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HomeMy WebLinkAbout2003-04-24 - Board of Directors Meeting Minutes2003-35 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING April 24, 2003 8:30 A.M. The April 24, 2003 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President John W. Summerfield at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call John W. Summerfield, President William R. Mills, Vice President Paul R. Armstrong Michael J. Beverage Arthur C. Korn Staff Present: William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Visitors present: David Dewyke, YLWD rate payer Mr. Dewyke presented the history of his complaint regarding treatment by the Yorba Linda Water District staff. Although Mr. Dewyke admits he has frequently been late paying his bills, and he may have used abusive language to members of the District staff, he does not believe he should have to pay a deposit on his account as it appears to him to be retaliation. General Counsel Kidman advised that under state law action cannot be taken on a matter raised during the public comment period of a board meeting. The Board can hear the matter and ask staff to report back at a future meeting. President Summerfield recommended the Board ask staff for a report. Director Beverage seconded the request for a report. Mr. Dewyke left the meeting at 8:47 a.m. SPECIAL RECOGNITION William J. Robertson recognized Michael A. Payne, Assistant General Manager, for 30 years of service to the Yorba Linda Water District by presenting him with a service pin. 2. William J. Robertson recognized Cheryl Kielty, Customer Service Representative II, for 5 years of service to the Yorba Linda Water District by presenting her with a service pin. -1- 2003-36 CONSENT CALENDAR Items 3 and 7 were pulled from the Consent Calendar. On a motion by Director Beverage, seconded by Vice President Mills, the Board of Directors voted 5-0 to approve Consent Calendar items 4, 5, 6 and 8. 4. Authorize directors to leave the State of California prior to next meeting. 5. Approve disbursements of $987,866.68. 6. Approve Progress Payment No. 1 in the net amount of $230,279.42 to SS Mechanical Corporation for construction of the Fairmont and Bastanchury Booster Station Engine Replacements, Job Nos. 9805 and 0118. 8. Approve Proposed Terms and Conditions for Water and Sewer Service with AHP Parkwood, L.P., Job No. 0310. ACTION CALENDAR 3. Approve minutes of regular meeting April 10, 2003. Director Armstrong stated he needed to abstain from voting on this item, because he was not present at the Board meeting. On page 5, paragraph 6, Director Armstrong asked the minutes reflect that all the Directors present at the meeting went into Closed Session. On a motion by Director Beverage, seconded by Vice President Mills, the Board of Directors voted 4-0-1, with Director Armstrong abstaining, to approve the minutes of the regular meeting April 10, 2003. 7. Approve Proposed Terms and Conditions for Water Service with Andrew Fisher, Job No. 0307. President Summerfield lives within 200 feet of this property and stated he would abstain from voting on this item. On a motion by Vice President Mills, seconded by Director Armstrong, the Board of Directors voted 4-0-1, with President Summerfield abstaining, to approve proposed terms and conditions for water service with Andrew Fisher, Job No. 0307. 9. Consider Accepting Financial Statements for Eight Months Ended February 28, 2003. Beverly Meza, Business Manager, presented the report. Vice President Mills commented that more information was presented in the report. He also commented this item should be going to the Board for receiving and filing. The auditors approve the financial statements. On a motion by Vice President Mills, seconded by Director Beverage, the Board of Directors voted 5-0 to receive and file the Financial Statements for eight months ended February 28, 2003. -2- 2003-37 10. Consider Rescheduling May 8 Board of Directors Meeting. William J. Robertson, General Manager, presented the report and asked for input from the Board members. The Board meeting originally scheduled for May 8 will be held on May 5. Mr. Dewyke should be sent a copy of the agenda report regarding his matter. 11. Consider Zone 2 Transmission Pipeline Project. Kenneth Vecchiarelli, Engineering Manager, presented the report. Questions were asked, and a discussion was held. Discussion items included: possibility of a Eureka extension to the south, alignment issues, interference with schedule of rehab and revamp of the reservoir, benefits to Improvement District No. 2, abandonments and easements, the diameter of the pipe, and transmission/distribution pipelines. Mr. Vecchiarelli commented that Robert Bein, William Frost and Associates (RBF) ranked number one over all and provided continuity with the Highland Booster Station as an added value. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to authorize the General Manager to execute a Consultant Agreement with Robert Bein, William Frost & Associates (RBF) in an amount not to exceed $117,160 for California Environmental Quality Act (CEQA) compliance, initial study, surveying and engineering design services, for construction of Zone 2 Transmission Pipeline project from the Highland Booster Station to the Bastanchury Reservoirs, Job No. 9804. A recess was declared at 9:29 a.m. The Board of Directors reconvened, with all Directors present, at 9:38 a.m. 12. Consider Yorba Linda and Placentia Sewers. William J. Robertson, General Manager, presented a report on the pros and cons of taking on more sewer responsibilities. Questions were asked, and a discussion was held. Discussion items included the need for additional equipment and manpower, and the possibility of a long-term contract with the City of Yorba Linda for sewers. There was a lengthy