alternate: Summerfield
1) Meeting scheduled for January 27, 4:00 p.m.
g. City of Placentia Ad Hoc Committee
(Beverage/Payne)
1) Meeting to be scheduled.
INTERGOVERNMENTAL MEETINGS
24. a. MWDOC/MWD Workshop, December 3 (Staff)
This meeting was canceled.
b. OCW D Board, December 3 (Staff)
This meeting was canceled.
C. Yorba Linda Planning Commission, December 10 (Collett)
Director Collett did not attend.
d. Yorba Linda City Council, December 2 (Mills)
Director Mills attended... a(, oe use
BOARD OF DIRECTORS ACTIVITY CALENDAR
Authorization to attend meetings scheduled after December 11, 2008. Agenda is available in the District office prior
to meeting.
December 2008
Executive-Admin-Organizational Committee, Dec 16, 4:00 p.m
Yorba Linda City Council, Dec 16, 6:30 p.m.
MWDOC Board, Dec 17, 8:30 a.m.
OCWD Board, Dec 17, 5:00 p.m.
District Board Meeting, Dec 23, 8:30 a.m.
MWDOC Ad Hoc Committee Meeting, Dec 23, 4:00 p.m.
Yorba Linda Planning Commission, Dec 24, 7:00 p.m.
Holiday, Dec 25-26
CONFERENCES AND SEMINARS
Summerfield/Mills
Armstrong
Staff
Staff
CANCELED
CANCELED
District Offices Closed
25. Authorize attendance of Directors and such staff members of the District as
approved by the General Manager to attend the following conferences and
seminars.
a. None.
A recess was declared at 7:53 p.m.
7
ADJOURN TO CLOSED SESSION
The Board entered into Closed Session at 8:05 p.m. All Directors were present. Also
present were Mr. Vecchiarelli, Mr. Kidman and Ms. Knight.
26. Public Employee Appointment
Pursuant to Section 54957 of the California Government Code
Title: General Manager
27. Conference with Legal Counsel - Anticipated Litigation
Significant Exposure to Litigation Pursuant to Subdivision (b)(1)(b) of Section
54956.9 of the California Government Code
Number of Potential Cases: Unknown
The exposure to litigation arises from assertions of District responsibility for
property and related losses incurred during the "Freeway Complex" firestorm of
November 15 and 16, 2008.
CLOSED SESSION REPORT
The Board reconvened in Open Session at 10:22 p.m. President Summerfield reported
that the Board had formed an Ad Hoc Committee to negotiate the terms and conditions
for employment of the General Manager Position. President Summerfield and Vice
President Mills will serve as the Committee members.
ADJOURNMENT
On a motion by Director Beverage, seconded by Director Mills, the Board voted to
adjourn at 10:23 p.m. to a regular meeting of the Board of Directors scheduled for
December 23, 2008 at 8:30 a.m., at 1717 E. Miraloma Avenue, Placentia 92870.
8
ITEM NO. ;2-
AGENDA REPORT
APPROVED jv rHE BOARD OF OIHr,
OF THE YORBA LINDA WATER DISTH,
Board Meeting Date: December 23, 2008 DEC 2 3 2008
To: Board of Directors 1'~W
BY
From: Kenneth R. Vecchiarelli, Assistant General Manager e-
~
Staff Contact: Diane Cyganik, Finance Director
Reviewed by General Counsel: N/A Budgeted: Yes Total Budget: N/A
Funding Source: All Funds
CEQA Account No: N/A Job No: N/A
Compliance: N/A Estimated Costs: $1,180,564.76 Dept: Bus
Subject: Payments of Bills, Refunds, and Wire transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors' approval.
DISCUSSION:
The major items and wire transfers on this disbursement list are as follows: A wire of
$665,002.24 to MWDOC for October 2008 water purchase; a wire of $2,625.51 to Bank of
America for October 2008 visa payment; and, a wire of $15,403.35 to Parsons for Job 200704
November 2008 services rendered. The balance of $265,572.10 is routine invoices.
ADP is now issuing our payroll checks, with the exception of the third party checks, listed below.
In summary, the check register total is $948,603.20; payroll No. 24 total is $231,961.56; and, the
disbursements of this agenda report are $1,180,564.76. A summary of the checks is as follows:
Pavables:
Manual Checks Check Nos. 50590 - 50591
Computer Checks Check Nos. 50592 - 50673
Pavroll #24:
Manual Check
Check No.
4214
Void Checks
Check Nos.
4215 - 4216
Manual Checks
Check Nos.
4217 - 4220
The disbursement total for the current period is $1,180,564.76, distributed as follows:
Water
$1,180,382.73
Sewer
$ 182.03
ID #1
$ 0.00
ID #2
$ 0.00
TOTAL
$1,180,564.76
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1,180,564.76.
December 23, 2008
CHECK NUMBERS
50590 TO 50673
$
265,572.10
WIRES:
W-121208 MWDOC
$
665,002.24
W-1 21208A Bank of America
$
2,625.51
W-122308 Parsons
$
15.403.35
$
683,031.10
TOTAL OF CHECKS AND WIRES:
$ 948,603.20
PAYROLL NO. 24:
CHECK NUMBERS:
4214 TO 4220
$ 231,961.56
TOTAL:
$ 1,180,564.76
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF DECEMBER 23, 2008
TOTAL DISBURSEMENTS ARE DISTRIBUTED TO THE FUND ACCOUNTS
AS FOLLOWS:
WATER $1,180,382.73 SEWER $ 182.03
ID#1 $ 0.00 ID#2 $ 0.00
TOTAL: $1,180,564.76
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 12-12-08 THRU 12-23-08
Check. Check... Posting. Vendor Name Check.....
