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HomeMy WebLinkAbout2015-02-12 - Board of Directors Meeting Agenda Packet AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, February 12, 2015, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Ric Collett, President Michael J. Beverage, Vice President Phil Hawkins Robert R. Kiley Gary T. Melton 4. ADDITIONS/DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 6. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 6.1. Minutes of the Board of Directors Regular Meeting held January 8, 2015 Recommendation: That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Workshop Meeting held January 12, 2015 Recommendation: That the Board of Directors approve the minutes as presented. 6.3. Minutes of the Board of Directors Regular Meeting held January 22, 2015 Recommendation: That the Board of Directors approve the minutes as presented. 6.4. Minutes of the Board of Directors Special Meeting held January 26, 2015 Recommendation: That the Board of Directors approve the minutes as presented. 6.5. Minutes of the Board of Directors Special Meeting held February 2, 2015 Recommendation: That the Board of Directors approve the minutes as presented. 6.6. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $2,691,376.52. 6.7. Terms and Conditions for Water and Sewer Service with Brandywine Homes for Tract 17608 Recommendation: That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Brandywine Homes for Tract 17608, Job No. 201425. 6.8. Terms and Conditions for Water and Sewer Service with Melia Homes for Tract 17648 Recommendation: That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Melia Homes for Tract 17648, Job No. 201501. 6.9. Unaudited Financial Statements for the Period Ending December 31, 2014 Recommendation: That the Board of Directors receive and file the Unaudited Financial Statements for the Period Ending December 31, 2014. 6.10. Investment Report for Period Ending December 31, 2014 Recommendation: That the Board of Director's receive and file the Investment Report for the Period Ending December 31, 2014. 7. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 7.1. Final Progress Payment No. 4 and Notice of Completion for the YLHS Park Bryant Cross Feeder Pipeline Relocation Project Recommendation: That the Board of Directors approve Final Progress Payment No. 4, in the net amount of $63,162.13, to Vido Samarzich, Inc. and 5% retention of $3,324.32; authorize staff to file the Notice of Completion and release the retention thirty five days following recordation, if no liens have been filed; release the Labor and Material Bond and release the Faithful Performance Bond in one year if no defects have been found for the construction of the YLHS Park Bryant Cross Feeder Pipeline Relocation Project, Job No. 2012-13. 7.2. Authorization to Reimburse OCTA for Orangeview Waterline Extension Work and Design Services Recommendation: That the Board of Directors authorize staff to issue a $71,961.54 check, payable to OCTA, for the Orangeview Avenue Waterline extension work. 7.3. Report on Board Governance Workshop and Consideration of Proposal for Development of Board Policies and Procedures Manual Recommendation: That the Board of Directors consider engaging BHI Management Consulting to assist the District with development of a Board of Directors Policies and Procedures Manual for an estimated cost of $8,800. 7.4. Letter in Support of East Orange County Water District's Reorganization Application for Local Sewer Service Recommendation: That the Board of Directors consider executing a letter in support of East Orange County Water District's reorganization application to the Orange County Local Agency Formation Commission for local sewer service. 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report 8.2. Directors' Reports · CASA Winter Conference - January 21-23, 2015 · North Orange County Legislative Alliance Meeting - February 4, 2015 · CA-NV AWWA Emergency Preparedness Workshop - February 11, 2015 8.3. General Manager's Report 8.4. General Counsel's Report 8.5. Future Agenda Items and Staff Tasks 9. COMMITTEE REPORTS 9.1. Executive-Administrative-Organizational Committee (Collett / Beverage) · Minutes of the meeting held January 13, 2015 at 4:00 p.m. · Minutes of the meeting held February 9, 2015 at 4:00 p.m. (To be provided at the next regular Board meeting.) · Next meeting is scheduled to be held March 9, 2015 at 4:00 p.m. 9.2. Investment Ad Hoc Committee (Hawkins / Beverage) · Next meeting is scheduled to be held February 12, 2015 at 10:30 a.m. 9.3. YLWD-City of Placentia Joint Agency Committee (Melton / Kiley) · Next meeting is scheduled to be held February 24, 2015 at 9:00 a.m. and will be held at Placentia City Hall. 9.4. YLWD-City of Yorba Linda Joint Agency Committee (Collett / Beverage) · Minutes of the meeting held February 10, 2015 at 10:30 a.m. (To be provided at the next regular Board meeting.) · Next meeting is yet to be scheduled. 9.5. YLWD-MWDOC-OCWD Joint Agency Committee (Collett / Melton) · Minutes of the meeting held January 27, 2015 at 4:00 p.m. · Next meeting is scheduled to be held March 24, 2015 at 4:00 p.m. 9.6. Citizens Advisory Committee (Collett) · Minutes of the meeting held January 26, 2015 at 8:30 a.m. · Next meeting is scheduled to be held February 23, 2015 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS 10.1. OCSD - January 28, 2015 (Kiley) 10.2. YL Planning Commission - January 28, 2015 (Beverage) 10.3. ISDOC - January 29, 2015 (Kiley) 10.4. YL City Council - February 3, 2015 (Beverage) 10.5. MWDOC Board - February 4, 2015 (Melton) 10.6. OCWD Board - February 4, 2015 (Collett) 10.7. WACO - February 6, 2015 (Hawkins/Kiley) 10.8. YL Planning Commission - February 11, 2015 (Melton) 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from February 13, 2015 - March 31, 2015 12. CONFERENCES, SEMINARS, AND SPECIAL EVENTS This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events. 12.1. North Orange County Legislative Alliance Meeting - February 4, 2015 DWR, SCWC & NWRI Drought Response Workshop - February 25-26, 2015 Placentia State of the City Luncheon - February 26, 2015 Recommendation: That the Board of Directors ratify and/or authorize Director attendance at these events if desired. 13. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 13.1. