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HomeMy WebLinkAbout2014-05-12 - YLWD-City of Placentia Joint Agency Committee Meeting MinutesMINUTES OF THE YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF PLACENTIA Monday, May 12, 2014 10:00 a.m. 401 E. Chapman Avenue, Placentia CA 92870 The May 12, 2014 meeting of the YLWD /City of Placentia Joint Agency Committee was called to order at 10:03 a.m. The meeting was held in the Administrative Conference Room at Placentia City Hall located at 401 E. Chapman Avenue Avenue in Placentia, California 92870. 1. CALL TO ORDER 2. ROLL CALL 3. 4. YLWD COMMITTEE MEMBERS Michael J. Beverage, Director Gary T. Melton, Director CITY OF PLACENTIA MEMBERS Scott W. Nelson, Mayor Chad P. Wanke, Councilmember PUBLIC COMMENTS None. ACTION CALENDAR YLWD STAFF Steve Conklin, Acting General Mgr CITY OF PLACENTIA STAFF Troy L. Butzlaff, City Administrator 4.1 Minutes of the YLWD /City of Placentia Joint Agency Committee Meeting held February 3, 2014 The Council member and District board members had no changes or corrections to the minutes from the prior meeting. 5. DISCUSSION ITEMS 5.1 Joint Turf Replacement Demonstration Project City Administrator Butzlaff announced the completion of the Turf Replacement Project. A time lapsed video was presented to the Committee to show the beginning and end results of the project. City Administrator Butzlaff recommended placing a permanent sign for the Water Conservation Project. Director Beverage suggested that the City look into a groomer for the upkeep of the replacement turf. City Administrator Butzlaff continued to note the overall success of the project. YLWD and City Staff discussed the advantages of the new replacement turf including water and routine maintenance savings. YLWD inquired about the rebates for the project. City Administrator Butzlaff noted that he 1 will have to meet with his Staff to go over the rebates. YLWD inquired about the City's payments to the YLWD for the project. City Administrator Butzlaff responded that the agreement originally established payments to the YLWD for fifty (50) percent of the project over the next five (5) years. City Administrator Butzlaff noted that the City has meet with Golden State Water Company (GSWC) for potentially replacing the Placentia Civic Center grass areas with the replacement turf. 5.2 Vehicle and Equipment Sharing City Administrator Butzlaff noted that they are still researching an agreement template used by other agencies for vehicle and equipment sharing. City Administrator Butzlaff suggested a Memorandum of Understanding (MOU) be drafted between the agencies to be used as a standard schedule use for vehicle and equipment sharing between the City and the YLWD. YLWD noted that the MOU should include an operator for some of the equipment. YLWD and City Staff agreed to move forward with the MOU. 5.3 Statewide Drought/Water Conservation YLWD noted they strongly encourage water conservation, and are not in a formal position by demanding cuts. They have in place 14 conditions for water conservation and may enforce them if water levels continue to drop. Councilmember Wanke inquired about who monitors the groundwater levels. YLWD stated that the Orange County Water District (OCWD) continually manages the water. They noted that once a year the OCWD will check the status of each of the wells and the water levels as well as the amount of water that is drawn from each of the wells. YLWD noted that the OCWD is continually purchasing water from the Metropolitan Water District to sustain water levels, and the ground water replenishment system is sending over 70 million gallons a day back into the basin. YLWD noted that it is one of the premiere water management systems in the country. 5.4 Sewer Master Plan /Sewer Services City Administrator Butzlaff noted that the City is currently in the process of a Request for Proposals (RFP) for the Sewer Master Plan. He noted that Willdan Company prepared the GIS layer as the base for the master plan. City Administrator Butzlaff noted that they would look at the condition of the current infrastructure and make recommendations of what needs to be approved. Once the master plan is developed, it could be used as a starting point for discussion for the District to take over sewer services from the City. He noted current fee covers the cost for maintaining the system, and sets aside funds for the future placements. He noted that fee might not generate sufficient revenue to pay for the future placements. He noted that the Master Plan would show this information. 2 6. Matters Initiated by Committee Members 6.1 City Administrator Butzlaff recommended signage for the Water Conservation Project. 7. Items for the Next Agenda 7.1 YLWD and City Staff agreed that all items listed on the current agenda be placed on the next scheduled meeting agenda for further discussion. 8. ADJOURNMENT 8.1. The meeting was adjourned at 10:32 a.m. The date and time of the next YLWD /City of Placentia Joint Agency Committee meeting is yet to be determined. 3