discussion, which included the ownership liability, benefit to the District of taking over Placentia sewers, accepting trusteeship of the system, pursuing a contract with the City of Yorba Linda to maintain the sewers. Director Korn and Vice President Mills agreed with the agenda report wherein the District should look at acquiring the City of Yorba Linda's sewers and look further at the City of Placentia. GENERAL MANAGER'S REPORT 13. General Manager's oral report and comments. a) General Counsel Kidman reported on his attendance at the OCWD Board meeting. The first item was the basin production percentage, which will be set at 66% (reduced from the 75% level of the last nine years). The replenishment assessment will be at $149 (an increase from $147). Mr. Kidman recounted the process leading to the setting of these numbers. b) Toilet giveaway, April 12. Michael Robinson, Assistant Administrator, reported 505 toilets were given away. MWDOC's Public Information Committee is beginning to question effectiveness of the program. The rebate program is ongoing. -3- 2003-38 c) Richfield Plant Dedication and Open House. Michael Robinson, Assistant Administrator, reported the Dedication will be held May 2 at 3:00 p.m. The Open House will be held May 3 from 9:00 a.m. to 12 noon. The Dedication and Open House will be announced in the newspaper next week and on cable TV. d) District activities. William Robertson, General Manager, mentioned that at the City of Placentia Council meeting on May 6, 7:30 p.m., a Water Awareness Award will be presented. Director Armstrong will attend. A recess was declared at 10:46 a.m. Beverly Meza, Lee Cory, and Michael Robinson left the meeting. The meeting reconvened at 10:55 a.m. with all Directors present. COMMITTEE REPORTS 14. Executive-Administration Committee (Summerfield/Mills) 15. Finance-Accounting Committee (Korn/Beverage) 16. Personnel-Risk Management Committee (Summerfield/Korn) Minutes of meeting held April 16. Siesta Lane sewer, staffing requirements for fiscal years 2003-04 and 2004-05. A meeting was scheduled for Tuesday, May 13 at 4:00 p.m. 17. Planning-Engineering-Operations Committee (Armstrong/Mills) Meeting scheduled for April 30, 8:30 a.m. 18. Public Information Committee (Beverage/Armstrong) 19. Orange County Water District Ad Hoc Committee (SummerfieldBeverage) Meeting scheduled for April 28, 4:00 p.m. Basin production percentage and replenishment assessment, budget. 20. MWDOC Ad Hoc Committee (Summerfield/Korn) Report of meeting held April 21, 4:00 p.m. President Summerfield reported discussion included the basin production percentage, the education program and the toilet giveaway program. INTERGOVERNMENTAL MEETINGS 21. Yorba Linda City Council, April 15, 6:30 p.m. Director Korn attended. Most of the meeting was consumed with discussion of the release of methane regulations. At the City Council meeting, Mike Duvall reported about OCSD setting the rate for keeping the beach clean. Rate has been bumped up from $87.50 to $232. Staff should follow up so information is correct to give to the public. There was a question about the difference between secondary standards and secondary treatment. -4- 2003-39 22. Yorba Linda Planning Commission, April 23, 6:30 p.m. Director Korn attended. The Chairman mentioned he received an invitation to the Open House, and he appears to be coming. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after April 24, 2003. Agenda is available in the District office prior to meeting. WACO, May 2, 7:30 a.m. Mills ISDOC Board, May 6, 7:30 a.m. Yorba Linda City Council, May 6, 6:30 p.m. Armstrong MWD/Met Jt. Workshop, May 7, 8:30 a.m. OCWD, May 7, 6:00 p.m. Yorba Linda Planning Commission, May 14, 6:30 p.m. Korn Yorba Linda City Council, May 20, 6:30 p.m. Mills MWDOC, May 21, 9:00 a.m. OCWD, May 21, 6:00 p.m. Yorba Linda Planning Commission, May 28, 6:30 p.m. Beverage ISDOC Membership, May 29,11:30 a.m. ISDOC Board, June 3, 7:30 a.m. Yorba Linda City Council, June 3, 6:30 p.m. MWD/Met Jt. Workshop, June 4, 8:30 a.m. OCWD, June 4,6:00 p.m. WACO, June 6, 7:30 a.m. Yorba Linda Planning Commission, June 11, 6:30 p.m. Yorba Linda City Council, June 17, 6:30 p.m. MWDOC, June 18, 9:00 a.m. OCWD, June 18, 6:00 p.m. Yorba Linda Planning Commission, June 25, 6:30 p.m. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Armstrong will attend the City of Placentia's City Council meeting May 6, 7:30 p.m. President Summerfield will be unable to attend the Board meeting on July 10. Referencing David Dewyke, President Summerfield asked if the District gives its new account customers all the information they need to know about what happens if they don't pay their bill. William Robertson, General Manager said the information about charges is listed on the back of the water bill. The Board of Directors went into Closed Session at 11:15 a.m. All Directors were present. Also present were General Counsel Kidman, General Manager Robertson and Assistant General Manager Payne. -5- 2003-40 CLOSED SESSION 23. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD, before the Superior Court of the State of California. 24. Conference regarding labor negotiations. Discussion with Assistant General Manager Michael A. Payne regarding meet and confer process with City Employees Associates, terms and conditions of employment and personnel. Justification for Closed Session is Government Code Section 54957(a). The Board of Directors came out of Closed Session at 11:45 a.m. No action was taken by the Board in Closed Session. ADJOURNMENT On a motion by Director Korn, seconded by Vice President Mills, the Board of Directors voted 5-0 to adjourn at 11:45 a.m. The Board of Directors adjourned to a meeting of the Board scheduled for Monday, May 5, 2003 at 8:30 a.m,at-th; District Headquarters. bertson Secretary/General Manager -6-