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager 14. ADJOURNMENT 14.1. A Board of Directors Workshop Meeting has been scheduled for Thursday, February 19, 2015 at 8:30 a.m. The next Regular Board of Directors Meeting will be held Thursday, February 26, 2015 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District’s internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 6.1 AGENDA REPORT Meeting Date: February 12, 2015 Subject:Minutes of the Board of Directors Regular Meeting held January 8, 2015 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Name:Description:Type: 010815_BOD_-_Minutes.pdf Minutes Minutes Approved by the Board of Directors of the Yorba Linda Water District 2/12/2015 MB/PH 5-0 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, January 8, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The January 8, 2015 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Director Melton led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Robert R. Kiley Gina Knight, Human Resources / Risk Manager Gary T. Melton Delia Lugo, Finance Manager Damon Micalizzi, Public Information Manager Annie Alexander, Executive Secretary Malissa Tem, Public Affairs Specialist ALSO PRESENT Brett Barbre, Director, MWDSC and MWDOC Tom Lindsey, Mayor Pro Tem, City of Yorba Linda Eddy Beltran, Partner, Kidman Law LLP 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS Director Barbre thanked the District for allowing MWDSC to use its facilities for parking purposes in relation to their inspection trip program. He noted that a few members of District staff were planning to attend the next Colorado River Aqueduct tour scheduled later in January. He then provided an overview of the current water supply situation, snow pack conditions, and the potential need for water allocations. 1 6. CONSENT CALENDAR Director Beverage made a motion, seconded by Director Hawkins, to approve the Consent Calendar. Motion carried 5-0. 6.1. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $428,663.83. 7. ACTION CALENDAR 7.1. Facilitator for Board Workshop Mr. Marcantonio explained that President Collett had proposed a workshop meeting to be held regarding the role of the Board and best governance practices. A proposal to facilitate the meeting was obtained from BHI Management Consulting. Director Beverage made a motion, seconded by Director Hawkins, to authorize the General Manager to retain the services of BHI Management Consulting to provide staff for preparation, conducting, de-briefing and report preparation for leading the Board of Directors through a three-hour workshop covering the Role of the Board and Best Governance Practices, for a fixed fee of $3,000 plus expenses, with expenses not expected to exceed $350. Motion carried 5-0. 7.2. Selection of OCSD Active and Alternate Directors President Collett proposed the assignment of Director Kiley as Active Director and Director Beverage as Alternate Director to serve on the OCSD Board of Directors for the upcoming calendar year. Director Hawkins made a motion, seconded by Director Melton, to appoint Director Kiley to serve as Active Director and Director Beverage as Alternate Director on the Orange County Sanitation District Board of Directors for the 2015 calendar year. Motion carried 5-0. 7.3. Claim Filed by Matt Shannon Mr. Marcantonio provided an overview of the claim submitted by Mr. Shannon. Director Hawkins made a motion, seconded by Director Kiley, to reject the claim submitted by Matt Shannon and refer it to ACWA/JPIA. Staff then responded to questions from the Board regarding the claim. Director Beverage suggested that staff look into a new piping product called Pex. Motion carried 5-0. 2 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report President Collett thanked Director Kiley for his service as President during the previous calendar year. He then presented Director Kiley with proclamations from the Board, Congressman Ed Royce, Senator Bob Huff, and former Assemblyman Curt Hagman in recognition of his service. 8.2. Directors' Reports Director Hawkins and Director Beverage noted that they would be attending the upcoming Good Governance Principles Seminar being offered by CSDA’s Special District Leadership Foundation.  LSI Municipal Water Ratemaking Workshop – January 7, 2015 Director Kiley reported on his attendance at this workshop. Director Beverage stated that he hoped everyone had a nice holiday season. 8.3. General Manager's Report Mr. Marcantonio asked each manager in attendance to provide a report regarding activities within their respective departments. Director Barbre left the meeting at this time. Mr. Micalizzi commented on a recent media contact he had received. Director Melton suggested that an article regarding the District’s role in the review and approval process for proposed development projects be placed in the next newsletter. 8.4. General Counsel's Report Mr. Beltran did not have any comments at this time. 8.5. Future Agenda Items and Staff Tasks None. 9. COMMITTEE REPORTS 9.1. Executive-Administrative-Organizational Committee (Collett / Beverage)  Minutes of the meeting held December 9, 2014 at 10:00 a.m. will be provided at the next regular Board meeting.  Next meeting is scheduled to be held January 13, 2015 at 4:00 p.m. 3 9.2. Finance-Accounting Committee (Hawkins / Beverage)  Next meeting is scheduled to be held January 26, 2015 at 4:00 p.m. 9.3. Personnel-Risk Management Committee (Hawkins / Melton)  Next meeting is scheduled to be held January 13, 2015 at 4:00 p.m. 9.4. Planning-Engineering-Operations Committee (Melton / Beverage)  Minutes of the meeting held January 5, 2015 at 4:00 p.m. will be provided at the next regular Board meeting.  Next meeting is scheduled to be held February 5, 2015 at 4:00 p.m. 9.5. Public Affairs -Communications-Technology Committee (Collett / Kiley)  Minutes of the meeting held January 5, 2015 at 2:00 p.m. will be provided at the next regular Board meeting. Director Collett stated that he was looking forward to the update of the District’s website.  Next meeting is scheduled to be held February 2, 2015 at 4:00 p.m. 9.6. YLWD-City of Placentia Joint Agency Committee (Beverage / Melton)  Minutes of the meeting held November 10, 2014 at 10:00 a.m. will be provided at the next regular Board meeting.  Next meeting is yet to be scheduled. 9.7. YLWD-City of Yorba Linda Joint Agency Committee (Kiley / Collett)  Minutes of the meeting held October 28, 2014 at 5:00 p.m. will be provided at the next regularly scheduled Board meeting.  Next meeting is yet to be scheduled. 9.8. YLWD-MWDOC-OCWD Joint Agency Committee (Kiley / Beverage)  Next meeting is scheduled to be held January 27, 2015 at 4:00 p.m. 4 9.9. Citizens Advisory Committee (Kiley)  Next meeting is scheduled to be held January 26, 2015 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS 10.1. YL City Council – January 6, 2015 (Collett) Director Collett attended and commented on a on a report regarding the SAVI Ranch Land Use and Mobility Vision Plan which was provided during the meeting. Mayor Pro Tem Lindsey addressed the Board and commented on the same report. He also commented on the necessary water/sewer infrastructure needed to support potential development in the SAVI Ranch area. 10.2. MWDOC Board – January 7, 2015 (Melton) Director Melton attended and commented on the water supply and snow pack conditions which were discussed during the meeting. 10.3. OCWD Board – January 7, 2015 (Collett) Director Collett attended and commented on the proposed Poseidon Resources City of Huntington Beach Ocean Desalination Project which was discussed during the meeting. 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from January 9, 2015 – February 28, 2015 The Board reviewed the activity calendar and made no changes. 