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HomeMy WebLinkAbout2003-04-10 - Board of Directors Meeting Minutes2003-29 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING April 10, 2003 8:30 A.M. The April 10, 2003 meeting of the Yorba Linda Water District Board of Directors was called to order by President John W. Summerfield at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call John W. Summerfield, President William R. Mills, Vice President Michael J. Beverage Arthur C. Korn Directors Absent at Roll Call Paul R. Armstrong Staff Present: William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Visitors present: None CONSENT CALENDAR On a motion by Director Beverage, seconded by Vice President Mills, the Board of Directors voted 4-0 to approve the Consent Calendar. 1. Approve minutes of regular meeting, March 27, 2003. 2. Approve minutes of Board Goals Workshop held March 20, 2003. (Continued from March 27, 2003.) 3. Authorize directors to leave the State of California prior to next meeting. 4. Approve disbursements of $352,721.56. 5. Approve the Terms and Conditions for Water and Sewer Service with Toll Brothers, Inc., Tract Nos. 16027, 16373 and 16374 (Planning Area `B"). 6. Approve Change Order No. 1 in the amount of $36,279 to SS Mechanical Corporation for construction of inline coolers on the two new engines at Fairmont Booster Station and construction of a larger air intake louver at Bastanchury Booster Station, Job No.'s 9805 and 0118. -1- 2003-30 ACTION CALENDAR 7. Consider Records Management System. William J. Robertson, General Manager, presented the report. Questions were asked, and a discussion was held about impact of Phase III at the plant, storage issues, integration of the proposed records management system with the GIS. On a motion by Vice President Mills, seconded by Director Beverage, the Board of Directors voted 4-0 to authorize staff to implement a records management system. 8. Consider Financial Statements for Seven Months Ended January 31, 2003. Beverly Meza, Business Manager, presented the report. Questions were asked, and a discussion was held. A request was made to put a statement in the report indicating if everything is on track. It was noted there is already a request in force to highlight exceptional items. On a motion by Vice President Mills, seconded by Director Beverage, the Board of Directors voted 4-0 to accept the Financial Reports for seven months ended January 31, 2003. GENERAL MANAGER'S REPORT 9. General Manager's oral report and comments. a) General Counsel Kidman reported the lease for the tank site is almost complete. Toll Bros. and S WEPI sign off will be today. The city as landlord has approved it. Contrary to what he had predicted with respect to the legislature, so far we have seen nothing particularly threatening to special districts regarding property taxes. General Counsel Kidman reported on the ACWA Legislative Committee meeting wherein a topic discussed was Central, West Basin and WRD storage and money issues. b) Conjunctive use of reservoir roofs. William J. Robertson, General Manager, reported the District will not spend a great deal of time on this issue until the security study is completed. President Summerfield's understanding is that the District does not intend to use reservoir roofs now in existence, but when new reservoirs are built, they will be constructed with roofs for multiple uses. Kenneth Vecchiarelli, Engineering Manager, outlined reservoirs in planning and those already built (Bastanchury above-ground tank under design, Pulte tank in development, existing SWEPI tank), which might envision community or passive use. Director Beverage expressed the opinion that if the District is not going to go forward with allowing community use of the reservoir roofs, interested parties in the community should be informed. The security and vulnerability study will be completed in October. There was a discussion of security issues. -2- 2003-31 c) Toilet exchange day. Michael Robinson, Assistant Administrator, reported the low- flow toilet exchange will take place April 12 from 9 a.m. to 2 p.m. at Casa Loma and Yorba Linda Boulevard. Everyone is invited to come by. d) Richfield Plant Open House. Michael Robinson, Assistant Administrator, reported the Open House will be held May 3 from 9 a.m. to 12 noon. Tours will be conducted on the half hour. The District video will be shown in the EOC room. Equipment will be on display. The Splash Science Mobil Lab from the San Diego Office of Education will be there, as will Ginny Groundwater from OCWD. Beverly Meza reported the payroll package has been installed and is no longer running parallel. The first checks will be coming off this week. COMMITTEE MEETINGS 10. Executive-Administration Committee (Summerfield/Mills) 11. Finance-Accounting Committee (Beverage/Kom) The Minutes of the meeting held April 2 were included in the Agenda. The Committee discussed retained earnings, bonds, the budget. 