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HomeMy WebLinkAbout2014-12-23 - Board of Directors Meeting Agenda PacketYorba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, December 23, 2014, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Robert R. Kiley, President Ric Collett, Vice President Michael J. Beverage Phil Hawkins Gary T. Melton 4. ADDITIONS /DELETIONS TO THE AGENDA 5. SEATING OF DIRECTORS 5.1. Reorganization of the Board of Directors and Appointment of Officers Recommendation. That the Board of Directors. 1. Nominate and elect a President; 2. Nominate and elect a Vice President; and 3. Appoint staff to serve as the Secretary, Assistant Secretary and Treasurer for the next calendar year. 6. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 7. COMMITTEE REPORTS 7.1. Citizens Advisory Committee (Kiley) • Minutes of the meeting held November 24, 2014 at 8:30 a.m. • Minutes of the meeting held December 15, 2014 at 8:30 a.m. • Next meeting is scheduled to be held January 26, 2015 at 8:30 a.m. 8. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 8.1. Minutes of the Board of Directors Regular Meeting held November 13, 2014 Recommendation. That the Board of Directors approve the minutes as presented. 8.2. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of $2,012,503.14. 8.3. Progress Payment No. 3 for the YLHS Park Bryant Cross Feeder Pipeline Relocation Project Recommendation. That the Board of Directors approve Progress Payment No. 3 in the net amount of $65,141.88 to Vido Samarzich, Inc. for construction of the YLHS Park Bryant Cross Feeder Pipeline Relocation Project, Job No. 2012 -13. 8.4. Terms and Conditions for Water and Sewer Service with Land Company Development, Inc. Recommendation. That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Land Company Development, Inc. Job 2014 -19S. 9. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 9.1. Amendment No. 2 to Professional Services Agreement for Fairmont Booster Station Upgrade Project Recommendation. That the Board of Directors approve Amendment No. 2 to the PSA with MWH, in the amount of $49,004, for additional engineering services for the Fairmont Booster Station Upgrade Project, increasing the total fee from $608,584 to the new total of $657,588, for engineering design, bid -phase services, and services during construction. 9.2. Board of Directors Compensation Recommendation. That the Board of Directors consider the Directors' compensation rate for the next calendar year. 10. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District's interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 10.1. Committee, Agency and Intergovernmental Meeting Assignments 10.2. ACWA Joint Powers Insurance Authority President's Special Recognition Award 11. REPORTS, INFORMATION ITEMS, AND COMMENTS 11.1. President's Report 11.2. Directors' Reports • CRWUA Annual Conference - December 10 -12, 2014 11.3. General Manager's Report • Orange County Grand Jury Request for Information 11.4. General Counsel's Report 11.5. Future Agenda Items and Staff Tasks 12. COMMITTEE REPORTS CONTINUED 12.1. Executive - Administrative - Organizational Committee (Kiley / Collett) • Minutes of the meeting held December 9, 2014 at 10:00 a.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held January 12, 2015 at 4:00 p.m. 12.2. Finance - Accounting Committee (Hawkins / Beverage) Minutes of the meeting held December 17, 2014 at 10:00 a.m. Next meeting is scheduled to be held January 26, 2015 at 4:00 p.m. 12.3. Personnel -Risk Management Committee (Hawkins / Melton) Minutes of the meeting held November 12, 2014 at 8:30 a.m. Minutes of the meeting held December 16, 2014 at 4:00 p.m. Next meeting is scheduled to be held January 13, 2015 at 4:00 p.m. 12.4. Planning- Engineering- Operations Committee (Melton / Beverage) Next meeting is scheduled to be held January 5, 2015 at 4:00 p.m. 12.5. Public Affairs - Communications - Technology Committee (Collett / Kiley) • Minutes of the meeting held December 9, 2014 at 10:30 a.m. • Next meeting is scheduled to be held January 5, 2015 at 2:00 p.m. 12.6. YLWD -City of Placentia Joint Agency Committee (Beverage / Melton) • Minutes of the meeting held November 10, 2014 at 10:00 a.m. (To be provided at the next regular Board meeting.) • Next meeting is yet to be scheduled. 12.7. YLWD -City of Yorba Linda Joint Agency Committee (Kiley / Collett) • Minutes of the meeting held October 28, 2014 at 5:00 p.m. (To be provided at the next regular Board meeting.) • Next meeting is tentatively scheduled to be held January 13, 2015 at 5:00 p.m. at YL City Hall. 12.8. YLWD - MWDOC -OCWD Joint Agency Committee (Kiley / Beverage) • Next meeting is scheduled to be held January 27, 2015 at 4:00 p.m. 13. INTERGOVERNMENTAL MEETINGS 13.1. OCWD Board (Special) - December 10, 2014 (Collett) 13.2. YL Planning Commission - December 10, 2014 (Hawkins) 13.3. YL LMCAC - December 11, 2014 (Collett) 13.4. WACO - December 12, 2014 (Kiley /Hawkins) 13.5. YL City Council - December 16, 2014 (Kiley) 13.6. MWDOC Board - December 17, 2014 (Melton) 13.7. OCWD Board - December 17, 2014 (Collett) 13.8. OCSD - December 17, 2014 (Kiley) 14. BOARD OF DIRECTORS ACTIVITY CALENDAR 14.1. Meetings from December 24, 2014 - January 31, 2015 15. CONFERENCES, SEMINARS, AND SPECIAL EVENTS This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events. 15.1. LSI Municipal Water Ratemaking in California Seminar - January 7, 2015 CSDA Introduction to Good Governance Principles - January 15 & 22, 2015 Recommendation. That the Board of Directors approve Director attendance at these events if desired. 16. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and /or litigation. The public is excused during these discussions. 16.1. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representatives: Gina Knight, Human Resources /Risk Manager, and Connie Almond, Attorney, Liebert Cassidy Whitmore Employee Organization: Yorba Linda Water District Employees Association 16.2. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: Acting General Manager /Engineering Manager 16.3. Public Employee Performance Evaluation (Goals) Pursuant to Section 54957 of the California Government Code Title: General Manager 17. ADJOURNMENT 17.1. The next Regular Board of Directors Meeting will be held Thursday, January 8, 2015 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. AGENDA REPORT Meeting Date: December 23, 2014 ITEM NO. 5.1 Subject: Reorganization of the Board of Directors and Appointment of Officers SUMMARY: Pursuant to the Board of Directors' Rules for Organization and Procedure (Resolution No. 11 -15), a President and Vice President of the Board shall be elected annually at the first regular meeting of the Board in December of every year. In addition to the selection of the President and Vice President, the Board is required to appoint the Municipal Corporation Officers of Secretary, Assistant Secretary and Treasurer. STAFF RECOMMENDATION: That the Board of Directors: 1. Nominate and elect a President; 2. Nominate and elect a Vice President; and 3. Appoint staff to serve as the Secretary, Assistant Secretary and Treasurer for the next calendar year. COMMITTEE RECOMMENDATION: The Executive - Administrative - Organizational Committee discussed the reorganization of the Board of Directors at its meeting held November 10, 2014 and recommended that this matter be brought to the Board for consideration at the December 23, 2014 meeting. The Committee also discussed the appointment of officers and recommended that Mr. Marcantonio, Ms. Alexander, and Mrs. Lugo be appointed to serve as the Secretary, Assistant Secretary, and Treasurer respectively for the next calendar year. DISCUSSION: The powers and duties of the President are described in Section 30578 of the California Water Code and the Board of Directors' Rules for Organization and Procedure. The President's duties prescribed by state law are: • Sign all contracts on behalf of the District. • Perform other duties imposed by the Board. The President's duties prescribed by the Rules for Organization and Procedure are: • Assume the chair of the Presiding Officer immediately after election. • Make Committee assignments, subject to consent of the Board, annually before the first meeting of the Board of Directors in January of the subsequent year. • Conduct the proceedings of the Board. • Sign all ordinances, resolutions and contract documents approved and adopted by the Board. The Vice President will serve as the Presiding Officer in the absence of the President. In addition to the selection of the President and Vice President, the Board is required to appoint the Municipal Corporation Officers of Secretary, Assistant Secretary and Treasurer. The duties of these Officers are prescribed by the Water Code and the Rules for Organization and Procedure. The Secretary, or Assistant Secretary in the absence of the Secretary, attests all ordinances and resolutions approved and adopted by the Board, countersigns all contract documents approved and adopted by the Board, prepares the minutes of each meeting held by the Board, and performs all duties prescribed by Section 30000 et seq. of the California Water Code, the Rules for Organization and Procedure, and as imposed by the Board. The Treasurer also performs all duties prescribed by Section 30000 et seq. of the California Water Code, the Rules for Organization and Procedure, and as imposed by the Board. A member of the Board can not serve as the General Manager, Secretary, Assistant Secretary or Treasurer. However, the same person can be appointed as General Manager and Secretary or Secretary and Treasurer. The General Manager can not serve as the Treasurer. There is no additional compensation for serving as Secretary, Assistant Secretary or Treasurer if the individual is an employee of the District. The Board is allowed to set compensation for appointed individuals who are not employees of the District. Approved by the Board of Directors of the Yorba Linda Water District 12/23/2014 GM nominated RC to serve as President and MB as Vice President. PH seconded nominations. Board voted 5 -0 in regards to nomination of RC as President and 3 -1 -1 (with MB abstaining and RK voting No) in regards to nomination of MB as Vice President. MM was nominated to serve as Secretary, AA as Asst. Secretary, and DL as Treasurer. Board voted 5 -0 to approve nominations. ITEM NO. 7.1 AGENDA REPORT Meeting Date: December 23, 2014 Subject: Citizens Advisory Committee (Kiley) • Minutes of the meeting held November 24, 2014 at 8:30 a.m. • Minutes of the meeting held December 15, 2014 at 8:30 a.m. • Next meeting is scheduled to be held January 26, 2015 at 8:30 a.m. ATTACHMENTS: Description: Type: 112414 CAC Minutes.docx Minutes Minutes 121514 CAC Minutes.docx Minutes Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING Monday, November 24, 2014, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The November 24, 2014 meeting of the Yorba Linda Water District's Citizens Advisory Committee was called to order by Chair Daniel Mole at 8:30 a.m. The meeting was held in the Training Room at the District's Administration Building located at 1717 East Miraloma Avenue, Placentia, California 92870. 2. ROLL CALL 3. 4. 5. COMMITTEE MEMBERS PRESENT Daniel Mole, Chair Lindon Baker Modesto Llanos Joe Holdren YLWD DIRECTORS PRESENT Robert R. Kiley, President PUBLIC COMMENTS None. ACTION CALENDAR Bill Guse Fred Hebein Carl Boznanski YLWD STAFF PRESENT Marc Marcantonio, General Manager Damon Micalizzi, Public Information Manager 4.1. Appointment of Committee Chair & Vice -Chair for Calendar Year 2015 The committee decided to continue this item until December. DISCUSSION ITEMS 5.1. Statewide Drought, Water Supply Report and Review of the District's Conservation Ordinance The Committee reviewed the Metropolitan water supply report, making note of the ominous levels at Diamond Valley Lake and Lake Matthews. Mr. Micalizzi reported to the committee that according to Municipal Water District of Orange County, if southern California fails to have significant rain fall in the month of December, the state could push for allocations as early as February of 2015. Mr. Marcantonio shared his concerns about what mandated watering restrictions would have on the District, given its present business model. He articulated to the Committee that he envisions a shift in the District's business model that emphasizes YLWD as a water purveyor and is selling 1 water service and not selling water. The committee discussed this philosophy and agreed that it is the correct approach, however advised that the public will initially need plenty of education should the District alter their rate structure. Staff then reiterated to the Committee their importance as liaisons to the community and ambassadors of the District to assist YLWD in delivering that message to their neighbors and community groups. 5.2. President's Report Director Kiley reported on the District's bi- monthly meeting with the City of Yorba Linda and the ongoing discussions about water conservation with the Cities of Yorba Linda and Placentia and the School District about ensuring these entities amplify their conservation efforts. 