HomeMy WebLinkAbout2015-02-09 - Executive-Administrative-Organizational Committee Meeting Agenda Packet
AGENDA
YORBA LINDA WATER DISTRICT
EXEC-ADMIN-ORGANIZATIONAL COMMITTEE MEETING
Monday, February 9, 2015, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. ROLL CALL
COMMITTEE
Director Ric Collett, Chair
Director Michael J. Beverage
STAFF
Marc Marcantonio, General Manager
Damon Micalizzi, Public Information Mgr
3. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
4. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
4.1. Status of Legislative Affairs
4.2. Community Engagement and Public Outreach
4.3. Drought Update (Verbal Report)
4.4. Legal and Labor Counsel's Monthly Summary Billings (Verbal Report)
4.5. Directors and General Manager Fees and Expenses Report
4.6. Future Agenda Items and Staff Tasks
5. ADJOURNMENT
5.1. The next Executive-Administrative-Organizational Committee meeting is scheduled to be
held Monday, March 9, 2015 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District’s
internet website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 4.1
AGENDA REPORT
Meeting Date: February 9, 2015
Subject:Status of Legislative Affairs
ATTACHMENTS:
Name:Description:Type:
YLWD_February_Report_2015.docx Backup Material Backup Material
Southern California Office ▪ 1401 Dove Street • Suite 330 • Newport Beach, CA 92660 • Phone (949) 399-9050 • Fax (949) 476-8215
State Capitol Office ▪ 925 L Street • Suite 1404 • Sacramento, CA 95814 • Phone (916) 447-4086 • Fax (916) 444-0383
Federal Office ▪ 600 Pennsylvania SE • Suite 207 • Washington, DC 20003 • Phone (202) 546-8696 • Fax (202) 546-4555
Northern California Office ▪ 300 Frank Ogawa Plaza • Suite 204 • Oakland, CA 94612 • Phone (510) 835-9050 • Fax (510) 835-9030
MEMO
To: Yorba Linda Water District
From: Townsend Public Affairs, Inc.
Date: February 2, 2015
Subject: State Legislative Report
On January 9, Governor Brown released his 2015-2016 budget proposal summary, which
provided the first insight to the Governor’s allocation priorities for Proposition 1 funds. The
budget will go through multiple revisions, with a second proposal offered in mid-May, and
the deadline for final passage required by June 15. The figures indicated below are the
proposed amounts the Governor has allocated from the Proposition 1 Expenditure Plan that
are of interest for Yorba Linda Water District. As these funding categories develop and more
details are released, TPA will continue to send updates to Yorba Linda Water District staff,
and find opportunities to advocate on behalf of the District’s projects and priorities. The first
Assembly Water, Parks and Wildlife Committee hearing on water bond implementation is
scheduled for February 10, 2015, which TPA will monitor for Yorba Linda Water District as
well as provide a report.
Bond Category Program Amount
Regional Water
Reliability
Integrated Regional Water
Management Program $32,800,000
Water Conservation $23,200,000
Stormwater Management $600,000
Groundwater
Sustainability
Groundwater Management
Planning $21,300,000
Groundwater Contamination $600,000
In the legislature, as follow up to the Groundwater Sustainability Package passed during the
2014 legislative session (AB 1739 (Dickinson), SB 1168 (Pavley), and SB 1319 (Pavley)),
Senator Pavley has introduced SB 13, Groundwater. The bill allows local agencies 90 to
180 days to address deficiencies identified by the State Water Resource Control Board
(SWRCB), which would cause the SWRCB to designate the basins as probationary. This
applies to basins that are not designated as medium or high priority basins. The Senator
has made it clear that this bill was introduced as cleanup legislation, and will be the only bill
Yorba Linda Water District Monthly Report, October 2
related to last session’s Groundwater Sustainability Package. As the Chair of the Senate
Committee on Natural Resources and Water, Senator Pavley has stated bills related to
unfinished business of the Groundwater Sustainability Package will not be considered, and
legislation intended to help streamline the groundwater adjudication process will be handled
as a separate issue.
The Irvine Ranch Water District is exploring a legislative proposal related to expanding the
permitted use of recycled water, and storm induced overflow. Initially the District was
seeking ACWA’s sponsorship of the bill, however, during the January 13 ACWA State
Legislative Committee Meeting it was made clear they were no longer seeking sponsorship
from ACWA, and would be working with WateReuse going forward.
The legislation “[recognizes] the critical importance of water recycling,” and that “greater
storage and use of recycled water will add greater flexibility to the water management
system and help ensure a more reliable water supply to serve the state’s diverse needs.”