12. ADJOURNMENT 12.1. The meeting was adjourned at 9:21 a.m. The next Regular Board of Directors Meeting will be held Thursday, January 22, 2015 at 8:30 a.m. Annie Alexander Assistant Board Secretary 5 ITEM NO. 6.2 AGENDA REPORT Meeting Date: February 12, 2015 Subject:Minutes of the Board of Directors Workshop Meeting held January 12, 2015 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Name:Description:Type: 011215_BOD_-_Minutes.doc Minutes Minutes Approved by the Board of Directors of the Yorba Linda Water District 2/12/2015 MB/PH 5-0 1 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS WORKSHOP MEETING Monday, January 12, 2015, 12:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The January 12, 2015 Yorba Linda Water District Board of Directors Workshop Meeting was called to order by President Collett at 12:01 p.m. The meeting was held in the Board/Training Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Collett led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Annie Alexander, Executive Secretary Phil Hawkins Robert R. Kiley Gary T. Melton ALSO PRESENT David Aranda, Sr. Consultant, BHI Management Consulting 4. PUBLIC COMMENTS None. 5. DISCUSSION ITEMS 5.1. Role of the Board and Best Governance Practices – Facilitated by David Aranda, BHI Management Consulting Mr. Aranda introduced himself and provided a PowerPoint presentation to the Board regarding the following topics: the role and obligation of the Board; the public agency organizational model; Board relationships, governance, and communications; and optimizing the use of Committees. He also suggested that the Board review the District’s mission, vision and core values on a regular basis, develop a formal Board policy manual, and have a current strategic plan. The Board then discussed the possibility of dissolving the existing committee structure and using workshop meetings to address specific topics such as the budget, capital improvement projects, rate and fees, etc. Prioritization of such workshop meetings was also discussed. An item to consider this matter will be placed on the next regular Board meeting agenda. 2 6. ADJOURNMENT 6.1. The meeting was adjourned at 3:17 p.m. The next Regular Board of Directors Meeting will be held Thursday, January 22, 2015 at 8:30 a.m. Annie Alexander Assistant Board Secretary ITEM NO. 6.3 AGENDA REPORT Meeting Date: February 12, 2015 Subject:Minutes of the Board of Directors Regular Meeting held January 22, 2015 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Name:Description:Type: 012215_BOD_-_Minutes.pdf Minutes Minutes Approved by the Board of Directors of the Yorba Linda Water District 2/12/2015 MB/PH 5-0 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, January 22, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The January 22, 2015 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Director Beverage led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Gary T. Melton Gina Knight, Human Resources / Risk Manager Delia Lugo, Finance Manager DIRECTORS ABSENT Damon Micalizzi, Public Information Manager Robert R. Kiley Art Vega, IT Manager Annie Alexander, Executive Secretary Javier Martinez, Water Production Superintendent ALSO PRESENT Eddy Beltran, Partner, Kidman Law LLP Connie Almond, Attorney, Liebert Cassidy Whitmore Tom Lindsey, Mayor Pro Tem, City of Yorba Linda (Arrived at 9:00 a.m.) 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. Mr. Martinez left the meeting at this time. 6. CLOSED SESSION The meeting was adjourned to Closed Session at 8:45 a.m. All Directors in attendance were present. Also present were Messrs. Marcantonio and Beltran and Mmes. Knight and Almond. 1 6.1. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representatives: Gina Knight, Human Resources/Risk Manager, and Connie Almond, Attorney, Liebert Cassidy Whitmore Employee Organization: Yorba Linda Water District Employees Association The Board reconvened in Open Session at 9:26 a.m. President Collett stated that no action was taken during Closed Session that was required to be reported under the Brown Act. Mmes. Knight and Almond left the meeting at this time. 7. CONSENT CALENDAR Director Beverage made a motion, seconded by Director Hawkins, to approve the Consent Calendar. Motion carried 4-0-0-1 with Director Kiley being absent. 7.1. Minutes of the Board of Directors Regular Meeting held November 26, 2014 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Minutes of the Board of Directors Regular Meeting held December 8, 2014 Recommendation: That the Board of Directors approve the minutes as presented. 7.3. Minutes of the Board of Directors Regular Meeting held December 23, 2014 Recommendation: That the Board of Directors approve the minutes as presented. 7.4. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,344,208.72. 7.5. Change Order No. 2 for the YLHS Park Bryant Cross Feeder Pipeline Relocation Project Recommendation: That the Board of Directors approve Change Order No. 2 in the amount of $29,750.85 and 30 additional days to Vido Samarzich, Inc. for construction of the YLHS Park Bryant Cross Feeder Pipeline Relocation Project, Job No. 2012-13. 2 7.6. Terms and Conditions for Sewer Service with Bryan Hooper, 19076 Oriente Drive Recommendation: That the Board of Directors approve the Terms and Conditions for Sewer Service with Mr. Bryan Hooper, 19706 Oriente Drive, Yorba Linda, Job No. 2014-24S. 8. ACTION CALENDAR 8.1. Purchase of Two (2) Chevrolet Pickup Trucks Mr. Marcantonio explained that this item was mistakenly placed on the Action Calendar rather than the Consent Calendar. He stated that funds for the purchase of these two vehicles were included in the current budget as part of the District’s vehicle replacement program. After reviewing the quotes received, staff has recommended that the Board authorize the purchase of these vehicles from the lowest dealer, George Chevrolet. Director Beverage made a motion, seconded by Director Hawkins, to authorize the General Manager to purchase two (2) 2015 Chevrolet Silverado 1500 pickup trucks from George Chevrolet in the amount of $50,266.68. Motion carried 4-0-0-1 with Director Kiley being absent. 8.2. Clarify the Salaries, Benefits and Special Conditions Offered by the District to Management, Supervisory and Confidential Employees Mr. Marcantonio explained that with the recent promotion of the Public Information Officer to a Public Information Manager position, staff revised the authorized classification lists for both the Management and Supervisory and Confidential Employee Letters. In addition, staff reviewed both compensation letters for clarification purposes and discovered that both documents needed additional modification to clarify the salaries, benefits and special conditions offered by the District for these two groups of employees for the remainder of the current fiscal year. Director Hawkins made a motion, seconded by Director Melton, to approve Resolution No. 15-01 Amending Resolution Nos. 12-07 and 12- 08 to Modify and Further Clarify the Salaries, Benefits and Special Conditions Offered by the District to Management, Supervisory and Confidential Employees for the Remainder of Fiscal Years 2012-2015. Motion carried 4-0-0-1 on a Roll Call Vote with Director Kiley being absent. Mrs. Knight rejoined the meeting at this time. 8.3. Temporary Suspension of Internal Committee Meetings, Assignments for External Committees and Intergovernmental Meetings, and Scheduling of Future Workshop