No Date Date Amount
50596
12-23-08
12-23-08
ABIGAIL ABBOTT STAFFING SVC
1,856.40
50597
12-23-08
12-23-08
ACWA-ASSN OF CA WATER AGENCIES
15,576.00
50598
12-23-08
12-23-08
ACWA/JPIA
271.35
50599
12-23-08
12-23-08
ALTERNATIVE HOSE INC.
23.77
50600
12-23-08
12-23-08
ANAHEIM WHEEL & TIRE
30.00
50601
12-23-08
12-23-08
ARROW HARDWARE
322.41
50602
12-23-08
12-23-08
ATWOOD SALES
532.88
50603
12-23-08
12-23-08
AUTOMATION DIRECT
339.25
21208A
12-12-08
12-12-08
BANK OF AMERICA
2,625.51
50604
12-23-08
12-23-08
BATTERY SYSTEMS
1,609.71
50605
12-23-08
12-23-08
BELL PIPE & SUPPLY
72.93
50606
12-23-08
12-23-08
BROWN AND CALDWELL
250.00
50607
12-23-08
12-23-08
BUTIER ENGINEERING INC
13,307.50
50608
12-23-08
12-23-08
C & L REFRIGERATION CORP.
745.58
50609
12-23-08
12-23-08
CADET UNIFORM SERVICE
805.20
50610
12-23-08
12-23-08
CDW-G GOVERNMENT, INC
8,522.39
50611
12-23-08
12-23-08
CERIDIAN BENEFITS SERVICES
100.00
50612
12-23-08
12-23-08
CESA-SC
55.00
50613
12-23-08
12-23-08
CITY OF ANAHEIM
17,306.68
50614
12-23-08
12-23-08
CLA-VAL CO.
813.18
50615
12-23-08
12-23-08
COASTLINE EQUIPMENT
207.12
50616
12-23-08
12-23-08
CPS HUMAN RESOURCE SERVICES
608.00
50617
12-23-08
12-23-08
CULLIGAN
1,811.30
50590
12-12-08
12-12-08
D & D MOVE IT TREES CO.
12,545.00
50618
12-23-08
12-23-08
D & D MOVE IT TREES CO.
12,545.00
50619
12-23-08
12-23-08
D. R. CRISKE TRUCKING
1,050.57
50620
12-23-08
12-23-08
DANGELO CO.
271.62
50621
12-23-08
12-23-08
DAPPER TIRE CO. INC.
1,088.39
50622
12-23-08
12-23-08
DATALOK ORANGE COUNTY
263.43
50623
12-23-08
12-23-08
DELL MARKETING L.P.
1,438.14
50624
12-23-08
12-23-08
DELTA DENTAL - PMI
281.86
50625
12-23-08
12-23-08
DIANE DALTON
132.00
50626
12-23-08
12-23-08
DIETZ HYDROSEEDING CO.
23,110.00
50627
12-23-08
12-23-08
FASTENAL COMPANY
362.90
50628
12-23-08
12-23-08
FEDERAL EXPRESS
218.68
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 12-12-08 THRU 12-23-08
Check. Check... Posting. Vendor Name Check.....
No Date Date Amount
50629
12-23-08
12-23-08
FREDDIE OJEDA
140.00
50592
12-23-08
12-23-08
GLORIA SMITH
98.14
50630
12-23-08
12-23-08
HOME DEPOT CREDIT SERVICES
279.56
50631
12-23-08
12-23-08
HSBC BUSINESS SOLUTIONS
67.14
50632
12-23-08
12-23-08
INFOSEND
2,540.54
50593
12-23-08
12-23-08
JOHN H MACQUEEN
306.94
50633
12-23-08
12-23-08
JORGE LOPEZ
100.00
50594
12-23-08
12-23-08
KEUM KO
25.22
50634
12-23-08
12-23-08
LEIGHTON CONSULTING, INC.
3,739.00
50635
12-23-08
12-23-08
LIEBERT CASSIDY WHITMORE
898.00
50636
12-23-08
12-23-08
LINCOLN NATIONAL LIFE
1,872.80
50637
12-23-08
12-23-08
MATT OSTIZ
130.00
50638
12-23-08
12-23-08
MC FADDEN-DALE HARDWARE
1,235.04
50639
12-23-08
12-23-08
MC MASTER-CARR SUPPLY CO.
414.22
50640
12-23-08
12-23-08
MOBILE INDUSTRIAL SUPPLY
93.12
121208
12-12-08
12-12-08
MUNICIPAL WATER DISTRICT
665,002.24
50641
12-23-08
12-23-08
NEXTEL OF CALIFORNIA
2,134.09
50642
12-23-08
12-23-08
NORMAN A. TRAUB ASSOCIATES
4,472.30
50643
12-23-08
12-23-08
OFFICE SOLUTIONS
944.72
50644
12-23-08
12-23-08
ORANGE COUNTY WATER DISTRICT
550.00
50645
12-23-08
12-23-08
PACIFIC COAST TOOL & SUPPLY
1,562.94
122308
12-23-08
12-23-08
PARSONS ENGINEERING SCIENCE
15,403.35
50646
12-23-08
12-23-08
PLACENTIA DISPOSAL
499.36
50647
12-23-08
12-23-08
PRAXAIR DISTRIBUTION
94.53
50648
12-23-08
12-23-08
QUINN POWER SYSTEMS ASSOCIATES
1,271.45
50649
12-23-08
12-23-08
R J SERVICES, INC
1,139.43
50650
12-23-08
12-23-08
RBF CONSULTING
1,898.16
50595
12-23-08
12-23-08
S & S HOMES
46.01
50651
12-23-08
12-23-08
SAFETY-KLEEN CORP.
325.81
50652
12-23-08
12-23-08
SC FUELS
1,170.60
50653
12-23-08
12-23-08
SECURITY SOLUTIONS
720.00
50654
12-23-08
12-23-08
SELMAN CHEVROLET COMPANY
808.62
50655
12-23-08
12-23-08
SMOG TECH
495.00
50656
12-23-08
12-23-08
SO CAL SANDBAGS INC.
