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HomeMy WebLinkAbout2014-11-04 - Planning-Engineering-Operations Committee Meeting MinutesMINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING Tuesday, November 4, 2014, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. K� CI 5. The November 4, 2014 meeting of the Yorba Linda Water District's Planning - Engineering- Operations Committee was called to order by Director Melton at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. ROLL CALL COMMITTEE MEMBERS PRESENT Director Gary T. Melton, Chair Director Michael J. Beverage PUBLIC COMMENTS None ACTION CALENDAR STAFF PRESENT Marc Marcantonio, General Manager Steve Conklin, Engineering Manager John DeCriscio, Operations Manager 4.1. Change Order No. 2 for the YLHS Park Bryant Cross Feeder Pipeline Relocation Project Mr. Conklin reported that this item has been deleted following discussions with staff from the City of Yorba Linda. DISCUSSION ITEMS 5.1. Review of Proposed Budget for Fairmont Project and District CIP (Verbal Report) Mr. DeCriscio noted that in recent weeks, OCWD staff is reporting that the OCWD Board could take action in early 2015 to reduce the BPP to as low as 65% if there is no rain and the drought conditions continue. With this potential drastic change in the BPP from the current 72 %, it was determined that the design of the Fairmont BPS should include the two pumps to deliver water from the 780 to the 1000 Zone, provided now rather than as a future addition to the facility. It was also recommended that the current design include the chlorine generation system for boosting of system disinfection, now rather than as a future addition. Following discussion, the Committee was supportive of these design changes. Mr. Conklin handed out copies of a revised District Capital Improvement Program that included projects approved for the FY 2014/15 budget as 1 well as updates to those projects and proposed additional projects presented over the current and following five fiscal years, to and including FY 2019/20. He noted that due to delays in planning and design, the projected capital expenditures in FY 14/15 and FY 15/16 are estimated to be $3.1 million and $7.9 million, rather that the previously estimated $6.1 million and $4.8 million, respectively. Mr. Conklin pointed out that the combined capital expenditures for the two years will be approximately the same in the two scenarios. The spread sheet showing a revised CIP also included new potential projects with construction proposed for FY 17/18 to FY 19/20. Following discussion, the Committee asked staff to continue to investigate potential projects, the budget and funding alternatives. This will be brought back to PEO for continuing discussion and then to the Board for review and consideration at a Workshop. 5.2. Status of Well Siting (Verbal Report) Mr. Conklin reported that the District's hydro - geologic consultant, CDM Smith, has begun its feasibility study of proposed Well 22, located adjacent to OCWD's Huckleberry Basin. The study will determine the estimated quality and quantity of water from the well, and determine if there are any potential site - development or permitting issues. The study should be complete within the next two months. 5.3. Status of Cielo Vista and Esperanza Hills Developments (Verbal Report) Mr. Conklin reported no recent activity on the two proposed residential development projects. However, he noted that he received an email on Nov 3 from County Planning that the two projects will be discussed in a Study Session with County staff on November 6. Mr. Conklin indicated that he plans to attend the 1:30 pm meeting in Santa Ana. 5.4. Monthly Groundwater Production and Purchased Import Water Report (To be provided at the meeting.) Mr. DeCriscio reported that water demand for the month of October was 3.9% above that budgeted. However, for the first four months of FY14/15, demand is 5.3% below the budgeted projection. He noted that through October, we have met 87% of our CUP obligation and will achieve 100% before January. 5.5. Monthly Preventive Maintenance (PM) Report (To be provided at the meeting.) Mr. DeCriscio noted that he has divided the PM Report in half, and proposes to present each half in greater detail in successive months. The Committee was agreeable to this approach. Mr. DeCriscio reported on PM work to date by our field crews on repair of leaks, meter installations, sewer cleaning and televising, and other sewer work including root removal. 2 5.6. Monthly Production Summary Report (To be provided at the meeting.) Mr. DeCriscio reported on max, min and average day water production in October, weather conditions, water quality throughout the system, and equipment removed and returned to service after repairs. He noted that Elk Mtn, Camino de Bryant and Chino Hills reservoirs were inspected this month by Aquatic Inspection, a diving service, with no problems reported. 5.7. Groundwater Producer Meeting Notes Mr. Conklin reported on the items discussed at the October 8 GWP meeting. He also handed out copies of two items to be discussed at the Nov 5 OCWD Board meeting titled "Groundwater Basin Accumulated Overdraft and FY14 -15 Imported Water Purchases," and "Poseidon Resources City of HB Ocean Desalination Project Schedule." Mr. Conklin noted that these two items are of major concern to YLWD and the other groundwater producers due to their potential impact on the BPP and the RA in the near future. Mr. Marcantonio asked if the Board has taken a position pro or con on the Desal Project. The Committee indicated that they continue to monitor the situation with no formal stance. 5.8. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of capital projects currently is planning, design and construction. He noted that District staff is currently very busy reviewing plans and issuing permits for new water and sewer services for new single homes, small businesses, or small infill developments. 5.9. Future Agenda Items and Staff Tasks None. 6. ADJOURNMENT JD /SC 6.1. The meeting was adjourned at 4:58 p.m. The next Planning- Engineering- Operations Committee meeting is scheduled to be held Thursday, December 4, 2014 at 4:00 p.m. 3