Meetings President Collett explained that in light of the material covered during the Board of Directors Workshop meeting held January 12, 2015, the Executive-Administrative-Organizational Committee has suggested the temporary suspension of some of the District’s internal committee 3 meetings as well as Director assignments to these committees until after March 2015. This temporary suspension would help facilitate the scheduling of two Board workshop meetings in February and March to discuss the development of a strategic plan and the draft budget for the next fiscal year. In addition, President Collett stated that he had submitted proposed assignments for the remaining external committees and attendance at intergovernmental meetings for the next calendar year for consideration of the Board. Director Beverage made a motion, seconded by Director Hawkins, to temporarily suspend the Finance-Accounting, Personnel-Risk Management, Planning-Engineering-Operations, and Public Affairs- Communications-Technology committee meetings and defer Director assignments to these committees until after March 2015. Staff then responded to questions from the Board regarding the time required to support committee meetings as well as a possible mechanism to continue to receive information from staff regarding District activities. Mr. Marcantonio stated that he would continue to provide regular updates to the Board. Director Hawkins explained that both he and Director Beverage had been working with staff in previous Finance-Accounting Committee meetings regarding potential enhancements to the District’s investment policy. He asked if the Board would consider allowing himself and Director Beverage to continue to work with staff regarding this matter as a presentation was scheduled to occur shortly. Mr. Beltran suggested that it might be appropriate for President Collett to appoint Directors Hawkins and Beverage to an ad hoc committee for this purpose. President Collett suggested that the original motion be amended to include the appointment of Directors Hawkins and Beverage to an Investment Ad Hoc Committee for continuity purposes. Director Beverage agreed to amend the original motion to include the appointment of Directors Hawkins and Beverage to an Investment Ad Hoc Committee as well as temporarily suspend the Finance-Accounting, Personnel-Risk Management, Planning-Engineering-Operations, and the Public Affairs-Communications-Technology committee meetings and defer Director assignments to these committees until after March 2015. Director Hawkins seconded the amended motion which was carried 4-0-0-1 with Director Kiley being absent. 4 Director Hawkins made a motion, seconded by Director Beverage to approve President Collet’s proposed Director assignments for the joint agency/interagency committees with the City of Placentia, City of Yorba Linda and MWDOC/OCWD and attendance at intergovernmental meetings for the calendar year. Motion carried 4-0-0-1 with Director Kiley being absent. President Collett clarified that as Director Beverage was appointed as the alternate Director on the Orange County Sanitation District (OCSD) Board of Directors, he’d like for him to be given the opportunity to attend future OCSD Board meetings for continuity purposes and to be remunerated for his attendance by YLWD. The Board agreed. President Collett then explained that the Executive-Administrative- Organizational Committee was also recommending that the Board consider scheduling two workshop meetings. One on February 19, 2015 to discuss the development of a strategic plan and the other on March 19, 2015 to discuss the draft budget for FY 2015/16 and future rates and fees. He also noted that the Board would be meeting along with the Citizens Advisory Committee on Monday, January 26, 2015 at 8:30 a.m. in order to participate in a presentation being provided by Mr. Marcantonio regarding security issues in the water industry. Following discussion, the Board determined to schedule the previously mentioned workshops from 8:30 a.m. to 12:00 p.m. Mrs. Lugo asked if Directors Hawkins and Beverage would be available to attend an Investment Ad Hoc Committee meeting immediately following the next regular Board meeting on February 12, 2015 in order to participate in a conference call. Directors Hawkins and Beverage indicated that they would be available. President Collett further explained that BHI Management Consulting had provided a proposal to assist with the development of a Board of Directors policies and procedures manual. President Collett then distributed a memo from BHI Management Consulting which included Mr. Aranda’s observations and recommendations from the previous workshop meeting. Director Beverage asked if development of a Board policies and procedures manual had to be performed by BHI or if it was something that could be performed in house. Mr. Marcantonio responded that it could be accomplished in house if so desired by the Board. President Collett requested that review and consideration of BHI’s memo and proposal be placed on the agenda for the next regular Board meeting. Mr. Conklin left the meeting at this time. 5 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report  Combined Board of Directors/Citizens Advisory Committee Meeting – January 26, 2015 at 8:30 a.m. President Collett asked Mr. Marcantonio to provide the Board with a summary of what he’d be presenting at the Citizens Advisory Committee meeting. Mr. Marcantonio explained that he’d be speaking about various security concerns and vulnerability issues as related to public water systems. He extended an invitation to Mayor Pro Tem Lindsey and the other members of the City Council to attend and stated that he’d be willing to provide the presentation at a future City Council meeting if there was an interest. President Collett noted that as a quorum of the Directors would be in attendance, the meeting would be publicly noticed accordingly. Mayor Pro Tem Lindsey left the meeting at this time. 9.2. Directors' Reports  SDLF Good Governance Principles Seminar - January 15, 2015 Directors Hawkins and Beverage reported on their attendance at this seminar and commented on various points discussed including the need for a policy on public comments during Board meetings, roles of the Board, General Manager and Attorney, unnecessary rotation of the Board chair, and the need for regular and comprehensive facility tours. Mr. Marcantonio thanked the Board for their participation in these trainings which supports the District’s initiative to qualify and apply for SDLF’s District of Distinction accreditation. 9.3. General Manager's Report Mr. Marcantonio provided the Board with an overview of his activities and meeting attendance. He then asked each manager in attendance to provide a report regarding activities within their respective departments. He also read a report provided by Mr. Conklin as he had left in order to attend another meeting. 9.4. General Counsel's Report Mr. Beltran briefed the Board on the outcomes of two recent cases (not involving the District). The first was related to the status of confidential records that may be released unintentionally in response to a Public Records Act request or subpoena for records. The second was related to the rights of a governmental agency to draw upon securities held in escrow in the event of default by a public works contractor. 