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HomeMy WebLinkAbout2015-03-12 - Board of Directors Meeting Minutes 2015-042 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, March 12, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The March 12, 2015 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Director Beverage led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Robert R. Kiley John DeCriscio, Operations Manager Gary T. Melton Delia Lugo, Finance Manager Art Vega, Information Technology Manager DIRECTORS ABSENT Annie Alexander, Executive Secretary Phil Hawkins Amelia Cloonan, Human Resources Analyst ALSO PRESENT Brett Barbre, Director, MWDSC and MWDOC Gene Hernandez, Mayor, City of Yorba Linda Eddy Beltran, Partner, Kidman Law LLP Connie Almond, Attorney, Liebert Cassidy Whitmore 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS Mayor Hernandez addressed the Board and reported on actions taken at a recent Orange County Board of Supervisors meeting related to the proposed Esperanza Hills development. Director Barbre addressed the Board and commented on potential water allocations. He also responded to questions from the Board regarding the current water supply situation and snow pack levels. 1 2015-043 6. CLOSED SESSION The meeting was adjourned to Closed Session at 8:42 a.m. All Directors in attendance were present. Also present were Mr. Marcantonio, Mr. Beltran and Ms. Almond. 6.1. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representatives: Gina Knight, Human Resources/Risk Manager, and Connie Almond, Attorney, Liebert Cassidy Whitmore Employee Organization: Yorba Linda Water District Employees Association The Board reconvened in Open Session at 9:22 a.m. President Collett stated that no action was taken during Closed Session that was required to be reported under the Brown Act. 7. CONSENT CALENDAR Director Beverage made a motion, seconded by Director Kiley, to approve the Consent Calendar. Motion carried 4-0-0-1 with Director Hawkins being absent. 7.1. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$508,340.17. 7.2. Property Insurance Premium Renewal Recommendation: That the Board of Directors authorize payment in the amount of $42,245 to renew the District's property insurance coverage through ACWA/JPIA for the period April 1, 2015 through April 1, 2016. 8. ACTION CALENDAR 8.1. Designation of Agency Representatives to the California Association of Sanitation Agencies (CASA) Mr. Marcantonio explained that in tandem with renewing the District's annual membership with CASA, the District had been asked to designate in writing the individual who will exercise the voting rights and other privileges on behalf of the District, along with two alternates. As required by law, CASA had also requested written consent to send meeting notices, ballots, conduct meetings, and handle other official business that requires member or board approval, by electronic transmission. 2 2015-044 Director Collet made a motion, seconded by Director Melton, to (1) designate Director Kiley as YLWD's representative for CASA and exercise the voting rights and other privileges on behalf of the District,' and (2) designate Directors Beverage and Melton as alternate representatives for the same purpose. Motion carried 4-0-0-1 with Director Hawkins being absent. 8.2. Requests for Concurring Nomination Resolutions for the ACWA/JPIA 2015 Executive Committee Election Mr. Marcantonio explained that ACWA/JPIA would be conducting an Executive Committee election to fill 5 positions during its Board of Directors meeting to be held in May. In addition to meeting some other qualifications, candidates for election must receive concurring resolutions from 3 other JPIA members. Both Paul E. Dorey from the Vista Irrigation District and Fred R. Brockmiller from the Mesa Water District, have been nominated by their respective agencies to serve on this committee. Furthermore, they have requested that the Board consider adopting a concurring nomination resolution in support of their candidacy. Director Beverage made a motion, seconded by Director Melton, to adopt Resolution No. 15-02 Concurring in the Nomination of Paul E. Dorey of the Vista Irrigation District to ACWA/JPIA's Executive Committee. Motion carried 4-0-0-1 on a Roll Call vote with Director Hawkins being absent. Director Melton made a motion, seconded by Director Kiley, to adopt Resolution No. 15-03 Concurring in the Nomination of Fred R. Brockmiller of the Mesa Water District to ACWA/JPIA's Executive Committee. Motion carried 4-0-0-1 on a Roll Call vote with Director Hawkins being absent. ITEM NO. 8.1. CONTINUED Ms. Alexander indicated that in relation to Item No. 8.1., the Board still needed to consider consenting to receiving CASA's meeting notices, ballots, conducting meetings, and handling other official business that requires member or board approval via electronic transmission. Director Beverage made a motion, seconded by Director Collett to consent to receiving CASA's meeting notices, ballots, conducting meetings, and handling other official business that requires member or board approval via electronic transmission. Motion carried 4-0-0-1 with Director Hawkins being absent. 