12. Personnel-Risk Management Committee (Summerfield/Korn) President Summerfield reported on the meeting held April 9. Risk Management Activities: on going issues of potential litigation/liability were discussed. Personnel Rules/Employee Handbook: the Employee Handbook was not sent when these were sent to legal counsel for review, so some personnel rules were rewritten. This issue will come back to the committee. Salary Survey: staff is reviewing surveys from other districts, water agencies and cities inside and outside Orange County. Staff requirements: Michael Payne put a great deal of effort into presenting organization charts. This item will come back to the committee one more time and then to the Board the second meeting in April. A meeting is scheduled for April 16, 4:00 p.m. Michael Payne left the meeting at 9:16 a.m. 13. Planning-Engineering-Operations Committee (Armstrong/Mills) The Minutes of the meeting held April 1 were included in the Agenda. The Committee discussed construction bids - Wells 15 & 18 improvements and sodium hypochlorite system, update on SWEPI projects, update on Pulte projects, Yorba Linda Country Club request for backup water service, Highland Reservoir replacement. 14. Public Information Committee (Beverage/Armstrong) The Minutes of the meeting held April 3 were included in the Agenda. The Committee discussed Richfield Plant dedication, Richfield Plant open house, bottled water. -3- 2003-32 15. Orange County Water District Ad Hoc Committee (SummerfieldBeverage) Meeting scheduled for April 28, 4:00 p.m. Basin production percentage, budget. 16. MWDOC Ad Hoc Committee (Summerfield/Kom) Meeting scheduled for April 21, 4:00 p.m. Education program. INTERGOVERNMENTAL MEETINGS 17. Yorba Linda City Council, April 1, 6:30 p.m. Vice President Mills attended. 18. WACO, April 4, 7:30 a.m. Vice President Mills attended. There was a report by Wes Bannister about what is going on at Metropolitan Water District. Orange County Water District is proposing to lower the basin percentage this year. Vice President Mills handed out a chart regarding the status of the basin. 19. Yorba Linda Planning Commission, April 9, 6:30 p.m. There was nothing of importance to the District. No one attended. Michael Robinson left the meeting at 9:22 a.m. BOARD OF DIRECTORS ACTIVITY CALENDAR Yorba Linda City Council, April 15, 6:30 p.m. MWDOC, April 16,9:00 a.m. OCWD, April 16, 6:00 p.m. Yorba Linda Planning Commission, April 23, 6:30 p.m. WACO, May 2, 7:30 a.m. ISDOC Board, May 6, 7:30 a.m. Yorba Linda City Council, May 6, 6:30 p.m. MWD/Met A. Workshop, May 7, 8:30 a.m. OCWD, May 7, 6:00 p.m. Yorba Linda Planning Commission, May 14, 6:30 p.m. Yorba Linda City Council, May 20, 6:30 p.m. MWDOC, May 21, 9:00 a.m. OCWD, May 21, 6:00 p.m. Yorba Linda Planning Commission, May 28, 6:30 p.m. ISDOC Membership, May 29,11:30 a.m. Korn Korn Mills Armstrong Korn Mills Beverage BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Vice President Mills asked about the letter included in the Directors' mail concerning Joann Bales. William Robertson presented the District's response and gave some background information. Questions were asked, and a discussion took place. A question was asked about a sewer connection on Siesta Lane. Kenneth Vecchiarelli responded that this is a complex issue, which is under study. The issue will go to the Personnel-Risk Management Committee on April 16. General Counsel Kidman expressed the opinion that Vice President Mills should remove himself from consideration of this item, because the issue involves his neighbor. -4- 2003-33 Director Beverage reported that he, President Summerfield and Director Armstrong and Mrs. Armstrong visited former Director Sterling Fox and Eunice Fox in Portland, Oregon. President Summerfield. asked about any developments in the Muranaka situation. Kenneth Vecchiarelli explained options being considered. General Counsel Kidman stated it is likely the District could get the right of way within a matter of days after filing the action. The issue is then the price. An order for immediate possession would enable the project to move forward. Beverly Meza left the meeting at 9:46 a.m. Vice President Mills would like to discuss the letter about sewer service on Siesta Lane at a committee meeting. Vice President Mills requested arrangements be made for him to be notified of ACWA Region 10 meetings, as he is the designated representative. A recess was declared at 9:48 a.m. The Board of Directors reconvened in Closed Session at 10:02 a.m. with all Directors who attended the meeting present. Also present in Closed Session were General Counsel Kidman, William J. Robertson, General Manager, and Michael Payne, Assistant General Manager. CLOSED SESSION 20. Discussion of pending litigation to which the District is. a party (justification for Closed Session is Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD. 21. Discussion of pending litigation to which the District is a parry (justification for Closed Session is Subsection (b)(1) of Section 54956.9). One case. 22. Conference regarding labor negotiations. Discussion with Assistant General Manager Michael A. Payne regarding meet and confer process with City Employees Associates, terms and conditions of employment and personnel. Justification for Closed Session is Government Code Section 54957.6(a). The Board of Directors came out of Closed Session at 12:28 p.m. ANNOUNCEMENTS Agenda Item No. 20: The Board provided direction to staff concerning OCWD's proposal to lower the Basin Production Percentage. Agenda Item No. 21: The Board of Directors agreed to settle the pending litigation. The vote and settlement amount will be announced after the settlement agreements are signed. -5- 2003-34 Agenda Item No. 22: No action was taken. ADJOURNMENT On a motion by Director Beverage, seconded by Vice President Mills, the Board of Directors voted 4-0 to adjourn at 12:28 p.m. The next regular meeting of the Board is scheduled for Thursday, April 24, 2003 at 8:30 a.m., at the District Hm quart s. William lZe6ertson Secretary/General Manager -6-