HomeMy WebLinkAbout2013-12-10 - Planning-Engineering-Operations Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
Tuesday, December 10, 2013, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The December 10, 2013 meeting of the Yorba Linda Water District's Planning-
Engineering-Operations Committee was called to order by Director Kiley at 8:45
a.m. The meeting was held in the Admin Conference Room at the District's
Administration Building located at 1717 East Miraloma Avenue in Placentia,
California 92870.
2. ROLL CALL
COMMITTEE MEMBERS PRESENT STAFF PRESENT
Director Robert R. Kiley, Chair Steve Conklin, Acting General Manager
Director Phil Hawkins John DeCriscio, Operations Manager
3. PUBLIC COMMENTS
None.
4. ACTION CALENDAR
4.1. Approval of Change Order No. 1 , Final Progress Payment and Notice of
Completion for Construction of Well 21 Pump-to-Waste Outlet Structure
Mr. Conklin reported that work is complete on the construction of the Well
21 Pump-to-Waste Outlet Structure. He indicated that due to the request
by OCWD to complete the work as soon as possible to allow the filling of
Conrock Basin, the lower section of the concrete chute was deleted,
resulting in less work and a $21 ,550 credit in the cost of the construction.
Following discussion, the Committee supported the staff recommendation
for Board approval of the subject above.
4.2. Terms and Conditions for Water and Sewer Service with National
Community Renaissance
Mr. Conklin reported that National Community Renaissance is proposing
to develop a 69-unit apartment complex on 3.2 acres at Oakcrest Circle
and Eastpark Drive. Following discussion, the Committee supported the
staff recommendation that the Board approve Terms and Conditions for
the above.
4.3. Construction Contract for Elk Mountain Surge Tank Replacement
Mr. Conklin reported that bids were received from six contractors on
November 25, 2013 for construction of the Elk Mountain Surge Tank
Replacement Project. Following discussion, the Committee supported the
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staff recommendation that the Board approve award of the construction
contract to the low-bidder, Pascal & Ludwig Constructors, for $80,200.
5. DISCUSSION ITEMS
5.1. Monthly Groundwater Production and Purchased Import Water Report
Mr. DeCriscio reported that water production through November was 3.9%
over that budgeted due to warm, dry weather. Groundwater production
percentage is increasing, and is currently 45.6°/x, as we move to our target
of 51 .8% by June 30, 2014.
5.2. Monthly Production Summary Report
Mr. DeCriscio reported on water production, weather conditions, water
quality, and equipment removed and returned to service in November. He
noted that staff is preparing plans for the 11-day Allen-McColloch Pipeline
shutdown planned to start January 13, 2014. This will include notifications
on our website and in mailers to our customers calling for conservation
and reduced irrigation use. The Committee asked that the notice also be
placed on the City's website.
5.3. Monthly Preventative Maintenance Program Report
Mr. DeCriscio reported on the above for five months through November
2013. He noted that our crews are behind in PM for air vacs because of
increased effort to maintain and improve operations in our Pressure
Regulating Stations.
5.4. Groundwater Producer Meeting Report
Messrs. Conklin and DeCriscio reported on the above meeting that they
attended on November 20, 2013 at OCWD. Discussed was the potential
OCWD lease of Ball Road Basin property for a power plant, the North and
South Basin Lawsuits, ongoing discussions at MWDOC and OCWD
regarding consolidation, and an update on the proposed Ocean
Desalination Project in Huntington Beach.
5.5. Status of OCWD Annexation Process (Verbal Report)
Mr. Conklin indicated that there was nothing new to report, with the
process now under review by LAFCO.
5.6. Status of Cielo Vista and Esperanza Hills Development Projects (Verbal
Report)
Mr. Conklin reported that the proponents for the Cielo Vista Project have
advertised a Community Open House on December 16, 2013 at Travis
Ranch School, which he plans to attend. He also noted that Supervisor
Spitzer has requested a meeting with the District to discuss the above
projects, which will be attended by Directors Kiley and Collett and Mr.
Conklin on December 23, 2013 at 2:30 pm.
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5.7. Meter Repairs (Verbal Report)
Mr. DeCriscio reported on the status of current meter repair study that
includes staff from Operations and Finance departments. He reported on
the findings after one full round of all the meters in the District. The
Committee asked that staff investigate if there are any grant programs for
meter replacement programs.
5.8. Status of Capital Projects in Progress
Mr. Conklin reported on the status of capital projects currently in planning,
design and construction. The Committee asked that staff purchase and
hand out car wash tickets for those working and owning businesses near
our YL Booster Station construction project, as a token of our thanks for
dealing with the dust.
5.9. Status of Strategic Plan Initiatives
Due to time constraints, no update was provided.
5.10. Future Agenda Items and Staff Tasks
None.
6. ADJOURNMENT
6.1. The meeting was adjourned at 10:10 a.m. The next Planning-Engineering-
Operations Committee meeting is scheduled to be held Monday, January
6, 2014 at 12:30 p.m.
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