8.3. California Special District Association (CSDA) Board of Directors Call for Nominations Mr. Marcantonio explained that CSDA was accepting candidate nominations for election to their Board of Directors for the 2016-18 term. YLWD is eligible to nominate one person, either a Board member or the 3 2015-045 General Manager. Brief discussion regarding the required duties and Director availability followed. No action was taken by the Board of Directors regarding this matter. Director Barbre left the meeting at this time. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report None. 9.2. Directors' Reports • Placentia State of the City Luncheon - February 26, 2015 Director Collett attended and commented on the topics covered by the keynote speaker during the event. • UWI Spring Conference - March 4-6, 2015 Director Kiley attended and commented on the sessions he attended during the conference. • Tour of OCSD Treatment Plant - March 10, 2015 Directors Collett and Kiley briefly reported on their attendance of this tour. 9.3. General Manager's Report Mr. Marcantonio provided the Board with an overview of his activities and meeting attendance. He then asked each manager (or their designee) in attendance to provide a report regarding activities within their respective departments. 9.4. General Counsel's Report None. 9.5. Future Agenda Items and Staff Tasks Mr. Marcantonio requested that the Board consider rescheduling the next regular Board meeting to Wednesday, March 25, 2015 at 8:30 a.m. due to a schedule conflict. The Board agreed. 10. COMMITTEE REPORTS 10.1. Executive-Administrative-Organizational Committee (Collett / Beverage) • Next meeting is scheduled to be held April 13, 2015 at 4:00 p.m. 4 2015-046 10.2. Investment Ad Hoc Committee (Hawkins / Beverage) • Meeting held March 2, 2015 at 11:30 a.m. • Next meeting is yet to be scheduled. 10.3. YLWD-City of Placentia Joint Agency Committee (Melton / Kiley) • Minutes of the meeting held February 24, 2015 at 9:00 a.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held April 7, 2015 at 9:00 a.m. at the District's offices. 10.4. YLWD-City of Yorba Linda Joint Agency Committee (Collett / Beverage) • Minutes of the meeting held February 10, 2015 at 10:30 a.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held Tuesday, April 28, 2015 at 10:00 a.m. at the District's offices. 10.5. YLWD-MWDOC-OCWD Joint Agency Committee (Collett / Melton) • Next meeting is scheduled to be held March 24, 2015 at 4:00 p.m. 10.6. Citizens Advisory Committee (Collett) • Minutes of the meeting held February 23, 2015 at 8:30 a.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held March 23, 2015 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. YL LMCAC - February 26, 2015 (Beverage - As Needed) Director Beverage did not attend this meeting. However, he did provided a report on his attendance at the YL LMCAC meeting held March 5, 2015. 11.2. YL City Council - March 3, 2015 (Beverage) Director Beverage attended and commented on a few items of business which were discussed during the meeting. 5 2015-047 11.3. MWDOC Board - March 4, 2015 (Melton) Director Melton attended and provided a report regarding matters considered at the meeting. 11.4. OCWD Board - March 4, 2015 (Collett) Director Collett attended and commented on a few items of business which were discussed during the meeting. 11.5. WACO - March 6, 2015 (Hawkins) Director Kiley attended and provided a report regarding topics presented at the meeting. 11.6. LAFCO - March 11, 2015 (Beverage - As Needed) Director Beverage did not attend this meeting. 11.7 YL Planning Commission - March 11, 2015 (Melton) Director Melton attended and did not have any District related business to report. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from March 13, 2015 — April 30, 2015 The Board reviewed the activity calendar and made no additional changes. 13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 13.1. Tour of OCSD Treatment Plant - March 10, 2015 FPPC Form 700 Filers Seminar - March 16, 2015 CA Water Policy Conference - March 19-20, 2015 MWDOC Elected Officials Forum - April 29, 2015 ACWA/JPIA Spring Conference - May 4-5, 2015 ACWA Spring Conference - May 5-8, 2015 AWWA ACE15 Conference - June 7-10, 2015 Director Kiley made a motion, seconded by Director Melton, to ratify and/or authorize Director attendance at these events if desired. Motion carried 4-0-0-1 with Director Hawkins being absent. Director Melton noted that he was not going to be able to attend the MWDOC Board meeting on April 1, 2015. 6 2015-048 14. ADJOURNMENT 14.1. The meeting was adjourned at 10:30 a.m. The next Regular Board of Directors Meeting will be held Thursday, March 26, 2015 at 8:30 a.m. / Annie Alexan•er Assistant Board Secretary 7