Loading...
HomeMy WebLinkAbout2014-12-08 - Board of Directors Meeting Minutes 2014-218 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Monday, December 8, 2014, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The December 8, 2014 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Kiley at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Kiley led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Robert R. Kiley, President Marc Marcantonio, General Manager Ric Collett, Vice President Steve Conklin, Engineering Manager Michael J. Beverage John DeCriscio, Operations Manager Gina Knight, Human Resources / Risk Manager DIRECTORS ABSENT Delia Lugo, Finance Manager Phil Hawkins Damon Micalizzi, Public Information Manager Gary T. Melton Art Vega, Acting IT Manager Annie Alexander, Executive Secretary Malissa Tem, Public Affairs Specialist ALSO PRESENT Eddy Beltran, Partner, Kidman Law LLP Gene Hernandez, Mayor, City of Yorba Linda (Arrived at 8:53 a.m.) Carolyn Emery, Executive Officer, OC LAFCO Benjamin Legbandt, Project Manager, OC LAFCO 4. ADDITIONS/DELETIONS TO THE AGENDA Mr. Marcantonio suggested that as two Directors were absent, the Board consider deferring consideration of Item No. 8.3. to a future meeting when all members could be present. The Board agreed. 5. PUBLIC COMMENTS None. 1 2014-219 6. SPECIAL RECOGNITION 6.1. Presentation of CALAFCO Achievement Award for Government Leadership Ms. Emery introduced herself and Mr. Legbandt. She then presented the Board with an award from the California Association of Local Agency Formation Commissions recognizing the District for its efforts related to the OCWD annexation. Mr. Legbandt stated that OC LAFCO was pleased to nominate the District for this award. Ms. Emery and Mr. Legbandt left the meeting at this time. 6.2. Introduction of Malissa Tern, Recently Hired Public Affairs Specialist (Part- Time) Mr. Micalizzi introduced Ms. Tern and provided an overview of her background and work experience. The Board welcomed Ms. Tern to the District. 7. CONSENT CALENDAR Director Collett made a motion, seconded by Director Beverage, to approve the Consent Calendar. Motion carried 3-2 with Directors Hawkins and Melton being absent. 7.1. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$592,223.40. 7.2. Final Progress Payment No. 16 and Notice of Completion for the Yorba Linda Blvd Pump Station Project Recommendation: That the Board of Directors approve Final Progress Payment No. 16, in the net amount of $61,896.68, to ECI Construction, Inc. and 5% retention of $3,257.72; authorize staff to file the Notice of Completion and release the retention thirty five days following recordation, if no liens have been filed; release the Labor and Material Bond and release the Faithful Performance Bond in one year if no defects have been found for the construction of the Yorba Linda Blvd. Pump Station Project, Job No. 200817B. 2 2014-220 7.3. Mitigated Negative Declaration for Fairmont Booster Station Upgrade Project Recommendation: That the Board of Directors adopt the Mitigation Monitoring and Reporting Plan; find and declare that the proposed Project, with incorporation of the mitigation measures per the Mitigation Monitoring and Reporting Plan, will not have a significant adverse effect on the environment of the YLWD service area; and authorize staff to file a Notice of Determination for the Project. 8. ACTION CALENDAR 8.1. Construction Contract for the Richfield Campus Spoils Project Mr. Conklin explained that staff had completed in-house plans and specifications and solicited bids for the installation of a small concrete containment area on District property to accommodate excess spoils from repair and installation work, thereby reducing associated dumping fees. Following review of 9 proposals, staff is recommending that the Board consider awarding the contract to the lowest bidder, The Stone Collector, for $142,756. Director Collett made a motion, seconded by Director Kiley, to award the Construction Contract for the Richfield Campus Spoils Project to The Stone Collector for$142,756, Job No. J2014-135. Motion carried 3-2 with Directors Hawkins and Melton being absent. 8.2. Construction Contract for the Richfield Gate Modifications Project Mr. Conklin explained that staff had completed in-house plans and specifications and solicited bids for the replacement of an existing sliding gate with a swing gate on District property. The new gate would be more appropriately located further away from the street. Following review of 5 proposals, staff is recommending that the Board consider awarding the contract to the lowest bidder, Harris Steel Fence Co., for $31,992. Director Beverage made a motion, seconded by Director Collett, to award the Construction Contract for the Richfield Gate Modifications Project to Harris Steel Fence Co. for$31,922, Job No. J2014-10. Motion carried 3-2 with Directors Hawkins and Melton being absent. The following item was removed from the agenda. 