2,978.29
50591
12-17-08
12-17-08
SOUTHERN CALIF EDISON CO.
70,541.46
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 12-12-08 THRU 12-23-08
Check. Check... Posting. Vendor Name
No Date Date
50657 12-23-08
50658 12-23-08
50659 12-23-08
50660 12-23-08
50661 12-23-08
50662 12-23-08
50663 12-23-08
50664 12-23-08
50665 12-23-08
50666 12-23-08
50667 12-23-08
50668 12-23-08
50669 12-23-08
50670 12-23-08
50671 12-23-08
50672 12-23-08
50673 12-23-08
12-23-08 SOUTHERN CALIF EDISON CO.
12-23-08 SOUTHERN CALIF GAS CO.
12-23-08 SOUTHERN COUNTIES
12-23-08 SOUTHWEST NETWORKS INC.
12-23-08 ST.JOSEPH HERITAGE HEALTHCARE
12-23-08 STACY BAVOL/PETTY CASH
12-23-08 STANDARD REGISTER
12-23-08 STAPLES BUSINESS ADVANTAGE
12-23-08 STATER BROS. MARKETS
12-23-08 U S POSTAL SERVICE(HASLER)
12-23-08 UNION BANK OF CA
12-23-08 UNITED INDUSTRIES
12-23-08 WATER EDUCATION FOUNDATION
12-23-08 WELLS SUPPLY CO
12-23-08 WESTERN HIGHWAY PRODUCTS, INC.
12-23-08 XEROX CORPORATION
12-23-08 YORBA LINDA AUTO PARTS
Check.....
Amount
162.58
17,833.06
5,412.36
101.25
347.00
625.62
91.76
862.12
70.42
5,000.00
661.14
1,229.53
2,377.00
7,032.86
177.57
1,252.02
269.08
948,603.20
ITEM NO.
AGENDA REPORT
Board Meeting Date: December 23, 2008
To: Board of Directors
From: Ken Vecchiarelli, Assistant General Manager
Staff Contact: Diane Cyganik, Finance Director
Reviewed by General Counsel: N/A Budgeted:
Funding Source:
CEQA Account No:
Compliance: N/A Estimated Costs:
Job No:
Dept: Bus
Subject: Financial Statements for the first quarter of fiscal year 2008-09 for the period ending
September 30, 2008.
SUMMARY:
A presentation of the Financial Statements for the first quarter of fiscal year 2008-09, period
ending September 30, 2008.
DISCUSSION:
The Water Fund had an Operating Loss for the first quarter of fiscal year 2008-09 ending
September 30, 2008 of $1,684,753. The key factors are outlined below:
Yorba Linda Water District
Quarterly Financial Statement Analysis - Water Operating Fund
For the Quarter Ending September 30, 2008
September
Y-T-D
Y-T-D
Budget
2008
Budget
Budget
Description
FY 2008/09
Actual Y-T-D
Remaining
Remaining
Total Water Sales
$
17,498,010
$
5,291,462
$
(12,206,548)
-70%
Total Variable Water Costs
$
11,156,500
$
3,811,427
$
7,345,073
66%
Personnel Costs
$
7,389,200
$
1,328,635
$
6,060,565
82%
Supplies & Services
$
3,773,100
$
1,035,724
$
2,737,376
73%
The Water Operating Fund reflects water sales greater than what was anticipated due to the
water rate increase that was not included in the budget. However, even though the sales are
higher, water consumption is less than last year by 5%.The variable water costs are 9% higher
than budget because of rate increases from MWDOC and OCWD plus higher energy costs.
Personnel Costs are lower than anticipated due to budgeted positions that have not been filled.
Supplies & Services are approximately 2% higher than budget as of September 30, 2008. The
larger items comprising the variance include: Insurance (ACWA property liability for FY
2008/2009 of $244,389) and Communications for Public Relations Services of $17,320 for July
- August 2008.
r APPROVED BYTHF BOW nc rncc"Agl
OFTHPORRA .,p
BY
/2 .
N/A Total Budget:
All Funds
The Sewer Fund had an Operating Loss for the first quarter of fiscal year 2008-09 ending
September 30, 2008 of $81,497. The key factors are outlined below:
Yorba Linda Water District
Quarterly Financial Statement Analysis - Sewer Operating Fund
For the Quarter Ending September 30, 2008
September
Y-T-D
Y-T-D
Budget
2008
Budget
Budget
Description
FY 2008109
Actual Y-T-D
Remaining
Remaining
Sewer Maintenance Charges
$ 1,249,850
$ 296,073
$ (953,777)
-76%
Personnel Costs
$ 730,800
$ 152,569
$ 578,231
79%
Supplies & Services
$ 339,600
$ 90,896
$ 248,704
73%
The Sewer Maintenance Charges are pretty much right on target as to what was budgeted for at
this point in time. The Personnel Costs are slightly lower than anticipated by 4% due to existing
vacant positions in the Water Fund. The Personnel Costs are impacted by the Water Fund
positions because of the 9% allocation of water overhead expenses to the Sewer Fund. The
Supplies & Services are 2% higher than budget, a large portion attributable to Contractual
Services for the trenchless sewer lining of $19,804.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors reviews each quarter's financial statements. The audited financial
statements for fiscal year ended June 30, 2008 were received and filed on October 23, 2008.
STAFF RECOMMENDATION:
That the Board of Directors receive and file the financial statements for the quarter ending
September 30, 2008. The Finance-Accounting Committee reviewed the financial statements on
December 10, 2008 and accepted them as presented.
