Loading...
HomeMy WebLinkAbout2003-12-11 - Board of Directors Meeting Minutes2003-115 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING December 11, 2003 8:30 A.M. The December 11, 2003 meeting of the Yorba Linda Water District Board of Directors was called to order by President John W. Summerfield at 8:30 a.m. The meeting was held at the Richfield Plant, 913 South Richfield Road, Placentia. Directors Present at Roll Call John W. Summerfield, President William R. Mills, Vice President Michael J. Beverage Arthur C. Korn Staff Present: William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Administrative Secretary Visitors present: Brett Barbre, MWDOC Director Mr. & Mrs. Guy Chiarella, Yorba Linda residents Patti Nahill, Pulte Homes SPECIAL RECOGNITION 1. William Robertson, General Manager, introduced Arthur C. Korn, Director, and recognized him for thirty five years service to the Yorba Linda Water District. 2. William Robertson, General Manager, introduced Arthur G. Kidman, District General Counsel, and recognized him for thirty years service to the Yorba Linda Water District. Director Paul R. Armstrong entered the meeting at 8:37 a.m. ANNUAL REORGANIZATION OF THE BOARD OF DIRECTORS 3. Reorganization of the Board of Directors to select President and Vice President and Corporate Officers. William J. Robertson, General Manager, presented the report. 1) Director Armstrong nominated William R. Mills as President, and William R. Mills nominated Michael J. Beverage as Vice President. Director Korn seconded the nominations, and the Board of Directors voted 5-0 to approve the nominations. 2) On a motion by Vice President Beverage.. seconded by Director Korn, the Board of Directors voted 5-0 to appoint Michael A. Payne as Secretary and Beverly Meza as Auditor. 2003-116 4 Annual Board of Directors Committee Assignments Manager, presented the report. William Robertson, General On a motion by Director Korn, seconded by Vice President Beverage, the Board of Directors voted 5-0 to confirm President Mills' Committee, Intergovernmental and "Other" assignments for 2004. Executive-Administration Finance Accounting Personnel-Risk Management Planning-Engineering-Operations Public Information Orange County Water District Municipal Water District Orange County Yorba Linda City Council Yorba Linda Planning Commission AC WA/JPIA ACWA Region 10 WACO LAFCO 5 William R. Mills Arthur C. Korn John W. Summerfield Michael J. Beverage Paul R. Armstrong William R. Mills William R. Mills Michael J. Beverage John W. Summerfield William R. Mills Paul R. Armstrong Arthur C. Korn Michael J. Beverage Arthur C. Korn Paul R. Armstrong (1St) John Summerfield (2nd) Arthur C. Korn (1st) Michael J. Beverage (2" d) Paul R. Armstrong William R. Mills no one assigned staff William R. Mills (alt.) Annual Review and Consideration of the Board of Directors' Compensation. William Robertson, General Manager, presented the report. On a motion by Vice President Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to make no change in the Board of Directors' Compensation. Brett Barbre, MWDOC Director reported he conducted his second Met tour. He also reported the Board of Directors of MWDOC and Met were unanimous in their decision to return to participating agencies excess funds this year in March. Yorba Linda Water District's portion will be approximately $205,000. A question was asked about whether rates are too high, because Met is refunding every year. The decision last year was to pass the refund back to the customer on a particular water bill. William Robertson commented the money will be returned in March, and it would be appropriate at that time to decide how to refund it to the rate payers. Brett Barbre left the meeting at 8:55 a.m. -2- 2003-117 CONSENT CALENDAR Consent Calendar item 10 was pulled for discussion. On a motion by Vice President Beverage, seconded by Director Summerfield, the Board of Directors voted 5-0 to approve Consent Calendar items 6, 7, 8, 9, 11 and 12. 6. Approve minutes of regular meeting November 25, 2003. 7. Approve minutes of special meeting November 20, 2003. Authorize directors to leave the State of California prior to next meeting. 9. Approve disbursements of $1,513,040.74 11. Approve Progress Payment No. 6 in the net amount of $953,827.07 to Pascal and Ludwig Constructors for construction of the Well No. 15 and Well No. 18 Improvements and the Richfield Plant On-Site Sodium Hypochlorite Generation and Disinfection System Projects, Job Nos. 200209, 200104 and 200207 respectively. 12. Approve the combined purchase of four vehicles from the following two dealers: Reynolds GMC for three vehicles at $56,270.98 and Fairway Ford for one vehicle at $19,171.39. The combined total purchase price is $75,442.37. ACTION CALENDAR 10. Approve Proposed Terms and Conditions for Water Service with Mr. & Mrs. Paul Albertini, Job No. 0331. A question was asked about whether sewer connections were in place on this property and can the District require sewer connections. Kenneth Vecchiarelli, Engineering Manager, stated this is an existing home, and he is not absolutely sure if the home is connected. Kenneth Vecchiarelli left the meeting at 9:05 a.m. to investigate. This item was postponed to later in the meeting. Item No. 17 was moved to accommodate Mr. & Mrs. Chiarelli and Ms. Nahill. Amanda Beck of the Yorba Linda Star entered the meeting at 9:07 a.m., and Kenneth Vecchiarelli reentered the meeting. 