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HomeMy WebLinkAbout2014-03-17 - Board of Directors Meeting Minutes 2014-044 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS WORKSHOP MEETING Monday, March 17, 2014, 3:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The March 17, 2014 Workshop Meeting of the Yorba Linda Water District Board of Directors was called to order by President Kiley at 3:00 p.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Kiley led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Robert R. Kiley, President Steve Conklin, Acting General Manager Ric Collett, Vice President John DeCriscio, Operations Manager Michael J. Beverage Gina Knight, Human Resources/Risk Manager Phil Hawkins Delia Lugo, Finance Manager Gary T. Melton Art Vega, Acting IT Manager Annie Alexander, Executive Secretary Cindy Botts, Management Analyst Damon Micalizzi, Public Information Officer 4. PUBLIC COMMENTS None. 5. DISCUSSION ITEMS 5.1. Draft FY 2014/15 Budget • Capital Improvement Projects Mrs. Lugo provided the Board with copies of the PowerPoint presentation and following draft documents: c 5 Year Capital Improvement Project (CIP) Projections o Vehicle Equipment and Capital Outlay Budget o Operations Department Budget o Engineering Department Budget Mrs. Lugo provided an overview of the key budget assumptions, the budget summary, operating revenues and expenses, variable costs, water purchases, and historical water costs. 1 2014-045 Mrs. Lugo then reviewed the 5-Year CIP Projections. Mr. Conklin noted that funding for the Meter Replacement Program had been removed and will be considered again once the Fairmont Booster Pump Station Upgrade and construction of Wells No. 21 and 22 have been completed. Mr. Conklin and Mr. DeCriscio then responded to questions from the Board regarding MWD's call for Conjunctive-Use Program (CUP) water from the OC Groundwater Basin and the impact on next year's budget. Following additional discussion, the Board instructed staff to contact other CUP agencies and propose the creation of a joint letter addressed to MWD and OCWD in support of a financial agreement between the two agencies in lieu of pumping water out of the basin and then turning around and pumping it back in. Staff was also instructed to include discussion of this matter on the agenda for the next YLWD/OCWD/MWDOC Joint Agency Committee meeting. Mr. Conklin then provided an overview of the Vehicle Equipment and Capital Outlay Budget and the key factors included in the projected expenses for FY 2014/15. • Labor and Benefits Mr. Conklin provided an overview of the projected personnel costs. • Authorized Positions Mr. Conklin presented some proposed changes in staffing and responded to questions from the Board regarding unbudgeted positions and the reclassification of the HR Clerk and Public Affairs Intern positions. Director Beverage requested that the financial impact of the reclassification of these two positions be identified separately. He also requested that staff provide a list of tasks to be assigned to the Public Information Assistant to the Public Affairs- Communications-Technology Committee for review. • Operations Department Budget Mr. DeCriscio provided an overview of the Operations Department budget. • Engineering Department Budget Mr. Conklin provided an overview of the Engineering Department budget. Mrs. Lugo then reviewed the District's reserves and described what happens with excess funds after operating expenses have been deducted. She stated that the next budget workshop was scheduled Monday, April 21, 2014 at 3:00 p.m. and would focus on the District's non-operating revenue and expenses. 2 2014-046 6. ADJOURNMENT 6.1. The meeting was adjourned at 4:00 p.m. The next Regular Board of Directors Meeting will be held Thursday, March 27, 2014 at 8:30 a.m. Steven R. Con lin Board Secretary 3