Among the declarations in the legislation were that “water purveyors should be encouraged
to expand the use of recycled water where permitted, including new development,” and that
“state and local agencies shall ensure that their actions and activities do not unnecessarily
impede, directly or indirectly, a recycled water purveyor’s provision of recycled water
applied to any beneficial and permitted use.” Concern and feedback expressed by ACWA
members was that the language in the proposed legislation as too vague, and that in lieu of
taking a broad approach to recycled water, it would be more appropriate to address specific
sections of the water code.
On January 22, the Santa Ana Watershed Project Authority (SAWPA) held a meeting to
discuss One Water One Watershed (OWOW) priorities for the upcoming Integrated
Regional Water Management (IRWM) funding opportunity. The next round of funding will
make $63.5 million dollars available, which is the remaining money available from
Proposition 84. Workshops to develop funding guidelines are expected to be held from
January to April, with a call for projects to be released in April of this year. Under the
OWOW 2.0 Plan, the priority for future projects will have a system wide significance.
Examples include the Santa Ana Regional Interceptor and Prado Basin Sediment
Management. Local projects that have a system wide impact will also be considered, such
as the Forest First Program. The system wide approach is intended to maximize limited
resources, produce cost effective and efficient projects, and work with the overall water
resource cycle.
The special election for the Orange County Board of Supervisors 1st District seat was held
on January 27. By the end of the night, Senator Correa led his opponent Andrew Do by a
few hundred votes. However, as more votes were counted the next day Andrew Do took the
lead back from former Senator Lou Correa by 2 votes. Do’s lead subsequently grew to 239
votes, eventually winning by a total of 43 votes. The special election was a winner takes all,
so no runoff will be held between the top two candidates. Andrew Do will join the other two
new members of the Board of Supervisors, Michelle Steel, and Lisa Bartlett. On January 13,
Yorba Linda Water District Monthly Report, October 3
the Board held elections and Supervisor Spitzer was unanimously elected to Chairman, and
Supervisor Bartlett was unanimously voted to Vice Chair.
The second special election is to fill the vacancy in the 37th Senate District, previously held
by now Congresswoman Walters. Former Orange County Supervisor John Moorlach and
Assembly Member Don Wagner are the only two candidates, as of the writing of this report,
who have announced their candidacy. The special election for the 37th Senate District,
which comprises the cities of Newport Beach, Costa Mesa, Irvine, Laguna Beach, and
portions of Huntington Beach, with the primary to be held on March 17, 2015. The primary
election will determine who takes the seat if one candidate receives 50 percent of the vote
plus 1. If a third candidate enters the race, and no candidate receives 50 percent plus 1,
then a general election top two runoff will be held on May 19, 2015.
ITEM NO. 4.2
AGENDA REPORT
Meeting Date: February 9, 2015
To:Executive-Administrative-
Organizational Committee
From:Damon Micalizzi, Public
Information Manager
Presented By:Damon Micalizzi, Public
Information Manager
Subject:Community Engagement and Public Outreach