5.3. Future Agenda Items None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 10:30 a.m. The next Citizens Advisory Committee meeting is scheduled to be held Monday, December 15, 2014 at 8:30 a.m. DM 2 MINUTES OF THE YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING Monday, December 15, 2014, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The December 15, 2014 meeting of the Yorba Linda Water District's Citizens Advisory Committee was called to order by Chair Daniel Mole at 8:30 a.m. The meeting was held in the Training Room at the District's Administration Building located at 1717 East Miraloma Avenue, Placentia, California 92870. 2. ROLL CALL 3. 4. 5. COMMITTEE MEMBERS PRESENT Daniel Mole, Chair Rick Buck, Vice Chair Lindon Baker Oscar Bugarini, Sr. YLWD DIRECTORS PRESENT Robert R. Kiley, President Other Visitors Mark Schock PUBLIC COMMENTS None. ACTION CALENDAR Bill Guse Fred Hebein Joe Holdren YLWD STAFF PRESENT Damon Micalizzi, Public Information Manager 4.1. Appointment of Committee Officers With a motion from Mr. Buck and two seconds coming in via proxy from Mr. Boznanski and Mr. Llanos, the Committee voted unanimously to appoint Daniel Mole to continue as Chairman of the Committee. DISCUSSION ITEMS 5.1. Drought Update and Water Supply Report Mr. Micalizzi updated the Committee on the nominal effect of recent storms on the drought. Chairman Mole reported to the committee that the House of Representatives voted to approve H.R. 5781- the California Emergency Drought Relief Act of 2014. If passed, the Bill, also known as Californian Families Vs. The Delta Smelt, would allow the State Water Project to turn on the pumps in the Delta, enhancing the state's supply of water during the historic drought. The Bill now resides in the Senate. 1 5.2. President's Report President Kiley offered a recap of accomplishments the District has achieved over the past year including: • Hiring of the new General Manager, Marc Marcantonio. • Sale of the District's former office building on Plumosa Drive. • Settled Freeway Complex Fire Litigation. 5.3. Future Agenda Items None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 9:20 a.m. The next Citizens Advisory Committee meeting is scheduled to be held Monday, January 26, 2015 at 8:30 a.m. W LTA 2 AGENDA REPORT Meeting Date: December 23, 2014 ITEM NO. 8.1 Subject: Minutes of the Board of Directors Regular Meeting held November 13, 2014 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: 111314 BOD - Minutes.doc Approved by the Board of Directors of the Yorba Linda Water District 12/23/2014 MB /PH 5 -0 Description: Type: Minutes Minutes 1. 2. MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, November 13, 2014, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 President Kiley led the pledge 3. ROLL CALL 4. I MENEM MMEME MMMMM MENEM No 0 MEN MEN MEN MEN 00 None. 5. PUBLIC COMMENTS None. 6. SPECIAL RECOGNITION 6.1. Presentation of Proclamation to Lynn Nuzman, Sr. Maintenance Distribution Operator, for 28 Years of Service to the District 1 Mr. Mendum introduced Mr. Nuzman and provided the Board with an overview of his background and work experience. President Kiley presented Mr. Nuzman with a proclamation on behalf of the Board of Directors acknowledging his accomplishments on the occasion of his retirement. 7. COMMITTEE REPORTS 7.1. Citizens Advisory Committee (Kiley) ■ Minutes of the meeting held October 27, 2014 at 8:30 a.m. were provided in the agenda packet. Chairperson Daniel Mole was unable to attend the Board meeting to provide a report regarding matters discussed during this meeting. As such, this item was deferred until the next regular Board meeting. ■ Next meeting is scheduled to be held November 24, 2014 at 8:30 a.m. 8. CONSENT CALENDAR Director Collett made a motion, seconded by Director Melton, to approve the Consent Calendar. Motion carried 5 -0. Director Collett abstained from voting on Item No. 8.2. as he has a financial interest with one of the listed vendors. ® ® ® ® ® ® ® ® ® ® ®® ®® ® ® ®® ®® ® ® ® ®® ® ®® ®® ® ® ® M®® W ® ® Minutes of - C•. • of - • Regular Meeting held October 9, 2014 Recommendation. That the Board of Directors approve Progress Payment No. 2 in the net amount of $169,727.19 to Vido Samarzich, Inc. for construction of the YLHS Park Bryant Cross Feeder Pipeline Relocation Project, Job No. 2012 -13. 8.4. Investment Report for Period Ending September 30, 2014 Recommendation. That the Board of Directors receive and file the Investment Report for the Period Ending September 30, 2014. 2 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report President Kiley reported on his attendance at two community events and thanked Mr. Nuzman for his efforts related to a water line break at the Nixon Library. He also commented on some recent burglaries in his neighborhood and commended the Orange County Sheriff's Department for their efforts. 9.2. Directors' Reports 9.4. General Counsel's Report Mr. Beltran noted that while the Board of Directors were not legally required to adopt ordinances and resolutions by a roll call vote, the Board's Rules for Organization and Procedure specified that they should be. Mr. Gagen reported on the status of litigation related to the Freeway Complex Fire to which the District is no longer a party. 3 10. 9.5. Future Agenda Items and Staff Tasks None. COMMITTEE REPORTS CONTINUED 10.1. Executive - Administrative - Organizational Committee (Kiley / Collett) • Minutes of the meeting held October 13, 2014 at 4:00 p.m. were provided in the agenda packet. • Minutes of the meeting held November 10, 2014 at 4:00 p.m. will be provided at the next regular Board meeting. ■ Next meeting is scheduled to be held December 9, 2014 at 10:00 a. m. 10.2. Finance - Accounting Committee (Hawkins / Beverage) ■ Minutes of the meeting held October 29, 2014 at 4:00 p.m. were mill ® ® ® ® ®® ®® Minutes of the meeting held October 14, 2014 at 4-00 p.m. werc ■ Next meeting is scheduled to be held December 16, 2014 at 4:00 p.m. 10.4. Planning- Engineering- Operations Committee (Melton / Beverage) ■ Minutes of the meeting held November 4, 2014 at 4:00 p.m. were provided in the agenda packet. ■ Next meeting is scheduled to be held December 4, 2014 at 4:00 p.m. 12 10.5. Public Affairs - Communications - Technology Committee (Collett / Kiley) ■ Minutes of the meeting held November 3, 2014 at 4:00 p.m. were provided in the agenda packet. ■ Next meeting is scheduled to be held December 1, 2014 at 4:00 p.m. 10.6. YLWD -City of Placentia Joint Agency Committee (Beverage / Melton) Ader ■ Minutes of the meeting held November 10, 2014 at 10:00 a.m. will be provided at the next regular Board meeting. ■ Next meeting is yet to be scheduled. IV 10.8. YLWD - MWDOC -OCWD Joint Agency Committee (Kiley / Beverage) ■ Next meeting is scheduled to be held November 25, 2014 at 4:00 p.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. YL City Council -October 21, 2014 (Kiley) Director Kiley attended and commented on the results of the special election, a policy for city park signs, and a public hearing for conditional use permits which were discussed during the meeting. 5 11.2. OCSD -October 22, 2014 (Kiley) Director Kiley attended and commented on a report regarding the Groundwater Replenishment Steering Committee which was provided during the meeting. 11.3. YL LMCAC - October 23, 2014 (Beverage) Director Beverage was unable to attend this meeting and suggested that the Board consider discontinuing Director attendance on a regular basis. 11.10. YL Planning Commission - November 12, 2014 (Beverage) Director Beverage attended and commented on a public hearing for a parking variance requested by Melia Homes that was held during the meeting. Director Barbre left the meeting at this time. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from November 14, 2014 — December 31, 2014 The Board reviewed the activity calendar and made no changes. 6 13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 13.1. Presentation by Governor Jerry Brown Regarding Propositions 1 and 2 - October 28, 2014 Director Collett made a motion, seconded by Director Hawkins, to authorize and /or ratify Director attendance at these events if desired. Motion carried 5 -0. Mr. Marcantonio introduced his wife, Roe Marcantonio to the Board. 14. CLOSED SESSION Ager The meeting was adjourned to Closed Session at 10:00 a.m. All Directors were present. Also present was Mr. Beltran. 14.1. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: Acting General Manager /Engineering Manager 7 10:57 a.m. President Kiley Closed Session that was The next Regular Board of November 26, 2014 at 8:30 AGENDA REPORT Meeting Date: December 23, 2014 To: Board of Directors From: Marc Marcantonio, General Manager Presented By: Delia Lugo, Finance Manager Prepared By: Richard Cabadas, Accounting Assistant I Budgeted: Cost Estimate: Funding Source: Dept: Reviewed by Legal: CEQA Compliance: Subject: Payments of Bills, Refunds, and Wire Transfers SUMMARY: ITEM NO. 8.2 Yes $2,012,503.14 All Funds Finance N/A N/A Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $2,012,503.14. DISCUSSION: The major items on this disbursement list are as follows: A check of $102,167.00 to ACWA /JPIA for November's 2014 medical & dental premium; a check of $72,088.29 to Orange County Water District for the annual annexation charge for Fiscal Year 2013 -2014; a check of $83,963.00 to Sancon Engineering Inc. for slip lining several sewer lines; a check of $65,141.88 to Vido Samarzich Inc. for Progress Payment No. 3; and a wire of $1,246,412.91 to MWDOC for October's 2014 water purchases. The balance of $180,914.09 is routine invoices. The Accounts Payable check register total is $1,750,687.17; Payroll No. 25 total is $261,815.97; and the disbursements of this agenda report are $2,012,503.14. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi - monthly. ATTACHMENTS: Name: 14 -CS 1223.pdf CkReg122314.pdf 14 CC 1223.pdf Approved by the Board of Directors of the Yorba Linda Water District 12/23/2014 MB /PH 5 -0 Description: CAP SHEET CHECK REGISTER CREDIT CARD SUMMARY Type: Backup Material Backup Material Backup Material December 16, 2014 CHECK NUMBERS: Computer Checks 64789 -64887 $ 504,274.26 $ 504,274.26 WIRES: W121514 MWDOC $1,246,412.91 $1,246,412.91 TOTAL OF CHECKS & WIRES PAYROLL NO. 25: Direct Deposits Third Party Checks 6025 -6032 Payroll Taxes TOTAL OF PAYROLL $ 166,078.40 $ 50,581.98 $ 45,155.59 $ 261,815.97 $1,750,687.17 $261,815.97 DISBURSEMENT TOTAL: $2,012,503.14 ------------------------------------------------------------------ ------------------------------------------------------------------ APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF December 16, 2014 ------------------------------------------------------------------ ------------------------------------------------------------------ Yorba Linda Water District Check Register For Checks Dated: 12/09/2014 thru 12/23/2014 Check No. Date Vendor Name Amount Description 64813 12/23/2014 ACWA /JPIA 102,167.00 MEDICAL & DENTAL - JANUARY 2015 64814 12/23/2014 Albert A. Webb Associates 689.50 J2012 -13 - PROFESSIONAL SERVICES 11/22/14 64815 12/23/2014 Alternative Hose Inc. 70.00 HOSE ASSEMBLY & HEX PLUGS 64816 12/23/2014 Anaheim Wheel & Tire 120.00 (4) TIRES - MOUNT AND BALANCE 64817 12/23/2014 Apollo Technologies Inc. 430.00 WTR TREATMENT SVC - CLOSE LOOP 64818 12/23/2014 Aqua- Metric Sales Co. 38,013.84 WAREHOUSE STOCK 64819 12/23/2014 Aramark 454.86 UNIFORM SERVICE 64824 12/23/2014 ARC 23.45 PLANWELL DATA NETWORK 64820 12/23/2014 Armando Raya 120.00 CERT. REIMBURSEMENT - RAYA, A 64809 12/23/2014 BILLY TCHEN 45.00 CUSTOMER REFUND 64821 12/23/2014 CalCard US Bank 8,591.98 DECEMBER CREDIT CARD TRANSACTIONS 64808 12/23/2014 CHAMPING PAVING INC 75.00 CUSTOMER REFUND 64791 12/23/2014 CHRISTINA PAULSON 109.18 CUSTOMER REFUND 64822 12/23/2014 City Of Anaheim 16,090.65 RICHFIELD - ELEC - NOV 2014 64823 12/23/2014 City Of Placentia 4,943.14 SEWER FEES - NOVEMBER 2014 64811 12/23/2014 CLAYTON THARRINGTON 207.73 CUSTOMER REFUND 64825 12/23/2014 Culligan of Santa Ana 2,015.98 EQUIPMENT - PE SOFTENER 64801 12/23/2014 CYNTHIA GREENSPAN 110.37 CUSTOMER REFUND 64828 12/23/2014 Dean Criske Trucking 673.05 MATERIALS - BASE & SAND 64826 12/23/2014 Delta Wye Electric, Inc. 1,132.00 TROUBLESHOOT -ALARM SERVICE 64827 12/23/2014 DIME Incorporated 93.08 6" GASKETS 64829 12/23/2014 E. H. Wachs Company 3,236.66 HC100 VITALS CONTROLLER KIT 64831 12/23/2014 EyeMed 1,331.83 EYE MED - DECEMBER 2014 64830 12/23/2014 Federal Express 155.20 FED EX SHIPPING 64832 12/23/2014 Fleet Services, Inc 59.78 ACCELERATION TEST - UNIT 168 64833 12/23/2014 Flex Advantage 94.50 FLEX ADVANTAGE NOVEMBER 2014 64834 12/23/2014 Fry's Electronics 2,489.49 IT HARDWARE 64835 12/23/2014 Gary Melton 75.90 TRAVEL REIMBURSEMENT - MELTON 64792 12/23/2014 HEIDI GRAY 65.22 CUSTOMER REFUND 64836 12/23/2014 Hi -Tech E V S, Inc. /Crimson Fire 724.01 6" NH CAP 64837 12/23/2014 Hydrex Pest Control 175.00 PEST CONTROL 64838 12/23/2014 Infosend Inc. 3,957.31 DATA PROCESSING /PRINTING FEE 64812 