8.3. Amendment No. 2 to Professional Services Agreement for Fairmont Booster Station Upgrade Project 3 2014-221 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report • ACWA Fall Conference - December 3-4, 2014 President Kiley reported on his attendance at this conference. 9.2. Directors' Reports Director Beverage noted that he planned to attend the CRWUA conference along with Director Melton. 9.3. General Manager's Report Mr. Marcantonio reported on his attendance at the ACWA conference and provided an overview of his upcoming schedule. He then asked each manager in attendance to provide a report regarding activities within their respective departments. Mayor Hernandez joined the meeting at this time. 9.4. General Counsel's Report Mr. Beltran did not have anything to report at this time. He stated that the Closed Sessions listed on the agenda would be deferred to the next regular Board meeting. 9.5. Future Agenda Items and Staff Tasks None. 10. COMMITTEE REPORTS 10.1. Executive-Administrative-Organizational Committee (Kiley / Collett) • Minutes of the meeting held November 10, 2014 at 4:00 p.m. were provided in the agenda packet. • Next meeting is scheduled to be held December 9, 2014 at 10:00 a.m. 10.2. Finance-Accounting Committee (Hawkins / Beverage) • Next meeting is scheduled to be held December 17, 2014 at 10:00 a.m. 4 2014-222 10.3. Personnel-Risk Management Committee (Hawkins / Melton) • Minutes of the meeting held November 12, 2014 at 8:30 a.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held December 16, 2014 at 4:00 p.m. 10.4. Planning-Engineering-Operations Committee (Melton / Beverage) • Minutes of the meeting held December 2, 2014 at 4:00 p.m. were provided in the agenda packet. • Next meeting is scheduled to be held January 5, 2015 at 4:00 p.m. 10.5. Public Affairs-Communications-Technology Committee (Collett / Kiley) • Next meeting is scheduled to be held December 9, 2014 at 10:30 a.m. 10.6. YLWD-City of Placentia Joint Agency Committee (Beverage / Melton) • Minutes of the meeting held November 10, 2014 at 10:00 a.m. will be provided at the next regular Board meeting. • Next meeting is yet to be scheduled. 10.7. YLWD-City of Yorba Linda Joint Agency Committee (Kiley / Collett) • Minutes of the meeting held October 28, 2014 at 5:00 p.m. will be provided at the next regularly scheduled Board meeting. • Next meeting is tentatively scheduled to be held January 13, 2015 at 5:00 p.m. at YL City Hall. 10.8. YLWD-MWDOC-OCWD Joint Agency Committee (Kiley / Beverage) • Minutes of the meeting held November 25, 2014 at 4:00 p.m. were provided in the agenda packet. • Next meeting is scheduled to be held January 27, 2015 at 4:00 p.m. 5 2014-223 10.9. Citizens Advisory Committee (Kiley) • Minutes of the meeting held November 24, 2014 at 8:30 a.m. will be provided at the next regular Board meeting. ▪ Next meeting is scheduled to be held December 15, 2014 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. YL City Council - December 2, 2014 (Collett) Director Collett attended and reported that Councilmembers Griffin and Sinfield had been sworn in. 11.2. OCWD Board - December 3, 2014 (Collett) Director Collett attended and reported that the new Directors would be sworn in at the next meeting. 11.3. YL LMCAC - December 3, 2014 (Beverage) Director Beverage attended and reported that the meeting comprised of a presentation to residents of East Lake Village. He also noted that Director Collett was planning to attend the next meeting in his place. Mayor Hernandez briefly commented on a Public Records Act request the City had received related to East Lake Village. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from December 9, 2014 — January 31 , 2015 The Board reviewed the activity calendar and made no changes. 13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 13.1. Santa Ana River Interceptor Line Ribbon Cutting Ceremony - December 11, 2014 Director Beverage made a motion, seconded by Director Collett, to approve Director attendance at this event if desired. Motion carried 3-2 with Directors Hawkins and Melton being absent. 6 2014-224 The following Closed Sessions were not held. 14. CLOSED SESSION 14.1. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: Acting General Manager/Engineering Manager 14.2. Public Employee Performance Evaluation (Goals) Pursuant to Section 54957 of the California Government Code Title: General Manager 15. ADJOURNMENT 15.1. The meeting was adjourned at 9:13 a.m. The next Regular Board of Directors Meeting will be held Tuesday, December 23, 2014 at 8:30 a.m. Annie Alexander Assistant Board Secretary 7