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HomeMy WebLinkAbout2002-12-12 - Board of Directors Meeting Minutes2002-133 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING December 12, 2002 8:30 A.M. The December 12, 2002 meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call Arthur C. Korn, President John W. Summerfield, Vice President Paul R. Armstrong Michael J. Beverage William R. Mills Staff Present: William J. Robertson, General Manager Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Gloria Luj an, Management Analyst Visitors present: None SPECIAL RECOGNITION 1. President Korn welcomed and seated Directors Armstrong, Mills and Summerfield who were elected in the November 2002 election. 2. President Korn recognized Beverly Meza, Business Manager, for fifteen years of service to the Yorba Linda Water District and presented her with a YLWD service pin. Arthur G. Kidman, District General Counsel entered the meeting at 8:34 a.m. ANNUAL REORGANIZATION OF THE BOARD OF DIRECTORS 3. Reorganization of the Board of Directors to select President and Vice President and Corporate Officers. 1) President Korn opened the floor to nominations for President and Vice President. Director Armstrong nominated John W. Summerfield for President and William R. Mills for Vice President of the Board of Directors. Director Beverage seconded the nomination. The Board of Directors voted 5-0 to approve the nominations. Former President Korn transferred the gavel to President - Summerfield. -1- 2002-134 2) On a motion by Vice President Mills, seconded by Director Korn, the Board of Directors voted 5-0 to appoint the following corporate officers: a) Secretary: William J. Robertson, General Manager b) Assistant Secretary: Michael A. Payne, Assistant General Manager c) Auditor: Beverly Meza, Business Manager 4. Annual Board of Directors Committee Assignments. President Summerfield stated the Executive Committee reviewed the committee assignments. In a discussion at that meeting, it was suggested each Director serve on each committee during their four-year term, maintaining at least one director as a member of each committee for the experience. The senior member would be designated chairman of the committee. Assignments were made as follows: Executive Administration Finance-Accounting Planning-Engineering-Operations Public Information Personnel-Risk Management OCWD Ad Hoc MWDOC Ad Hoc Summerfield/Mills Kom/Beverage Armstrong/Mills Beverage/Armstrong Summerfield/Kom Summerfield/Beverage Summerfield/Kom Intergovernmental Meetings were discussed. Director Korn suggested there be some rotation. Director Armstrong and Vice President Mills will alternate for Yorba Linda City Council meetings. Vice President Mills will attend the first meeting of the month, and Director Armstrong will attend the second meeting. Directors Beverage and Korn will attend the Yorba Linda Planning Commission Meetings with Director Beverage attending the first meeting of the month and Director Korn taking the second meeting. Director Armstrong expressed the desire to continue as the JPIA Representative. Vice President Mills will act as alternate. Vice President Mills stated his desire to be designated ACWA Region 10 Representative. Director Armstrong will serve as alternate. President Summerfield will represent the District at ISDOC with Director Korn as alternate. Vice President Mills will represent the District at WACO meetings. 4. Annual Review and Consideration of the Board of Directors' Compensation. William J. Robertson reported Vice President Mills had requested information regarding the compensation of directors of other Boards. Only one agency replied by the time of this Board of Directors meeting. General Counsel Kidman stated that by law the District could go to $100 for "other" meetings at any time without notice. On a motion by Vice President Mills, seconded by Director Beverage, the Board of Directors voted 5-0 to continue this item to another meeting of the Board of Directors when the survey is completed. -2- 2002-135 CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the Consent Calendar. 6. Approve minutes of regular meeting November 26, 2002. 7. Authorize directors to leave the State of California prior to next meeting. 8. Approve disbursements of $741,582.68. ACTION CALENDAR 9. Consider Richfield Plant Renovation Project, Phase II, Job No. 9318. Kenneth Vecchiarelli, Engineering Manager, presented the report. Questions were asked, and a discussion was held. The discussion included questions about Placentia's road work and a combined project on the District's completion of the Well No. 15 pipeline. On a motion by Vice President Mills, seconded by Director Korn, the Board of Directors voted 5-0 to: (1) approve Final Progress Payment No. 14 in the net amount of $15,667.34 to International Custom Enterprises; authorize staff to (2) file a Notice of Completion for construction of the Richfield Plan Renovation Project, Phase II; (3) release retention totaling $161,837.88 and the Labor and Materials Bond 35 days after the Notice of Completion has been recorded if no liens have been filed; and (4) release the Faithful Performance Bond in one year if no defects have been found. On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 5-0 to continue items 10 and 11. A recess was declared at 9:08 a.m. Beverly Meza left the meeting. The Board reconvened at 9:16 a.m. Art Vega, Network Systems Administrator, joined the meeting. 