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HomeMy WebLinkAbout2002-12-23 - Board of Directors Meeting Minutes2002-139 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS ADJOURNED REGULAR MEETING December 23, 2002 8:30 A.M. The December 23, 2002 Adjourned Regular meeting of the Yorba Linda Water District Board of Directors was called to order by President John W. Summerfield at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call John W. Summerfield, President William R. Mills, Vice President Paul R. Armstrong Michael J. Beverage Arthur C. Korn Staff Present: Michael A. Payne, Assistant General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Ken Vecchiarelli, Engineering Manager Visitors present: None CONSENT CALENDAR On a motion by Director Armstrong, seconded by Vice President Mills, the Board of Directors voted 5-0 to approve the Consent Calendar with the following changes to the December 12 minutes; item 23 to read "...with proceeds to benefit the foundation" and not the general fund. 1. Approve minutes of regular meeting, December 12, 2002. 2. Authorize directors to leave the State of California prior to next meeting. 3. Approve disbursements of $352,208.88. ACTION CALENDAR 4. Consider Acceptance of Financial Statements for Four Months Ended October 31, 2002. Beverly Meza, Business Manager, presented the report. A brief discussion was held. On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 5-0 to accept the Financial Reports for four months ended October 31, 2002. Business Manager Meza left the meeting. -1- 2002-140 5. Consider Vista Del Verde Temporary Zone 3 Reservoir. Continued from December 12, 2002 meeting. Kenneth Vecchiarelli, Engineering Manager, presented the report. A discussion was held concerning aesthetics of the tank and the issue of a Conditional Use Permit required by the City of Yorba Linda. The Board also discussed the issue of notifying current residents and future buyers about the tank being temporary. General Counsel Kidman stated the District is exempt from the requirements of a Conditional Use Permit for water storage and transmission systems. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to adopt the Negative Declaration prepared for the Vista Del Verde Temporary Reservoir and authorize staff to file the Notice of Determination. The Board also authorized the President and Secretary to execute the Facility Finance, Design and Construction Agreement (FFDCA) with SWEPI, L.P. for the Temporary Zone 3 Reservoir, Job No. 200214. On a separate motion by Director Beverage, seconded by Vice President Mills, the Board of Directors voted 5-0 to have District staff meet with the City of Yorba Linda Planning Department staff to discuss the issue of a Conditional Use Permit. 6. Consider Annual Review and Consideration of the Board of Director's Compensation. Continued from December 12, 2002 meeting. Michael Payne, Assistant General Manager, presented the report. Questions were asked, and a discussion took place regarding the history of Directors fees, what other District's pay their Board members and the different meetings attended by Board members. The issue of combining the meetings into one category was also discussed. On a motion by Director Beverage, seconded by Vice President Mills, the Board of Directors voted 4-1 with Director Korn voting no to direct staff to schedule a public hearing on this item in January. Director Korn left the meeting at 9:28 a.m. GENERAL MANAGER'S REPORT 7. General Manager's oral report and comments. a) Report by General Counsel. Arthur G. Kidman reported on his findings of private donations being made to a non-profit organization and whether the donation needed to be reported. It was his opinion that the issue did not warrant staff disclosure. Mr. Kidman also reported on the reporting requirements of the Brown Act. b) District activities. Assistant General Manager Payne reminded the Board that General Manager Robertson was on vacation until January 5, 2003 and that the office will be closed on December 24, 25 and January 1 in observance of the holidays. -2- 2002-141 COMMITTEE REPORTS 8. Executive-Administration Committee (Summerfield/Mills) 9. Finance-Accounting Committee (Kom/Beverage) 10. Personnel-Risk Management Committee (Summerfield/Kom) Oral report of meeting held December 19, 4:00 p.m. President Summerfield reported the Committee discussed salary surveys, liability claims, property insurance deductibles, job recruitments, and PERS benefits. A copy of the minutes will appear in the next Board of Directors agenda. 11. Planning-Engineering-Operations Committee (Armstrong/Mills) 12. Public Information Committee (Beverage/Armstrong) The Committee scheduled a meeting for January 14, 2003, 4:00 p.m. to discuss the District's Website, Waterlines, temporary tank aesthetics, and water bottles. 13. Orange County Water District Ad Hoc Committee (SummerfieldBeverage) The Committee asked staff to schedule an adhoc committee meeting. 14. MWDOC Ad Hoc Committee (Summerfield/Kom) The Committee scheduled a meeting for January 20, 2003, 4:00 p.m. Director Beverage asked that the toilet giveaway program be added to that agenda for discussion. INTERGOVERNMENTAL MEETINGS 15. Yorba Linda City Council, Tuesday, December 17, 6:30 p.m. (Korn). This item was continued since Director Korn was not present. 16. CRWUA, Dec 15-17, Las Vegas, NV (Armstrong, Beverage, Mills, Summerfield) Vice President Mills stated the timing of the conference was ideal with the deadline looming of California's allotment of Colorado River water. President Summerfield declared a short break at 10:00 a.m. The Board returned at 10:04 a.m. with all Directors, except Director Korn, present BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after December 23, 2002 and before January 9, 2003. Agenda is available in the District office prior to meeting. WACO, January 3, 7:30 a.m. Yorba Linda City Council, January 7, 6:30 p.m. Yorba Linda Planning Commission, January 15, 6:30 p.m. No Vice President Mills Director Armstrong -3- 2002-142 BOARD MEMBER COMM ENTSATEMS FOR FUTURE CONSIDERATION Vice President Mills asked what the procedures are to attend seminars and other agency meetings. Assistant General Manager Payne stated if any Director wanted to attend another agency meeting or seminar, the Director should contact the General Manager and ask to have that issue placed on the next Board agenda for consideration by the Board of Directors. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 4-0 to go into Closed Session at 10:08 a.m. CLOSED SESSION 17. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD. The Board of Directors came out of Closed Session at 10:14 a.m. No action was taken by the Board in Closed Session. ADJOURNMENT On a motion by Director Beverage, seconded by Vice President Mills, the Board of Directors voted 4-0 to adjourn at 10:14 a.m. The next regular meeting of the Board is scheduled for Thursday, January 9, 2003 at 8:30 a.m., at the District Headquarters. Michael A. Payne Assistant Secretary/Assistant 4neral Manager -4-