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HomeMy WebLinkAbout2003-02-13 - Board of Directors Meeting Minutes2003-11 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 13, 2003 8:30 A.M. The February 13, 2003 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President John W. Summerfield at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call John W. Summerfield, President William R. Mills, Vice President Paul R. Armstrong Michael J. Beverage Arthur C. Korn Staff Present: William J. Robertson, General Manager Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Visitors present: Brett Barbre, MWDOC Director Brett Barbre, MWDOC Director, congratulated Ken Vecchiarelli, Engineering Manager on his certification as a Professional Engineer. District Board members and staff will be attending the San Jacinto tunnel tour on February 25 from 10:30 a.m. to 2:30 p.m. There was a discussion about substitutions in the schedule. Brett Barbre will attend on the 25th. Vice President Mills will attend on the 24th Mr. Barbre thanked the Directors, General Manager and General Counsel who attended the dinner at the Atrium Hotel on February 12. The toilet giveaway notice confusion was discussed. SPECIAL RECOGNITION 1. William J. Robertson, General Manager, recognized Kenneth Vecchiarelli, Engineering Manager, for his accomplishment in earning Professional Engineer status. Brett Barbre left the meeting at 8:40 a.m. CONSENT CALENDAR On a motion by Vice President Mills, seconded by Director Beverage, the Board of Directors voted 5-0 to approve the Consent Calendar. 2. Approve minutes of regular meeting January 23, 2003. 3. Authorize directors to leave the State of California prior to next meeting. -1- 2003-12 4. Approve disbursements of $1,418,468.84. 5. Approve Declaration of Restrictive Covenants Agreement with Avalon Homes, Job. No. 0101. ACTION CALENDAR 6. Consider Approving Consultant Agreement with McCormick, Kidman & Behrens for General Counsel Services. William J. Robertson, General Manager, presented the report. A discussion was held about issues arising that should have been converted to task orders. On a motion by Director Beverage, seconded by Vice President Mills the Board of Directors voted 5-0 to authorize the General Manager to execute an agreement with McCormick, Kidman & Behrens for General Counsel Services. 7. Consider Acceptance of the Financial Statements for Five Months Ended November 30, 2002. Beverly Meza, Business Manager, presented the report. Questions were asked, and a discussion was held. Items discussed included the item fringe benefits-other, line breaks, the five-month budget. On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 5-0 to accept the Financial Reports for five months ended November 30, 2002. 8. Consider Acceptance of the Investment Report for quarter ending December 31, 2002. Beverly Meza, Business Manager, presented the report. On a motion by Director Korn, seconded by Director Armstrong, the Board of Directors voted 5-0 to receive and file the Investment Portfolio Report for the quarter ending December 31, 2002. 9. Consider Approving Purchase of Six Vehicles from the Lowest Responsive Bidder. Director Korn stated he would abstain from voting because of ownership in Ford common stock. Lee Cory, Operations Manager, presented the report. Questions were asked, and a discussion was held. Items discussed included the open bid process, sedan vs. SUV, Ford vs. Chevrolet and AQMD standards. On a motion by Vice President Mills, seconded by Director Beverage, the Board of Directors voted 4-0-1, with Director Korn abstaining, to approve purchase of six vehicles from the lowest responsive bidder, Fairway Ford, in the amount of $106,898.78. -2- 2003-13 GENERAL MANAGER'S REPORT 10. General Manager's oral report and comments. b) Report on recent mainline leaks. Kenneth Vecchiarelli, Engineering Manager, reported there were an unusual number of main breaks. - Ohio north of Oriente. Lee Cory, Operations Manager, reported on the break in an 8" sewer line. The city placed a storm drain under the District's line. The sewer main collapsed to a point where there is a lot of dirt filtering in. The TV camera is not working well because of the debris. One resident was impacted. - On Valley View at Imperial, there was a large break in the 8" cast iron pipeline where a valve replacement was done in 2002. The pavement was lifted, and the District was responsible for restoring the street. - There was a transmission main break on Green Crest Drive in the line supplying water to a closed system. There was corrosion and damage to the main. A six-foot section of pipe was replaced. - At the Lomas de Yorba East bridge site, there was leakage inside the bridge abutment. Train activity caused vibration, and some improvements will be made during repairs. The City of Yorba