FUND i
Schedule of Revenue & Expense
09-30-08
ANNUAL CURR YR VARIANCE VAR
BUDGET Y-T-D Y-T-D %
Operating Revenues:
Metered water sales 17,040,410.00 6,026,112.13 11,014,297.87 65
Sewer maintenance charges 0.00 0.00 0.00 -100
Construction water sales 355,000.00 110,245.77 244,754.23 69
Irrigation sales 45,600.00 23,822.99 21,777.01 48
Other 13,490.00 15,467.53 <1,977.53> -15
Customer service fees 124,600.00 52,680.50 71,919.50 58
Rents and royalties 99,100.00 4,556.16 94,543.84 95
Outside District water sales 50,000.00 11,633.79 38,366.21 77
Unmetered water sales 7,000.00 2,755.50 4,244.50 61
To: "Restricted for Debt Serv" 0.00 <883,108.00> 883,108.00 -100
Total Operating Revenues 17,735,200.00 5,364,166.37 12,371,033.63 70
Operating Expenses:
Variable water costs 11,156,500.00 3,811,427.16 7,345,072.84 66
Personnel services 7,389,200.00 1,328,635.41 6,060,564.59 82
Depreciation 0.00 873,132.75 <873,132.75> -100
Supplies and services 3,773,100.00 1,035,723.59 2,737,376.41 73
Total Operating Expenses 22,318,800.00 7,048,918.91 15,269,881.09 68
Operating (Loss) <4,583,600.00> <1,684,752.54> <2,898,847.46> 63
FUND i
Schedule of Revenue & Expense
09-30-08
ANNUAL CURR YR VARIANCE VAR
BUDGET Y-T-D Y-T-D o
------------------ ---------
Nonoperating Revenues:
Property taxes - debt service 0.00 0.00 0.00 -100
Property taxes - operations 1,200,150.00 46,015.38 1,154,134.62 96
Interest income 47,500.00 132,345.67 <84,845.67> -179
Other revenue 449,200.00 141,515.28 307,684.72 68
Rev Restricted for Debt Sery 0.00 883,108.00 <883,108.00> -100
Total Nonoperating Revenues 1,696,850.00 1,202,984.33 493,865.67 29
Nonoperating expenses:
Interest expense 0.00 573,116.72 <573,116.72> -100
Security Vulnerability Exp 0.00 0.00 0.00 -100
Other expense 0.00 23,236.60 <23,236.60> -100
Total Nonoperating Expenses 0.00 596,353.32 <596,353.32> -100
Income (Loss) before
Capital Contributions <2,886,750.00> <1,078,121.53> <1,808,628.47> 63
Capital Contributions 667,100.00 258,712.00 408,388.00 61
Change in Net Assets: <2,219,650.00> <819,409.53> 408,388.00 63
RUN DATE/TIME: 12:41:22 25 Nov 2008 REPORT ID: revexp07
FUND
Schedule of Revenue & Expense
09-30-08
ANNUAL CURR YR VARIANCE VAR
BUDGET Y-T-D Y-T-D o
Operating Revenues:
Metered water sales 0.00 0.00 0.00 -100
Sewer maintenance charges 1,246,550.00 295,290.19 951,259.81 76
Construction water sales 0.00 0.00 0.00 -100
Irrigation sales 0.00 0.00 0.00 -100
Other 3,300.00 783.00 2,517.00 76
Customer service fees 0.00 0.00 0.00 -100
Rents and royalties 0.00 0.00 0.00 -100
Outside District water sales 0.00 0.00 0.00 -100
Unmetered water sales 0.00 0.00 0.00 -100
To:"Restricted for Debt Serv" 0.00 0.00 0.00 -100
Total Operating Revenues 1,249,850.00 296,073.19 953,776.81 76
Operating Expenses:
Variable water costs 0.00 0.00 0.00 -100
Personnel services 730,800.00 152,568.56 578,231.44 79
Depreciation 0.00 134,105.55 <134,105.55> -100
Supplies and services 339,600.00 90,896.29 248,703.71 73
Total Operating Expenses 1,070,400.00 377,570.40 692,829.60 65
Operating (Loss) 179,450.00 <81,497.21> 260,947.21 144
it
FUND L
Schedule of Revenue & Expense
09-30-08
ANNUAL CURR YR VARIANCE VAR
BUDGET Y-T-D Y-T-D
------------------------------------------
Nonoperating Revenues:
Property taxes - debt service 0.00 0.00 0.00 -100
Property taxes - operations 66,000.00 0.00 66,000.00 100
Interest income 17,000.00 2,575.87 14,424.13 85
Other revenue 5,000.00 1,291.07 3,708.93 74
Rev Restricted for Debt Sery 0.00 0.00 0.00 -100
Total Nonoperating Revenues 88,000.00 3,866.94 84,133.06 96
Nonoperating expenses:
Interest expense 0.00 0.00 0.00 -100
Security Vulnerability Exp 0.00 0.00 0.00 -100
Other expense 0.00 323.04 <323.04> -100
Total Nonoperating Expenses 0.00 323.04 <323.04> -100
Income (Loss) before
Capital Contributions 267,450.00 <77,953.31> 345,403.31 128
Capital Contributions 251,000.00 202,352.00 48,648.00 19
Change in Net Assets: 518,450.00 124,398.69 48,648.00 76
RUN DATE/TIME: 12:41:35 25 Nov 2008 REPORT ID: revexp07
Yorba Linda Water ii strict (D3)
Schedule of Combined Revenue
09-30-08
ANNUAL CURR YR VARIANCE VAR
BUDGET Y-T-D Y-T-D
- -----------------------------------
OPERATING REVENUE
WATER SALES
Residential Water 12,983,902.00 4,469,442.49 8,514,459.51 66
Combined Demand 7,158.00 2,229.14 4,928.86 69
Commercial 1,191,790.00 393,428.86 798,361.14 67
Fire Detector 150,000.00 29,896.26 120,103.74 80
Landscape Water 2,700,850.00 1,123,007.88 1,577,842.12 58
Irrigation 45,600.00 23,822.99 21,777.01 48