12. Consider Reviewing the District's intemet web site. Michael Robinson, Assistant Administrator, presented the updated version of the District's website. There was discussion regarding the elimination of the hot link for the Board Activity Calendar and simply including it as part of the Agendas posted. There is a table wherein it is noted that the Yorba Linda Water District's rate is one of the lowest in the area. A note should be added on the page containing maps to indicate which format will allow zoom capabilities. On a motion by Director Armstrong, seconded by Director Korn, the Board of Directors reviewed the recent changes to the web site and voted 5-0 to approve activation of the District's web site with changes noted. A recess was declared at 9:55 a.m. Art Vega and Gloria Lujan left the meeting. The Board reconvened at 9:59 a.m. 2002-136 13. Consider Bi-annual Election of ISDOC officers. William J. Robertson, General Manager, presented the report. A short discussion was held. On a motion by Director Beverage, seconded by Vice President Mills, the Board of Directors voted 5-0 to vote the slate for candidates as presented. GENERAL MANAGER'S REPORT 14. General Manager's oral report and comments. a) General Counsel Kidman welcomed Mr. Mills on his return to the Board of Directors, and he thanked the members of the Board for the opportunity to work with them. b) Report on Employee Recognition Dinner. William Robertson, General Manager thanked the members of the Recreation Committee for their wonderful work on the very successful Employee Recognition Dinner. The location they chose was great. c) District activities. William J. Robertson, General Manager, commented on the "History of Directors Seats". This was updated a few weeks ago. The list and dates were checked. The names in italics indicate someone who ran to fill an unexpired term. COMMITTEE REPORTS 15. Executive-Administration Committee (Summerfield/Mills) 16. Finance-Accounting Committee (Beverage/Kom) 17. Personnel-Risk Management Committee (Summerfield/Korn) A meeting was scheduled for December 19 at 4:00 p.m. 18. Planning-Engineering-Operations Committee (Armstrong/Mills) Minutes of meeting held December 5, 2002, 2:00 p.m. 19. Public Information Committee (Armstrong/Beverage) Minutes of meeting held December 3, 10:00 a.m. 20. Orange County Water District Ad Hoc Committee (Beverage/Summerfield) 21. MWDOC Ad Hoc Committee (Korn/Summerfield) INTERGOVERNMENTAL MEETINGS 22. Yorba Linda Planning Commission, November 27,7:30 p.m. There was no report of the meeting held November 27. At the meeting held December 11, Director Armstrong stated there was nothing of significance to the District. 23. Yorba Linda City Council, December 3, 6:30 p.m. Director Korn reported on a plan whereby advertising space would be sold on the city vehicles with the proceeds to benefit the foundation. -4- 2002-137 BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after December 12 and before December 26, 2002. Agenda is available in the District office prior to meeting. Yorba Linda City Council, Tuesday, Dec. 17, 6:30 p.m. MWDOC, Wednesday, Dec. 18,9:00 a.m. OCWD, Wednesday, Dec. 18, 6:00 p.m. Korn A discussion took place regarding items on the Board's Activity Calendar. The consensus was to leave the items on the calendar and allow the Board members to choose whether to attend or not. The reason the items are listed on the Agenda is to allow the Board to formally authorize attendance at the meetings by a member. BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Director Armstrong wished President Summerfield and Vice President Mills good luck in all endeavors. President Summerfield thanked the Board for their appointment of him as president. Director Beverage polled the Board to determine if there would be a quorum at the December 26 Board of Directors meeting. Since there was not, the Board discussed moving the Board meeting originally set for December 26 to December 23. The Board of Directors went into Closed Session at 10:37 a.m. All Directors were present. Also present were William J. Robertson, General Manager and Arthur G. Kidman, General Counsel. CLOSED SESSION 24. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD. The Board of Directors came out of Closed Session at 11:36 a.m. No action was taken by the Board in Closed Session. ADJOURNMENT On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 5-0 to adjourn at 11:40 a.m. The adjourned regular meeting of the Board is scheduled for Monday, December 23, 2002 at 8:30 a.m., at the District Headquarters. ` Michael A. Payne,. Yorba Linda Water -5- 2002-138