17. Consider adopting Negative Declaration for Pulte Off-Site Sewer Project. Director Summerfield excused himself from consideration of this item due to a conflict of interest stemming from his manufacture of pumping equipment sold to Pulte. Director Summerfield left the room. Kenneth Vecchiarelli, Engineering Manager, presented the report. Questions were asked, and a discussion was held. A request was made that for clarity names be typed in the document where signatures are involved. Kenneth Vecchiarelli stated in July a meeting was held by the City of Yorba Linda Parks and Recreation. Posting of notices regarding access from different points will take place. He outlined measures taken and intended to be taken regarding CEQA compliance, project completion and easements. -3- 2003-118 Mr. Chiarelli asked to speak. He feels very strongly that in projects of this magnitude unseen areas of sensitivity are not noticed in advance. A couple of years ago the City put in a storm drain, which relieved a serious surface drain problem. He asked the District to keep in mind the impact of changes. He mentioned some properties in the area are not hooked up to the sewer and covered some history of the neighborhood. Director Armstrong commented this is a Water District project being paid for by Pulte. Grading at this time should accommodate any water drainage problem and should not make a change to the detriment of the homeowners. Director Korn asked the minutes reflect his concern. Kenneth Vecchiarelli said laterals will be included where there are parallels that are not connected, and there may be a parallel line that better accommodates some properties. Individual property owners will be notified. President Mills thanked Mr. Chiarelli for attending. On a motion by Director Korn, seconded by Director Armstrong, the Board of Directors voted 4-0-1, with Director Summerfield not present, to adopt the Negative Declaration prepared for the Pulte Off-Site sewer construction project and authorize staff to file the Notice of Determination, Job No. 0230. A recess was declared at 9:29 a.m. Mr. and Mrs. Chiarelli and Patti Nahill left the meeting. The meeting reconvened at 9:35 a.m. with all Directors present. Item 10 was addressed. Kenneth Vecchiarelli, Engineering Manager, reported the property is connected to the sewer. Director Armstrong wondered if the District should consider some modification to its rules to consider whether the District should be able to specify a mandatory connection to the sewer if a property is not connected when a property is divided. He asked about the distance. Kenneth Vecchiarelli answered that current rules state if they are within 200 feet of an existing public sewer system, they have to connect. On a rehab, rules are if they are adding additional capacity to their septic system and they are within 200 feet. Director Korn moved to refer the question to the PEO Committee. Director Armstrong seconded, and the question was referred. On a motion by Director Armstrong, seconded by Director Korn, the Board of Directors voted 5-0 to approve Proposed Terms and Conditions for Water Service with Mr. & Mrs. Paul Albertini, Job No. 0331. 13. Consider Resolution No. 03-17 setting Water Rates for Fiscal Years 2003-04 and 2004-05. William J. Robertson, General Manager, presented the report. He stated a notice has been included on water bills the last four weeks notifying customers that water rates would be discussed at the Board meeting on December 11. There was also a notice in the Register and an article on the front page in the Yorba Linda Star. No members of the public were present. Questions were asked, and a discussion was held. Vice President Beverage stated the Finance Committee has looked at this item for over three months. -4- 2003-119 On a motion by Vice President Beverage, seconded by Director Korn the Board of Directors voted 5-0 on a Roll Call Vote, with President Mills, Vice President Beverage, Directors Armstrong, Korn and Summerfield Voting Yes to accept the Yorba Linda Water District Water Rate Report for Fiscal Years 2003-04 and 2004-05; and adopt Resolution No. 03-17 Setting Water Rates for Fiscal Years 2003-04 and 2004-05 and Rescind Resolution Nos. 01-17 and 02-06. 14. Consider amending the names of individuals authorized to sign District checks. Beverly Meza, Business Manager, presented the report. On a motion by Director Korn, seconded by Vice President Beverage, the Board of Directors voted 5-0 on a Roll Call Vote, with President Mills, Vice President Beverage, Directors Armstrong, Korn, and Summerfield Voting Yes to adopt Resolution No. 03-18, which authorizes individuals to sign District checks and amending the policy for the use of an automated check signing machine; and rescind Resolution No. 01-01. Amanda Beck left the meeting at 9:58 a.m. 15. Consider amending the names of individuals authorized to transfer funds via the Federal Wire System. Beverly Meza, Business Manager, presented the report. Director Armstrong stated he would like the last sentence of the third paragraph in the agenda report moved to the end of the fourth paragraph. The job title of Accounting Assistant II really has nothing to do with the resolution per se. On a motion by Director Korn, seconded by Vice President Beverage, the Board of Directors voted 5-0 on a Roll Call Vote, with President Mills, Vice President Beverage, Directors Armstrong, Korn, and Summerfield Voting Yes to adopt Resolution No. 03-19, which authorizes individuals to transfer funds via the Federal Wire System; and rescind Resolution No. 00-03. 