Other Water Sales 418,710.00 132,742.56 285,967.44 68
To:"Restricted for Debt Serv" 0.00 <883,108.00> 883,108.00 -100
Total 17,498,010.00 5,291,462.18 12,206,547.82 70
OTHER
Damages/Relocation 3,290.00 4,466.13 <1,176.13> -36
Miscellaneous Billing 0.00 33.00 <33.00> -100
Other 10,200.00 11,001.40 <801.40> -8
Total 13,490.00 15,500.53 <2,010.53> -15
SEWER MAINTENANCE CHARGES
Sewer Rate Charge 1,141,650.00 294,671.59 846,978.41 74
City Maintenance Charge 0.00 0.00 0.00 -100
Maintenance Assesement 104,900.00 618.60 104,281.40 99
F.O.G. fees 0.00 0.00 0.00 -100
Collection Fees - Placentia 3,300.00 750.00 2,550.00 77
Total 1,249,850.00 296,040.19 953,809.81 76
CUSTOMER SERVICE CHARGES
Customer Service Charges 75,000.00 39,084.00 35,916.00 48
Back Flow Charges 49,600.00 13,596.50 36,003.50 73
Total 124,600.00 52,680.50 71,919.50 58
Rents & Royalties 99,100.00 4,556.16 94,543.84 95
Total Operating Revenue 18,985,050.00 5,660,239.56 13,324,810.44 70
Yorba Linda Water District (D3)
Schedule
of Combined Revenue
09-30-08
ANNUAL
CURR YR
VARIANCE
VAR
BUDGET
Y-T-D
Y-T-D
o
NON-OPERATING REVENUE
Taxes & Assesements
1,266,150.00
47,521.93
1,218,628.07
96
Interest
64,500.00
195,801.93
<131,301.93>
-204
Other Revenue
454,200.00
169,477.86
284,722.14
63
Rev Restricted for Debt Sery
0.00
883,108.00
<883,108.00>
-100
Total
1,784,850.00
1,295,909.72
488,940.28
27
TOTAL REVENUE
20,769,900.00
6,956,149.28
13,813,750.72
67
RUN DATE/TIME: 12:42:00 25 Nov 2008
REPORT ID: comrev07
Yorba Linda Water District (D3)
Schedule of Combined Expenses
09-30-08
ANNUAL CURR YR VARIANCE VAR
BUDGET Y-T-D Y-T-D %
---------------------------------
PERSONNEL SERVICES
Salaries Unit 3,659,726.00 719,551.26 2,940,174.74 80
Salaries SC 1,155,506.00 179,651.29 975,854.71 84
Salaries Management 783,641.00 170,491.89 613,149.11 78
Salaries Other 0.00 0.00 0.00 -100
Fees Directors 61,740.00 10,803.35 50,936.65 83
Fringe Benefits Unit 1,661,921.00 262,110.09 1,399,810.91 84
Fringe Benefits SC 381,188.00 57,200.87 323,987.13 85
Fringe Benefits Management 229,858.00 43,464.30 186,393.70 81
Fringe Benefits Directors 29,674.00 6,219.54 23,454.46 79
Fringe Benefits Other 156,746.00 31,711.38 125,034.62 80
Total Personnel Services 8,120,000.00 1,481,203.97 6,638,796.03 82
Depreciation 0.00 1,007,238.30 <1,007,238.30> -100
Total Depreciation 0.00 1,007,238.30 <1,007,238.30> -100
SUPPLIES & SERVICES
AMP Lease 0.00 0.00 0.00 -100
Communications 274,235.00 44,547.68 229,687.32 84
Contractual Services 879,835.00 206,596.71 673,238.29 77
Data Services 307,844.00 24,301.93 283,542.07 92
Dues & Memberships 34,430.00 1,527.43 32,902.57 96
Election Expense 43,600.00 0.00 43,600.00 100
Fees & Permits 48,636.00 8,162.96 40,473.04 83
Insurance 331,305.00 243,993.45 87,311.55 26
Legal/Settlement Agreements 0.00 0.00 0.00 -100
Maintenance 673,950.00 286,588.24 387,361.76 57
Non Capitol Equipment 228,845.00 36,618.30 192,226.70 84
Office Expense 66,135.00 13,132.50 53,002.50 80
Rental Lease 0.00 0.00 0.00 -100
Professional Services 678,025.00 128,655.90 549,369.10 81
Training 95,535.00 6,002.85 89,532.15 94
Travel & Conferences 64,685.00 2,122.92 62,562.08 97
Uncollectible Accounts 21,255.00 0.00 21,255.00 100
Collection Agency Fee 1,090.00 0.00 11090.00 100
Utilities 69,675.00 7,798.02 61,876.98 89
Vehicle 293,620.00 116,570.99 177,049.01 60
Job Closing Expenses 0.00 0.00 0.00 -100
Unbudgeted Expenses 0.00 0.00 0.00 -100
Yorba Linda Water District (D3)
Schedule of Combined Expenses
09-30-08
ANNUAL CURR YR VARIANCE VAR
BUDGET Y-T-D Y-T-D %
Total Services & supplies 4,112,700.00 1,126,619.88 2,986,080.12 73
Yorba Linda Water District (D3)
Schedule of Combined Expenses
09-30-08
ANNUAL CURR YR VARIANCE VAR
BUDGET Y-T-D Y-T-D $
- --------------------------------
VARIABLE WATER COSTS
Fuel & Power Pumping 1,350,000.00 545,543.82 804,456.18 60
Ground Water Replenishment 3,706,500.00 1,151,002.52 2,555,497.48 69
Purchased Water 6,100,000.00 2,024,413.15 4,075,586.85 67
Readiness/Connection Charge 0.00 90,467.67 <90,467.67> -100
Total Variable Water Costs 11,156,500.00 3,811,427.16 7,345,072.84 66
TOTAL OPERATING EXPENSE 23,389,200.00 7,426,489.31 15,962,710.69 68
NON-OPERATING EXPENSE
Other Expense 0.00 25,893.74 <25,893.74> -100
955 Security Vulnerability 0.00 0.00 0.00 -100
Interest Exp on Long-term Debt 0.00 573,116.72 <573,116.72> -100
Total Non-operating Expense 0.00 599,010.46 <599,010.46> -100
Total Expenses 23,389,200.00 8,025,499.77 15,363,700.23 66
RUN DATE/TIME: 12:41:47 25 Nov 2008 REPORT ID: comexp07
ITEM NO.
