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HomeMy WebLinkAbout2003-03-13 - Board of Directors Meeting Minutes2003-21 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING March 13, 2003 8:30 A.M. The March 13, 2003 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President John W. Summerfield at 8:32 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call John W. Summerfield, President Paul R. Armstrong Michael J. Beverage Arthur C. Korn Directors Absent at Roll Call William R. Mills Staff Present: Michael Payne, Assistant General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Robinson, Assistant Administrator Amelia Cloonan, Executive Secretary Visitors present: None CONSENT CALENDAR On a motion by Director Korn, seconded by Director Armstrong, the Board of Directors voted 4-0 to approve the Consent Calendar. Approve minutes of regular meeting, February 27, 2003. 2. Authorize directors to leave the State of California prior to next meeting. Approve disbursements of $821,277.72. ACTION CALENDAR 4. Consider Update of Five-Year Gas Engine Schedule. Lee Cory, Operations Manager, presented the report. He pointed out on the schedule there are several proposed new gas engines that will be included in the upcoming five-year program. This schedule is an update of the ongoing program. Questions were asked about the how many hours per year (3,000) of operation the engines will be used and the expected longevity (30,000 hours) of the engines. Another question was posed about the benefits of purchasing all engines from one manufacturer for purposes of discounts, repair service, parts availability and whether this would violate the competitive bidding processes. General Counsel Kidman stated a county water district is not required to go out for competitive bids, but the District has a policy within certain spending limits that needs to be followed consistently. If the District decides to go with CAT engines, the reasons should be memorialized for the record. -1- 2003-22 On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 4-0 to accept the updated Five-Year Natural Gas Engine Overhaul and Replacement Plan. 5. Consider Update of the Five-Year Vehicle and Equipment Replacement Plan. Lee Cory, Operations Manager, presented the report. Questions were asked. A discussion was held about the closed circuit TV truck. Under the new waste discharge order, the District is required to do an assessment of its infrastructure (sewers) to remain in compliance. The District is evaluating either performing the assessment itself, necessitating the purchase of a small van with a unit, or contracting for the service. A question was posed about the percentage of time the unit would be idle. Lee Cory, Operating Manager answered the initial full inspection will require a lot of effort. After that, segments will be inspected each year. Additional questions were asked about: jack hammers as opposed to saws for cutting asphalt out; if TV surveillance would indicate the level; cost for a contractor to do the work (as high as 50 cents a foot); and the status of surplus vehicles. On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 4-0 to accept the updated Five-Year Vehicle and Equipment Plan. GENERAL MANAGER'S REPORT 6. General Manager's oral report and comments. a) General Counsel Kidman had nothing to report. b) Michael A. Payne, Assistant General Manager noted California Form 700 must be filed before April 1. c) District activities. Director Beverage indicated he would attend the ACWA Spring Conference May 7-9, 2003. Director Beverage commented on the report by MWDOC of their education program. Clarification is needed about their summary letter. This item will be added to the MWDOC Ad Hoc Committee agenda. COMMITTEE REPORTS 7. Executive-Administration Committee (Summerfield/Mills) A meeting is scheduled for March 19, 4:00 p.m. LAFCO's Municipal Service Reviews. 8. Finance-Accounting Committee (Beverage/Kom) A meeting is scheduled for April 2, 9:00 a.m. Retained earnings, budget, bond payoff. 9. Personnel-Risk Management Committee (Summerfield/Korn) 10. Planning-Engineering-Operations Committee (Armstrong/Mills) -2- 2003-23 11. Public Information Committee (Beverage/Armstrong) Director Beverage asked about plans for the Richfield Plant opening. Michael Robinson, Assistant Administrator, reported the dedication of the plant is being scheduled for Friday, May 2 at 3:00 p.m. with people from the city and other agencies. On Saturday, May 3, from 9 a.m. to 12 noon, an open house will be held for the public. Mr. Robinson outlined events planned for that day. 12. Orange County Water District Ad Hoc Committee (Summerfield/Beverage) 13. MWDOC Ad Hoc Committee (Summerfield/Korn) INTERGOVERNMENTAL MEETINGS 14. Yorba Linda City Council, March 4, 6:30 p.m. Director Armstrong attended. There was a great deal of discussion regarding the leasing of city property on Bastanchury to the Friends Church for a high school. The members of the Board of Directors discussed the issue. 15. Yorba Linda Planning Commission, March 12, 6:30 p.m. As there were no items of importance to the District, no one attended the meeting. BOARD OF DIRECTORS ACTIVITY CALENDAR Yorba Linda City Council, March 18, 6:30 p.m. MWDOC, March 19,9:00 a.m. OCWD, March 19, 6:00 p.m. Yorba Linda Planning Commission, March 26, 6:30 p.m. Yorba Linda City Council, April 1, 6:30 p.m. MWD/Met R. Workshop, April 2, 8:30 a.m. OCWD, April 2, 6:00 p.m. WACO, April 4,7:30 a.m. Yorba Linda Planning Commission, April 9, 6:30 p.m. Yorba Linda City Council, April 15, 6:30 p.m. MWDOC, April 16,9:00 a.m. OCWD, April 16, 6:00 p.m. Yorba Linda Planning Commission, April 23, 6:30 p.m. Armstrong Korn Mills Mills Beverage Mills Korn BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Beverage asked staff to make reservations to attend OCWD's special tour of the Santa Ana River Watershed September 18-19, 2003. President Summerfield also expressed his interest in attending. No Closed Session was held. -3- 2003-24 ADJOURNMENT On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 4-0 to adjourn a /9 . to a Board of Directors Workshop on Thursday, March 20, 2003 at 8:30 a.m., at istrict Hea g44rters. Secretary/General Manager -4-