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HomeMy WebLinkAbout2014-11-13 - Board of Directors Meeting Minutes 2014-202 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, November 13, 2014, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The November 13, 2014 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Kiley at 8:32 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Kiley led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Robert R. Kiley, President Marc Marcantonio, General Manager Ric Collett, Vice President Steve Conklin, Engineering Manager Michael J. Beverage John DeCriscio, Operations Manager Phil Hawkins Delia Lugo, Finance Manager Gary T. Melton Damon Micalizzi, Public Information Manager Art Vega, Acting IT Manager Annie Alexander, Executive Secretary Amelia Cloonan, Human Resources Analyst Lynn Nuzman, Sr. Maint. Distribution Operator Ken Mendurn, Water Maintenance Superintendent ALSO PRESENT Eddy Beltran, Partner, Kidman Law LLP Andrew Gagen, Partner, Kidman Law LLP Brett Barbre, Director, MWDSC and MWDOC Tom Lindsey, Councilmember, City of Yorba Linda Roe Marcantonio 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. 1 2014-203 6. SPECIAL RECOGNITION 6.1. Presentation of Proclamation to Lynn Nuzman, Sr. Maintenance Distribution Operator, for 28 Years of Service to the District Mr. Mendum introduced Mr. Nuzman and provided the Board with an overview of his background and work experience. President Kiley presented Mr. Nuzman with a proclamation on behalf of the Board of Directors acknowledging his accomplishments on the occasion of his retirement. 7. COMMITTEE REPORTS 7.1. Citizens Advisory Committee (Kiley) • Minutes of the meeting held October 27, 2014 at 8:30 a.m. were provided in the agenda packet. Chairperson Daniel Mole was unable to attend the Board meeting to provide a report regarding matters discussed during this meeting. As such, this item was deferred until the next regular Board meeting. • Next meeting is scheduled to be held November 24, 2014 at 8:30 a.m. 8. CONSENT CALENDAR Director Collett made a motion, seconded by Director Melton, to approve the Consent Calendar. Motion carried 5-0. Director Collett abstained from voting on Item No. 8.2. as he has a financial interest with one of the listed vendors. 8.1. Minutes of the Board of Directors Regular Meeting held October 9, 2014 Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$836,577.63. 8.3. Progress Payment No. 2 for the YLHS Park Bryant Cross Feeder Pipeline Relocation Project Recommendation: That the Board of Directors approve Progress Payment No. 2 in the net amount of $169,727.19 to Vido Samarzich, Inc. for construction of the YLHS Park Bryant Cross Feeder Pipeline Relocation Project, Job No. 2012-13. 2 2014-204 8.4. Investment Report for Period Ending September 30, 2014 Recommendation: That the Board of Directors receive and file the Investment Report for the Period Ending September 30, 2014. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report President Kiley reported on his attendance at two community events and thanked Mr. Nuzman for his efforts related to a water line break at the Nixon Library. He also commented on some recent burglaries in his neighborhood and commended the Orange County Sheriff's Department for their efforts. 9.2. Directors' Reports • OCWD Groundwater Adventure Tour - October 23, 2014 • Presentation by Governor Jerry Brown - October 28, 2014 • MWDOC Elected Officials' Forum - November 6, 2014 Director Melton congratulated Director Barbre and Councilmember Lindsey on their re-election and noted that the tour had been very impressive. Director Hawkins reported on his attendance at Governor Brown's presentation and commented on the passage of Proposition 1 (Water Bond). Director Collett reported on his attendance at the elected officials' forum and commented on the current drought situation and the District's water conservation ordinance. Director Beverage reported on his attendance of the tour and noted that OCWD was planning to increase the number of tours being offered for school age children next year. Director Kiley reported on his attendance of the tour. 9.3. General Manager's Report Mr. Marcantonio reported on his activities with the management team and various meetings he had attended. He provided an overview of his upcoming schedule and asked each of the managers to comment on the status of activities within their respective departments. 3 2014-205 9.4. General Counsel's Report Mr. Beltran noted that while the Board of Directors were not legally required to adopt ordinances and resolutions by a roll call vote, the Board's Rules for Organization and Procedure specified that they should be. Mr. Gagen reported on the status of litigation related to the Freeway Complex Fire to which the District is no longer a party. 9.5. Future Agenda Items and Staff Tasks None. 10. COMMITTEE REPORTS CONTINUED 10.1. Executive-Administrative-Organizational Committee (Kiley / Collett) • Minutes of the meeting held October 13, 2014 at 4:00 p.m. were provided in the agenda packet. • Minutes of the meeting held November 10, 2014 at 4:00 p.