AGENDA REPORT
Board Meeting Date: December 23, 2008
To: Board of Directors
From: Ken Vecchiarelli, Assistant General Manager
Staff Contact: Diane Cyganik, Finance Director
Reviewed by General Counsel: Yes Budgeted: N/A
Funding Source: N/A
CEQA Account No: N/A
Compliance: N/A Estimated Costs:
APPROVED
OFTHE ORBA LINDA WATER DISTRICT
DEC 2 3 2008
Y /n/
BY
Total Budget: ,off
Job No:
Dept: Bus
Subject: Resolution No. 08-17 Implementing Provisions of Section 414 (h) (2) of the Internal
Revenue Code to Ensure Compliance with California Public Employees Retirement
System (CaIPERS) Tax-Deferred Requirements
SUMMARY:
The District is required to adopt a Resolution before December 31, 2008 recognizing that it is
making tax-deferred contributions to CaIPERS on behalf of its member employees.
DISCUSSION:
CaIPERS is taking steps to ensure that contracting agencies adopt and submit written
documentation of tax-deferred member contributions (pick-up's") prior to reporting them. In an
effort to do so, CaIPERS is in the process of building and installing a new business reporting
system. One of the design features will enhance their ability to maintain accurate and up to date
information about contracting agencies' pick-up's to ensure ongoing compliance with federal tax
reporting requirements. The new system will validate that each agency has the proper
documentation on file with CaIPERS before accepting tax-deferred member contributions. If
such documentation is not on file, the agency's records will be rejected and will be held until the
appropriate documentation is received.
Internal Revenue Code (IRC) Section 414(h)(2) allows public agencies to designate required
employee contributions as being "picked-up" by the employer and treated as employer
contributions for tax purposes. The effect of a pick-up is to defer the tax on employee
contribution amounts until the member retires and receives retirement benefits, or separates
from employment and takes a refund of contributions. Absent the 414(h)(2) provision applicable
to government plans, employee contributions to a defined benefit plan qualified under Section
401(a) would automatically be after-tax contributions (e.g. taxable income to the employee at
the time the contribution was made).
Revenue Ruling 2006-43 provides, in general, that an employee contribution will not be treated
as picked-up under IRC 414(h)(2) unless:
The employer specifies that the contributions, although designated as employee
contributions, are being paid by the employer (this action must be memorialized in
writing), and
2. The employer does not permit participating employees to opt out of the pick-up or to
receive the contributed amounts directly instead of having them paid by the employer to
the plan.
Revenue Ruling 2006-43 allows employers who do not have written evidence of a pick-up, but
their actions show that they intended to establish and carry out a pick-up, to be treated as
meeting the requirements of 414(h)(2) for past pre-tax contributions if the employer takes formal
action in writing prior to December 31, 2008 with respect to future picked-up contributions. If
formal action is not taken prior to December 31, 2008, only contributions taken after the written
documentation is in place may be treated as picked-up.
PRIOR RELEVANT BOARD ACTION(S):
None
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 08-17 implementing provisions of Section 414
(h)(2) of the Internal Revenue Code to comply with the CalPERS Employer "Pick-Up"
requirements .
RESOLUTION NO. 08-17
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
YORBA LINDA WATER DISTRICT FOR
EMPLOYER PAID MEMBER CONTRIBUTIONS
WHEREAS, the governing body of the Yorba Linda Water District has the authority to
implement Government Code Section 20691; and
WHEREAS, the governing body of the Yorba Linda Water District has a written labor
policy or agreement which specifically provides for the normal member
contributions to be paid by the employer; and
WHEREAS, one of the steps in the procedures to implement Section 20691 is the
adoption by the governing body of the Yorba Linda Water District of a
Resolution to commence said Employer Paid Member Contributions
(EPMC).
NOW, THEREFORE, BE IT RESOLVED:
1. That the governing body of the Yorba Linda Water District has identified the
following conditions for the purpose of its election to pay EPMC:
a. This benefit shall apply to all employees of the Yorba Linda Water District
who are members of the Public Employees Retirement System.
b. This benefit shall consist of paying 100% of the normal member
contributions as EPMC.
C. The effective date of this Resolution shall be December 23, 2008.
2. That the governing body of the Yorba Linda Water District elects to pay EPMC,
as set forth herein.
PASSED AND ADOPTED this 23rd day of December 2008 by the following called vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
John W. Summerfield, President
Yorba Linda Water District
1
ATTEST:
Kenneth R. Vecchiarelli, Secretary
Yorba Linda Water District
APPROVED AS TO FORM:
Arthur G. Kidman, Esq.
McCormick, Kidman & Behrens
ITEM NO. -4~e
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXECUTIVE-ADMINISTRATIVE-ORGANIZATIONAL COMMITTEE MEETING
December 16, 2008
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Committee Chair Summerfield on Tuesday, December 16, at 4:00 p.m. The
meeting was held at the District Administrative Office at 1717 E. Miraloma Ave,
Placentia.
