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HomeMy WebLinkAbout2014-12-02 - Planning-Engineering-Operations Committee Meeting MinutesMINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING Tuesday, December 2, 2014, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. K� CI The December 2, 2014 meeting of the Yorba Linda Water District's Planning - Engineering- Operations Committee was called to order by Director Melton at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. ROLL CALL COMMITTEE MEMBERS PRESENT Director Gary T. Melton, Chair Director Michael J. Beverage PUBLIC COMMENTS None. ACTION CALENDAR STAFF PRESENT Steve Conklin, Engineering Manager Ken Mendum, Water Maintenance Supt Javier Martinez, Water Production Supt 4.1. Mitigated Negative Declaration for Fairmont Booster Station Upgrade Project Mr. Conklin reported to the Committee on the above prepared for the Fairmont Project, and reviewed with the Committee the Mitigation Monitoring and Reporting Program required. Following discussion, the Committee supported the staff recommendation that the Board adopt the MMRP and authorize staff to file a Notice of Determination for the Project. 4.2. Amendment No. 2 to Professional Services Agreement for Fairmont Booster Station Upgrade Project Mr. Conklin reported to the Committee that due to a potential reduction in the OCWD BPP from the current 72% to as low as 60 %, District staff determined that the Fairmont Project should include the equipping of two additional pumps to deliver water from the 780 zone to the 1000 zone. Following discussion, the Committee recommended that this item be brought to the December 8, 2014 Board meeting for consideration of Amendment No. 2 to the PSA for engineering services for the project. 1 4.3. Terms and Conditions for Water and Sewer Service with Land Company Development, Inc. Mr. Conklin reported Land Development Company, Inc., is planning to develop a 0.3 -acre single - family residential lot at 16700 Camille Place. Following discussion, the Committee supported the staff recommendation that the Board approve Terms and Conditions for Water and Sewer Service for the subject project. 5. DISCUSSION ITEMS 5.1. Status of Cielo Vista and Esperanza Hills Developments (Verbal Report) Mr. Conklin reported that he is not aware of any new information concerning the two proposed projects since they were discussed by County Planning in a Study Session in November. 5.2. Status of Richfield Gate Project and Richfield Spoils Handling Project (Verbal Report) Mr. Conklin reported that these two projects are out for construction bids, with each due at 10:00 a.m. December 3, 2014 at District Headquarters. He noted that the results of the bid openings were planned to be brought to PEO when it was originally planned to meet on December 4, 2014. The projects were reviewed with the Committee and they were advised that staff will bring the results of the bid openings to the December 8, 2014 Board meeting. 5.3. Monthly Groundwater Production and Purchased Import Water Report (To be provided at the meeting.) Mr. Martinez reported on water production for November, noting that we were 3.8% over for the month but 4% under budgeted demand for the first five months of FY 14 -15. He indicated that we have achieved 95% of our CUP obligation and that our year to date GW percentage is 52 %. 5.4. Monthly Preventive Maintenance (PM) Report (To be provided at the meeting.) Mr. Mendum reported on the status of PM tasks and that our crews are on target on all except for Air Vacs and Sewer Cleaning. Regarding Air Vac maintenance, he noted that our crew has been concentrating on hydrant maintenance, which they expect to complete in early 2015, after which they will catch up on Air Vac maintenance. Concerning sewer cleaning, he indicated that our goal of cleaning all 304 miles of mainline sewer annually may be overly ambitious and that the new goal will be to accomplish this cleaning every 18 months. The Committee was satisfied with this adjustment. 5.5. Monthly Production Summary Report (To be provided at the meeting.) Mr. Martinez reported on this report, noting water production, weather conditions, water quality, and equipment removed and returned to service in November 2014. 2 5.6. Groundwater Producer Meeting Notes Mr. Conklin reported on the Nov 12 meeting that he and Mr. Marcantonio attended, noting that the primary topic was discussion of the proposed HB Ocean Desalination Project. Meeting attendees included Groundwater Producers, OCWD directors, representatives from South Orange County agencies and MWDOC, and interested members of the public. There were several presentations on various aspects of the project followed by Q &A. This project will be the topic of discussion at the next GWP meeting on December 10, 2014. 5.7. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of capital projects currently in planning, design and construction. 5.8. Future Agenda Items and Staff Tasks None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 5:10 p.m. The next Planning- Engineering- Operations Committee meeting is yet to be determined. SC /KM 3