6 9.5. Future Agenda Items and Staff Tasks Director Collett commented on the need for a formal policy on public comments and the time allotted. Mr. Marcantonio noted that discussion of this matter could be included during development of the Board of Directors policy and procedures manual. 10. COMMITTEE REPORTS 10.1. Executive-Administrative-Organizational Committee (Collett / Beverage)  Minutes of the meeting held December 9, 2014 at 10:00 a.m. were provided in the agenda packet.  Minutes of the meeting held January 13, 2015 at 4:00 p.m. will be provided at the next regular Board meeting.  Next meeting is scheduled to be held February 9, 2015 at 4:00 p.m. 10.2. Finance-Accounting Committee (Hawkins / Beverage)  Next meeting is scheduled to be held January 26, 2015 at 4:00 p.m. 10.3. Personnel-Risk Management Committee (Hawkins / Melton)  Next meeting is scheduled to be held February 10, 2015 at 4:00 p.m. 10.4. Planning-Engineering-Operations Committee (Melton / Beverage)  Minutes of the meeting held January 5, 2015 at 4:00 p.m. were provided in the agenda packet.  Next meeting is scheduled to be held February 5, 2015 at 4:00 p.m. 10.5. Public Affairs -Communications-Technology Committee (Collett / Kiley)  Minutes of the meeting held January 5, 2015 at 2:00 p.m. will be provided at the next regular Board meeting.  Next meeting is scheduled to be held February 2, 2015 at 4:00 p.m. 10.6. YLWD-City of Placentia Joint Agency Committee (Beverage / Melton) 7  Minutes of the meeting held November 10, 2014 at 10:00 a.m. were provided in the agenda packet.  Next meeting is yet to be scheduled. 10.7. YLWD-City of Yorba Linda Joint Agency Committee (Kiley / Collett)  Minutes of the meeting held October 28, 2014 at 5:00 p.m. were provided in the agenda packet.  Next meeting is yet to be scheduled. 10.8. YLWD-MWDOC-OCWD Joint Agency Committee (Kiley / Beverage)  Next meeting is scheduled to be held January 27, 2015 at 4:00 p.m. 10.9. Citizens Advisory Committee (Kiley)  Next meeting is scheduled to be held January 26, 2015 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. YL LMCAC - January 8, 2015 (Beverage) Director Beverage did not attend this meeting and noted that he would only be attending future meetings as needed. 11.2. WACO - January 9, 2015 (Kiley/Hawkins) Director Hawkins attended and commented on the condition of the Salton Sea, Owens Valley, and the current water supply situation which were discussed during the meeting. 11.3. YL Planning Commission - January 14, 2015 (Melton) Director Melton attended and commented on the election of officers which was held during the meeting. 11.4. YL City Council - January 20, 2015 (Kiley) Director Collett attended in place of Director Kiley and commented on a quarterly report regarding the City’s Landscape Maintenance Citizen Advisory Committee which was provided at the meeting. 11.5. MWDOC Board - January 21, 2015 (Melton) Director Melton attended and commented on the high probability of water supply allocations being issued sometime between February and July. 8 11.6. OCWD Board - January 21, 2015 (Collett) Director Collett attended and commented on the potential internet video streaming of the agency’s Board meetings which was discussed during the meeting. He also noted that LAFCO was in the process of reviewing a reorganization application from the East Orange County Water District to provide local sewer service for an area currently being maintained by the Orange County Sanitation District. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from January 23, 2015 – February 28, 2015 The Board reviewed the activity calendar and made no additional changes. 13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 13.1. MWDOC Water Policy Forum - February 5, 2015 CA-NV AWWA Emergency Preparedness Workshop - February 11, 2015 UWI Spring Water Conference - March 4-6, 2015 Director Beverage made a motion, seconded by Director Hawkins, to authorize Director attendance at these events if desired. Motion carried 4- 0-0-1 with Director Kiley being absent. 14. CLOSED SESSION CONTINUED The meeting was adjourned to Closed Session at 10:34 a.m. All Directors in attendance were present. Also present was Mr. Marcantonio. 14.1. Public Employee Performance Evaluation (Goals) Pursuant to Section 54957 of the California Government Code Title: General Manager The Board reconvened in Open Session at 11:15 a.m. President Collett stated that no action was taken during Closed Session that was required to be reported under the Brown Act. 15. ADJOURNMENT 15.1. The meeting was adjourned at 11:15 a.m. The next Regular Board of Directors Meeting will be held Thursday, February 12, 2015 at 8:30 a.m. Annie Alexander Assistant Board Secretary 9 ITEM NO. 6.4 AGENDA REPORT Meeting Date: February 12, 2015 Subject:Minutes of the Board of Directors Special Meeting held January 26, 2015 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Name:Description:Type: 012615_BOD_-_Minutes.doc Minutes Minutes Approved by the Board of Directors of the Yorba Linda Water District 2/12/2015 MB/PH 5-0 1 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Monday, January 26, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The January 26, 2015 joint special meeting of the Yorba Linda Water District (YLWD) Board of Directors and regular meeting of the YLWD Citizens Advisory Committee (CAC) was called to order at 8:33 a.m. The meeting was held in the Board/Training Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. PLEDGE OF ALLEGIANCE Chairperson Mole led the pledge. 2. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins (Arrived at 9:05 a.m.) John DeCriscio, Operations Manager Robert R. Kiley Gina Knight, Human Resources/Risk Manager Gary T. Melton Delia Lugo, Finance Manager Damon Micalizzi, Public Information Manager Art Vega, IT Manager Annie Alexander, Executive Secretary Cindy Botts, Management Analyst CAC MEMBERS PRESENT Daniel Mole, Chair Bill Guse Rick Buck, Vice Chair Fred Hebein Lindon Baker Joe Holdren Carl Boznanski Modesto Llanos Oscar Bugarini, Sr. Cheryl Spencer-Borden 3. PUBLIC COMMENTS None. 4. PRESENTATIONS 4.1. Critical Infrastructure - Planning for Emergency and Disaster Situations Mr. Marcantonio provided the audience with a PowerPoint presentation regarding security issues for public water agencies and suggested protection measures. This included an overview of various vulnerabilities, previous incidents at other agencies, and facility/operational improvements. He also spoke regarding the importance of written policies, customer education, and establishing relationships with other first 2 responder agencies. Mr. Marcantonio then responded to questions from the audience. Chairperson Mole thanked Mr. Marcantonio for his detailed presentation. 5. DISCUSSION ITEMS 5.1. President's Report and Drought Update The Board, Committee and staff briefly discussed the statewide drought, the current water supply situation, and the possibility of water supply allocations. 