HomeMy WebLinkAbout2014-10-13 - Executive-Administrative-Organizational Committee Meeting MinutesMINUTES OF THE
YORBA LINDA WATER DISTRICT
EXECUTIVE - ADMINISTRATIVE- ORGANIZATIONAL COMMITTEE MEETING
Monday, October 13, 2014, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
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The October 13, 2014 meeting of the Yorba Linda Water District's Executive -
Administrative- Organizational Committee was called to order by Director Kiley at
4:00 p.m. The meeting was held in the Admin Conference Room at the District's
Administration Building located at 1717 East Miraloma Avenue in Placentia,
California 92870.
ROLL CALL
COMMITTEE STAFF
Director Robert R. Kiley, Chair Marc Marcantonio, General Manager
Director Ric Collett Damon Micalizzi, Public Information Manager
Annie Alexander, Executive Secretary
OTHER ATTENDEES
Art Kidman, Partner, Kidman Law LLP
Heather Stratman, Senior Director, Townsend Public Affairs (Via Teleconference)
PUBLIC COMMENTS
None.
DISCUSSION ITEMS
4.1. Status of Legislative Affairs
Mrs. Stratman provided the Committee with a summary of recent
legislative activities. She noted that Governor Brown had raised
approximately $6M for the water bond campaign and that support for
Propositions 1 and 2 had been linked together. She indicated that with a
58 -60% approval rating both pieces of legislation were both likely to pass
in the November election. Mrs. Stratman then responded to questions
from the Committee and staff regarding the limited campaign efforts
against Proposition 1, local elections, and when the District's seat on the
OCSD Board of Directors would become official. Mr. Micalizzi reported
that the District's logo had been forwarded to OCSD for placement in their
Board room.
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5. ACTION CALENDAR
5.1. Resolution in Support of Proposition 1
Mr. Marcantonio explained that staff was planning to present this
resolution to the Board of Directors for consideration at their next regular
meeting. Director Kiley stated that he would mention it at the next Yorba
Linda City Council meeting.
The Committee and staff then discussed the possibility of having Mr.
Micalizzi sit at the dais, utilizing a sign in sheet to for members of the
public to complete when they wish to address the Board, and time
limitations for public comments. Following discussion, Ms. Alexander was
instructed to place a sign in sheet at the podium for the public's use at
future Board meetings.
The following items were taken out of order.
6. DISCUSSION ITEMS CONTINUED
6.1. Potential Options for Augmentation of Conservation Rebates (Verbal
Report)
Mr. Micalizzi requested feedback from the Committee regarding the
possibility of using funds previously budgeted for the November election to
augment the District's water conservation programs. Following
discussion, the Committee instructed staff to hold off on earmarking these
funds at this time.
The Committee and staff then discussed developer funds previously
allocated for improvements at the Elk Mountain Reservoir. The possibility
of using these funds for security improvements at the site was also
discussed. Staff will follow up to determine the status of these monies and
any associated restrictions for their use.
ACTION CALENDAR CONTINUED
5.2. Amendments to the District's Conflict of Interest Code
Mr. Marcantonio explained that the District is required to review its Conflict
of Interest Code on a biennial basis. Staff reviewed the code and has
identified 2 minor revisions. The Committee and staff then discussed the
possibility of asking the Board to formally reaffirming the District's Ethics
Policy (Resolution No. 10 -05) as it was very closely related to the Code
and provided additional rules and procedures relative to Director and
employee conduct. Following discussion, the Committee instructed staff
to prepare an agenda report asking the Board to consider approving the
revised Conflict of Interest Code and reaffirming the Ethics Policy as two
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separate actions. A copy of both resolutions would then be distributed to
all affected employees for review and formal acknowledgement.
Mr. Marcantonio noted that he would be soon setting up one -on -one
meetings with each of the Board members.
DISCUSSION ITEMS CONTINUED
6.2. Future Agenda Items and Staff Tasks
Ms. Alexander was instructed to contact the rest of the Board to check
their availability for a rescheduled meeting on Tuesday, December 9, 2014
at 8:30 a.m. in order to accommodate Director and staff attendance at the
upcoming CRWUA conference on Thursday, December 11, 2014. (This
meeting was subsequently scheduled for Monday, December 8, 2014 at
8:30 a.m.)
Mr. Kidman then responded to questions from staff regarding procedures
for bringing matters back to the Board that might not pass due to a 2 -2
vote.
7. ADJOURNMENT
7.1. The meeting was adjourned at 5:11 p.m. The next Executive -
Administrative- Organizational Committee meeting is scheduled to be held
Monday, November 10, 2014 at 4:00 p.m.
WA
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