12/23/2014 IVY WING 125.00 CUSTOMER REFUND 64839 12/23/2014 Jackson's Auto Supply - Napa 93.28 BRAKE SHOES - UNIT 177 64840 12/23/2014 John Bogosian 270.22 AUTMOBILE MAINTENANCE 64800 12/23/2014 JOHN DIIULLO 60.77 CUSTOMER REFUND 64793 12/23/2014 JOHN JOUBRAN 167.23 CUSTOMER REFUND 64804 12/23/2014 JOSEPHINE DRAGON 225.00 CUSTOMER REFUND 64810 12/23/2014 KERRIE ATERRONES 30.40 CUSTOMER REFUND 64841 12/23/2014 Kidman Law 9,516.50 LEGAL SERVICES 64843 12/23/2014 Kimball Midwest 491.16 HARDWARE SUPPLIES 64842 12/23/2014 Kimco Staffing Services Inc 2,569.60 CUST. SERVICE - MORENO, P 64844 12/23/2014 Konica Minolta Business 858.48 BIZHUB C224, C552 & 181 64845 12/23/2014 Lee & Ro, Inc. 423.00 J2008 -17B - PROF SVCS NOV 2014 64846 12/23/2014 Los Angeles Times 102.00 LA TIMES - EVERYDAY - 05/27/15 64848 12/23/2014 Marc Marcantonio 132.88 TRAVEL REIMBURSEMENT - MARC 64847 12/23/2014 Marina Landscape, Inc 4,114.68 MAINTENANCE - NOVEMBER 2014 64794 12/23/2014 MATTHEW LAWRENCE 79.35 CUSTOMER REFUND 64849 12/23/2014 Mc Fadden -Dale Hardware 437.60 HARDWARE SUPPLIES 64865 12/23/2014 Measurement Specialties, Inc. 2,381.50 WELL 5 & 19 REPLACEMENTS 64850 12/23/2014 Morton Salt, Inc. 2,641.59 MEDIUM - SOLAR WHITE CRYSTAL 64851 12/23/2014 MR2 Solutions Inc 1,825.31 DELL NETWORKING SWITCH W121514 12/15/2014 Municipal Water District 1,246,412.91 WATER PURCHASES - OCTOBER 2014 64852 12/23/2014 Muzak LLC 76.68 MUZAK SERVICE - DECEMBER 2014 64853 12/23/2014 MWH Americas, Inc. 24,589.36 J2010 -11B - SVCS FROM JUL -AUG 64797 12/23/2014 NANCY SUNG 111.38 CUSTOMER REFUND 64854 12/23/2014 NatPay Online Business Solutions 22.80 DOCULIVERY - NOVEMBER 2014 64802 12/23/2014 NEASE PROPERTY MGMT 441.18 CUSTOMER REFUND 64855 12/23/2014 Nickey Kard Lock Inc 4,010.31 FUEL 64856 12/23/2014 Nickey Petroleum Co Inc 4,011.12 KENDALL GT 5W -30 & GUARDOL 15W 64857 12/23/2014 Office Solutions 924.13 OFFICE SUPPLIES AND TONER 64858 12/23/2014 One Source Distributors, LLC 482.25 9000X SERIES CAPACITOR 64859 12/23/2014 Orange County - Auditor /Cont 690.97 GENERAL WASTE - 12.26 TONS 64860 12/23/2014 Orange County Hose Co. 834.14 TOOLS & EQUIP & WAREHOUSE PART 64861 12/23/2014 Orange County Water District 4,049.46 WARNER BASIN LEASE - YR3 64862 12/23/2014 Orange County Water District 72,088.29 ANNUAL ANNEX CHARGE - FY13 -14 64866 12/23/2014 P.T.I. Sand & Gravel, Inc. 1,484.87 COLD MIX ASPHALT & CL2 BASE 64807 12/23/2014 PAN PACIFIC MGMT 450.00 CUSTOMER REFUND 64863 12/23/2014 PENTAIR Technical Products Service Co. 300.00 DIAGNOSTIC CHARGE 64806 12/23/2014 PHYLLIS WALDRON 89.63 CUSTOMER REFUND 64864 12/23/2014 Powerstride Battery 390.38 BATTERY - B39 -675 - UNIT 178 64799 12/23/2014 PREEMINENT INVESTMENT CORP 77.66 CUSTOMER REFUND 64867 12/23/2014 Quinn Power Systems Associates 219.16 MAINTENANCE - WELL 18 64876 12/23/2014 Rachel Padilla /Petty Cash 480.18 PETTY CASH - OFFICE & YARD 64869 12/23/2014 RBF Consulting 2,500.00 CONSULTING SERVICE - QUITCLAIM 64796 12/23/2014 REDLINE DETECTION 112.22 CUSTOMER REFUND 64868 12/23/2014 Refrigeration Air Conditioning 231.75 ICE MACHINE SERVICE 64803 12/23/2014 RICARDO GARCIA 91.43 CUSTOMER REFUND 64870 12/23/2014 RKI Engineering, LLC 1,900.00 YLBPS PROJECT 64795 12/23/2014 ROBERT A NELSON JR 46.68 CUSTOMER REFUND 64872 12/23/2014 Robert Kiley 398.41 TRAVEL REIMBURSEMENT - KILEY 64871 12/23/2014 Robyn Shaw 152.73 TRAVEL REIMBURSEMENT - SHAW 64805 12/23/2014 RYAN MOAT 66.40 CUSTOMER REFUND 64873 12/23/2014 Sancon Engineering Inc. 83,963.00 SLIP LINING - J2014 -17S 64874 12/23/2014 SC Prime Source Inc. 4,800.00 JANITORIAL SERVICE 64875 12/23/2014 Security Solutions 395.00 SERVICE SUPPORT - ONSITE 64877 12/23/2014 Staples Business Advantage 265.66 TONER 64878 12/23/2014 Stater Bros. Markets 44.99 CHRISTMAS LUNCHEON 64879 12/23/2014 Superior Water Technologies 1,138.29 LAKEVIEW CL2 SYSTEM 64790 12/23/2014 SUSAN ODOWD 83.59 CUSTOMER REFUND 64880 12/23/2014 Time Warner Cable 102.59 BASIC TV - 1717 E. MIRALOMA 64881 12/23/2014 Townsend Public Affairs, Inc. 5,000.00 CONSULTING SERVICE - DEC 2014 64882 12/23/2014 Underground Service Alert 214.50 YLWDIST NEW TIX- NOVEMBER 14 64883 12/23/2014 United Industries 1,918.26 PPE EQUIPMENT 64884 12/23/2014 Vido Samarzich Inc 65,141.88 J2012 -13 - PROG. PAYMENT 3 64885 12/23/2014 Water Education Foundation 2,500.00 MEMBERSHIP - 2015 64798 12/23/2014 WESSEL INVESTMENTS CO 450.00 CUSTOMER REFUND 64886 12/23/2014 West Coast Safety Supply Co 1,562.64 MANHOLE ODOR EATER 64887 12/23/2014 Westside Building Material 234.66 WAREHOUSE SUPPLIES 64789 12/23/2014 WILLIAM CHARLES 49.37 CUSTOMER REFUND Cal Card Credit Card U S Bank 9/29/ 14-12/ 10/ 14 Date Vendor Name Amount Description 9/29/2014 Caesar's Palace 352.80 Lodging - CRWUA Conference - Melton, G 9/30/2014 Bell Pipe 151.20 Warehouse supplies 9/30/2014 Manchester Grand Hotel 425.68 Lodging - ACWA Fall Conference - Kiley, R. 10/1/2014 Manchester Grand Hotel 425.68 Lodging - ACWA Fall Conference - Marcantonio, M. 10/9/2014 Fairway Ford 171.61 Automobile maintenance 10/13/2014 Caesar's Palace 235.20 Lodging - CRWUA Conference - Marcantonio, M. 11/18/2014 Marriott Marina Kitchen 25.00 Meal - Conference 11/19/2014 San Diego Pier Cafe 27.44 Meal - Conference 11/20/2014 The Fish Market 18.74 Meal - Conference 11/20/2014 Marriott Hotel 478.90 Lodging - Cogsdale Conference 11/21/2014 Vanair 173.11 Pressure switch and filter 11/26/2014 E.H. Wachs 205.57 Automobile maintenance 11/26/2014 Minuteman Press 131.49 Door Hangers "Turn off water" 12/1/2014 Harrington Industrial 498.26 (2) Valves for Lakeview chemical system. 12/1/2014 Dan Copp Crushing 200.00 Dump fees for used road material 12/2/2014 So. Cal Sandbags 834.00 Sandbags - 300 units 12/2/2014 Harrington Industrial 258.99 2" and 3" CPVC UNIONS 12/2/2014 FTP Today 49.95 ylwd.ftptoday.com 12/2/2014 Cla -Val 250.00 Cla -Val Training for Hong & Thomas 12/3/2014 Smog Tech 495.00 Smog checks (9) vehicles 12/3/2014 Home Depot 443.18 Batteries and Topper for landscape repair 12/3/2014 UBM Events /Interop 199.00 IT annual convention 12/3/2014 Pluralsight.com 199.45 Annual subscription 12/3/2014 Jobs Available 30.00 Annual subscription 12/4/2014 Nationalnotary.org 23.31 Acknoledgement & Jurat forms 12/4/2014 Katom Restaurant Supply 1,378.60 Ice machine for administration building 12/8/2014 L.A. Freightliner 243.09 Surge tank, cap and sensor 12/9/2014 KB Design 336.96 Shirts for tapping team 12/9/2014 Biard & Crocket Plumbing 14.99 Gaskets for urinals 12/9/2014 Chick -Fil -A 17.28 I.T. Staff Meeting 12/10/2014 lawseminars.com 297.50 Registration for ratemaking - Marcantonio, M. 8,591.98 Meeting Date: To: From: Presented By: Prepared By: Subject: SUMMARY: AGENDA REPORT December 23, 2014 Board of Directors Marc Marcantonio, General Manager Steve Conklin, Engineering Manager Budgeted: Total Budget: Cost Estimate: Funding Source: Account No: Job No: Dept: Reviewed by Legal Joe Polimino, Project Engineer CEQA Compliance: ITEM NO. 8.3 Yes $350,000 $345,780 All Water Funds 101 -2700 J2012 -13 Engineering N/A Exempt Progress Payment No. 3 for the YLHS Park Bryant Cross Feeder Pipeline Relocation Project Work continues on the construction of the YLHS Park Bryant Cross Feeder Pipeline Relocation Project. The project consists of the installation of approximately 520 lineal feet of 36- inch waterline, fittings, valves and associated appurtenances. STAFF RECOMMENDATION: That the Board of Directors approve Progress Payment No. 3 in the net amount of $65,141.88 to Vido Samarzich, Inc. for construction of the YLHS Park Bryant Cross Feeder Pipeline Relocation Project, Job No. 2012 -13. DISCUSSION: In accordance with the contract documents, Vido Samarzich, Inc. submitted a request for Progress Payment No. 3, in the amount of $68,570.40 for completed work through November 30, 2014. During this period, the contractor completed the installation of the 36 -inch pipe and also installed the tee and valve in Fairmont Blvd. They also completed chlorination and bacterial testing of the new pipeline. Work then began on the air release and blow -off valve appurtenances. The status of the construction contract with Vido Samarzich, Inc. is as follows: • The current contract is $345,780.00 and 203 calendar days (includes Change Order No.1 which added 98 calendar days) starting June 23, 2014. • If approved, Progress Payment No. 3 is $68,570.40 (19.8% of the total contract amount), less 5% retention of $3,428.52 for a net payment of $65,141.88. • If approved, total payments to date including retention will be $309,044.40 (89.4% of the total contract amount). . As of November 30, 2014, 161 calendar days were used (79.3% of the contract time). Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress Payment No. 3 is attached for your reference. STRATEGIC PLAN: SR 3 -A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011 -2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): On June 12, 2014, the Board of Directors authorized the President and Secretary to execute a Construction Agreement between Vido Samarzich, Inc., and the Yorba Linda Water District for the Construction of the YLHS Park Bryant Cross Feeder Pipeline Project in the amount of $345,780. The Board of Directors has approved one change order to date on September 25, 2014. The Board of Directors has approved two progress payments to date, the last of which was approved on November 13, 2014. ATTACHMENTS: Description: Type: Samarzich YLHS Park Bryant Pipeline Relocation Progress Pay Request 3.pdf YLHS Park Bryant Cross Feeder Pipeline Backup Progress Payment No. 3 Material Approved by the Board of Directors of the Yorba Linda Water District 12/23/2014 MB /PH 5 -0 YORBA LINDA WATER DISTRICT PROJECT YLHS Park Bryant Cross Feeder Pipeline Relocation LOCATION Yorba Linda, CA PROJECT NO. CONTRACTOR Vido Samarzich, Inc. ORIGINAL CONTRACT AMOUNT: $ 345,780.00 AUTHORIZED CHANGE ORDERS: $ - REVISED CONTRACT AMOUNT: $ 345,780.00 PROGRESS PAY ESTIMATE FOR PERIOD VALUE OF WORK COMPLETED CHANGE ORDER WORK COMPLETED TOTAL VALUE OF WORK COMPLETED LESS RETENTION 5% LESS OTHER DEDUCTIONS NET EARNED TO DATE LESS AMOUNT PREVIOUSLY PAID BALANCE DUE THIS ESTIMATE NOTICE TO PROCEED COMPLETION TIME APPROVED TIME EXTENSIONS TOTAL CONTRACT TIME TIME EXPENDED TO DATE TIME REMAINING REQUESTED BY: PROGRESS PAY REPORT PROGRESS PAY REQUEST NO. 003 201213 PAGE 1 OF 1 PAGES DATE 12/8/14 November 1, 2014 PREVIOUS TO November 30, 2014 THIS MONTH TO DATE $ 240,474.00 $ 68,570.40 $ 309,044.40 $ 240,474.00 $ 68,570.40 $ 309,044.40 $ 228,450.30 $ 65,141.88 $ 293,592.18 Electronic Wire Fees June 23, 2014 105 CALENDAR DAYS 98 CALENDAR DAYS 203 CALENDAR DAYS 161 CALENDAR DAYS 42 CALENDAR DAYS -V resiaent, /Wao Samarzfch, Inc. RECOMMENDED: J e Polimino, Construction Supervisor, YLWD 18 1 1 $ 65,141.88 1 DATE: / D DATE: Z APPROVED BY: DATE: Steve Conklin, Engineering Manager, YLWD Meeting Date: To: From: Presented By: Prepared By: Subject: SUMMARY: AGENDA REPORT December 23, 2014 Board of Directors Steve Conklin, Engineering Manager Steve Conklin, Engineering Manager Budgeted: Funding Source: Account No: Job No: Dept: Reviewed by Legal: Ricardo Hipolito Jr., Engineering CEQA Compliance: Tech II ITEM NO. 8.4 N/A Developer Funded 2- 0010- 2600 -0 2014 -19S Engineering N/A N/A Terms and Conditions for Water and Sewer Service with Land Company Development, Inc. The applicant, Land Development Company, Inc. is planning to develop a residential lot located at 16700 Camille Place, Yorba Linda, east of Gem Lane and west of Rose Drive. The property is approximately 0.3 acres and is located within the District's Western Service Area and Sewer Drainage "2." An exhibit depicting the location of the project is attached for your reference. STAFF RECOMMENDATION: That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Land Company Development, Inc. Job 2014 -19S. COMMITTEE RECOMMENDATION: The Planning- Engineering- Operations Committee discussed this matter at its meeting held December 2, 2014 and supports staff's recommendation. DISCUSSION: This property is located within Drainage Area 2 of the District's Sewer Service Area. The District has an existing onsite 8 -inch sewer main constructed within an easement on the applicant's southerly property line that is of sufficient size to serve this project. Staff recommends that the applicant construct approximately 180 linear feet of public sewer pipeline along the westerly property line with a terminal manhole to Camille Place. This onsite segment will provide for the future extension of the public sewer main to serve property north of the project site. Additional required improvements include: a 4 -inch house lateral to the proposed residence and one sewer wye for a potential future connection as shown on the attached exhibit. This project is consistent with the District's Sewer Master Plan. Once the proposed facilities are completed, they will be dedicated to the District, which is consistent with the District policy. The applicant will be entitled to future reimbursements for future connections within the frontage of this sewer main extension, in accordance with the District's Sewer Rules and Regulations. Regarding water service the District