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Home My WebLink About2014-10-28 - YLWD-City of Yorba Linda Joint Agency Committee Meeting Agenda PacketYorba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF YORBA LINDA Tuesday, October 28, 2014, 5:00 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL YLWD COMMITTEE MEMBERS Robert R. Kiley, President Ric Collett, Vice President CITY OF YORBA LINDA MEMBERS Gene Hernandez, Mayor Pro Tem Tom Lindsey, Councilmember YLWD STAFF Marc Marcantonio, General Manager Steve Conklin, Engineering Manager Damon Micalizzi, Public Information Mgr CITY OF YORBA LINDA STAFF Mark Pulone, City Manager 4. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 5. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 5.1. Minutes of the YLWD /City of Yorba Linda Joint Agency Committee Meeting held August 26, 2014 Recommendation. That the Committee approve the minutes as presented. 6. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 6.1. Introduction of Marc Marcantonio, General Manager, YLWD 6.2. Introduction of Lt. Lane Lagaret, Chief of Police Services, City of Yorba Linda 6.3. Drought Response and Water Conservation Efforts 6.4. Cielo Vista and Esperanza Hills Development Projects 6.5. Yorba Linda High School Park and YLWD Pipeline Relocation Projects 6.6. Joint Agency Water Conservation Demonstration Project 6.7. Construction of YLWD Pump Station at Gun Club Rd 6.8. Efforts to Address Security Issues at YLWD Facilities 6.9. Sharing of GIS Files 6.10. Request for Quarterly Report from YLWD on City Related Issues 6.11. Potential Future Agenda Items 7. ADJOURNMENT 7.1. The date and time of the next YLWD /City of Yorba Linda Joint Agency Committee meeting is yet to be determined. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 5.1 AGENDA REPORT Meeting Date: October 28, 2014 Subject: Minutes of the YLWD /City of Yorba Linda Joint Agency Committee Meeting held August 26, 2014 STAFF RECOMMENDATION: That the Committee approve the minutes as presented. ATTACHMENTS: Name: Description: Type: 082614 City of YL - Minutes.docx Minutes Minutes YORBA LINDA WATER DISTRICT/ CITY COUNCIL JOINT ADVISORY COMMITTEE MEETING MINUTES August 26, 2014 5:00 p.m. CALL TO ORDER The Yorba Linda Water District /City Council Joint Advisory Committee meeting convened at 5:00 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda. Alk PLEDGE OF ALLEGIANCE Director Ric Collett ROLL CALL Committee Members City Council Gene HE 1. Minutes of the YLWD /City Council Joint Advisory Committee meeting held on June 24, 2014. The Yorba Linda Water District /City of Yorba Linda Joint Advisory Committee approved the minutes of the June 24, 2014 Joint Agency meeting. DISCUSSION ITEMS 2. Drought Response/Water Conservation Efforts Acting General Manager Steve Conklin provided a copy of a letter and pamphlet that would be mailed to customers by next week. In response to State mandated water conservation regulations, the Yorba Linda Water District has entered into Stage One of YLWD /CC Board Agenda August 26, 2014 Page 1 of 2 its Conservation Ordinance. Mr. Conklin stated that watering restrictions will go into effect on Tuesday, September 2"d 3. Cielo Vista and Esperanza Hills Development Projects City Manager Pulone provided an update regarding the Cielo Vista / Esperanza Hills projects and said that according to a representative from Supervisor Todd Spitzer's office, the County is awaiting responses from both applicants regarding the Draft EIR comments. The developers were also involved in legal conflicts which would likely delay the project until those matters are resolved. 4. YL High School Park and YLWD Pipeline Relocation Projects Acting General Manager Conklin said that the project was moving forward with good progress and that the Placentia Yorba Linda Unified School District (PYLUSD) contractor would be doing all of the grading for the pipeline alignment, followed by the YLWD contractor who would install the pipe and backfill it. Mr. Conklin said their portion of the work would begin in late September and take approximately two months to complete. 5. Legislation for Transition of Seat on OCSD Board of Directors Acting General Manager Conklin announced that the transition was complete and would be effective in January. 6. Sharing of GIS Files Acting General Manager Conklin mentioned that the District continues to work with City staff. Mr. Conklin said that there has been an exchange of information between the City and the District which has proved mutually beneficial for both agencies. 7. Joint Agency Water Conservation Demonstration Project City Engineer /Public Works Director Wolfe said that the Landscape Maintenance Citizen Advisory Committee was reviewing potential locations for a pilot program on water conservation and he would be bringing forward a report in the future. 8. Construction of YLWD Pump Station at Gun Club Road Acting General Manager Conklin stated that the work on the pump station was almost complete and they would be removing the old pump station at Yorba Linda Boulevard and Palm Avenue very soon. Mr. Conklin further stated that the trailer would be removed from the site by the end of September. 9. History of Water Rates, and a Comparison of Rates with Other Similar Water Districts Acting General Manager Conklin distributed a flyer comparing the District's water rates with other water districts in the area. He pointed out that the fees for the Yorba Linda Water District were significantly less than several of the other agencies. Historically, YLWD /CC Board Agenda August 26, 2014 Page 2 of 3 rates had gone up in the last 10 years reflecting higher water prices from the Municipal Water District of Orange County, however their rates were still lower than other agencies. 10. Efforts to Address Security Issues at District Facilities in the City City Manager Pulone stated that the Kerrigan Ranch community had recently experienced loitering near the station area and that the Public Works Department had replaced the gate leading up to the District's facility. Mr. Pulone also said that staff was working with the Sheriff's Department on security issues at other District facilities to increase patrolling in the areas. Acting General Manager Conklin discussed other District facilities that have become a security concern and suggested that Chief of Police Services Lt. Lane Lagaret attend the next joint meeting to discuss the matter further. 11. Potential Future Agenda Items Director Robert Kiley said that a new General Manager would be starting on September 3rd and invited everyone to attend a special meeting where he would be introduced to the management staff. • Cielo Vista /Esperanza Hills Development Projects • Yorba Linda High School Park and Pipeline Relocation Projects • Efforts to Address Security Issues at District Facilities ADJOURNMENT The meeting was adjourned at 5:45 p.m. The next Yorba Linda Water Board /City Council Advisory Committee Joint meeting will be on October 28, 2014 at 5:00 p.m. at the Yorba Linda Water District offices. YLWD /CC Board Agenda August 26, 2014 Page 2 of 3