Loading...
HomeMy WebLinkAbout2003-11-25 - Board of Directors Meeting Minutes2003-109 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING November 25, 2003 8:30 A.M. The November 25, 2003 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President John W. Summerfield at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call John W. Summerfield, President William R. Mills, Vice President Michael J. Beverage Arthur C. Korn Directors Absent at Roll Call Paul R. Armstrong Staff Present: William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator William Moorhead, Senior Project Engineer Amelia Cloonan, Administrative Secretary Ricardo De Anda, Meter Reader II Jose De LaTorre, Meter Services Technician Sven Hermelin, Meter Services Representative Todd Howard, Information System Technician Visitors present: Brett Barbre, MWDOC Director Kathryn Beseau and Adey Legesse, Moreland & Associates SPECIAL RECOGNITION 1. William J. Robertson, General Manager, recognized Sven Hermelin, Meter Services Representative, for 15 years service to the District. 2. Michael Payne, Assistant General Manager, introduced new employee Todd Howard, Information System Technician. 3. Beverly Meza, Business Manager, recognized Jose De La Torre, Meter Services Technician, on his promotion. 4. Beverly Meza, Business Manager, recognized Ricardo de Anda, Meter Reader II, on his promotion. Ricardo De Anda, Jose De La Torre, Sven Hermelin and Todd Howard left the meeting at 8:38 a.m. -1- 2003-110 Brett Barbre, MWDOC Director, spoke about negotiations for a new General Manager at MWDOC. He also stated there will be a rebate coming back to the District but was not sure of the amount. Additionally, he spoke about the possibility MWDOC or OCWD might take over the desalination plant in Hungtington Beach. Huntington Beach prefers a public agency's involvement. OCWD has expressed an interest in pursuing the issue, and MWDOC is supporting OCWD. Shea has agreed to come in to finance the plant. Perchlorates will be discussed at the MWDOC meeting tomorrow. Mr. Barbre congratulated Vice President Mills on his Southern California leadership award. CONSENT CALENDAR On a motion by Director Beverage, seconded by Vice President Mills, the Board of Directors voted 4-0 to approve the Consent Calendar. 5. Approve minutes of regular meeting November 13, 2003. 6. Approve minutes of special meeting November 20, 2003. This item was continued to the meeting of December 11, 2003. 7. Authorize directors to leave the State of California prior to next meeting. 8. Approve disbursements of $444,583.70. 9. Approve Consultant Agreement with Carollo Engineers to prepare an updated Water Master Plan for the District, Job No. 200218. ACTION CALENDAR 10. Consideration of Resolution 03-16 Setting Water Development and Customer Service Fees. William J. Robertson, General Manager, presented the report. He explained there was a typographical error in one of the rates listed in the Resolution. The new Resolution reflects the proper fee. On a motion by Director Beverage, seconded by Vice President Mills, the Board of Directors voted 4-0-1 on a Roll Call vote, with President Summerfield, Vice President Mills, and Directors Beverage and Korn voting Yes and Director Armstrong Absent, to adopt Resolution No. 03-16 "Adopting Water Development and Customer Service Fees and Rescinding Resolution No. 03-13". 11. Consider Acceptance of the Audited Financial Statements for Twelve Months Ended June 30, 2003. Beverly Meza, Business Manager, introduced Kathryn Beseau, Moreland and Associates, who presented the report and gave explanations about the audited financials. Amanda Beck, reporter for The Yorba Linda Star, and Todd Howard, Information Systems Technician, entered the meeting at 8:45 a.m. Brett Barbre left the meeting at 8:46 a.m. -2- 2003-111 Questions were asked of Ms. Beseau. Explanations were given, and there was lengthy discussion for purposes of clarification. Ms. Beseau presented three letters. The first letter, the management letter, indicated there were no matters found that need to be brought to the attention of the Board. The second letter was written to the audit committee indicating how the audit was conducted. The third letter is Gann limit requirement, which indicates that calculations have been done correctly. The Finance Committee asked Moreland and Associates to bring a proposal for some additional work in areas where they could be of help. Ms. Beseau presented a letter to the members of the Board outlining the areas. On a motion by Vice President Mills, seconded by Director Beverage, the Board of Directors voted 4-0 to add bullet item number one of the letter, regarding cutoff of expenses when the General Manager leaves, to the Agenda today. The matter arose after publication of the Agenda, and involved urgency. On a motion by Vice President Mills, seconded by Director Beverage, the Board of Directors voted 4-0 to authorize Moreland and Associates to perform the cutoff of expenses when the General Manager leaves. Director Korn asked that the balance of the letter be presented to the Finance Committee to discuss the internal checks presented. On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 4-0 to receive and file the Audited Financial Statements for the twelve months ended June 30, 2003. A recess was declared at 9:55 a.m. Kathryn Beseau and Adey Legesse left the meeting. The Board reconvened at 10:12 a.m. with all Directors, except Director Armstrong, present. DISCUSSION CALENDAR 12. Discussion of water rates. William