DIRECTORS PRESENT STAFF PRESENT
President John Summerfield, Chair Michael A. Payne, General Manager
Vice President William R. Mills Ken Vecchiarelli, Asst. General Manager
Stacy Bavol, Customer Service Supervisor
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS
Heather Dion, Director, Townsend Public Affairs
ACTION ITEMS
1. Recommendations for Waiving Customer Service Fees and Conditions for
Payment Extensions
The Committee discussed preliminary options presented by staff concerning
potential bill adjustments and payment extensions for customers with homes
damaged or lost during the Freeway Complex Fires. Ms. Bavol discussed the
timing of the billing cycles and estimated the financial impact of the bill
adjustments requested to date. The Committee recommended staff work with
within our existing policies and within the General Manager's existing authority
and bring any recommendations to the full board for consideration that would
require any policy waivers. Staff will prepare a report for future Board
consideration.
DISCUSSION ITEMS
2. Report on Legislative Activities - Sacramento Advocates
The Committee briefly discussed the dark forecast for the State's budget crisis
with no clear forecast in the near future.
3. Report on Grant Activities - Townsend Public Affairs
Ms. Heather Dion gave a verbal summary of the Activity Report presented to the
Committee. The Committee discussed the looming State crisis and impacts of
the global financial meltdown. Ms. Dion gave a brief summary of the current
status of grant activities and the updated legislative forecasts for project funding
with the new administration preparing to take office and a majority takeover of the
legislature. Projects ready for construction may become part of an economic
stimulus package proposed by the new administration.
4. General Counsel's Monthly Summary Billing Reports
The Committee briefly discussed the summary billings report and noted
substantially lower spending on several task order activities over the previous
year.
5. Report on MWDOC Governance Study Being Prepared by LAFCO
Mr. Payne reported on a meeting with Executive Officer Joyce Crosthwaite and
briefed the Committee on the proposed timeline for the governance study. Mr.
Payne also reported that LAFCO is not planning to make a recommendation from
this study, but simply to present options for consideration by the parties of
interest and the LAFCO Board.
ADJOURNMENT
The Committee adjourned at 5:45 p.m. The next Executive-Ad min istrative-
Organizational Committee is scheduled for January 20, 2009 at 4:00 p.m.
2
MUNICIPAL
®
WATER
DISTRICT
OF
ORANGE
COUNTY
TO:
Board of Directors
INFORMATION ITEM
12/10/08
FROM: Administration and Finance Committee
(Insert Committee Member Names)
Kevin Hunt
General Manager
Staff Contact: Lee Jacobi
Item No. 8
SUBJECT: Monthly Water Usage Data, Tier 2 Projection, & Water Supply Info.
STAFF RECOMMENDATION
Staff recommends the Board of Directors read and file.
COMMITTEE RECOMMENDATION
Committee recommends (to be determined at Committee Meeting)
REPORT
The five attached figures show the recent trend of water consumption in Orange County, an
estimate of Tier 2 volume for MWDOC, and selected water supply information.
Fig. 1 OC Water Usaae. Monthly by Source Oct. 2008 water usage was higher
than the projection that is aggregated from the water agencies' own projections.
Fig. 2 OC Water Usage. Monthly. Last 4 Years Oct. 2008 water usage was about
7% higher than the last 4 October's average. The cause was weather: Oct. 2008
evapotranspiration (ET) was significantly higher than the last 4 Octobers.
Fig. 3 Historical OC Water Consumption OC water consumption in FY 2007-08 was
about 666,000 AF. That is less than the record 701,000 AF used in FY 1999-00
even though rainfall in FY 2007-08 was 75% of average and population has
increased. This result can be attributed to countywide Water Use Efficiency efforts.
Fig. 4 MWDOC "Firm" Water Purchases. 2008 "Firm" water (all import except Agric.
and Spreading) above the Tier 1 limit will be charged at the higher Tier 2 rate. The
projection is for 16,000 -21,000 AF of Tier 2 usage in Calendar Year 2008
Fig. 5 Water Supply Information Includes data on: Rainfall in OC; the OCWD
Basin overdraft; snowpack data; the State Water Project (SWP) Allocation, and
Colorado, State and MET storage volumes.
90,000 Fig. 1 OC Water Usage, Monthly by Source ! D R A F T
80,000 — _ With projection to end of fiscal year
70,000 - - ❑Import [1]
W 60,000 - - -
LL 50,000 ■Other
Lu 40,000 __ Local [2]
❑OCWD
Q 30,000 - - - - - Basin [3]
20,000 -- ❑projected
10,000
normal [4]
- - — -
0
00 eo 00 00 00 00 rn rn rn rn rn rn
0 0 0 0 0 0 0 0 0 0 0 0
m Q U > U S= L >+
M CL
Q (n O z 0 LL Q
Note: numbers include some estimation and are subject to change.
[1] Imported water for consumptive use. Includes"In-Lieu"deliveries and CUP water extraction. Excludes"Direct Replenishment","Barrier Replenishment",and
deliveries into Irvine Lake.
[2] Other local includes recycled water, local basin water, Irvine Lake water extraction, and Cal Domestic deliveries. Excludes recycled water used for Barrier
recharge. Numbers are estimates until data collection is completed.
[3] GW for consumptive use only. Excludes extraction of CUP water that is counted with Import. BPP in FY '08-09 is 69%.
[4] MWDOC estimate of monthly pattern summing to total demand per agencies'"5-Year Demand" Survey, Spring 2008. Projections assumed normal conditions.
