Loading...
HomeMy WebLinkAbout2003-06-12 - Board of Directors Meeting Minutes2003-33 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING June 12, 2003 8:30 A.M. The June 12, 2003 meeting of the Yorba Linda Water District Board of Directors was called to order by President John W. Summerfield at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call John W. Summerfield, President William R. Mills, Vice President Paul R. Armstrong Michael J. Beverage Arthur C. Korn Ctaff Present- William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Rick Walkemeyer, Chief Plant Operator William Moorhead, Senior Project Engineer Visitors present: Dave Larsen, Labor Counsel, Rutan & Tucker SPECIAL RECOGNITION 2. Kenneth Vecchiarelli, Engineering Manager, introduced new employee William Moorhead, Senior Project Engineer. 1. William J. Robertson, General Manager, recognized Rick Walkemeyer, Chief Plant Operator, for completing ten years of service to the Yorba Linda Water District on March 29. President Summerfield stated a request had been made to move the Closed Session to this point in the board meeting. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to go into Closed Session at 8:35 a.m. CLOSED SESSION 26. Conference regarding labor negotiations. Discussion with Assistant General Manager Michael A. Payne regarding meet and confer process with City Employees Associates, terms and conditions of employment and personnel. Justification for Closed Session is Government Code Section 54957(a). -1- 2003-34 Dave Larsen left the meeting at the conclusion of discussion of Item 26. 25. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD. The Board of Directors came out of Closed Session at 9:02 a.m.. No action was taken by the Board in Closed Session. CONSENT CALENDAR On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 5-0 to approve the Consent Calendar. 3. Approve minutes of regular meeting of the Board of Directors held May 22, 2003. 4 Authorize directors to leave the State of California prior to next meeting. 5. Approve disbursements of $424,329.81. 6. Approve Terms and Conditions for Water Service with the Roman Catholic Bishop of Orange -Job No. 0314. ACTION CALENDAR 10. Consider Approving a Consultant's Agreement for a Security Vulnerability Assessment. Michael Robinson, Assistant Administrator, presented the report. Questions were asked about: the completion date for the project, penalty clauses in the contract if completion is not on time, a termination clause, the number of copies to be produced, and the confidentiality of the report, the types of recommendations expected to come out of this report, whether cost is a consideration in recommendations, and whether the recommendations must be implemented. Discussion was held. William Robertson stated his understanding is that staff will go ahead once the changes discussed are made to the consultants agreement. Vice President Mills moved staff's recommendation with comments about termination, completion date and what will be supplied to be included in the consultant agreement. The motion was seconded by Director Beverage. The Board of Directors voted 5-0 to authorize the President and Secretary to sign the attached consultant agreements with Carollo Engineers for services leading to the completion of a security vulnerability assessment of the District's eater supply, transmission, treatment, storage and distribution systems and its watershed system in an amount not to exceed $79,300. Brian Powell, Carollo Engineers, and Michael Robinson left the meeting at 9:14 a.m. -2- 2003-35 7. Consider Accepting the 2003-2008 Five-Year Plan. William J. Robertson, General Manager, presented the report. Director Beverage referred to page 57, Appendices, Summary of the Western Service Area Capital Projects, which was discussed at the Finance-Accounting Committee meeting. A lengthy discussion about LAIF and ERAF funds and protection of these fiends was held. The LAIF interest rate and other interest rates on bank accounts were discussed. Property tax vulnerability and the Orange County Bankruptcy were also discussed. A question was asked whether the District should borrow against property taxes to encumber funds. Arthur Kidman, General Counsel, stated the District needs to consult with a financial person before taking any action. William Moorhead left the meeting at 9:47 a.m. A recess was declared at 9:55 a.m. The meeting reconvened at 10:06 a.m. with all Directors present. District General Counsel Kidman, General Manager William Robertson and Assistant General Manager Michael Payne were also present as were Lee Cory, Kenneth Vechiarelli, Beverly Meza and Amelia Cloonan. Director Beverage asked the Board to instruct staff to look at moving forward to borrow sufficient funds to encumber the District's property tax revenue and to work with consultants and professionals to determine what can be done. Time is of the essence. There was discussion about GIS costs appearing in the budget. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 5-0 to accept the 2003-2008 Five Year Plan and authorize its distribution. 8. Consider Water Transmission Pipelines in Vista Del Verde, Village 3. Kenneth Vecchiarelli, Engineering Manager, presented the report. Questions were asked about the 36" pipeline, the traffic situation and the number of traffic lanes. A discussion was held. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the following items related to the Bastanchury Road Water Transmission Pipelines in Village 3 of the Vista Del Verde Development: 1. Increase the diameter of the Zone 3 pipeline from 16 to 18 inches and the diameter of the Zone 4 pipeline from 16 to 36 inches in Bastanchury Road through Village 3. 2. Adopt the Negative Declaration prepared for the Bastanchury Road Water Pipelines and authorize staff to file the Notice of Determination. 