has existing Zone 2 water facilities in Camille Place that are in front this project. The water facilities are adequate in size to serve the project. The applicant is required to complete a standard single water application and install a 1 -inch water service. The applicant has paid the sewer service administrative fee of $1,673.00 and will be required to pay the remaining water and sewer fees in accordance with the District's Rules and Regulations. The Terms and Conditions for Sewer and Water Service with Land Company Development, Inc., are attached for your consideration. STRATEGIC PLAN: SR 2 -13: Evaluate Feasibility of Providing Additional Wastewater Services within the Region ATTACHMENTS: Name: Exhibit - B.pdf 2014 -19S T C.pdf Approved by the Board of Directors of the Yorba Linda Water District 12/23/2014 MB /PH 5 -0 Description: Exhibit of Camille Place Sewer Extension Terms & Conditions Camille Place Sewer Extension Type: Backup Material Backup Material 4881 4901 4921 4931 4941 YLW 4882 4841 I I I I N I 16701 I s 4892 I FUTURE SEWER (PUBLIC) 16721 IEXISTING EX. FH I L— 6" WATERLINE - - - -- .W -- W - -- W- --- - - - - -- W - -- .. W .. \NN I W _ CAMILLE LACE (PVT. S REET) N Q Lu PROPOSED — — — — — — — w -r } N r----- - - - - -- PROPOSED 1' -- W I PROPOSED — -- -- - -- I W Z I SEWER LATERAL WATER SERVICE i I 4922 4911 `� 0 I !i ! iii W i PROPOSED RESIDENCE 5 PROPOSED 4921 wo 'DEMENTR I WYE �I U) PROPOSED 8" SEWER ui O . ui I 4932 EXTENSION j (APPROX.780 L.F.) LU I I N -- s - -- s -- �l I 4941 p N I EX. MH m I Ij I 4942 I s I I i EXISTING 8" SEWER MAIN N s NI 4945 I I I 4951 I / I I I LOCATION MAP PREPARED BY: SCALE: EXHIBIT "B" NO SCALE YORBA LINDA WATER DISTRICT SEWER EXTENSION DATE: 1717 E. MIRALOMA AVENUE FOR 12/4/2014 PLACENTIA, CALIFORNIA 92870 16700 CAMILLE PLACE FILENAME: (714) 701 -3000 J2014 -19s Date: December 23, 2014 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER AND SEWER SERVICE NAME OF APPLICANT: LAND CO. DEVELOPMENT, INC. LOCATION OF PROJECT: SOUTH SIDE OF CAMILLE PLACE, EAST OF GEM LANE AND WEST OF ROSE DRIVE TRACT NUMBER: N/A JOB NUMBER: 2014 -19S LOT(S): 1 The applicant will be required to complete to the satisfaction of the District the following items that have an "X" following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 1 and that the home is subject to a property tax over and above the normal 1% Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. I. 4) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 2 and that the home is subject to a property tax over and above the normal 1% Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. 2. 5) X The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 6) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. Page 2 of 5 NAME OF APPLICANT: LAND CO. DEVELOPMENT, INC LOCATION OF PROJECT: SOUTH OF CAMILLE PLACE, EAST OF GEM LANE & WEST OF ROSE DRIVE — APN NO. 334 - 151 -35 7) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. 8) X The applicant shall provide the District with a copy of the Recorded Tract /Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 9) The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 10) X The applicant shall furnish the District with a 24 -hour emergency telephone number prior to the District's approval of the construction plans. 11) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 12) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 13) X The applicant shall provide per the District specifications one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or later) for the Water facilities. 14) The applicant shall complete an Application to and Agreement for Water Service. 15) X The applicant shall pay all of the water fees as required by the Rules and Regulations of the District. 16) X The applicant shall pay meter fees associated with the installation of radio read meters for this project. 17) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Water Service. 18) The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. Page 3 of 5 NAME OF APPLICANT: LAND CO. DEVELOPMENT, INC LOCATION OF PROJECT: SOUTH OF CAMILLE PLACE, EAST OF GEM LANE & WEST OF ROSE DRIVE — APN NO. 334 - 151 -35 19) X The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan and the District's Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 20) X The applicant's water facilities (on -site) shall be Privately owned and maintained. 21) X The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. 22) X The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 23) The applicant shall install one 1 water Sampling Station(s) in conformance with the District's Standard Plans. 24) The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 25) The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 26) All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 27) X The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 28) The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 29) X The applicant shall adjust and raise to grade all valve covers within the limits of this project. 30) X The applicant shall install a pressure regulator in all dwellings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 31) X The applicant shall complete a Temporary Water Permit for all water that will be used through the new water services to serve the new dwellings. Page 4 of 5 NAME OF APPLICANT: LAND CO. DEVELOPMENT, INC LOCATION OF PROJECT: SOUTH OF CAMILLE PLACE, EAST OF GEM LANE & WEST OF ROSE DRIVE — APN NO. 334 - 151 -35 32) X The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. 33) The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 34) X The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. 35) The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 36) The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District's Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross - Connections. 37) X The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 38) X The applicant shall complete an Application to and Agreement for Sewer Service. 39) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Sanitary Sewer Service. 40) X The applicant shall pay all of the sewer fees as required by the Rules and Regulations of the District. 41) X The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 42) X The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 43) X The applicant's sewer facilities (on -site) shall be Publicly owned and maintained. Page 5 of 5 NAME OF APPLICANT: LAND CO. DEVELOPMENT, INC LOCATION OF PROJECT: SOUTH OF CAMILLE PLACE, EAST OF GEM LANE & WEST OF ROSE DRIVE — APN NO. 334 - 151 -35 44) X The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District's Plans and Specifications. 45) X The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. 46) X The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 47) X The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. (END OF STANDARD TERMS AND CONDITIONS) PROJECT SPECIFIC TERMS AND CONDITIONS 48) X The applicant shall design and construct approximately 180 feet of public sewer main and stub -out along the westerly property line of the project site with one manhole, one sewer wye and one sewer lateral to the new residence, per approved plans and District Specifications. 49) X The applicant will be required to complete a standard single water application and install a 1" water service for the proposed residence. I hereby certify that the foregoing Terms and Conditions were approved at the December 23, 2014 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application To and Agreement with the Yorba Linda Water District for Sewer Service is not executed for the project under consideration. Marc Marcantonio, General Manager Meeting Date: To: From: Presented By: Prepared By: Subject: SUMMARY: AGENDA REPORT December 23, 2014 Board of Directors Marc Marcantonio, General Manager Steve Conklin, Engineering Manager Budgeted: Total Budget: Cost Estimate: Funding Source: Account No: Job No: Dept: Reviewed by Legal Bryan Hong, Associate Engineer CEQA Compliance: ITEM NO. 9.1 Yes $6M $49,004 All Water Funds 101 -2700 J2010 -11 B Engineering N/A MND Amendment No. 2 to Professional Services Agreement for Fairmont Booster Station Upgrade Project Due to a potential reduction in Basin Production Percentage (BPP) from the current 72% to as low as 60 %, District staff determined that the design of the Fairmont Booster Station Upgrade Project should include the equipping of two additional pumps to deliver water from the 780 zone to 1000 zone. Additional design and construction -phase efforts are needed which are not included in the current scope of work and the Professional Services Agreement (PSA). At the request of District staff, MWH prepared a proposal for the additional engineering services that staff reviewed and is recommending for approval. STAFF RECOMMENDATION: That the Board of Directors approve Amendment No. 2 to the PSA with MWH, in the amount of $49,004, for additional engineering services for the Fairmont Booster Station Upgrade Project, increasing the total fee from $608,584 to the new total of $657,588, for engineering design, bid -phase services, and services during construction. COMMITTEE RECOMMENDATION: The Planning- Engineering- Operations Committee discussed this item at its meeting held on December 2, 2014, and recommended that it be brought to the Board of Directors for consideration. DISCUSSION: Orange County Water District (OCWD) staff recently reported that the OCWD Board will likely take action in 2015 to reduce the BPP to as low as 60 %. The anticipated BPP reduction is in accordance with OCWD policy, as a result of the current groundwater basin overdraft. With this potential reduction in the BPP, District staff determined that the design of the Fairmont Booster Station Upgrade Project should include the equipping of two additional pumps to deliver water from the 780 zone to 1000 zone, provided now, rather than later, as an addition to the facility. The two new pumps would make it possible to deliver additional import water during peak summer months. It should be noted that the original PSA Scope of Work for the project included design of equipment for six pumps and design of two empty pump barrels for the pump station layout. To accommodate the changing conditions described above, Amendment No. 2 is proposed for the design and construction -phase services to design the pumps, electrical motors, electrical facilities and other appurtenances to convert the empty pump barrels to functional pumps. In the internal planning meetings for the Fairmont Project, after completion of the Northeast Area Planning Study, Engineering and Operations staff determined that six pumps should be included as part of the design. They also decided that space in the pump station should be provided (in the form of empty pump barrels) for two pumps that may be needed in the future. As it turned out, the "future" came sooner than expected due to the unprecedented drought and its impact on the groundwater basin. District staff requested a proposal from MWH to add the equipping of two pumps to the current design. According to MWH, this change will require additional design work including: • Additional project management • Conduct a hydraulic analysis and select appropriate pumps • Delete the 675 zone suction piping • Add 200 HP solid state starters • Coordinate with Southern California Edison (SCE) • Update the ten affected general, civil, mechanical, electrical, instrumentation and controls drawings and all related technical specifications MWH's proposal of $49,004 for the described additional services (copy attached) was reviewed by District staff and determined to be necessary and appropriate for the required work. STRATEGIC PLAN: SR 3 -A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011 -2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): On July 11, 2013, the Board of Directors authorized execution of a PSA with MWH, in the amount of $549,584 for engineering design, bid support services, and construction phase services for the Fairmont Booster Station Upgrade Project, Job No. 2010 -11 B. On October 21, 2014, the Board of Directors authorized execution of Amendment No. 1 in the amount of $59,000. ATTACHMENTS: Description: Type: 20141107 Pump Addition Proposal.pdf Fairmont Amend 2 Letter Backup Material Approved by the Board of Directors of the Yorba Linda Water District 12/23/2014 RK/PH 5 -0 Q MWH BUILDING A BETTER WORLD November 7, 2014 Yorba Linda Water District Mr Bryan Hong Associate Engineer 1717 E. Miraloma Ave., Placentia, CA 92870 Subject: Fairmont Pump Station Pumps 7 and 8 Upgrade Dear Mr. Hong; As we discussed MWH is providing a letter proposal to provide design services for pumps 7 and 8 in the Fairmont Booster Pump Station Upgrade project. MWH will update the existing drawings for the Fairmont Booster Pump Station Upgrade project with the following edits: • Pumps 7 and 8 will added to the drawings. It is anticipated that the pumps will be sized to deliver 1,900 gpm each and have 150 hp motors. • The 675 zone intakes will be deleted for pumps 7 and 8. • 200 hp solid state starters will be added into the design. The starters are anticipated to serve the existing pumps and future 200 hp pumps. • MWH and RBF will coordinate with SCE on modifications to the electrical service sizing. • It is anticipated that sheets G -6, M -1, M -2, M -4, E -1, E -2, E -3, E -4, E -6, and I -2 will be updated Task 1 Project Management — MWH will provide oversight, management, and quality assurance throughout the project and coordinate design team members. The Project Manager will maintain a project schedule and quality assurance program throughout the design phase. Invoices, a statement of work performed, and a listing of hours worked will be provided on a monthly basis. MWH will attend one meeting via phone conference to discuss the pump selection. Task 2 Model Update and Pump Selection — MWH will conduct a hydraulic analysis utilizing the YLWD Water System Model which was previously developed and updated as part of the Fairmont Pump Station Project. MWH will amend the model to incorporate pumps 7 and 8 at a flow rate of 1,900 GPM each. MWH will utilize the model results to prepare a system curve correlated with the new pump curves. MWH will utilize the system curve and pump curves to select actual pumps to incorporate into the design in Task 3. 