5.2. Future Agenda Items None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 10:45 a.m. The next Regular Board of Directors Meeting will be held Thursday, February 12, 2015 at 8:30 a.m. Annie Alexander Assistant Board Secretary ITEM NO. 6.5 AGENDA REPORT Meeting Date: February 12, 2015 Subject:Minutes of the Board of Directors Special Meeting held February 2, 2015 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Name:Description:Type: 020215_BOD_-_Minutes.doc Minutes Minutes Approved by the Board of Directors of the Yorba Linda Water District 2/12/2015 MB/PH 5-0 1 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Monday, February 2, 2015, 9:00 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The February 2, 2015 Yorba Linda Water District Board of Directors Special Meeting was called to order by President Collett at 9:00 a.m. The meeting was held in the Board Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Phil Hawkins Robert R. Kiley Gary T. Melton 4. PUBLIC COMMENTS None. Mr. Marcantonio left the meeting at this time. 5. CLOSED SESSION The meeting was adjourned to Closed Session at 9:01 a.m. All Directors were present. 5.1. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager The Board reconvened in Open Session at 10:15 a.m. President Collett announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 2 6. ADJOURNMENT 6.1. The meeting was adjourned at 10:15 a.m. The next Regular Board of Directors Meeting will be held Thursday, February 12, 2015 at 8:30 a.m. Annie Alexander Assistant Board Secretary ITEM NO. 6.6 AGENDA REPORT Meeting Date: February 12, 2015 Budgeted:Yes To:Board of Directors Cost Estimate:$2,691,376.52 Funding Source:All Funds From:Marc Marcantonio, General Manager Presented By:Delia Lugo, Finance Manager Dept:Finance Reviewed by Legal:N/A Prepared By:Richard Cabadas, Accounting Assistant I CEQA Compliance:N/A Subject:Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors’ approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $2,691,376.52. DISCUSSION: The major items and wires on this disbursement list are as follows: A wire of $1,751,522.64 to OCWD - Pump Tax for replenishment assessment for July 2014 – December 2014; a wire of $26,761.00 to ACWA/JPIA for Workers compensation premium for October 2014 – December 2014; a check of $102,645.76 to ACWA/JPIA for February’s 2015 medical & dental premium; a check of $41,250.16 to CalCard US Bank credit card transactions processed on January 2015; and a check of $63,162.13 to Vido Samarzich Inc., for Final progress payment #4 for J2012-13. The balance of $205,375.00 is routine invoices. The Accounts Payable check register total is $2,190,716.69; Payroll No. 02 total is $246,336.06; Payroll No. 03 total is $254,323.77 and the disbursements of this agenda report are $2,691,376.52. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Name:Description:Type: 15_CC_0212.pdf CREDIT CARD SUMMARY Backup Material 15-CS_0212.pdf CAP SHEET Backup Material CkReg021215.pdf CHECK REGISTER Backup Material Approved by the Board of Directors of the Yorba Linda Water District 2/12/2015 MB/PH 5-0 Date Vendor Name Amount Description 12/17/2014 Government Finance Officers Association 505.00 GFOA FY2013-14 CAFR Application 1/8/2015 Stefano's 67.73 Lunch - Board workshop meeting 1/12/2015 CWEA 79.00 CSM1 Renewal 1/12/2015 McMaster Carr 116.12 Pressure compensating flow control 1/12/2015 Home Depot 11.31 Cleaning supplies 1/12/2015 Ferguson Plumbing 193.17 Drinking fountain parts 1/12/2015 Ambient Weather 226.66 Ocean controls KTA-282 1/13/2015 United Water Works 20.95 Clay to C900 couplings 1/14/2015 Amazon.com 83.51 IT hardware supplies 1/14/2015 United Water Works 14,874.20 November and December invoices 1/14/2015 Answer One 357.80 Answering service - December 2014 1/14/2015 Online Information Services 344.30 Utility Exchange Report 1/15/2015 United Water Works 14,893.91 December 2014 Invoices 1/19/2015 AWWA 175.00 Groundwater workshop 1/19/2015 AWWA 175.00 Groundwater workshop 1/19/2015 ISDOC 17.00 ISDOC luncheon - Kiley 1/19/2015 MWDOC 560.00 Registration for MWDOC water policy forum 1/19/2015 Amazon.com 39.71 Book - Board that makes a difference. 1/19/2015 Placentia Disposal 504.52 (2) Front loads - Richfield 1/19/2015 Solarwinds Inc.662.00 Network configuration manager DL50 1/20/2015 Frazier Auto Upholstery 530.40 Upholster - seat and headliner 1/20/2015 CMAA 120.00 CMAA 2015 membership dues 1/21/2015 Home Depot 345.73 Cleaning supplies 1/21/2015 Harrington Industrial 703.38 Tubing for CL2 system 1/21/2015 Trench Shoring 83.05 Pump repair parts 1/21/2015 EPC - Emergency Power Controls 610.00 Well 10 ATS troubleshoot 1/22/2015 National Products Inc.70.26 Mounts 1/22/2015 Best Data Products, Inc.131.36 Wireless USB PC to TV 1/22/2015 Microsoft Store 89.95 Windows upgrade 1/22/2015 EMEDCO 343.88 GHS Safety Data Sheet Station (3) 1/26/2015 John Deere Landscape 64.81 Tools and grass seeds. 1/26/2015 Safety Center Inc.200.00 Silver Membership 1/27/2015 Staples 714.86 Office supplies and toner 1/27/2015 McMaster Carr 154.35 Oil cans 1/27/2015 Home Depot 266.03 Tools, parts and cleaning supplies 1/27/2015 PARMA 75.00 PARMA membership for 2015 1/27/2015 PARMA 870.00 ONLINE REGISTRATION - 2 PARTICIPANTS 1/27/2015 Home Depot 666.89 60lb bags of rapid set concrete 1/27/2015 AWWA-CA/NV 175.00 Registration for Emergency preparedness workshop 1/27/2015 Urban Water Institute 475.00 Spring water conference - Kiley 1/27/2015 Hilton Palm Springs 170.21 Lodging - Spring water conference - Kiley 1/28/2015 Dan Copp Crushing 300.00 Cleared ashpalt and concrete bins 1/29/2015 Home Depot 117.53 Shop supplies and SOD 1/29/2015 Village Nursery 65.58 SOD for landscape repair 41,250.16 Cal Card Credit Card U S Bank 12/17/14-1/29/15 . February 12, 2015 CHECK NUMBERS: Computer Checks 65014—65118 $ 412,433.05 ___________ $ 412,433.05 WIRES: W 012915 OCWD PUMP TAX $ 1,751,522.64 W012915A ACWA/JPIA $ 26,761.00 ____________ $ 1,778,283.64 TOTAL OF CHECKS & WIRES $2,190,716.69 PAYROLL NO. 02: Direct Deposits $ 153,472.78 Third Party Checks 6054—6065 $ 51,829.61 Payroll Taxes $ 41,033.67 $ 246,336.06 PAYROLL NO. 03: Direct Deposits $ 163,159.18 Third Party Checks 5928—5938 $ 47,440.84 Payroll Taxes $ 43,723.75 $ 254,323.77 TOTAL OF PAYROLLS $500,659.83 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $2,691,376.52 ================================================================== APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF February 12, 2015 ==================================================================. Check No.Date Vendor Name Amount Description 65035 02/12/2015 ACWA/JPIA 102,645.76 MEDICAL & DENTAL - FEB 2015 W012915A 01/29/2015 ACWA/JPIA 26,761.00 WORKERS COMPENSATION - 10/1-12/31/2014 65036 02/12/2015 Alfredo Vargas 129.60 BOOT REIMBURSEMENT- VARGAS,A 65037 02/12/2015 Alternative Hose Inc.123.72 CLAMP, HOSE, SUPPLIES 65038 02/12/2015 Apollo Technologies Inc.430.00 WATER TREATMENT SERVICES 65039 02/12/2015 Aqua-Metric Sales Co.18,909.93 REGISTERS AND METERS 65040 02/12/2015 Aramark 537.99 UNIFORM SERVICE 65053 02/12/2015 ARC 534.00 FILE PROCESSING AND COPIES SERVICE 65042 02/12/2015 AT & T 46.10 CIRCUIT #78KS315PT 65041 02/12/2015 AT & T - Calnet2 3,200.65 ATT CALNET 2 65043 