16. Consider award of a construction contract for the Highland Booster Station upgrade to F.T. Ziebarth. Kenneth Vecchiarelli, Engineering Manager, presented the report and stated they were pleased with the bids. He recounted the history of the contractor with the District. On a motion by Director Korn, seconded by Director Armstrong, the Board of Directors voted 5-0 to authorize the award of a construction contract to F.T. Ziebarth Company for Construction of the Highland Booster Station Upgrade, Job No. J-0103. GENERAL MANAGER'S REPORT 18. General Manager's oral report and comments. a) General Counsel Kidman stated he was touched at receiving the 30 year pin from the District. He then noted the article on the front page of The Register on Wednesday the 10`n relative to property tax allocations. It was slanted pretty much toward water districts. Huge reserves the Irvine Ranch Water District has built up are brought out and create the impression all districts have these reserves. He believes property taxes will still very much be on the agenda in Sacramento. -5- 2003-120 b) Employee Recognition Dinner, December 13, 6:30 p.m. c) Bill Robertson's Retirement Luncheon, December 18, 11:30 a.m. d) District activities. At a toilet exchange event held last Saturday at the Education Center, 300 toilets were given away. 1000 was considered a good number at previous exchanges. There may be saturation. COMMITTEE REPORTS 19. Executive-Administration Committee (Mills/Beverage) Meeting scheduled for Tuesday, December 16, 8:30 a.m. 20. Finance-Accounting Committee (Korn/Summerfield) 21. Personnel-Risk Management Committee (Sumnmerfield/Mills) Schedule a meeting. Recruitments, status of Risk Management activities. Michael Payne will call with a date. 22. Planning-Engineering-Operations Committee (Beverage/Armstrong) Schedule a meeting for December 17, 9:00 a.m. Ramon Sanchez, Pulte sewer meeting, project updates Well 18 and Quarterhorse Reservoir. 23. Public Information Committee (Armstrong/Korn) Director Korn suggested scheduling a meeting for after the first of the year as an organizational meeting. 24. Orange County Water District Ad Hoc Committee (Mills/Beverage) Meeting scheduled for January 26, 2004, 4:00 p.m. 25. MWDOC Ad Hoc Committee (Mills/Korn) Meeting scheduled for January 19, 2004, 4:00 p.m. INTERGOVERNMENTAL MEETINGS 26. Yorba Linda City Council, November 18, 6:30 p.m. 27. Yorba Linda City Council, December 2, 6:30 p.m. Director Armstrong attended both these meetings and gave a combined report. Traffic and the location of the loading dock for the Sav-on were the biggest items of concern. The increase in the contract cost, insurance and bonus for the Orange County Fire Chief were brought up. 28. Yorba Linda Planning Commission, December 10, 7:30 p.m. Director Korn reported no one showed up for the public hearing. -6- 2003-121 BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after December 11, 2003. Agendas are available in the District office prior to meeting. Yorba Linda City Council, December 16, 6:30 p.m. MWDOC, December 17,9:00 a.m. OCWD, December 17,6:00 p.m. WACO, January 2, 2004, 7:30 a.m. ISDOC Board, January 6, 7:30 a.m. Yorba Linda City Council, January 6, 6:30 p.m. MWDOC/MWD Jt. Workshop, January 7, 8:30 a.m. Yorba Linda Planning Commission, January 14, 7:30 p.m. Yorba Linda City Council, January 20, 6:30 p.m. MWDOC, January 21, 9:00 a.m. OCWD, January 21, 6:00 p.m. Yorba Linda Planning Commission, January 28, 7:30 p.m. ISDOC Membership, January 29, 11:30 a.m. Armstrong Mills Summerfield Korn Armstrong Beverage BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Summerfield thanked the Board and staff for their assistance this year. Vice President Beverage thanked the District and the Board for the flowers in remembrance of his father's passing. A recess was called at 10:28 a.m. The Board of Directors reconvened in Closed Session at 10:35 a.m. All Directors were present. Also present were Arthur G. hidman, William J. Robertson and Michael A. Payne. CLOSED SESSION 29. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD. 30. Discussion of potential litigation to which the District may be a party, (Subsection (c) of Section 54954.2 and Subsection (b).of Section 54956.9, International Custom Enterprises. 31. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 11919 Gateway Pacific Contractors, Inc. The Board of Directors came out of Closed Session at 11:10 a.m. No action was taken by the Board in Closed Session. -7- 2003-122 ADJOURNMENT On a motion by Director Korn, seconded by Director Armstrong, the Board of Directors voted 5- 0 to adjourn at 11:10 a.m. The next regular meeting of the Board is scheduled for Tuesday, December 23, 2003 at 8:30 ap., at the District Headquarters. Michael A. Payne, -8-