Fig. 2A OC Monthly Water Usage [1]: Comparison to Last 4 Fiscal Years partial-year
subtotals
80,000 DR A F T
70,000 -
700,000
60,000 600.000
W 50,000 - - — - 500.000
w
LL 40,000 W 400.000
� LL
a 30,000 300,000
20,000 - - - -
200.000
10,000 —
100.000-----IL 0) Q U > U C u0 - p
Q U) Z 0 LLB Q subtotal
Notes: 04-05 13 FY 05-06 O FY 06-07 FY 07-08 ■f Y 08-691
FY 04-05 was very wet; FY 06-07 was very dry; wildfires in Oct.-07 - -- - --
[1] Sum of Imported water for consumptive use(includes"In-Lieu"deliveries; excludes"Direct Replenishment"and"Barrier Replenishment")and Local water for
consumptive use (includes recycled and non-potable water; excludes GWRS production and waste brine from water quality pumping projects).
Fig. 213 OC Monthly Water Usage [1]: DR A F T
Cumulative compared to last 3 Calendar Years
700,000
600,000
500,000
W 400,000
W T CY 2005
uL
CY 2006
lL -�CY 2007
V —F—CY 2008
Q 300,000 -
200,000
100,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
[1] Sum of Imported water for consumptive use(includes"In-Lieu"deliveries; excludes"Direct Replenishment"and'Barrier Replenishment")and Local water for
consumptive use(includes recycled and non-potable water; excludes GWRS production and waste brine from water quality pumping projects).
Fig. 3 HISTORICAL WATER CONSUMPTION'] AND POPULATION IN OC D R A F T
800,000 Very Very 3.50
Dry Hot Dry Dry Dry
Years Year Years Year Year
700,000 -----. •
+ • 3.00
I
600,000 + •
�P-
-----
l•
Very
+ 2.50
LL • Wet Very Wet
Q 500,000 Demand Management Year Wet Year o
W in response to Year
U) Drought. plus z.00
aoo,000 economic recession
W Z
1— 1.50 0
300,000 P
Q
J
200,000 1.00 d
—4w—Use(AF) ---*--(Millions) - it
100,000 0.50
0.00
'89-90 '90-91 '91-92 '92-93 '93-94 '94-95 '95-96 '96-97 '97-98 '98-99 '99-00 '00-01 '01-02 '02-03 '03-04 '04-05 '05-06 '06-07 '07-08 108-09
Fiscal Year
[1]Consumption includes potable, recycled and non-potable usage; excludes Barrier water and Spreading water.
[2] Projection of water use per retail water agencies'responses to MWDOC"5-Year"demand survey,Spring 2008.
Fig. 4 MWDOC's Firm Water Purchases, CY 2008
300,000
Projected
Tier 2 AF
250,000 —Actual Projected –> hot&dry 21,000
cool &wet 16,000
Note: Actual Firm water
200,000 numbers may change as
"In-Lieu"and 'Ag"
certifications are made
Actual Firm
O
Projected Monthly
or amended. y
ro 150,000 Cumulative Actual
Q
Tier 1 Limit
---X Cumul Proj Hot&Dry
+--Cumul Proj Cool&Wet
100,000
IRWD begins taking over 10,000 AF
into Irvine Lake above volume
50,000 projected in Spring 2008
U u U U U F,
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08 Jul-08 Aug-08 Sep-08 Oct-08 Nov-08 Dec-08
Notes
1. "Firm"includes Full,Shift and Barrier-, excludes Long-Term Replenishment(both In-Lieu and Direct)and Agricultural.
2. Import demands for Jan.-Jun.projected by retail agencies in Spring'07 with Basin Pumping Percentage(BPP)=82%,then changed for BPP=80%,- for Jul.-
Dec.projected by retail agencies in Spring 2008 with BPP=69%.
print date 12/3/2008
Figure 5. Selected Water Supply Information
Rainfall in Orange County [1] FY 07-08 FY 08-09
as of date 6/30/2008 11/30/2008
Cumulative Rainfall (inches) 9.45 1.85 since July 1
Percent of Normal for this date 75% 93%
[1] Cumulative rainfall at Santa Ana (Station #121 or Fire Station). Rainfall amount may vary considerably within the County,
generally more at higher elevation.
OCWD Basin Accumulated Overdraft [2]
6/30/2008
Accumulated Overdraft (AF) at end of FY 308,000
MET storage in Basin (AF) at end of FY 49,000
Accum. Overdraft excluding MET stor. (A 357,000
less than full condition
[2] Amount of water necessary to be replaced into the groundwater basin to prevent seawater intrusion. Number is estimated
by OCWD for the end of the current fiscal year.
Larae-Basin Precipitation Information
Precip. Accumulated Since Oct 1
Area Pct. of Normal as of date
California- statewide average snowpack no data yet SWE [3]
California- Northern Sierras 124% 11/18/08 the Eight-Station Index
Colorado River Basin- snowpack 52% 11/18/08 SWE [3]
[3] SWE= Snow Water Equivalent, the liquid content of the snow on the ground. Percent shown compares to the normal
amount found at this date of the year. This statistic loses validity late in the season.
State Water Proiect Allocation
Allocation [4] as of date
10/30/2008 (preliminary)
15% *
[4] Allocation is for long-term SWP Contractors, including MET. The percentage applies to the contracted delivery amount of
the Contractor. *Allocation would have been higher if not for the Wanger court judgement of Dec. 2007.
Larae-Basin Storaae Colorado Basin Northern Sierras
Lk. Mead Lk. Powell Lk. Shasta Lk. Oroville
as of date 11/30/2008 11/30/2008 11/30/2008 11/30/2008
Volume in Storage (Million AF) 12.2 14.0 1.33 1.00
Pct. of Full 47% 57% 29% 28%
California, primarily MET, now has the right to store up to 1.5 Million Acre-Feet in Lake Mead.
MET Storaae Diamond Valley Lk. MET Includes GW storage and
(DVL) Dry-Year Storage a portion of DVL storage.
as of date 11/20/2008 Jan-08
Volume in Storage (AF) 435,800 1,724,600
Pct. of Full 54%
Disclaimer: MWDOC cannot guarantee the accuracy of this data gathered from several sources.
prepared by Municipal Water District of Orange County 12/1/2008