618 Michillinda Avenue TEL 626 796 9141 Suite 200 FAX 626 568 6101 Arcadia, CA 91007 www.mwhglobal.com Task 3 Design Drawing Update - MWH amend already prepared drawings as described in the 5 bullet points above. The updated drawings will be included in the 100% design submittal of the Fairmont Booster Pump Station Upgrade project. MWH will update specifications for the pumps and relevant electrical materials. MWH will provide utility coordination with SCE for updated load requirements. MWH will conduct one site meeting with the SCE service planner. MWH will provide a new service plan for the site. It is anticipated that the work will be based on the contract terms and rate schedule previously agreed to between the YLWD and MWH. The level of effort to complete the scope of work identified is $49,004. Hours and budget per task are identified in Attachment A. If you have any questions please contact me at 626- 568 -6042 and we can discuss it further. Sincerely, Christopher Mote Project Manager Cc: Anthony Manzano, Senior Project Manager Geoffrey Carthew Vice President and Location Manager Q MWH BUILDING A BETTER WORLD Attachment A: Fee Estimate 618 Michillinda Avenue TEL 626 796 9141 Suite 200 FAX 626 568 6101 Arcadia, CA 91007 www.mwhglobal.com NMtlH - Project Engineering and Management Personnel Contract Hourly Rate $225 $190 $175 $145 $125 $105 $228 $166 $121 $86 EO O y o a 7'e to co c a c E0 0 Activity n e 'E zo r 60 m o c w — 'E r m No. ACTIVITY D ESCRIPTION y a o g a` . � ¢ � g S to 1.0 Project Management 0 12 0 11 20 43 $ 5,575 $ 5,575 20 20 $ 4,554 $ 4,554 $ 10,129 2.0 Model Update and Pump Selection 4 6 6 24 40 $ 6,570 $ 6,570 0 $ - $ - $ 6,570 3.0 Design Drawing Update 6 12 2 30 50 $ 8,330 $ 462 $ 8,792 9 76 64 8 157 $ 23,053 $ 460 $ 23,513 $ 32,305 • I 1. 1 . 1 1. 11' 618 Michillinda Avenue TEL 626 796 9141 Suite 200 FAX 626 568 6101 Arcadia, CA 91007 www.mwhglobal.com AGENDA REPORT Meeting Date: December 23, 2014 To: Board of Directors From: Marc Marcantonio, General Manager Presented By: Marc Marcantonio, General Manager Prepared By: Annie Alexander, Executive Secretary Subject: Board of Directors Compensation STAFF RECOMMENDATION: Budgeted: Total Budget: Funding Source: Account No Dept: ITEM NO. 9.2 Yes $90,000 Water Operating Fund 1- 1010- 0440 -00 Board of Directors That the Board of Directors consider the Directors' compensation rate for the next calendar year. COMMITTEE RECOMMENDATION: The Executive - Administrative - Organizational Committee discussed this matter at its meeting held November 10, 2014 and recommended that it be brought to the Board for consideration at the December 23, 2014 meeting. DISCUSSION: In accordance with California Water Code Sections 20201 - 20202, the amount of compensation for members of the Board of Directors is currently set at $150 per day for each day's attendance at meetings of the Board and other meetings attended at the request of the Board, not to exceed 10 days per calendar month. Section 20202 also allows for an increase in the amount of compensation up to 5% for each calendar year following the operative date of the last adjustment. As the last adjustment was effective March 24, 2003 (per attached Ordinance No. 03 -01), the Board of Directors would be eligible for an increase in their current compensation rate up to $256.56 per day (as of March 24, 2014). Also attached for reference are the results of a compensation survey that was recently conducted by the Irvine Ranch Water District. Should the Committee recommend an increase in the amount of compensation, an ordinance would need to be considered and adopted by the Board of Directors pursuant to the procedures specified in Water Code Sections 20203 -20204 and Government Code Section 6066: • A public hearing would need to be held prior to adoption of the ordinance. • Notice of the hearing shall be published in a newspaper of general circulation once a week for two successive weeks prior to the public hearing. • The ordinance would become effective 60 days from the date of its final passage. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors last increased their meeting compensation rate in 2003, and prior to that, in 1991. ATTACHMENTS: 2003 01 23 - Ordinance No. 03- 01.pdf BOD Per Diem Survey.docx Description: Backup Material Backup Material Type: Backup Material Backup Material ORDINANCE NO. 03-01 AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT SETTING COMPENSATION FOR MEMBERS OF THE BOARD OF DIRECTORS WHEREAS, The Yorba Linda Water District is organized and operates under authority of the County Water District Act, Division 12, commencing with Section 30,000 of the California Water Code; and WHEREAS, Water Code Section 20202, permits water districts, as defined in Section 20200, which includes the Yorba Linda Water District, to increase compensation of members of the Board of Directors in an amount in excess of $100 per day for each day's attendance at Board meetings or each day's service as a Director at the Board's request, not to exceed ten day's per calendar month; and, WHEREAS, the increase in compensation authorized pursuant to Section 20202 is limited to five percent for each calendar year following the operative date of the last adjustment; and WHEREAS, the Board of Directors of the Yorba Linda Water District, by action taken in February, 1991 set the daily compensation under Water Code Section 30507 at $125 for Board and Board Committee meetings and $50 for other service rendered at the request of the Board; and WHEREAS, the Board of Directors of the Yorba Linda Water District has conducted a public hearing upon notice pursuant to Government Code Section 6066 as required by Water Code Section 20203. NOW THEREFORE, the Board of Directors of the Yorba Linda Water District does hereby find, declare, order and ordain as follows: Section 1. The matters set forth in the recitals of this Ordinance are true and correct. Section 2. Upon and after the effective date of this Ordinance, compensation for members of the Board of Directors of the Yorba Linda Water District shall be $150 per day for each day's attendance at meetings of the Board of Directors and other meetings attended at the request of the Board of Directors. Compensation for any type of service shall not exceed ten (10) days in any calendar month. Members of the Board of Directors shall receive reimbursement or payment of expenses, according to District rules, incurred in the performance of each Director's duties required or authorized by the Board of Directors. �J f Section 3. This Ordinance shall become effective sixty (60) days after its adoption. PASSED AND ADOPTED this 23rd day of .lanuary, 2003 by the following called vote: AYES: Beverage, Mills, Summerfield NOES: Armstrong ABSENT: Korn ABSTAIN: Secretary "i BOARD OF DIRECTORS PER DIEM SURVEY As of October 31, 2014 MAXIMUM AGENCY PER DIEM EFFECTIVE DATE MEETINGS PER MEETING MONTH El Toro $198.00 December 2007 10 Water District Irvine Ranch $237.00 January 2009 10 Water District Municipal Water of $232.79 jaR6iaFy `' 10 Orange County $244.33 January 2014 Orange County $221.12 January 2008 10 Water District Santa Margarita $210.00 February 2009 10 Water District South Coast $190.00 January 2006 10 Water District Moulton Niguel $199.50 October 2007 10 Water District Mesa Consolidated $207.00 February 2013 10 Water District Yorba Linda $150.00 January 2003 10 Water District AGENDA REPORT Meeting Date: December 23, 2014 To: Board of Directors From: Marc Marcantonio, General Manager Presented By: Marc Marcantonio, General Manager Prepared By: Annie Alexander, Executive Secretary Budgeted: Total Budget: Cost Estimate: Funding Source: Account No ITEM NO. 10.1 Yes $90,000 $90,000 Water Operating Fund 1- 1010- 0440 -00 Subject: Committee, Agency and Intergovernmental Meeting Assignments DISCUSSION: Pursuant to the Board of Directors' Rules for Organization and Procedure (Resolution No. 11 -15), the Board has 5 standing committees and 3 joint agency standing committees. Additionally, the Directors attend a number of intergovernmental meetings on a regular basis. Committee and intergovernmental meeting assignments are made by the newly elected President, subject to the consent of the Board, following the annual reorganization of the Board of Directors. The attached spreadsheet identifies these assignments for the previous 3 years. The Board is not required to choose committee assignments using any particular method. In years past, the non -Chair member in the current year has served as the Chair for the same committee in the following year. This allows each committee to continue with one member who is familiar with the responsibility of the committee, while allowing another member who has not previously served on the committee, the opportunity for a new experience, if desired. The Total Budgeted and Estimated Cost amounts listed above include compensation for Board, Committee and intergovernmental meeting attendance at a maximum of $150 per day up to 10 days per calendar month as allowed by statute and established by Ordinance No. 03 -01. With the recent passage of SB 946, two Board members will need to be assigned to serve as Active and Alternate Directors for the Orange County Sanitation District (OCSD). No method for making assignments of this nature is addressed in YLWD's Rules for Organization and Procedure. OCSD Board members are compensated $212.50 for meeting attendance (up to 6 meetings a month with the average being 2) and receive no health insurance benefits. The Chair may be compensated for up to 10 meetings per month. Staff would like to recommend that the newly elected President request feedback from the Directors regarding their interest and availability to serve on a particular committee, OCSD's Board of Directors, and attend other intergovernmental meetings for the upcoming calendar year. Proposed assignments will be presented by the President at the next regular meeting for consideration by the Board of Directors. The Board will need to determine the method for selecting the Active and Alternate Directors for OCSD. Following confirmation of assignments at the next regular Board meeting, staff will post Form 806 on the District's website reporting the compensation paid to Directors by the District and OCSD for meeting attendance. Additionally, staff would like to request that the Board of Directors consider transitioning the status of the following Joint Agency Standing Committees to intergovernmental meetings in order to more accurately reflect the purpose of these Committees and reduce the amount of staff time required to support them: • MWDOC and OCWD • City of Yorba Linda • City of Placentia Directors would still be eligible to receive compensation for their attendance at these meetings in accordance with Ordinance No. 03 -01. ATTACHMENTS: Name: Description: Type: YLWD Director Assignments.pdf Backup Material Backup Material Excerpts From Resolution No 11- 15.pdf Backup Material Backup Material YORBA LINDA WATER DISTRICT Board of Directors' Committee and Intergovernmental Meeting Assignments INTERNAL STANDING COMMITTEES 2012 2013 2014 Executive - Administrative - Organizational Hawkins Melton Kiley (Chair) Meets monthly on 2nd Monday at 4:00 p.m. Melton Kiley Collett Finance - Accounting Kiley Hawkins Hawkins (Chair) Meets monthly on 4th Monday at 4:00 p.m. Hawkins Melton Beverage Personnel -Risk Management Beverage Collett Hawkins (Chair) Meets monthly on 2nd Tuesday at 4:00 p.m. Collett Beverage Melton Planning- Engineering- Operations Collett Kiley Melton (Chair) Meets monthly on 1st Thursday at 4:00 p.m. Kiley Hawkins Beverage Public Affairs - Communications - Technology Melton Beverage Collett (Chair) Meets monthly on 1st Monday at 4:00 p.m. Beverage Collett Kiley JOINT AGENCY -STANDING COMMITTEES YLWDICity of Placentia N/A Melton Beverage Meets as required. N/A Hawkins