Robertson, General Manager, presented the report. This item is for information only, no Board action required. William Robertson stated the purpose of this item is for discussion of the water rate report by the Board, to see if changes should be made and to get input from the Board members. The Board will vote on this item at the Board meeting of December 11. The Finance Committee has been meeting to discuss this report. William Robertson asked if the members of the Finance Committee wished to make any remarks. Director Beverage stated the report contains staff recommendations and options and indicates which planned loss would be if a particular suggested rate is chosen. Beverly Meza entered the meeting at 10:25 a.m. Director Korn commented on the graphical presentations in the handout and the comparisons made therein, for example, fixed charge vs. monthly rate. There was a lengthy discussion. -3- 2003-112 Michael Payne left the meeting at 10:43 a.m. Director Beverage stated staff's recommendation is to try to take care of the perception that District's rate is higher than Southern California's rate, which is not the case. Amanda Beck left the meeting at 11:25 a.m. A recess was called at 11:27 a.m. Beverly Meza left the meeting. The Board reconvened at 11:35 a.m. with all Directors, except Director Armstrong, present. GENERAL MANAGER'S REPORT 13. General Manager's oral report and comments. a) General Counsel Kidman mentioned the changes the District made because of threats from Sacramento to take tax revenue. This year nothing happened, because revenue enhancement was not seriously considered. b) Fats, Oils and Grease notification. Lee Cory, Operations Manager, spoke about the water discharge order. Zero sewage spills is one requirement. Orange County Sanitation District is the lead agency of this effort. With respect to the FOG program, a lot of spills have been attributed to excess fats going into the drains and causing buildup. Part of the program is public outreach and education. Agencies are being asked to join together to fund the outreach program. The dollar amount would be divided by population of respective agencies. It appears this option will be less costly than the District doing it on its own. c) District activities. The District's Employee Recognition Dinner will be held December 13. President Summerfield, Vice President Mills and Director Beverage indicated they would attend. COMMITTEE REPORTS 14. Executive-Administration Committee (Summerfield/Mills) Vice President Mills reported there was discussion at the meeting held November 24, 4:00 p.m., about what would take place at the December 11 Board meeting for the District and the Public Financing Corporation. 15. Finance-Accounting Committee (Kom/Beverage) Summary minutes of meeting held November 19, 9:00 a.m. Water rates, draft water rate report. 16. Personnel-Risk Management Committee (Summerfield/Korn) Summary minutes of meeting held November 17, 8:30 a.m. International Custom Enterprises, liability claims, recruitment status. 17. Planning-Engineering-Operations Committee (Armstrong/Mills) Summary minutes of meeting held November 18, 3:00 p.m. Developer requests for refunds, Highland Reservoir replacement, Water Master Plan update, administration building, Education program about control of Fats, Oils and Grease. 18. Public Information Committee (Beverage/Armstrong) -4- 2003-113 19. Orange County Water District Ad Hoc Committee (Summerfield/Beverage) Reschedule meeting to January 26, 2004, 4:00 p.m. 20. MWDOC Ad Hoc Committee (Summerfield/Kom) Meeting scheduled for January 19, 2004, 4:00 p.m. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after November 25, 2003. Agenda is available in the District office prior to meeting. Yorba Linda Planning Commission, November 26, 7:30 p.m. IDOC Board, December 2, 7:30 a.m. Yorba Linda City Council, December 2, 6:30 p.m. MWDOC/MWD Jt Workshop, December 3, 8:30 a.m. OCWD, December 3, 6:00 p.m. WACO, December 12, 7:30 a.m. Yorba Linda Planning Commission, December 10, 7:30 p.m. Yorba Linda City Council, December 16, 6:30 p.m. MWDOC, December 17,9:00 a.m. OCWD, December 17, 6:00 p.m. WACO, January 2, 2004, 7:30 a.m. ISDOC Board, January 6, 7:30 a.m. Yorba Linda City Council, January 6, 6:30 p.m. MWDOC/MWD A. Workshop, January 7, 8:30 a.m. Yorba Linda Planning Commission, January 14, 7:30 p.m. Yorba Linda City Council, January 20, 6:30 p.m. MWDOC, January 21, 9:00 a.m. OCWD, January 21, 6:00 p.m. Yorba Linda Planning Commission, January 28, 7:30 p.m. ISDOC Membership, January 29, 11:30 a.m. The Board of Directors went into Closed Session at 11:50 a.m. Korn Armstrong Mills Korn Mills Mills CLOSED SESSION 21. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD. 22. Discussion of potential litigation to which the District may be a party, (Subsection (c) of Section 54954.2 and Subsection (b) of Section 54956.9, International Custom Enterprises. 23. Discussion of security related issues, (Threat to Public Services or Facilities, Government Code Section 54957). 24. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 11919 Gateway Pacific Contractors, Inc. -5- 2003-114 The Board of Directors came out of Closed Session at 12:05 p.m. No action was taken by the Board in Closed Session. ADJOURNMENT On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 4-0 to adjourn at 12:05 p.m. The next regular meeting of the Board is scheduled for Thursday, December 11, 2003 at 8:30 a.m., at 913 South Richfield Road, Placentia, CA 92870. Michael A. Payne Secretary/General lU -6-