3. Authorize the President and Secretary to execute the Facility, Finance, Design and Construction Agreement (FFDCA) with Shell Western E&P Inc., L.P. (SWEPI, L.P.); and 4. Authorize the General Manager to execute a Consultants Agreement with the Keith Companies for the engineering design, construction management and inspection services for this project. 2003-36 9. Consider SWEPI Temporary Water Capacity Lease Agreement. Kenneth Vecchiarelli, Engineering Manager, presented the report. He stated that in General Counsel Kidman's opinion the word "lease" is not an appropriate term to use. This is more of a buy-in. Kenneth Vecchiarelli, in response to questions, stated the temporary tank adds operational storage. Emergency fire capacity already exists. Analysis indicates the District can provide backup capacity. Operational storage in existing tanks is lowered to about 6-1/2 days, from 7 days. General Counsel Kidman had three questions: 1) Is there currently surplus capacity available sufficient to provide substitution of some capacity for this temporary tank? 2) If there is surplus capacity and you think it is in the public's interest to make that capacity available, how much should you charge? 3) If the District has the capacity available, the District is obligated to charge the developer for the ability to use that capacity. Vice President Mills asked if there is sufficient capacity so the temporary tank is not necessary. Kenneth Vecchiarelli answered yes. There was a discussion about the price to release capacity. On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 5-0 to authorize staff to process a Temporary Water Capacity Agreement in the amount of $500,000 as an alternate solution to the SWEPI, L.P. Temporary Zone 3 Reservoir, Job No. 200214. A recess was declared at 11:06 a.m. The meeting reconvened at 11:14 a.m. with all Directors present. District General Counsel Kidman, General Manager William Robertson and Assistant General Manager Michael Payne were also present as were Lee Cory, Kenneth Vechiarelli, Beverly Meza and Amelia Cloonan. DISCUSSION CALENDAR 11. Report on Two-Year Budget. William J. Robertson, General Manager, presented the report. Questions were asked, and a discussion was held. Director Beverage indicated the budget had been looked at a number of times in the Finance-Accounting Committee meetings. This item is for information only, no Board action required. GENERAL MANAGER'S REPORT 12. General Manager's oral report and comments. a) General Counsel Kidman spoke about: 1) The Sacramento Bee editorial has AC WA in its sights because of abuse of expense accounts that occurred in the Sacramento Suburban Water Agency. General Counsel Kidman outlined the situation and issues. 2) City of Huntington Beach vs. OCWD oral arguments are set for August 18. 3) The State budget is coming out, and there are "trailers" tacked on bills, which will have some fiscal impact. The trend seems to be to have substantive legislation adopted through "trailer bills". 4) Metropolitan Water District has not been in favor of details required under the quantification settlement agreement. Governor Davis is not going to let MWD store that water behind the Oroville Dam. 5) Tom Hannigan has resigned. -4- 2003-37 b) Employee Picnic, June 21, 10:00 a.m., Yorba Regional Park c) Main Street Arts & Crafts Fair, June 8, 9:00 a.m. Mike Robinson, Linda Patti and Cheryl Kielty worked in the District booth. The water drops were really popular. d) Campaign Disclosure Forms 460 and 470, due (postmarked) by July 31, 2003 e) District activities. William J. Robertson, General Manager, mentioned that Doris Knauft is in St. Judes Medical center, and the District has sent flowers. COMMITTEE REPORTS 13. Executive-Administration Committee (Summerfield/Mills) 14. Finance-Accounting Committee (Korn/Beverage) Report of meeting held Wednesday, June 11, 4:00 p.m. A meeting is scheduled for Thursday, June 19, 9:00 a.m. 15. Personnel-Risk Management Committee (Summerfield/Korn) Report of meeting held June 5, 4:00 p.m. Salary survey, District organization, security. A meeting is scheduled for Tuesday, June 17, 4:00 p.m. 16. Planning-Engineering-Operations Committee (Armstrong/Mills) Minutes of meeting held June 4, 9:00 a.m., were in the Agenda packet. 17. Public Information Committee (Beverage/Armstrong) 18. Orange County Water District Ad Hoc Committee (Summerfield/Beverage) 19. MWDOC Ad Hoc Committee (Summerfield/Korn) INTERGOVERNMENTAL MEETINGS 20. Yorba Linda Planning Commission, May 28, 6:30 p.m. No one attended. 21. Yorba Linda City Council, June 3, 6:30 p.m. Director Armstrong attended. Park Avenue/Park Place demolition and reconstruction of a house was discussed. 22. Diamond Valley Tour, June 4 President Summerfield participated. He stated this was an excellent tour hosted by Brett Barbre, MWDOC Director. 23. WACO, June 6, 7:30 a.m. No one attended. 24. Yorba Linda Planning Commission, June 11, 6:30 p.m. No one attended. -5- 2003-38 BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after June 12, 2003. Agenda is available in the District office prior to meeting. Yorba Linda City Council, June 17, 6:30 p.m. MWDOC, June 18,9:00 a.m. OC WD, June 18,6:00 p.m. Yorba Linda Planning Commission, June 25, 6:30 p.m. ISDOC Board, July 1, 7:30 a.m. Yorba Linda City Council, July 1, 6:30 p.m. MWDOC/MET Jt. Workshop, July 2, 8:30 a.m. OCWD, July 2, 6:00 p.m. WACO, July 4, 7:30 a.m. Yorba Linda Planning Commission, July 9, 6:30 p.m. Yorba Linda City Council, July 15, 6:30 p.m. MWDOC, July 16,9:00 a.m. OCWD, July 16, 6:00 p.m. Yorba Linda Planning Commission, July 23, 6:30 p.m. ISDOC Membership, July 31, 11:30 a.m. Mills Korn Armstrong Mills Beverage Mills Korn BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Vice President Mills will be unable to attend the Board Meeting of June 26. President Summerfield will be unable to attend the Board Meeting of July 10. ADJOURNMENT On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 5-0 to adjourn at 11:58 a.m. The next re ular meeting of the Board is scheduled for Thursday, June 26, 2003 at 8:30 a.m., at the Distvict/Re.aga4~arters. Willidn-r'J Secretary -6-