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held December 9, 2014 at 10:00 a.m. 10.2. Finance-Accounting Committee (Hawkins / Beverage) • Minutes of the meeting held October 29, 2014 at 4:00 p.m. were provided in the agenda packet. ▪ Next meeting is scheduled to be held November 17, 2014 at 4:00 p.m. 10.3. Personnel-Risk Management Committee (Hawkins / Melton) • Minutes of the meeting held October 14, 2014 at 4:00 p.m. were provided in the agenda packet. • Minutes of the meeting held November 12, 2014 at 8:30 a.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held December 16, 2014 at 4:00 p.m. 4 2014-206 10.4. Planning-Engineering-Operations Committee (Melton / Beverage) • Minutes of the meeting held November 4, 2014 at 4:00 p.m. were provided in the agenda packet. • Next meeting is scheduled to be held December 4, 2014 at 4:00 p.m. 10.5. Public Affairs-Communications-Technology Committee (Collett / Kiley) • Minutes of the meeting held November 3, 2014 at 4:00 p.m. were provided in the agenda packet. • Next meeting is scheduled to be held December 1, 2014 at 4:00 p.m. 10.6. YLWD-City of Placentia Joint Agency Committee (Beverage / Melton) • Minutes of the meeting held November 10, 2014 at 10:00 a.m. will be provided at the next regular Board meeting. • Next meeting is yet to be scheduled. Director Beverage suggested that in light of the current drought situation, it might be beneficial for the District to consider inviting representatives from the Golden State Water District to participate in its interagency meetings with the City of Placentia. Director Barbre supported this suggestion and noted that both he and Director Yoh would be willing to attend the next meeting if it might be beneficial. 10.7. YLWD-City of Yorba Linda Joint Agency Committee (Kiley / Collett) • Minutes of the meeting held October 28, 2014 at 5:00 p.m. will be provided at the next regular Board meeting. • Next meeting is tentatively scheduled for January 13, 2015 at 5:00 p.m. 5 2014-207 10.8. YLWD-MWDOC-OCWD Joint Agency Committee (Kiley / Beverage) • Next meeting is scheduled to be held November 25, 2014 at 4:00 p.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. YL City Council - October 21, 2014 (Kiley) Director Kiley attended and commented on the results of the special election, a policy for city park signs, and a public hearing for conditional use permits which were discussed during the meeting. 11.2. OCSD - October 22, 2014 (Kiley) Director Kiley attended and commented on a report regarding the Groundwater Replenishment Steering Committee which was provided during the meeting. 11.3. YL LMCAC - October 23, 2014 (Beverage) Director Beverage was unable to attend this meeting and suggested that the Board consider discontinuing Director attendance on a regular basis. 11.4. YL Planning Commission - October 29, 2014 (Melton) Director Melton attended and commented on a report regarding the Fairmont Booster Station Upgrade Project which was provided by Mr. Conklin during the meeting. 11.5. ISDOC - October 30, 2014 (Hawkins/Kiley) Directors Hawkins and Kiley attended and commented on a presentation regarding OC LAFCO which was provided during the meeting. 11.6. YL City Council - November 4, 2014 (Collett) Director Collett attended and reported that the Council was planning a workshop meeting on December 11, 2014 to discuss potential uses and development opportunities for property located at the corner of Bastanchury and Casa Loma Ave. 11.7. MWDOC Board - November 5, 2014 (Melton) Director Melton attended and commented on the drought and current water supply situation which were discussed during the meeting. 11.8. OCWD Board - November 5, 2014 (Collett) Director Collett attended and commented on the drought, current water supply situation, and Poseidon's Ocean Desalination Project in Huntington Beach which were discussed during the meeting. 6 2014-208 11.9. WACO - November 7, 2014 (Kiley) Director Kiley attended and commented on a presentation regarding inverse condemnation which was provided by ACWA/JPIA during the meeting. 11.10. YL Planning Commission - November 12, 2014 (Beverage) Director Beverage attended and commented on a public hearing for a parking variance requested by Melia Homes that was held during the meeting. Director Barbre left the meeting at this time. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from November 14, 2014 — December 31, 2014 The Board reviewed the activity calendar and made no changes. 13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 13.1. Presentation by Governor Jerry Brown Regarding Propositions 1 and 2 - October 28, 2014 Director Collett made a motion, seconded by Director Hawkins, to authorize and/or ratify Director attendance at these events if desired. Motion carried 5-0. Mr. Marcantonio introduced his wife, Roe Marcantonio to the Board. 14. CLOSED SESSION The meeting was adjourned to Closed Session at 10:00 a.m. All Directors were present. Also present was Mr. Beltran. 14.1. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: Acting General Manager/Engineering Manager The Board reconvened in Open Session at 10:57 a.m. President Kiley reported that no action was taken during Closed Session that was required to be reported under the Brown Act. 7 2014-209 15. ADJOURNMENT 15.1. The meeting was adjourned at 10:58 a.m. The next Regular Board of Directors Meeting will be held Wednesday, November 26, 2014 at 8:30 a.m. Annie Alexander Assistant Board Secretary 8