02/12/2015 Autoscribe Corporation 766.25 PAYMENT VISION GATEWAY 65024 02/12/2015 BART ROBINSON 60.07 CUSTOMER REFUND 65030 02/12/2015 BIN CHENG 80.40 CUSTOMER REFUND 65044 02/12/2015 Cal Society-Municipal Finance Officers 220.00 CSMFO MEMBERSHIP - LUGO & MCCANN 65046 02/12/2015 CalCard US Bank 41,250.16 CREDIT CARD TRANSACTIONS - JAN 2015 65045 02/12/2015 Calolympic Safety Co.1,226.64 PPE EQUIPMENT AND CALIBRATION 65047 02/12/2015 CDW Government, Inc 648.00 BARRACUDA 1YR UPDATE300 65014 02/12/2015 CHARLOTTE ATKINSON 26.93 CUSTOMER REFUND 65048 02/12/2015 City Of Anaheim 35,901.47 LAKEVIEW AND RICHFIELD - ELECTRIC SERVICE 65049 02/12/2015 City Of Placentia 5,240.61 SEWER FEES - DECEMBER 2014 65117 02/12/2015 City Of Placentia 1,013.00 ENCHROACHMENT PERMITS 65050 02/12/2015 CNA Surety 350.00 BOND - 71230777 - ALEXANDER, A 65051 02/12/2015 Cogsdale Services Corporation 4,400.00 MAINTENANCE 2015 & ADDITIONAL CSM'S 65052 02/12/2015 Community Lock & Safe Service, Inc.64.80 DEAD BOLT LOCK 65054 02/12/2015 Culligan of Santa Ana 2,015.98 EQUIPMENT - PE SOFTENER 65017 02/12/2015 DALE GARCIA 33.10 CUSTOMER REFUND 65059 02/12/2015 Dean Criske Trucking 1,663.08 BASE, SAND AND COLD MIX - FREIGHT 65055 02/12/2015 Dell Marketing L.P.3,492.01 COMPUTER EQUIPMENT & SOFTWARE 65056 02/12/2015 Delta Wye Electric, Inc.1,150.15 MODIFY EXISITING CONDUIT 65057 02/12/2015 Dick's Lock & Safe Inc.266.46 MECHANICAL LOCK 65058 02/12/2015 Dion & Sons, Inc.4,863.51 MYSELLA MOTOR OIL 65060 02/12/2015 Environmental Engineering & Contracting Inc.1,579.58 PROF. SVCS - DEC 2014 65023 02/12/2015 ESTHER MAING 147.92 CUSTOMER REFUND 65061 02/12/2015 Federal Express 18.20 FED EX SHIPPING 65062 02/12/2015 Fry's Electronics 2,387.17 IT HARDWARE AND SUPPLIES 65063 02/12/2015 George Baltierra 160.00 CERT REIMB D3 - BALTIERRA, G 65064 02/12/2015 Graybar Electric Co 179.28 3 PHASE RELAY - BOX CANYON 65065 02/12/2015 Hall & Foreman, Inc 135.00 PROFESSIONAL SERVICES - NOV-DEC 2014 65067 02/12/2015 Hushmand Associates Inc 3,065.00 MATERIAL TESTING FOR PROJ A-D 65068 02/12/2015 Hydrex Pest Control 175.00 PEST CONTROL 65069 02/12/2015 Infosend Inc.13,297.83 PRINT, POSTAGE & DATA PROCESSING 65026 02/12/2015 ISAAC MORIN 160.96 CUSTOMER REFUND 65070 02/12/2015 Jackson's Auto Supply - Napa 872.08 AUTO PARTS AND MAINTENANCE 65028 02/12/2015 JEREMY CONOVER 80.06 CUSTOMER REFUND 65071 02/12/2015 Jeremy Smith 114.80 D2 CERTIFICATE REIMBURSEMENT - SMITH 65072 02/12/2015 John R Brundahl III 90.00 D3 CERTIFICATE REIMBURSEMENT - BRUNDAHL, J 65073 02/12/2015 Ken Mendum 165.00 CWEA - GRADE 2 - MENDUM, K 65074 02/12/2015 Kimco Staffing Services Inc 3,123.84 CUSTOMER SERVICE - MORENO, P 65075 02/12/2015 Konica Minolta Business 567.01 BIZHUB C552 & 181 - LEASE 65076 02/12/2015 Liebert Cassidy Whitmore 9,613.00 LEGAL SERVICES 65118 02/12/2015 Liebert Cassidy Whitmore 3,990.50 OC EMPLOYMENT RELATIONS MEMB 65066 02/12/2015 MailFinance 313.93 MAIL FINANCE 65078 02/12/2015 Marc Marcantonio 217.82 MILEAGE REIMBURSEMENT - MARC 65077 02/12/2015 Marina Landscape, Inc 8,229.36 MAINTENANCE - OCTOBER AND DECEMBER 2014 65029 02/12/2015 MARY GARDNER 193.27 CUSTOMER REFUND 65034 02/12/2015 MAYRA HERRERA 129.94 CUSTOMER REFUND Yorba Linda Water District Check Register For Checks Dated: 01/23/2015 thru 2/12/2015 65079 02/12/2015 Mc Fadden-Dale Hardware 398.24 HARDWARE SUPPLIES 65115 02/12/2015 Mc Master-Carr Supply Co.111.84 HARDWARE SUPPLIES 65080 02/12/2015 MCR Technologies Inc.2,647.46 ABB ELECTRO-MAGNETIC FLOWMETER 65015 02/12/2015 MICHELLE FISH 7.49 CUSTOMER REFUND 65016 02/12/2015 MIKE MORADZADEH 205.08 CUSTOMER REFUND 65032 02/12/2015 MOOREFIELD CONSTRUCTION 770.70 CUSTOMER REFUND 65082 02/12/2015 Municipal Water District 894.00 RESIDENTIAL SMART TIMER- OCTOBER AND DECEMBER 2014 65083 02/12/2015 Muzak LLC 76.68 MUZAK SERVICES - FEBRUARY 2015 65021 02/12/2015 NADIA HOMSI 138.37 CUSTOMER REFUND 65027 02/12/2015 NAGESH GALIVITY 93.59 CUSTOMER REFUND 65084 02/12/2015 NatPay Online Business Solutions 34.80 DOCULIVERY DECEMBER 2014 65025 02/12/2015 NEASE PROPERTY MGMT 23.86 CUSTOMER REFUND 65085 02/12/2015 Nickey Kard Lock Inc 4,897.48 FUEL 65086 02/12/2015 Nickey Petroleum Co Inc 892.94 MOBIL DTE 65087 02/12/2015 Occu-Med, Ltd.90.00 PA SPECIALIST - TEM, M 65088 02/12/2015 Office Solutions 817.48 PAPER AND OFFICE SUPPLIES 65116 02/12/2015 Orange County Water Assn 100.00 OCWA MEMBERSHIP W012915 01/29/2015 Orange County Water District 1,751,522.64 REPLENISH ASSESMENT - JULY TO DECEMBER 2014 65089 02/12/2015 Orvac Electronics 44.84 CAT6 CABLE 65090 02/12/2015 OUR FIRST AID COMPANY 87.37 FIRST AID KITS 65093 02/12/2015 P.T.I. Sand & Gravel, Inc.2,884.96 +30 FILL SAND, COLD MIX AND BASE MATERIAL 65031 02/12/2015 PACIFIC SHORES INVESTMENTS LLC 342.61 CUSTOMER REFUND 65091 02/12/2015 Praxair Distribution 160.18 SPEC MD ALUM 100-200 65092 02/12/2015 Prudential Group Insurance 3,887.96 INSURANCE LIFE/ADD/LTD & STD 65094 02/12/2015 Quinn Power Systems Associates 1,527.40 PARTS 65104 02/12/2015 Rachel Padilla/Petty Cash 396.37 PETTY CASH - YARD & OFFICE 65095 02/12/2015 RICARDO JIMENEZ 107.99 BOOT ALLOWANCE - JIMENEZ, R 65019 02/12/2015 RICHARD HORSTMEYR 70.87 CUSTOMER REFUND 65096 02/12/2015 Robert Kiley 373.61 MILEAGE AND DATA REIMBURSEMENT - KILEY 65097 02/12/2015 RYAN PACE 217.35 703A & 703D - WTR DIST. SYSTEM 65018 02/12/2015 SCOTT CHAMBERLIN 133.66 CUSTOMER REFUND 65098 02/12/2015 Security Solutions 507.32 TROUBLESHOOT - BATTERIES 65099 02/12/2015 Severn Trent De Nora Texas, LLC 1,875.24 CL2 PARTS 65100 02/12/2015 Shred-It USA Inc 91.05 SHRED SERVICE 65101 02/12/2015 Solarwinds Inc.790.00 ANNUAL MAINTENANCE RENEWAL 65102 02/12/2015 Southern Calif Edison Co.2,469.39 6115 AND 2688 - ELECTRIC SERVICE - JANUARY 2015 65103 02/12/2015 Southern Calif Gas Co.7,030.45 VARIOUS LOCATIONS - GAS SERVICE - JANUARY 2015 65107 02/12/2015 St.Jude Hospital Yorba Linda 145.00 DOT DRUG SCREEN 65105 02/12/2015 Stater Bros. Markets 118.67 GROCERIES FOR TRAINING 65106 02/12/2015 Steven Enterprises 1,342.45 PRINTER SUPPLIES 65108 02/12/2015 Sunrise Medical Group 75.00 HEP B VACCINE 65022 02/12/2015 TAYLOR MORRISSON HOMES LLC 97.52 CUSTOMER REFUND 65109 02/12/2015 TDI Refrigeration Air Conditioning Inc.1,202.70 SERVICE CALL ON HVAC UNITS 65110 02/12/2015 Time Warner Cable 2,135.72 BASIC CABLE & BCF FIBER INET SERVICE 65020 02/12/2015 TOLL BROTHERS 13.35 CUSTOMER REFUND 65112 02/12/2015 U S Postal Service(Hasler)2,500.00 REPLENISH FUNDS FOR POSTAL MTR 65111 02/12/2015 United Industries 30.15 PPE EQUIPMENT 65113 02/12/2015 Vido Samarzich Inc 63,162.13 FINAL PROGRESS PMT #4 65033 02/12/2015 W.L. BUTLER CONSTRUCTION 160.96 CUSTOMER REFUND 65114 02/12/2015 Westside Building Material 320.67 REPAIR AND PARTS 65081 02/12/2015 Wonderware West 25,633.18 RENEWAL AND SUPPORT 2,190,716.69 ITEM NO. 6.7 AGENDA REPORT Meeting Date: February 12, 2015 Budgeted:N/A To:Board of Directors Funding Source:Developer Funded From:Marc Marcantonio, General Manager Account No:1/2-2600 Job No:201425 Presented By:Steve Conklin, Engineering Manager Dept:Engineering Reviewed by Legal:N/A Prepared By:Ariel Bacani, Engineering Technician II CEQA Compliance:N/A Subject:Terms and Conditions for Water and Sewer Service with Brandywine Homes for Tract 