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Home My WebLink About2003-03-27 - Board of Directors Meeting Minutes2003-25 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING March 27, 2003 8:30 A.M. The March 27, 2003 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President John W. Summerfield at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call John W. Summerfield, President William R. Mills, Vice President Paul R. Armstrong Michael J. Beverage Arthur C. Korn Staff Present: William J. Robertson, General Manager Janet Morningstar, District General Counsel -Lee Cory, Operations Manager Stacy Bavol, Customer Service Supervisor Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Chau Le, Accounting Assistant II Visitors present: Dwayne Jensen, Carollo Engineers SPECIAL RECOGNITION William J. Robertson recognized Chau Le, Accounting Assistant II, for 25 years of service to the Yorba Linda Water District. CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve items 2, 4, 5, and 7 of the Consent Calendar. 2. Approve minutes of regular meeting March 13, 2003. 4. Authorize directors to leave the State of California prior to next meeting. 5. Approve disbursements of $389,888.24. 7. Approve Terms and Conditions for water service with Jash Properties, Job No. 0306. ACTION CALENDAR 3. Approve minutes of Board Goals Workshop held March 20, 2003. Questions were asked regarding the use of the word implement. There was discussion about whether Staff was to do research and report back to the Board with the information, whether these items should first go to committee and be brought back to the Board, -1- 2003-26 whether these items should appear in the budget with their cost, and whether the Board had agreed the MSC group would be retained. The Board requested the minutes of the Board Goals Workshop be rewritten. This item was continued to the next Board meeting. 6. Approve Declaration of Restrictive Covenants Agreement with Shapell Industries, Inc., Job No. 0038. Director Beverage declared a conflict of interest and abstained from discussion and voting on this item. Kenneth Vecchiarelli, Engineering Manager, explained the current owner of the property is the developer. A Declaration of Restrictive Covenants is a recorded document that follows the property. There were questions about the location of the block wall and a 4- inch PVC pipe. On a motion by Director Armstrong, seconded by Vice President Mills, the Board of Directors voted 4-0-1, with Director Beverage abstaining, to approve the Declaration of Restrictive Covenants Agreement with Shapell Industries, Inc., Job No. 0038. 8. Consider Vista del Verde Temporary Zone 3 Reservoir. Kenneth Vecchiarelli, Engineering Manager, presented the report. He explained the Board approved the FFDCA for this temporary tank in December. This is the follow-up that allows the tank to be placed on city owned property for a period of eighteen months to two years. Janet Morningstar, District Counsel, noted Todd Blischke of McCormick, Kidman and Behrens has been involved. Questions were asked regarding a bond for the project, the length of term of the agreement, and landscaping. On a motion by Vice President Mills, seconded by Director Beverage, the Board of Directors voted 5-0 to authorize the President and Secretary to execute the Ground Lease and Operating Agreement with the City of Yorba Linda and SWEPI, L.P. for the Temporary Zone 3 Reservoir, Job No. 2000214, subject to execution by SWEPI and approval as to form by legal counsel. Item 9 was moved to the Closed Session. GENERAL MANAGER'S REPORT 10. General Manager's oral report and comments. a) General Counsel Morningstar had nothing to report. b) Jog-A-Thou, Mabel Paine School, April 4. Michael Robinson, Assistant Administrator, stated the District will provide water for the joggers. Members of the Board are invited to attend. c) Toilet giveaway, April 12. Michael Robinson reported the event will be held at the Education Center next to Yorba Linda City Hall. The toilet return will be two weeks later. The District will hand out literature at the event from 9:00 a.m. to 2:00 p.m. Members of the Board are welcome to attend. d) District activities. There was nothing to report. COMMITTEE REPORTS 11. Executive-Administration Committee (Summerfield/Mills) -2- 2003-27 12. Finance-Accounting Committee (Beverage/Kom) Meeting scheduled for April 2, 9:00 a.m. Retained earnings, budget. 13. Personnel-Risk Management Committee (Summerfield/Korn) Meeting scheduled for April 9, 4:00 p.m. Risk Management activities, Personnel Rules Handbook/Employee Handbook, Salary Survey. 14. Planning-Engineering-Operations Committee (Armstrong/Mills) Meeting scheduled for April 1, 4:00 p.m. Yorba Linda Country Club request for service, update on Pulte projects, update on SWEPI projects Wells 15 & 18 improvements and sodium hypochlorite system. 15. Public Information Committee (Beverage/Armstrong) Meeting scheduled for April 3; 9:00 a.m. Dedication of Richfield Plant; Open House at Richfield Plant. 16. Orange County Water District Ad Hoc Committee (Summerfield/Beverage) Meeting scheduled for April 28, 4:00 p.m. Basin production percentage, budget. 17. MWDOC Ad Hoc Committee (Summerfield/Kom) Meeting scheduled for April 21, 4:00 p.m. Education program. INTERGOVERNMENTAL MEETINGS 18. Yorba Linda City Council, March 18, 6:30 p.m. Director Armstrong attended. There was nothing to report. 19. Yorba Linda Planning Commission, March 26, 6:30 p.m. Director Korn attended. The zoning code workshop was continued to another meeting. BOARD OF DIRECTORS ACTIVITY CALENDAR ISDOC Board, April 1, 7:30 a.m. Yorba Linda City Council, April 1, 6:30 p.m. MWD/Met Jt. Workshop, April 2, 8:30 a.m. OCWD, April 2,6:00 p.m. WACO, April 4,7:30 a.m. Yorba Linda Planning Commission, April 9, 6:30 p.m. Yorba Linda City Council, April 15, 6:30 p.m. MWDOC, April 16,9:00 a.m. OCWD, April 16,6:00 p.m. Yorba Linda Planning Commission, April 23, 6:30 p.m. WACO, May 2, 7:30 a.m. ISDOC Board, May 6, 7:30 a.m. Yorba Linda City Council, May 6, 6:30 p.m. MWD/Met Jt. Workshop, May 7, 8:30 a.m. OCWD, May 7, 6:00 p.m. Mills Mills Beverage Mills Korn Mills Armstrong -3- 2003-28 Director Beverage suggested, and the Board members agreed, that a Director who wishes to attend a meeting should fill in the blank next to the meeting with his name and let the President know ahead of time rather than going over the calendar during each meeting. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION William J. Robertson, General Manager, was queried regarding LAFCO developments. Mr. Robertson called Mike Dunbar, who has not returned the call. Janet Morningstar, District General Counsel, reported LAFCO has approved a consultant's contract to study separating the county into regions. Service reviews will be done by region. LAFCO is required to perform periodic service reviews. Ms. Morningstar stated ISDOC is responsible for elections for LAFCO. Someone interested in serving on LAFCO should attend the ISDOC meetings. Director Armstrong asked how to find out the details of a sewer bill. A sewer customer called him about a $31,000 bill for an extension at the Nixon Library. William J. Robertson thought this might be considered as commercial. Mr. Robertson requested. Director Armstrong.have the customer bring in the bill. A recess was declared at 9:17 a.m. The Board reconvened in Closed Session at 9:28 a.m. CLOSED SESSION 20. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD. 9. Consider Liability Claim - Kevin Peters. This item was moved from the Action Calendar to the Closed Session. The Board of Directors came out of Closed Session at 10:01 a.m. General Counsel Morningstar announced the Board of Directors rejected the claim filed by Ms. Peters and referred it to AC WA/JPIA. ADJOURNMENT On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 5-0 to adjourn at 10:01 a.m. The next regular meeting of the Board is scheduled for Thursday, April 10, 2003 at 8:30 a.m., at the District I1 uart e Secretary/General Manager -4-