HomeMy WebLinkAbout2014-07-31 - Board of Directors Meeting Minutes 2014-146
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Thursday, July 31, 2014, 8:00 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The July 31, 2014 Special Meeting of the Yorba Linda Water District Board of
Directors was called to order by President Kiley at 8:00 a.m. The meeting was
held in the Board Room at the District's Administration Building located at 1717
East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Kiley led the pledge.
3. ROLL CALL
DIRECTORS PRESENT ALSO PRESENT
Robert R. Kiley, President Steve Conklin, Acting General Manager
Ric Collett, Vice President John DeCriscio, Operations Manager
Michael J. Beverage Gina Knight, Human Resources/Risk Manager
Phil Hawkins Delia Lugo, Finance Manager
Gary T. Melton Art Vega, Acting IT Manager
Annie Alexander, Executive Secretary
Cindy Botts, Management Analyst
Kelly McCann, Senior Accountant
Damon Micalizzi, Public Information Officer
ALSO PRESENT
Eddy Beltran, Partner, Kidman Law LLP
4. PUBLIC COMMENTS
None.
5. CLOSED SESSION
The meeting was adjourned to Closed Session at 8:02 a.m. All Directors were
present. Also present were Messrs. Conklin and Beltran and Mrs. Knight.
5.1. Conference with Legal Counsel - Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to written communication received by the District.
Number of Potential Cases: One
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Messrs. Conklin and Beltran left the Closed Session prior to discussion of Item No. 5.2.
5.2. Public Employment (Recruitment)
Pursuant to Section 54957 of the California Government Code
Title: General Manager
The Board reconvened in Open Session at 9:00 a.m. President Kiley announced
that no action was taken during Closed Session that was required to be reported
under the Brown Act.
Mr. Beltran left the meeting at this time.
6. DISCUSSION ITEMS
6.1. Consideration of Establishment of an Administrative Code
Mr. Conklin explained that staff was proposing that the District's active
Ordinances and Resolutions be compiled into an Administrative Code. He
then provided an overview of the benefits of codification including the cost
estimates received to complete the work. Staff responded to questions
from the Board and a brief discussion followed.
Director Collett made a motion, seconded by Director Beverage, in
support of using an outside vendor to compile the District's Ordinances
and Resolutions into an Administrative Code. Motion carried 5-0.
6.2. Review of District's Policies and Procedures
Mr. Conklin explained that staff had been working on a major update of
the District's Policies and Procedures. He then provided an overview of
the policies assigned to each department. Mr. Conklin and Mrs. Knight
then responded to questions from the Board regarding a number of safety
policies required by OSHA. Mrs. Knight noted that staff would be utilizing
a resource library offered by Liebert Cassidy Whitmore to assist with the
development of some policies. The Board thanked staff for their efforts
related to this important project.
6.3. Review of District's Financial Model
Mr. Conklin explained that staff had recently engaged Raftelis Financial
Consultants, Inc. to update and provided staff training for the District's
financial model. Mrs. Lugo and Mrs. Botts provided an overview of the
model while demonstrating various financial scenarios. Staff then
responded to questions from the Board regarding the impact of water
conservation, reserve requirements, Capital Improvement Projects, and
rehabilitation/replacement on the District's projected finances. Mrs. Lugo
noted that she and Mr. Conklin would soon be meeting with Fitch via
teleconference to discuss the District's future bond ratings.
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Staff was instructed to prepare various financial scenarios to address the
District's projected financial needs for review by the Finance-Accounting
Committee.
6. ADJOURNMENT
6.1. The meeting was adjourned at 10:23 a.m. The next Regular Board of
Directors Meeting will be held Thursday, August 14, 2014 at 8:30 a.m.
Annie Alexander
Assistant Board Secretary
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