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HomeMy WebLinkAbout2003-08-14 - Board of Directors Meeting Minutes2003-65 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING August 14, 2003 8:30 A.M. The August 14, 2003 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President John W. Summerfield at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call John. W. Summerfield, President William R. Mills, Vice President Paul R. Armstrong Michael J. Beverage Arthur C. Korn Staff Present: William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Beverly Meza, Business Manager Michael Payne, Assistant General Manager Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Administrative Secretary Visitors present: Brett Barbre, MWDOC Director Brett Barbre, MWDOC Director, reported there may be an agreement between San Diego and the other agencies. He also said it was approved on a 4-1 vote for the Yorba Linda Water District to go into the pool. CONSENT CALENDAR On a motion by Director Beverage, seconded voted 5-0 to approve the Consent Calendar. by Director Armstrong, the Board of Directors Authorize directors to leave the State of California prior to next meeting. 2. Approve disbursements of $1,273,675.30. 3. Approve Progress Payment No. 2 in the net amount of $16,333.20 to Pascal and Ludwig Constructors for construction of the Well No. 15 and Well No. 18 Improvements and the Richfield Plant On-Site Sodium Hypochlorite Generation and Disinfection System Projects, Job Nos. 200209, 200104 and 200207 respectively. 4. Approve Progress Payment No. 5 in the net amount of $58,093.74 to SS Mechanical Corporation for construction of the Fairmont and Bastanchury Booster Station Engine Replacements, Job Nos. 9805 and 0118. -1- 2003-66 PUBLIC HEARING 5. Consider Resolution No. 03-10 to increase the Sewer Maintenance Charge for Fiscal Year 2003-04 and Resolution No. 03-11 to collect Locke Ranch Sewer Maintenance Charges. a) The President opened the public hearing at 8:34 a.m. b) The Secretary provided proof of public hearing notice, correspondence and/or petitions. c) Testimony beginning with a report by William J. Robertson, General Manager. d) There was no testimony from public. e) The President closed the public hearing at 8:44 a.m. f) Questions were asked, and discussion was held. g) On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors agreed, on a Roll Call Vote with Directors Armstrong, Beverage, Korn and Vice President Mills and President Summerfield voting Yes, to: 1) Accept the "Yorba Linda Water District Sewer Maintenance Charge Report Fiscal Year 2003-04". 2) Adopt Resolution No. 03-10 Adopting the Sewer Maintenance Charge for Fiscal Year 2003-04 and Rescinding Resolution No. 01-12, and 3) Adopt Resolution No. 03-11 Adopting Lock Ranch Sewer Maintenance Charges and Rescinding Resolution No. 02-02. ACTION CALENDAR 6. Consider Accepting Financial Statements for Eleven Months Ended May 31, 2003. Beverly Meza, Business Manager, presented the report and stated the auditors are now at the District. On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 5-0 to accept the Financial Reports for eleven months ended May 31, 2003. 7. Consider Vista Del Verde Temporary Capacity Credit Agreement. Kenneth Vecchiarelli, Engineering Manager, presented the report. Questions were asked, and a discussion was held. Kenneth Vecchiarelli stated the $500,000 has been deposited with the District, and the agreement is ready for execution. On a motion by Director Beverage, seconded by Vice President Mills, the Board of Directors voted 5-0 to authorize the President and Secretary to execute the Temporary Capacity Credit Agreement with SWEPI L.P., for valuable consideration of $500,000, as an alternative solution to the Temporary Zone 3 Reservoir, Job No. 200214. Brett Barbre left the meeting at 9:00 a.m. 8. Consider Proposed Terms and Conditions for Sewer Service with Mr. Charles Watts. Kenneth Vecchiarelli, Engineering Manager, presented the report. Vice President Mills asked if he had a conflict of interest, because he lives close to Mr. Watts. General Counsel Kidman said in