Linda is aware of what is occurring and will be kept up to date. The original design was a three-part deal between the developer's designer, the bridge designer, and the District's engineer. c) District activities. William J. Robertson, General Manager, asked about scheduling the Board Goals Workshop. The meeting is scheduled for March 20 at 8:30 a.m. Arthur G. Kidman, District General Counsel, entered the meeting at 9:10 a.m. He apologized for arriving late, but there was a traffic accident on the freeway. a) General Counsel Kidman presented a "Killer Bee" plaque to the District. Mr. Kidman reported there are bills being introduced in the legislature that would allocate Prop 50 funds. There was a question and discussion about whether the legislature could take reserves. Encumbering funds was questioned. Mr. Kidman thought making restrictive assets might be attractive. COMMITTEE REPORTS 11. Executive-Administration Committee (Summerfield/Mills) Minutes of Meeting held February 4 were included in the agenda. District Goals Workshop, Sacramento update. 12. Finance-Accounting Committee (Beverage/Kom) 13. Personnel-Risk Management Committee (Korn/Summerfield) The meeting of February 5 was cancelled and rescheduled to February 11, 2003. The minutes of the meeting will appear in the next agenda. A meeting was scheduled for February 19, 4:00 p.m. -3- 2003-14 14. Planning-Engineering-Operations Committee (Mills/Armstrong) A meeting was scheduled for February 19 at 9:00 a.m. 15. Public: Information Committee (Armstrong/Beverage) A meeting was scheduled for February 18, 3:30 p.m. Business card data, water bottles, toilet giveaway event, Richfield Plant dedication, Richfield Plant open house, blue water drop, inclusion in District newsletter of information regarding potential loss of tax revenue, 20-year water supply, flouridated water, restaurant water conservation cards. 16. Orange County Water District Ad Hoc Committee (Summerfield/Beverage) Minutes of meeting held February 3 were included in the agenda. Groundwater conditions, basin production percentage, in-lieu storage program, Huntington Beach litigation. 17. MWDOC Ad Hoc Committee (Summerfield/Korn) Minutes of meeting held January 27 were included in the agenda. Toilet exchange program, school program, Metropolitan Water District issues. INTERGOVERNMENTAL MEETINGS 18. Yorba Linda Planning Commission, January 29. No one attended the meeting. 19. Yorba Linda City Council, February 4. William Mills, Vice President, reported there were no water related issues. Methane gas investigation was discussed. The proposal was to relax the requirements. The Council decided not to enforce the rules at this time because of a poor staff report. 20. WACO, February 7. No one attended the meeting. 21. Yorba Linda Planning Commission, February 12. No one attended the meeting. BOARD OF DIRECTORS ACTIVITY CALENDAR Yorba Linda City Council, February 18, 6:30 p.m. Mills MWDOC, February 19,9:00 a.m. - OCWD, February 19, 6:00 p.m. - Yorba Linda Planning Commission, February 26, 6:30 p.m. Korn Yorba Linda City Council, March 4, 6:30 p.m. Armstrong MWD/Met Jt. Workshop, March 5, 8:30 a.m. - OCWD, March 5, 6:00 p.m. _ WACO, March 7, 7:30 a.m. - Yorba Linda Planning Commission, March 12, 6:30 p.m. Beverage Yorba Linda City Council, March 18, 6:30 p.m. Armstrong MWDOC, March 19,9:00 a.m. _ OCWD, March 19, 6:00 p.m. _ Yorba Linda Planning Commission, March 26, 6:30 p.m. Korn -4- 2003-•.5 General Counsel Kidman reported on a meeting held this week with very senior level staff at the City of Yorba Linda regarding the temporary tank on SWEPI property. The site is actually owned by the City of Yorba Linda. Both the City and the District have concerns. The District and City are trying to work on a three-way lease agreement, one of the conditions of which would be to provide landscaping of the reservoir. Removal of the tank on project completion is of concern. A recess was declared at 9:40 a.m. Beverly Meza, Lee Cory, Mike Robinson, Ken Vecchiarelli, and Mike Payne left the meeting. The meeting reconvened at 9:46 a.m. with all Directors present. Also present were William J. Robertson, General Manager, Arthur G. Kidman, General Counsel, and Amelia Cloonan. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Some items were added to the Public Information Committee agenda. The Board of Directors went into Closed Session at 9:50 a.m. CLOSED SESSION 22. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD. The Board of Directors came out of Closed Session at 10:20. No action was taken by the Board in Closed Session. ADJOURNMENT On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 5-0 to adjourn at 10:20 a.m. The next regular meeting of the Board is scheduled for Thursday, February 27, 2003 at 8:30 a.m..,at thk~- &_s ctt Ieadouarters_ Secretary/General Manager -5- 2003--16