SUMMARY:
Over the past month, staff has attended meetings or addressed groups at the following events:
Orange County Planning Commission Esperanza Hills Development Public Hearing - January 14th
MWDOC Water Policy Forum - February 4th
North Orange County Legislative Alliance (Sponsored by the North OC Chambers) - February 3rd
Yorba Linda Chamber of Commerce Network Connection - February 2nd
Yorba Linda Sunrise Rotary Club - January 30th
ITEM NO. 4.5
AGENDA REPORT
Meeting Date: February 9, 2015
To:Executive-Administrative-
Organizational Committee
From:Delia Lugo, Finance Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Richard Cabadas, Accounting
Assistant I
Subject:Directors and General Manager Fees and Expenses Report
ATTACHMENTS:
Name:Description:Type:
BOD___GM_Qtr_Summary.xlsx 2nd Qtr. FY 2014-15 Fees and Expense Report Backup Material
BOD___GM_YTD_FYE_2015.pdf YTD Fiscal Year 2014-15 Fees and Expense Report Backup Material
Travel___Expense_Report.pdf Travel and Expense Detail - 2nd Qtr FY 2014-15 Backup Material
YORBA LINDA WATER DISTRICT
DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES
2ND QUARTER REPORT FROM 10-01-2014 TO 12-31-2014
FISCAL YEAR 2014-2015
BEVERAGE COLLETT HAWKINS KILEY MELTON SUB-TOTAL MARCANTONIO TOTAL
REGULAR MEETINGS ATTENDED 6 6 5 6 5 28
COMMITTEE MEETINGS ATTENDED 8 5 6 10 8 37
OFF SITE MEETINGS ATTENDED 3 11 6 7 8 35
SPECIAL MEETINGS ATTENDED 1 0 0 0 0 1
OTHER MEETINGS ATTENDED 5 5 0 7 5 22
TOTAL MEETINGS ATTENDED QTD 23 27 17 30 26 123 123
DIRECTOR FEES QTD $3,450 $4,050 $2,550 $4,500 $3,900 $18,450 $18,450
MEETING FEES BUDGET QTD $4,500 $4,500 $4,500 $4,500 $4,500 $22,500 $22,500
TRAVEL&CONF.EXPENSES QTD $962 $72 $59 $1,660 $1,277 $4,031 $4,031
TRAVEL&CONF.BUDGET QTD $470 $470 $470 $470 $470 $2,350 $2,350
DIR.FEES AND EXPENSES QTD $4,412 $4,122 $2,609 $6,160 $5,177 $22,481 $22,481
FEES AND EXPENSES BUDGET QTD $4,970 $4,970 $4,970 $4,970 $4,970 $24,850 $24,850
GEN MGR EXPENSES QTD $2,876 $2,876
GEN MGR TRAVEL/CONF.BUDGET QTD $500 $500
TOTAL FEES&EXPENSES QTD $4,412 $4,122 $2,609 $6,160 $5,177 $22,481 $2,876 $25,357
TOTAL FEES&EXPENSES BUDGET QTD $4,970 $4,970 $4,970 $4,970 $4,970 $24,850 $500 $25,350
YORBA LINDA WATER DISTRICT
DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES
YEAR-TO-DATE REPORT FROM 07-01-2014 TO 6-30-15
FISCAL YEAR 2014-2015
BEVERAGE COLLETT HAWKINS KILEY MELTON SUB-TOTAL MARCANTONIO TOTAL
DIRECTORS:
REGULAR MEETINGS ATTENDED 12 12 10 11 11 56
COMMITTEE MEETINGS ATTENDED 16 12 13 20 14 75
OFF SITE MEETINGS ATTENDED 6 18 9 15 15 63
SPECIAL MEETINGS ATTENDED 6 5 3 4 5 23
OTHER MEETINGS ATTENDED 5 7 1 10 6 29
TOTAL MEETINGS ATTENDED YTD 45 54 36 60 51 246 246
DIRECTOR FEES YTD $6,750 $8,100 $5,400 $9,000 $7,650 $36,900 $36,900
MEETING FEES BUDGET YTD $9,000 $9,000 $9,000 $9,000 $9,000 $45,000 $45,000
TRAVEL&CONFERENCES EXPENSES YTD $962 $147 $134 $3,080 $1,352 $5,675 $5,675
TRAVEL&CONFERENCE BUDGET YTD $940 $940 $940 $940 $940 $4,700 $4,700
TOTAL DIRECTORS FEES&EXPENSES YTD $7,712 $8,247 $5,534 $12,080 $9,002 $42,575 $42,575
TOTAL FEES&EXPENSES BUDGET YTD $9,940 $9,940 $9,940 $9,940 $9,940 $49,700 $49,700
ACTING GENERAL MANAGER EXPENSES YTD $2,991 $2,991
ACTING GENERAL MANAGER TRAVEL&CONFERENCE BUDGET YTD $1,000 $1,000
TOTAL FEES&EXPENSES YTD $7,712 $8,247 $5,534 $12,080 $9,002 $42,575 $2,991 $45,567
TOTAL FEES&EXPENSES BUDGET YTD $9,940 $9,940 $9,940 $9,940 $9,940 $49,700 $1,000 $50,700