Melton YLWDICity of Yorba Linda N/A Kiley Collett Meets as required. N/A Beverage Kiley YLWDIMWDOCIOCWD Joint Agency Hawkins Melton Kiley Meets bi-monthly on 4th Tuesday at 4:00 p.m. Beverage Beverage Beverage OTHER COMMITTEE: CAC Beverage Beverage Kiley Meets monthly on 4th Monday at 8:30 a.m. As of December 17, 2014. YORBA LINDA WATER DISTRICT Board of Directors' Committee and Intergovernmental Meeting Assignments INTERGOVERNMENTAL MEETINGS 2012 2013 2014 YL City Council (Mtg 1) Hawkins Kiley Collett Meets 1st Tuesday of the month at 6:30 p.m. YL City Council (Mtg 2) Melton Collett Kiley Meets 3rd Tuesday of the month at 6:30 p.m. YL Planning Comm (Mtg 1) Kiley Melton Beverage Meets 2nd Wednesday of the Month at 6:30 p.m. YL Planning Comm (Mtg 2) Collett Hawkins Melton Meets 4th Wednesday of the month at 6:30 p.m. YL LMCAC (Mtg 1) N/A Kiley Beverage Meets 2nd Thursday of the month at 6:30 p.m. YL LMCAC (Mtg 2) N/A Beverage Collett Meets 4th Thursday of the month at 6:30 p.m. MWDOC Board of Directors (Mtg 1) Melton Melton Melton Meets 1st Wednesday of the month at 8:30 a.m. MWDOC Board of Directors (Mtg 2) Melton Melton Melton Meets 3rd Wednesday of the month at 8:30 a.m. OCWD Board of Directors (Mtg 1) Kiley Kiley Collett Meets 1st Wednesday of the Month at 5:30 p.m. OCWD Board of Directors (Mtg 2) Kiley Kiley Collett Meets 3rd Wednesday of the month at 5:30 p.m. OCSD N/A N/A Kiley Meets 4th Wednesday of the month at 6:30 p.m. WACO Meeting Hawkins Hawkins Kiley Meets 1st Friday of the month at 7:30 a.m. Kiley Hawkins ISDOC Meeting Collett Collett Hawkins Meets months with 5th Thursday at 11:30 a.m. Collett Alternate LAFCO Meeting Beverage Beverage Beverage Meets 2nd Wednesday of the month at 8:30 a.m. ACWAIJPIA Meeting Hawkins Hawkins Hawkins Meets semi-annually in May and November. Submission of Form 700 to ACWA/JPIA required.) As of December 17, 2014. Yorba Linda Water District Board of Directors Rules for Organization and Procedure Section 1. Purpose. It is the policy of the Yorba Linda Water District ("District") that all meetings of the Board of Directors of the District ( "Board ") shall be open and public and all persons are invited to attend. The Board provides these Rules for Organization and Procedure for the purpose of informing its own members, District staff, consultants and the general public regarding the laws, rules and procedures that govern the conduct of meetings held by the Board. Section 2. Board Officers and Other Officers of the District. 2.1 A President of the Board and a Vice President shall be elected annually at the District's reorganization meeting held at the first regular meeting of the Board in December of every year. The President shall assume the chair of the Presiding Officer immediately after election. 2.2 The President shall make Committee assignments, subject to consent of the Board, annually by the first meeting of the Board of Director's to be held in January of the subsequent year. 2.3 If the President is absent from a meeting of the Board, the Vice - President shall serve as the Presiding Officer. if both the President and Vice - President are absent, the Secretary shall take the chair so that the Directors present may elect a Presiding Officer. Upon late arrival of the President or Vice - President at the meeting, the chair shall be relinquished at the first opportunity not disruptive to the conduct of business. Revised 06/17/11 1 Section 10. Standing Committees. 10.1 Internal Standing Committees of the Board of Directors are long term Committees that meet on a regular basis to review and consider specific areas and functions of the District's business. The Internal Standing Committees include: 1. Executive - Administrative - Organizational 2. Personnel -Risk Management 3. Finance- Accounting 4. Planning- Engineering - Operations 5. Public Affairs - Communications- Technology 10.2 Each Internal Standing Committee shall have two Directors and each Director shall be assigned to a minimum of two Internal Standing Committees. 10.3 Each Internal Standing Committee shall meet on a monthly basis at a minimum, unless the Chair assigned to that particular Internal Standing Committee, in consultation with the General Manager, believes there are not enough issues to discuss and that the best interests of the District would be served by continuing the meeting for one month. 10.4 Joint Agency Standing Committees of the Board of Directors also meet on a regular basis and were established to foster a stronger working relationship between the District and other governmental agencies. The Joint Agency Standing Committees include: 1. MWDOC and OCWD 2. City of Yorba Linda 3. City of Placentia Revised 05/17/11 15 1 D.5 Joint Agency Standing Committees shall meet on a bimonthly or quarterly basis, as needed, and as determined from time to time by the Board and the respective intergovernmental agency representatives. 10.6 Joint Agency Standing Committees shall have at least one, but no more than two Board Members, assigned by the Board President and approved by the Board. 10.7 In the event there is an absence or vacancy on any Standing Committee, the President shall assume the vacant position if the absence cannot be filled temporarily by another Board member or until a permanent appointment is made. Section 11. Special Committees. Special Committees shall be appointed by the President, unless otherwise directed by a majority vote of the Board. Section 12. Adjournment. A motion to adjourn must be moved by a Director and seconded by another Director, and it is subject to debate. No further business can be conducted after an affirmative vote to adjourn. Revised 06117/11 16 AGENDA REPORT Meeting Date: December 23, 2014 To: Board of Directors ITEM NO. 10.2 From: Marc Marcantonio, General Manager Presented By: Gina Knight, HR /Risk Manager Dept: Human Resources /Risk Management Prepared By: Amelia Cloonan, Human Resources Analyst Subject: ACWA Joint Powers Insurance Authority President's Special Recognition Award SUMMARY: Each year the Joint Powers Insurance Authority recognizes members with a loss ratio of 20% or less in either the Liability, Property or Workers' Compensation programs (loss ratio = total losses /total premiums). DISCUSSION: At its Fall Conference each year, the Joint Powers Insurance Authority (JPIA) recognizes members with a Loss Ratio of 20% or less in either the Liability, Property or Workers' Compensation programs. Members receive the President's Special Recognition Award Certificate for each of the programs for which they qualify. The Yorba Linda Water District has received this special recognition for a low ratio of "Paid Claims and Case Reserves" to "Deposit Premiums" in the Property Program for the period 4/10/10 through 3/13/13. The District also received this special recognition for the period 7/01/10 through 6/30/13 for the Workers' Compensation Program. ATTACHMENTS: dme: Description: Type: JPIA Awards SKMBT C55214121012350.pdf JPIA President's Special Recognition Awards Backup Material g -.1� WVX - ,wOW. N'K /0 1awniR amp, ........... 6V -0-,o PresidentSP's ecial Recognition Award .:a �A F�.­ Agg The President rf the A C WA Joint Powers Insurance A u th oiitV herebygives Special Recognition to :°...... :�.' IIx g*-Iz VAM NO") V., Yorba Linda Wa ter District WO �,,,4 dOg", for achieving a lowrado of"Paid Claims and Case Reserves to "Deposit Premiums 'g A., in the Property Program for the period 04101110—03131113 announced at the Board ofDirectors'Meeting in San Diego. -0 01, N )PIA x E. G. 'Jeny-Gladbach,President December 01,2014 MAO r• , q x 9 - l 4W WI N 52kzpfZ to t< • " T ♦ •♦ W� W111 a 1110, jg IMO� YO M- , R - IVQg !Ri " ' r "4MMM g ," 'qU, A IIet 1 • /tfrltfgig,• i�& "WI&XV, i%o ♦ M 'Cop. ff gg: "An A 110VVANIW,� 4 6 (IMP, U r.. --i:----- M, 3 ;� __ • • • •• _ s President 's Special Recognition Award R„1 - Q Or Ss M1- The President of the - 18 A C WA Joint Powers Insurance A u th ofitv berebygives Special Recognition to ............. ” ` SIR Yorba Linda Wa ter IDistrict �M �AM for achieving a low ratio of"Paid Claims and Case Reserves to "Deposit Premiums —06130113 for the period 07/01/10 in the Workers'Compensation Program M announced at the Board ofDirectorsMeeting in San Diego. Pa", Z`� JPIA E. G. '7erry'Gladbach,President December 01,2014 .......... a. xj (4 )Z' k�q!..to 104(001MM- P 0 SM -1, ikg-OF .01, N Af IT 4f* 3� 4!.fWF4. S�I� 1111al 11 'R gp' !,,g� �6 — 111 .„ ♦ 'Iffq NS' 4 41"V IF -1 X, Vli @ GOES 3462 LITHO IN U.S.A. AGENDA REPORT Meeting Date: December 23, 2014 Subject: General Manager's Report ATTACHMENTS: • Orange County Grand Jury Request for Information Description: 2014 -12 -11 - OC Grand Jury Request for Info.pdf Backup Material ITEM NO. 11.3 Type: Backup Material ORANGE COUNTY GRAND IURY 700 CIVIC CENTER DRIVE WEST- SANTA ANA, CALIFORNIA 92701.7141834 -3320 December 11, 2014 FAX 7141834 -5555 RECEIVED Marc Marcantonio General Manager DEC 15 201/1 Yorba Linda Water District 4622 Plumsa Drive YORBA LINDA WATER DISTRICT Post Office Box 309 Yorba Linda, CA 92885 -0309 Dear Mr. Marcantonio: The 2014 -2015 Orange County Grand Jury is consolidating and analyzing information from all Special Districts, Joint Powers Agencies and other ancillary government organizations within Orange County. The Grand Jury has identified your organization as one of these entities. As required by the California Penal Code § 933.1, 933.5 and 933.6, the Grand Jury is authorized to examine the books, records and the performance of duties of these organizations. As a result, we are formally requesting an answer to the following questions along with supporting documentation. These questions are with regard to the organizational structure, the financials and the transparency disclosures of your organization. The questions and requests for information are as follows: 1) Organization Structure /Charter a. What is your formal organization name and address? b. Who is your senior executive? (Name and title) c. What is your formal organizational structure? e.g. Special District, Joint Powers Agency, or Other (please specify) d. By what specific enabling legislature authorized your organization? e. Are you a dependent or independent organization? f. If dependent, identify the organization to which you report? If independent, how is your board of directors selected or elected? g. In which year were you formed or chartered? h. What was the stated purpose of setting up your organization as a separate legal entity? i. Identify the current primary rationale for your organization to be a separate legal entity? j. Please provide your organization's formation or charter documents. k. Please provide your organization's current organization chart. Orange County Grand Jury Page 2 2) Financials (for the most current completed fiscal year) a. What is your fiscal year start and end dates? b. What are your revenues? ($M) c. What are your sources of revenue? (e.g. % taxes, % fees, % other) d. What are your expenditures? ($M) e. What are your assets? ($M) f. What are your reserves? ($M) g. What are your reported total liabilities? ($M) h. What is your debt amount? ($M) i. What are your unfunded liabilities? ($M) j. How many full time employees are in your organization? k. Please provide your organization's financial report for the most current completed FY. 3) Reporting and Transparency a. What is your on -line public disclosure site? (e.g. www.ocgov.com) b. Does this site provide complete organizational structure and financial information? If not, why not? c. Does your organization formally submit financial reports to the State of California? If so, to whom? (e.g. Controller's Office) d. Does your organization formally submit financial reports to the County of Orange? If so, to whom? (e.g. Auditor) The Orange County Grand Jury would appreciate a timely response to these questions and requests for information. Since all of this data should already be available, we are requesting a response be sent to the address shown in the letterhead by December 29, 2014. If there are any questions with regard to this request, please contact Paul Borzcik at 714.834.3320. We would like to thank you in advance for your support. Sincerely, 1 S Paul S. rzcik Forema 2014 -201 an e County Grand Jury PSB /RB:sI r Robert Breton Chair Grand Jury Special Issues Committee ITEM NO. 12.2 AGENDA REPORT Meeting Date: December 23, 2014 Subject: Finance - Accounting Committee (Hawkins / Beverage) • Minutes of the meeting held December 17, 2014 at 10:00 a.m. • Next meeting is scheduled to be held January 26, 2015 at 4:00 p.m. ATTACHMENTS: Name: Description: Type: 121714 FA - Minutes.doc Minutes Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT FINANCE - ACCOUNTING COMMITTEE MEETING Wednesday, December 17, 2014, 10:00 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. 3. 4. The December 17, 2014 meeting of the Yorba Linda Water District's Finance - Accounting Committee was called to order by Director Hawkins at 10:00 a.