his opinion there was no conflict. Vice President Mills' property is not impacted and his property is not one that needs to be hooked up at a later date. A discussion was held about the location of the sewer, which is off the property and not in the public right of way. -2- 2003-67 On a motion by Vice President Mills, seconded by Director Beverage, the Board of Directors voted 5-0 to approve the Terms and Conditions for Sewer Service with Mr. Charles Watts, Job No. 0317, and approve District design and construction of the sewer main in Siesta Lane. GENERAL MANAGER'S REPORT 9. General Manager's oral report and comments. a) General Counsel Kidman reported on the conflict of interest procedure. It is now required for a board member with, a conflict of interest to physically excuse himself from the room, with some exceptions to be able to speak as a member of the public. President Summerfield asked about a Pulte Homes item he voted on at the last board meeting. He has dealings with Pulte Homes now. There was a lengthy discussion about conflict of interest scenarios. In general, a member should excuse himself from voting for a year after receiving financial benefits from a company. General Counsel Kidman also commented that the trailer bills to the state budget have not all been adopted along with. the bills. And, yesterday Orange County's LAFCO received the Phase I report on municipal service reviews. b) District activities. There was nothing to report. COMMITTEE REPORTS 10. Executive-Administration Committee (Summerfield/Mills) 11. Finance-Accounting Committee (Kom/Beverage) 12. Personnel-Risk Management Committee (Summerfield/Korn) A meeting is scheduled for Wednesday, August 20, 4:00 p.m. 13. Planning-Engineering-Operations Committee (Armstrong/Mills) A meeting is scheduled for Thursday, August 21, 8:30 a.m. 14. Public Information Committee (Beverage/Armstrong) 15. Orange County Water District Ad Hoc Committee (SummerfieldBeverage) A meeting is scheduled for September 15, 4:00 p.m. 16. MWDOC Ad Hoc Committee (Summerfield/Korn) A meeting is scheduled for September 8, 4:00 p.m. INTERGOVERNMENTAL MEETINGS 17. Yorba Linda Planning Commission, August 13, 6:30 p.m. No one attended. -3- 2003-68 BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after August 14, 2003 District office prior to meeting. Yorba Linda City Council, August 19, 6:30 p.m. MWDOC, August 20, 9:00 a.m. OCWD, August 20, 6:00 p.m. Yorba Linda Planning Commission, August 27, 6:30 p.m. ISDOC Board, September 2, 7:30 a.m. Yorba Linda City Council, September 2, 6:30 p.m. MWDOC/Met Jt. Workshop, September 3, 8:30 a.m. OCWD, September 3, 6:00 p.m. WACO, September 5, 7:30 p.m. Yorba Linda Planning Commission, September 10, 7:30 p.m. Yorba Linda City Council, September 16, 6:30 p.m. MWDOC, September 17,9:00 a.m. OCWD, September 17, 6:00 p.m. Yorba Linda Planning Commission, September 24, 7:30 p.m. Agenda is available in the Armstrong Korn Armstrong Beverage Mills Korn BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Beverage personally thanked Mike Payne Mike Robinson, and Bill Robertson who are setting up for a District booth at the Cancer Relay for Life starting Friday, August 15. He welcomed the help of any Director who might be available. President Summerfield said the ballot for ACWA Region 10 was in his mail packet. He presented the Ballot to the General Manager. This will be included as an Action Item on the August 28 Agenda. A recess was declared at 9:46 a.m. Michael Payne left the meeting. The Board of Directors reconvened in Closed Session at 9:55 a.m. with all Directors present. Also present were General Counsel Kidman and General Manager Robertson. CLOSED SESSION 18. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD. The Board of Directors came out of Closed Session at 10:45 a.m. No action was taken by the Board in Closed Session. -4- 2003-69 ADJOURNMENT On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 5-0 to adjourn at 10:45 a.m. The next re gpkf mee ang of the Board is scheduled for Thursday, August 28, 2003 at 8:30 a.m., at the Dis ct Headau rs. Secretary/General Manager -5- 2003-70