DIRECTOR'S&GENERAL MANAGER'S RECAP OF TRAVEL/CONFERENCE EXPENSES
SECOND QUARTER OF FY 2014-15
OCTOBER-DECEMBER 2014
GL Trip Trip Trip Event/
Director Date Date Name Location Meals Lodging Travel Conf.Fee Misc. Total trip Total
Beverage 12/31/14 12/9-12/12/14 Colorado River Water User Association Las Vegas,NV $ 203 $ $ 296 $ 425 $ 38 $ 962 $ 962
Collett 10/14/14 10/8/14 Placentia Chamber of Commerce-Meet the Mayor Placentia,CA $ - $ $ - $ 20 $ - $ 20
11/26/14 11/17/14 CSDA Conference Garden Grove,Ca $ $ $ 52 $ - $ - $ 52 $ 72
Hawkins 10/31/14 10/30/14 ISDOC-Quarterly luncheon Fountain,CA $ $ $ $ 17 $ - $ 17
10/31/14 10/2/14 MWDOC Water forum Costa Mesa,CA $ 11 $ $ $ $ - $ 11
10/31/14 10/3/14 WACO Fountain Valley,Ca $ 13 $ $ $ $ - $ 13
10/31/14 10/28/14 Gov.Brown Water Prop.1 Presentation Fountain Valley,Ca $ 6 $ $ $ $ - $ 6
10/31/14 10/30/14 ISDOC Fountain Valley,Ca $ 11 $ $ $ $ - $ 11 $ 59
Kiley 10/29/14 10/5/14 WACO-OCWD Office Fountain Valley,CA $ $ $ 25 $ $ - $ 25
10/29/14 10/16/14 CASA-OCSD Office Fountain Valley,CA $ $ $ 25 $ $ - $ 25
10/29/14 10/30/14 ISDOC-OCSD Office Fountain Valley,CA $ $ $ 25 $ $ - $ 25
10/31/14 10/30/14 ISDOC-Quarterly luncheon Fountain Valley,CA $ $ $ $ 17 $ - $ 17
11/26/14 11/17-11/19/14 SDLA Conference Garden Grove,CA $ 50 $ $ $ - $ - $ 50
12/11/14 12/2-12/4/14 ACWA-Fall Conference San Diego,CA $ 117 $ 426 $ 254 $ 695 $ 27 $ 1,519 $ 1,661
Melton 10/14/14 12/09-12/12/14 Colorado River Water User Association Las Vegas,NV $ 155 $ 353 $ 142 $ 425 $ - $ 1,075
10/29/14 9/3/14 MWDOC Fountain Valley,CA $ - $ - $ 25 $ - $ - $ 25
10/29/14 9/17/14 MWDOC Fountain Valley,CA $ $ $ 25 $ $ - $ 25
10/29/14 10/1/14 MWDOC Fountain Valley,CA $ $ $ 25 $ $ - $ 25
10/29/14 10/2/14 MWDOC Water forum Fountain Valley,CA $ $ $ 25 $ $ - $ 25
10/29/14 10/15/14 MWDOC Fountain Valley,CA $ $ $ 25 $ $ - $ 25
12/11/14 11/5/14 MWDOC Fountain Valley,CA $ $ $ 25 $ $ - $ 25
12/11/14 11/6/14 Elected Official Fountain Valley,CA $ $ $ 25 $ $ - $ 25
12/11/14 11/19/14 MWDOC Fountain Valley,CA $ $ $ 25 $ $ - $ 25 $ 1,277
Total Director's $ 567 $ 779 $ 1,021 $ 1,599 $ 65 $ 4,031 $ 4,031
General Manager
Marcantonio 10/14/14 12/02-12/04/14 ACWA Fall Conference San Diego,CA $ 12 $ - $ 86 $ 695 $ - $ 793
10/14/14 10/8/14 Placentia Chamber of Commerce-Meet the Mayor Placentia,CA $ - $ $ - $ 20 $ - $ 20
10/14/14 10/16/14 CALAFCO Award Ceremony Ontario,CA $ $ $ $ 133 $ - $ 133
10/14/14 10/1/14 CSDA Award Palm Springs,CA $ $ $ $ - $ 8 $ 8
10/29/14 9/24/14 OCSD Board meeting Yorba Linda,CA $ 8 $ $ $ - $ - $ 8
10/31/14 12/09-12/12/14 Colorado River Water User Association Conference Las Vegas,NV $ 5 $ 235 $ 261 $ 425 $ 5 $ 931
10/31/14 10/30/14 ISDOC-Quarterly Luncheon Fountain Valley,CA $ $ - $ - $ 17 $ - $ 17
12/11/14 10/16/14 CALAFCO Dinner&Awards Ontario,CA $ $ $ 35 $ - $ - $ 35
12/15/14 1/7/15 Ratemaking seminar Long Beach,CA $ $ $ $ 298 $ - $ 298
12/15/14 12/02-12/03/14 ACWA Fall Conference San Diego,CA $ $ 426 $ $ - $ - $ 426
12/24/14 11/05-11/20/14 MWDOC,WACO,OCWD Multiple Locations $ $ - $ 48 $ $ - $ 48
12/24/14 10/01-10/30/14 OCWD,MWDOC,Placentia Chamber of Commerce Multiple Locations $ $ $ 101 $ $ - $ 101
12/24/14 09/09-09/30/14 OCWA,MWDOC,OCSD,YL City Council Multiple Locations $ $ $ 27 $ $ - $ 27
12/24/14 12/15/14 Lunch meeting with Dan Ferons-Santa Margarita Wtr Dist Fountain Valley,CA $ 33 $ $ - $ $ - $ 33
Total GM $ 58 $ 661 $ 557 $ 1,587 $ 13 $ 2,876 $ 2,876
Total Director's&GM $ 625 $ 1,440 $ 1,578 $ 3,186 $ 78 $ 6,907 $ 6,907