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HomeMy WebLinkAbout2015-01-05 - Planning-Engineering-Operations Committee Meeting Minutes1 MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Monday, January 5, 2015, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The January 5, 2015 meeting of the Yorba Linda Water District’s Planning- Engineering-Operations Committee was called to order by Director Melton at 4:00 p.m. The meeting was held in the Admin Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE MEMBERS PRESENT STAFF PRESENT Director Gary T. Melton, Chair Marc Marcantonio, General Manager Director Michael J. Beverage Steve Conklin, Engineering Manager John DeCriscio, Operations Manager 3. PUBLIC COMMENTS None. 4. ACTION CALENDAR 4.1. Purchase of Two (2) Chevrolet Pickup Trucks Mr. DeCriscio reported on the process to receive competitive quotes for the purchase of two pickup trucks, as budgeted for FY2014-15. Following discussion, the Committee supported the staff recommendation that the Board authorize the GM to approve a purchase order for two 2015 Chevrolet Silverado 1500 pickup trucks for a total cost of $50,266.68. Mr. DeCriscio also advised the Committee that each truck will be fitted with approximately $1,500 of additional equipment, including emergency lights, tool box, and other related equipment, installed by District staff. 4.2. Terms and Conditions for Sewer Service Mr. Conklin reported that a resident at 19076 Oriente Drive is requesting approval to connect his home to the public sewer in Oriente. As discussed with the Committee the applicant will be required to extend an 8-inch sewer main 208 feet easterly, including two sewer laterals and a third sewer lateral stub-out for potential future use. In accordance with the District’s Resolution 100 Policy, the applicant will be eligible for refund of a proportional part of the cost of the construction from future connections to this sewer line. Following discussion, the Committee supported the staff recommendation that the Board approve Terms and Conditions for Sewer Service with Mr. Bryan Hooper as part of Job No. 2014-24S. 2 4.3. Change Order No. 2 for the YLHS Park Bryant Cross Feeder Pipeline Relocation Project Mr. Conklin reported that work is nearing completion for the subject project and that Change Order No. 2 has been submitted for consideration. He described the changed conditions from the original construction contract and the extra work performed. Following discussion, the Committee supported the staff recommendation that the Board approve Change Order No. 2 in the amount of $29,750.85 and 30 additional days to Vido Samarzich, Inc., for the subject project. 5. DISCUSSION ITEMS 5.1. Status of Cielo Vista and Esperanza Hills Developments (Verbal Report) Mr. Conklin reported that the Public Hearing for the Esperanza Hills Development has been rescheduled and set for January 14, 2015 by the County Planning Commission to consider a proposed General Plan Amendment, Zone Change, Adoption of a Specific Plan and certification of the Final EIR. District staff will be attending the hearing. 5.2. Monthly Groundwater Production and Purchased Import W ater Report (To be provided at the meeting.) Mr. DeCriscio reported that water demand for December 2014 was 35% under that projected and that demand for July thru December is a cumulative 7.5% under projection. He noted that for the month, 83.4% of demand was met with groundwater. Mr. DeCriscio also advised that we have met our CUP obligation for FY14-15. 5.3. Monthly Preventive Maintenance Report (To be provided at the meeting.) Mr. DeCriscio reported that due to the holidays and staff unavailable due to illness, the PM Report was not able to be completed. Following discussion, the Committee decided that rather that receive a PM Report each month, specific updates would be appropriate as necessary. 5.5. Monthly Production Summary Report (To be provided at the meeting.) Mr. DeCriscio presented the report, providing information on water production, weather conditions, water quality, and equipment removed and returned to service during the month of December. 5.6. Groundwater Producer Meeting Notes Mr. Conklin reported on the Dec 10 meeting, noting that the purpose of the meeting was a workshop for the proposed Poseidon Huntington Beach Ocean Desalination Project, with attendance by OCWD directors, groundwater producer agencies, and interested members of the water community and local residents. Various presentations were made following by questions and comments from the public. Mr. Conklin also noted that the Poseidon Project is on the agenda for the January 7 OCWD Board meeting, where the Board will determine if it will direct District staff 3 to begin negotiating a term sheet with Poseidon to purchase the 56,000 AFY of product water from the proposed project. 5.7. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of capital projects currently is planning, design and construction. 5.7. Future Agenda Items and Staff Tasks None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 5:45 p.m. The next Planning-Engineering- Operations Committee meeting is scheduled to be held Thursday, February 5, 2015 at 4:00 p.m. SC/JD