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. ROLL CALL COMMITTEE STAFF Director Phil Hawkins, Chair Marc Marcantonio, General Manager Director Michael J. Beverage Delia Lugo, Finance Manager PUBLIC COMMENTS None. DISCUSSION ITEMS 4.1. Presentation Regarding Services By Kreisler Long -Term Investments Mr. Marty Kreisler of Kreisler Long -term Investments and Tarrell Gamble of Blaylock Beal Van, LLC provided a presentation on the investment services they provide as a team. In addition, they both provided biographical information on their professional background. In their discussion they provided information on what services they would be able to provide to YLWD that would tie into our strategy and outlined plan to diversify our portfolio and maximize the rate of return from our investments. Staff is to provide a detailed 2 year cash flow to Kreisler Long -term investments by January 8, 2015 so they can prepare a presentation on an investment strategy that will meet YLWD's goal and objectives. 4.2. Budget to Actual Results for November 2014 Mrs. Lugo presented the Budget to Actual Reports for the Month Ending November 30, 2014. Mrs. Lugo reported that the District's reported water revenue is 49.45% of annual. Reported revenue resulting from customer billings for water service is averaging 4.8% below from what was reported for this time of the previous year. The majority of the Water Fund's Individual Supplies and Services expenses are below budget, with the exceptions of Insurance, Materials, Maintenance, Vehicle Equipment, and other expenses due to the previous 1 month reported reasons. In addition for this month, Dues and Memberships are reported at 71.61 % of annual budget due to a payment to the Association of California Water Agencies (ACWA) for annual agency dues. Overall, Sewer Supplies and Services expenses are trending below budget, with the same exceptions noted in the water fund. 4.3. Investment Report for Period Ending November 30, 2014 Mrs. Lugo presented the Investment Report for the Period Ending November 30, 2014. She reported that the average yield for November 2014 was 0.60 %. She also reported that the overall increase in the investment balance from previous month is approximately $1,130,000. A large balance change includes an increase in the Water Operating Reserve fund of $1,292,020, due to a positive net effect between operating revenues and expenses through the reporting month of the fiscal year. With the close of the month, November 30, 2014, and with the intention of investing for greater interest earnings, funds that exceeded applicable payroll and accounts payable obligations were transferred into the Money Market at Bank of the West. Staff took the observed holiday and accounts payable clearing patterns into consideration when determining the month end transfer amount into Bank of the West. As a result, the District's bank statement at Wells Fargo reports a month end balance of $383,649. However, the District's Central Fund general ledger account reflects a balance of ($38,110), due to the posting of all Accounts Payable obligations listed on the November, 26, 2014 check register. 4.4. Future Agenda Items and Staff Tasks Update the District's Investment Policy to include the ability to invest in Municipal Bonds and Super Naturals. In addition, provide Kreisler Long- term Investments with a 2 year cash flow by January 8, 2015. 5. ADJOURNMENT 5.1. The meeting was adjourned at 11:20 a.m. The next Finance - Accounting Committee meeting is scheduled to be held Monday, January 26, 2015 at 4:00 p.m. DL 2 ITEM NO. 12.3 AGENDA REPORT Meeting Date: December 23, 2014 Subject: Personnel -Risk Management Committee (Hawkins / Melton) • Minutes of the meeting held November 12, 2014 at 8:30 a.m. • Minutes of the meeting held December 16, 2014 at 4:00 p.m. • Next meeting is scheduled to be held January 13, 2015 at 4:00 p.m. ATTACHMENTS: Name: Description: Type: 111214 PRM Minutes.doc Minutes Minutes 121614 PRM Minutes.doc Minutes Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PERSONNEL -RISK MANAGEMENT COMMITTEE MEETING Wednesday, November 12, 2014 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. 3. 4. The November 12, 2014 meeting of the Yorba Linda Water District's Personnel - Risk Management Committee was called to order by Director Hawkins at 8:30 a.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. ROLL CALL COMMITTEE MEMBERS PRESENT Director Phil Hawkins, Chair Director Gary T. Melton PUBLIC COMMENTS None. DISCUSSION ITEMS STAFF PRESENT Gina Knight, HR and Risk Manager 4.1. Status of Assessment of Job Descriptions and Titles (Verbal Report) Mrs. Knight gave an update on the status of both the Maintenance Worker and Customer Service series job descriptions revisions. Staff is working with both John DeCriscio and Delia Lugo to review the current duties and skill set required for each job classification with each series. 4.2. Status of Performance Evaluations (Verbal Report) Mrs. Knight presented the latest status report on the performance evaluations. The Committee discussed having this item presented on a quarterly basis. 4.3. Status of Policies and Procedures (Verbal Report) Mrs. Knight reported that there was nothing to report on this item. 4.4. Human Resources, Risk Management and Safety Activity Mrs. Knight reported on the status of the following recruitments: Customer Service Representative II opened October 27, 2014 and closed November 9, 2014. Sr. Maintenance Distribution Operator was filled with an internal candidate (Brian Vargas). A successful candidate for the Public Affairs Specialist is scheduled to join the District on November 17, 2014. 4.5. Future Agenda Items and Staff Tasks None. 1 5. ADJOURNMENT 5.1. The meeting was adjourned at 5:30 p.m The next Personnel -Risk Management Committee meeting is scheduled to be held Tuesday, December 16, 2014 at 4:00 p.m. GK 2 MINUTES OF THE YORBA LINDA WATER DISTRICT PERSONNEL -RISK MANAGEMENT COMMITTEE MEETING Tuesday, December 16, 2014 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The December 16, 2014 meeting of the Yorba Linda Water District's Personnel - Risk Management Committee was called to order by Director Hawkins at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE MEMBERS PRESENT STAFF PRESENT Director Phil Hawkins, Chair Marc Marcantonio, General Manager Director Gary T. Melton Gina Knight, HR and Risk Manager 3. PUBLIC COMMENTS None. 4. DISCUSSION ITEMS 4.1. ACWA Joint Powers Insurance Authority President's Special Recognition Award Ms. Knight reported that at the ACWA -JPIA Fall Conference the District was recognized for having a loss ratio of less than 20% in both the Property and Workers Compensation programs. The District received the President's Special Recognition Award for both programs. 4.2. Human Resources, Risk Management and Safety Activity Ms. Knight went over the most recent HR department activities and reported that two tort claims were under investigation. Ms. Knight reported that a Maintenance Distribution Operator III was filled with an internal candidate (Jorge Lopez). 4.3. Status of Policies and Procedures Ms. Knight presented the latest spreadsheet and reported that the District's Injury and Illness Prevention Plan (final draft) was reviewed by the District's General Manager. After some minor corrections, this OSHA required written program will be finalized. Ms. Knight reported that a draft copy of a new policy: Certification/Test /License Reimbursement had been presented to the Management group for review. 1 4.4. Status of Performance Evaluations (Verbal Report) Ms. Knight presented the latest status on Performance Evaluations that were past due. Several of the past due evaluations identified had been completed by management from the time the agenda was posted and the Personnel -Risk Management Committee meeting was conducted. 4.5. Future Agenda Items and Staff Tasks The Personnel -Risk Management Committee asked staff to develop an expense policy for the General Manager's meeting /conference /networking expenses. 5. ADJOURNMENT 5.1. The meeting was adjourned at 4:45 p.m. The next Personnel -Risk Management Committee meeting is scheduled to be held Tuesday, January 13, 2015 at 4:00 p.m. GK 2 ITEM NO. 12.5 AGENDA REPORT Meeting Date: December 23, 2014 Subject: Public Affairs - Communications - Technology Committee (Collett / Kiley) • Minutes of the meeting held December 9, 2014 at 10:30 a.m. • Next meeting is scheduled to be held January 5, 2015 at 2:00 p.m. ATTACHMENTS: Name: Description: Type: 120914 PACT - Minutes.docx Minutes Backup Material MINUTES OF THE YORBA LINDA WATER DISTRICT PUBLIC AFFAIRS - COMMUNICATIONS - TECHNOLOGY COMMITTEE MEETING Tuesday, December 9, 2014, 10:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. 3. 4. 5. DM The December 9, 2014 meeting of the Yorba Linda Water District's Public Affairs - Communications- Technology Committee was called to order by Director Collett at 10:30 a.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. ROLL CALL COMMITTEE MEMBERS PRESENT Director Ric Collett, Chair Director Robert R. Kiley PUBLIC COMMENTS None. DISCUSSION ITEMS STAFF PRESENT Marc Marcantonio, General Manager Damon Micalizzi, Public Information Mgr 4.1. Future Media Outreach and Press Relations (Verbal Report) Mr. Micalizzi updated the committee on recent media inquiries and potential upcoming press stories about the drought and special district response. 4.2. Winter Newsletter Content (Verbal Report) The Committee discussed the content and timing of the winter newsletter opting to extend the target mailing date to the middle of February. 4.3. Future Agenda Items and Staff Tasks None. ADJOURNMENT 5.1. The meeting was adjourned at 11:50 a.m. The next Public Affairs - Communications- Technology Committee meeting will be held Monday, January 5, 2015 at 2:00 p.m. 1 AGENDA REPORT Meeting Date: December 23, 2014 Subject: Meetings from December 24, 2014 - January 31, 2015 ATTACHMENTS: Description: BOD - Activities Calendar.pdf Backup Material ITEM NO. 14.1 Type: Backup Material Board of Directors Activity Calendar Event December 2014 District Offices Closed District Offices Closed January 2015 District Offices Closed WACO Pub Affairs - Communications -Tech Committee Meeting Planning- Engineering- Operations Committee Meeting Yorba Linda City Council LSI Municipal Water Ratemaking Workshop MWDOC OCWD Board of Directors Regular Meeting Yorba Linda LMCAC Exec - Admin- Organizational Committee Meeting Personnel -Risk Management Committee Meeting TENTATIVE - Joint Committee Mtg with City of YL LAFCO Yorba Linda Planning Commission Yorba Linda City Council CASA Winter Conference MWDOC OCWD CASA Winter Conference Board of Directors Regular Meeting Yorba Linda LMCAC CASA Winter Conference SDLA Conference SDLA Conference Citizens Advisory Committee Meeting Finance - Accounting Committee Meeting SDLA Conference Joint Committee Meeting with MWDOC and OCWD SDLA Conference Yorba Linda Planning Commission OCSD ISDOC Date Time Attendance by: Wed, Dec 24 7:OOAM Thu, Dec 25 7:OOAM Thu, Jan 1 7:OOAM Fri, Jan 2 7:30AM Kiley /Hawkins Mon, Jan 5 2:OOPM Collett/Kiley Mon, Jan 5 4:OOPM Melton /Beverage Tue, Jan 6 6:30PM Collett Wed, Jan 7 8:OOAM Kiley Wed, Jan 7 8:30AM Melton Wed, Jan 7 5:30PM Collett Thu, Jan 8 8:30AM Thu, Jan 8 6:30PM Mon, Jan 12 4:OOPM / Tue, Jan 13 4:OOPM / Tue, Jan 13 5:OOPM / Wed, Jan 14 8:30AM Wed, Jan 14 6:30PM Tue, Jan 20 6:30PM Wed, Jan 21 8:OOAM Kiley Wed, Jan 21 8:30AM Wed, Jan 21 5:30PM Thu, Jan 22 8:OOAM Kiley Thu, Jan 22 8:30AM Thu, Jan 22 6:30PM Fri, Jan 23 8:OOAM Kiley Sun, Jan 25 8:OOAM Mon, Jan 26 8:OOAM Mon, Jan 26 8:30AM Mon, Jan 26 4:OOPM / Tue, Jan 27 8:OOAM Tue, Jan 27 4:OOPM / Wed, Jan 28 8:OOAM Wed, Jan 28 6:30PM Wed, Jan 28 6:30PM Thu, Jan 29 11:30AM / 12/17/2014 12:54:02 PM ITEM NO. 15.1 AGENDA REPORT Meeting Date: December 23, 2014 Subject: LSI Municipal Water Ratemaking in California Seminar - January 7, 2015 CSDA Introduction to Good Governance Principles - January 15 & 22, 2015 STAFF RECOMMENDATION: That the Board of Directors approve Director attendance at these events if desired. ATTACHMENTS: Name: Description: Type: LSI Seminar.pdf Backup Material Backup Material CSDA Trainings.pdf Backup Material Backup Material Approved by the Board of Directors of the Yorba Linda Water District 12/23/2014 MB /PH 5 -0 LAW SEMI The power of information® Featuring Speakers From: • Aleshire & Wynder LLP • Bartle Wells Associates • California Public Utilities Commission • City of Signal Hill • Colantuono Highsmith & Whatley PC • LitiNomics • Raftelis Financial Consultants Who Should Attend: Attorneys, water agency managers, consultants, real estate developers, agricultural water users, Tribal representatives and anyone else involved in water issues in California Name: Email: NARS INTERNATIONAL An Intensive One -Day Technical Workshop on Municipal Water Ratemakingr in C Leading experts in the law and economics of water pricing examine ratemaking challenges and compliance with Propositions 218 and 26 January 7, 2015 Long Beach, California I.ivewebcast Marriott Long Beach pvaitabtel Yes! Please register me: What type of credits do you need? For which state(s)? Register my colleague: Name: Email: What type of credits do you need? For which state(s)? Firm: Address Credits: CA 6.75 MCLE (call about others) Quick when /where: 8:30 a.m., 4700 Airport Plaza Drive City: State: Zip: Phone: Fax: If you cannot attend, check boxes to order: ❑ Homestudy Course with DVD ❑ Course Materials only To complete your registration, please send a check or complete the credit card information below: (Fax to 206 -567 -5058 or register online at www.lawseminars.com) No.: Exp. Date: Card Holder's Signature: LAW SEMINARS INTERNATIONAL The power of information® 800 Fifth Avenue, Suite 101 1 Seattle, WA 98104 206.567.4490 1 fax 206.567.5058 1 www.lawseminars.com 15MWRCA WS ® Wednesday, 8:oo Registration Opens 8:30 Introduction & Overview Patricia J. Quilizapa, Esq., Program Co -Chair Aleshire & Wynder LLP — Irvine, CA Padmanabhan Srinagesh, Ph.D., Program Co- Chair, Director LitiNomics — Mountain View, CA 8 :45 The Law: Update on the Substantive and Procedural Provisions of Proposition 218 How the courts have interpreted the scope of the proposition and the requirements that total fees not exceed the cost of service and that individual rates not exceed the cost attributable to the parcel; examples of rates validated and invalidated. Patricia J. Quilizapa, Esq, Program Co -Chair Pending issues and unanswered questions likely to be the sub- ject of future litigation: What is working its way through the courts and what else can we expect to come up later? Michael G. Colantuono, Esq. Colantuono Highsmith & Whatley, PC — Los Angeles, CA 1o:15 Break 10:3o The Economics: Factors to Consider in Conducting a Valid Cost of Service Analysis (COSA) Current prevailing engineeri ng- economics models for analyses of water systems Sudhir Pardiwala, PE, Executive Vice President Raftelis Financial Consultants — Pasadena, CA Weaknesses in the current approaches: Likely challenges to COSA -based rates Padmanabhan Srinagesh, Ph.D., Program Co -Chair 12:00 Lunch (on your own) e Easy Ways to Re% later Thre lawsemi ars •co n Online: NWW' 67-4490 Phone: (2o6i 5 Fax: (206) 567 5058 LAW SEMINARS INTERNATIONAL Presents Live Seminars Sometimes you just have to be in the same room" TeleBriefings One hour expert analyses by phone" Tel: 206 - 567 -4490 www.lawseminars.com 1:15 Dealing With the Drought: What is the Impact of the Rate Setting Constraints in Proposition 218? Case study of cost recovery under Proposition 218 for a new desalination plant that increases water supply at a higher cost than the average for existing sources and provides benefits in multiple jurisdictions: What issues does the COSA need to address? Anita Luck, Esq Aleshire & Wynder LLP — Irvine, CA Douglas R. Dove, Principal Consultant Bartle Wells Associates — Berkeley, CA When does a capture for reuse component enable the local juris- diction to avoid Proposition 26's requirement of a two- thirds vote to approve a stormwater treatment project required to com- ply with environmental regulations? Kenneth C. Farfsing, City Manager City of Signal Hill — Signal Hill, CA 3:oo Break 3:15 Dealing with the Drought (cont'd): Conservation Programs as an Important Part of the Overall Strategy How the California Public Utility Commission designs rates for private utilities to encourage conservation by recovering a greater proportion of total costs through consumption charges Rami Kahlon, Water Director California Public Utilities Commission — San Francisco, CA 4:00 Practical Tips for Parties Involved in Water Rate Litigation Under Proposition 218 Issues relating to the use of experts: Circumstances when the opponent should prepare their own COSA; mounting and defending against Daubert challenges to an expert's qualifica- tions or methodology; tips for effective communication with the decision maker Patricia J. Quilizapa, Esq, Program Co -Chair Padmanabhan Srinagesh, Ph.D., Program Co -Chair Members of the Faculty 5:oo Evaluations and Adjourn California is in the midst of a historic drought. Surface water deliveries are at an all -time low and many groundwater basins are being significantly drawn down. The economic effects of actual or foreseeable shortages can be mitigated by increasing the price end users pay for each gallon of water used, or by imposing fees on consumers whose use exceeds specified thresholds. However, the rates municipal utilities charge for water are restricted by Proposition 218, and must be justified by a Cost of Service Analysis (COSA). Proposition 218 may limit the ability of municipal water utilities to encourage conservation by raising volumetric charges for water. This one -day seminar will explain recent decisions by California courts on the limitations Propositions 218 and 26 place on municipal water rates, and describe the economic principles used by COSA to develop municipal water rates. In particular, leading experts in the law and economics of water pricing will examine the legal and economic challenges that are likely to emerge as municipal water utilities cope with the ongoing drought. This intensive seminar will help practitioners in both fields improve their overall understanding of these interrelated fields just as water issues are front -page news. We hope to see you there. Register soon for in person or live webcast attendance. Program Co- Chairs: Patricia J. Quilizapa, Esq., Aleshire & Wynder LLP, and Padmanabahn Srinagesh, Ph.D., LitiNomics lei Patricia J. Quilizapa, Program Co- Chair, partner, Aleshire & Wynder LLP, focuses on litigation and water law. She has litigated matters involving issues of groundwater extraction, water rights, storage rights, public finance, and water rate disputes. Padmanabhan Srinagesh, Ph.D., Program Co- chair, Director, LitiNomics, specializes in litigation consulting and telecommunications research. He has experience as a consulting expert in antitrust litigation and patent infringement cases. Michael G. COlantuono, partner, Colantuono, Highsmith & Whatley, PC, is a certified Specialist in Appellate Law, focuses on areas of local California government, including constitutional law land use regulation, conflicts of interest and municipal litigation. Douglas R. Dove, Principal Consultant, Bartle Wells Associates, focuses on strategic financial planning, bond marketing, utility rate setting, and reinvestment of bond proceeds. He has worked for public agencies and developed financing plans to support virtually all types of public works programs. A( To Register: Call us at: 206 -567 -4490 Fax the registration form to us at: 206 -567 -5058 Email us at: registrarCClawseminars. com Online: www.lawseminars.com Mail the registration form on the front page. Walk -ins are welcome, subject to space availability. Registration is complete when we receive payment or agree to later payment. Kenneth C. Farfsing, City Manager, City of Signal Hill, has experi- ence in community development, redevelopment, economic development and city management He is past president of the Gateway Cities City Manager's Group and former member of Water Quality Task Force of the League of California Cities. Rami Kahlon, Water Director, California Public Utilities Commission, investigates water and sewer system service quality issues and analyzes and processes utility rate change requests. Anita Luck, partner, Aleshire & Wynder LLP, focuses on municipal finance law, general municipal law, land use and successor agency to redevelopment law. She previously, she was Assistant City Attorney for the City of Perris. Sudhir Pardiwala, PE, Executive Vice President, Raftelis Financial Consultants, specializes in water and wastewater utility financial and revenue planning, valuation and assessment engineering. He has conducted water, stormwater, reclaimed water and wastewater rate studies involving conservation, drought management, and risk analysis. Online Register ecare - - simple, fast &s w�,wu.lawseminars.com Tuition: Regular tuition for in per- son or webcast attendance for this program is $595 with a group rate of $445 each for two or more registrants from the same firm. For government employees, we offer a special rate of $395. For students, people in their job for less than a year, and public inter- est NGO's, our rate is $297.50. All rates include admission to all semi- nar sessions, food and beverages at breaks, and all course materials. Make checks payable to Law Seminars International. Financial aid is avail- able to those who qualify. Contact our office for more information. Substitution & Cancellation: You may substitute another person at any time. We will refund tuition, less a $50 cancellation fee, if we receive your cancellation by 5:00 p.m. on Friday January 2, 2015. After that time, we will credit your tuition toward attendance at another program or the purchase of a Homestudy. Seminar Location: The semi- nar will be held at the Marriott Long Beach at 4700 Airport Plaza Drive in Long Beach, CA 90815. Call the hotel directly at (562) 425 -5210 for reserva- tions at the special negotiated rate of $189 and mention that you are attend- ing a Law Seminars International sem- inar. Rooms are on a first come, first served basis. Continuing Education Credits: Live credits: Law Seminars International is a State Bar of California approved MCLE pro- vider. This program qualifies for 6.75 California MCLE credits. Upon request, we will apply for, or help you apply for, CLE credits in other states and other types of credits. If You Cannot Attend: Our com- plete Homestudy Course, consisting of a DVD recording and the course mate- rials, is available for $605. The course materials alone are available for $100. We will ship your Homestudy order via UPS ground within two weeks after the seminar or from the date we receive payment. LAW SEMINARS INTERNATIONAL The power of information® aster online _ 1 Regie, fast & secure _situp com ,, ,, I,W5eminars•An Intensive One -Day Technical Workshop on You Witt Learn About• Municipat Water • Substantive and Procedural Provisions of Ratemakingr 0 in Catiforn i 0 Proposition 218 Economic factors in a valid cost of service Leading experts in the law and economics of analysis (COSA) •Impact water pricing examine ratemaking challenges and of the rate settings constraints in Proposition compliance with Propositions 218 and 26 218 and Proposition 26 January 7, 2015 Long Beach, California Webcast and Streaming Video Replay Info • High quality audio & video • View slide decks like you were in the room • Ability to ask questions • Live credits in most states • Powered by Sonic Foundry Mediasite technology • Works on any platform, any device • Replays are easy to navigate and search so you can go right to the part you want to watch 15MWRCA Marriott Long Beach 470o Airport Plaza Drive (562) 425 -5210 • Conservation programs as part of the overall strategy • Practical tips for parties involved in water rate litigation Law Seminars International News: Upcoming Seminars: Tribal Water in the Southwest I r January 15 -16, 2015 Scottsdale, AZ Hydrology and the Law Natural Resource Damages Local Energy Facility Permitting CEQA Hydrology and the Law Call: (2o6) 567-4490 February 11, 2015 March 12 -13, 2015 March 25, 2015 October 6, 2014 October 7, 2014 To Register: Visit: www.lawseminars.com Reno, NV Washington, DC San Francisco, CA Santa Monica, CA Santa Monica, CA Fax: (2o6) 567 -5058 ©2014 Law Seminars International Introduction to Good Governance Principles Instructor: David Aranda Leading a special district as an experienced or newly elected /appointed official is both exciting and challenging. You have accepted the responsibility of representing your constituents and customers in the most effective and professional manner possible. This will demand that you acquire or maintain the necessary skills to govern a special district. The Introduction to Good Governance training has been designed specifically for special district board members and board chairs /presidents in order to provide the tools, background and overall knowledge necessary to help navigate the first year of governing a special district and be an effective leader. Unique to this series of trainings is the programs have been developed by special districts for special districts. CSDA Member: $225 - Non - Member: $375 When: 1/15/2015 - 1/15/2015 Where: Western Municipal Water District 14205 Meridian Parkway Riverside, CA 92518 Introduction to Good Governance Principles Instructor: David Aranda Leading a special district as an experienced or newly elected /appointed official is both exciting and challenging. You have accepted the responsibility of representing your constituents and customers in the most effective and professional manner possible. This will demand that you acquire or maintain the necessary skills to govern a special district. The Introduction to Good Governance training has been designed specifically for special district board members and board chairs /presidents in order to provide the tools, background and overall knowledge necessary to help navigate the first year of governing a special district and be an effective leader. CSDA Member: $225 - Non - Member: $375 When: 1/22/2015 - 1/22/2015 Where: Municipal Water District of Orange County 18700 Ward Street Fountain Valley, CA 92708 -0895