17608 SUMMARY: Brandywine Homes is proposing to redevelop 3 existing residential lots into housing Tract 17608, consisting of 28 detached condominium units on 3.21 acres. The project is located near the southeast corner of Richfield Rd. and Yorba Linda Blvd., within the City of Yorba Linda, as shown in the attached exhibit. STAFF RECOMMENDATION: That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Brandywine Homes for Tract 17608, Job No. 201425. DISCUSSION: The District has an existing Zone 2 pipeline in Richfield Road that is adequate in size and of sufficient pressure to serve the project. Staff requires the applicant to loop the proposed onsite public water system into Richfield Road for water circulation and redundancy. The proposed project is located within Drainage Area "2" of the District's Sewer Service Area. The District has an existing 8-inch sewer main in the southeast corner of the project site that is adequate in size to serve the housing tract. Staff requires the applicant to provide sewer flow calculations to determine its impact on the existing public sewer system. The Terms and Conditions for Water and Sewer Service with Brandywine Homes are attached for your consideration. ATTACHMENTS: Name:Description:Type: 201425_T_C.doc Terms & Conditions for Water & Sewer Service with Brandywine Homes for Tract 17608 Agreement 201425_Exhibit.pdf Exhibit of Proposed Water & Sewer Improvements for Brandywine Homes, Tract 17608 Exhibit Approved by the Board of Directors of the Yorba Linda Water District 2/12/2015 MB/PH 5-0 Date: FEBRUARY 12, 2015 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER AND SEWER SERVICE NAME OF APPLICANT: BRANDYWINE HOMES LOCATION OF PROJECT: NEAR SOUTHEAST CORNER OF RICHFIELD RD. AND YORBA LINDA BLVD. TRACT NUMBER: 17608 JOB NUMBER: 201425 UNIT(S): 28 The applicant will be required to complete to the satisfaction of the District the following items that have an “X” following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 1 and that the home is subject to a property tax over and above the normal 1% Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. l. 4) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 2 and that the home is subject to a property tax over and above the normal 1% Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. 2. 5) X The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 6) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. Page 2 of 5 NAME OF APPLICANT: BRANDYWINE HOMES LOCATION OF PROJECT: TRACT 17608 – NEAR SOUTHEAST CORNER OF RICHFIELD RD. & YORBA LINDA BLVD. 7) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. 8) X The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 9) X The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 10) X The applicant shall furnish the District with a 24-hour emergency telephone number prior to the District’s approval of the construction plans. 11) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 12) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 13) X The applicant shall provide per the District specifications one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or later) for the Water facilities. 14) X The applicant shall complete an Application to and Agreement for Water Service. 15) X The applicant shall pay all of the water fees as required by the Rules and Regulations of the District. 16) X The applicant shall pay meter fees associated with the installation of radio read meters for this project. 17) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Water Service. 18) X The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. Page 3 of 5 NAME OF APPLICANT: BRANDYWINE HOMES LOCATION OF PROJECT: TRACT 17608 – NEAR SOUTHEAST CORNER OF RICHFIELD RD. & YORBA LINDA BLVD. 19) X The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan and the District’s Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 20) X The applicant’s water facilities (on-site) shall be District owned and maintained. 21) X The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. 22) X The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 23) X The applicant shall install one (1) water Sampling Station(s) in conformance with the District’s Standard Plans. 24) X The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 25) X The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 26) X All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 27) X The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 28) X The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 29) X The applicant shall adjust and raise to grade all valve covers within the limits of this project. 30) X The applicant shall install a pressure regulator in all dwellings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 31) X The applicant shall complete a Temporary Water Permit for all water that will be used through the new water services to serve the new dwellings. 32) X The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. Page 4 of 5 NAME OF APPLICANT: BRANDYWINE HOMES LOCATION OF PROJECT: TRACT 17608 – NEAR SOUTHEAST CORNER OF RICHFIELD RD. & YORBA LINDA BLVD. 33) X The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 34) X The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. 35) X The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 36) X The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District’s Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross-Connections. 37) The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 38) X The applicant shall complete an Application to and Agreement for Sewer Service. 39) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Sanitary Sewer Service. 40) X The applicant shall pay all of the sewer fees as required by the Rules and Regulations of the District. 41) X The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 42) X The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 43) X The applicant’s sewer facilities (on-site) shall be District owned and maintained. 44) X The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District’s Plans and Specifications. 45) X The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. Page 5 of 5 NAME OF APPLICANT: BRANDYWINE HOMES LOCATION OF PROJECT: TRACT 17608 – NEAR SOUTHEAST CORNER OF RICHFIELD RD. & YORBA LINDA BLVD. 46) X The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 47) X The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. (END OF STANDARD TERMS AND CONDITIONS) PROJECT SPECIFIC TERMS AND CONDITIONS 48) X The applicant shall loop the proposed onsite public water system into the existing water main pipeline at Richfield Rd., per approved plans and District Specifications. I hereby certify that the foregoing Terms and Conditions were approved at the February 12, 2015 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application To and Agreement with the Yorba Linda Water District for Water and Sewer Service is not executed for the project under consideration. Marc Marcantonio, General Manager —---15Y*------1p'-----16V-----Ww----- --b'4'�-------+ ------ ----- A BLVD.-- LINDD- -- - ---------------- ---- --- I ---------------- � I I I I 1 ------ --------------------- i I I � I � I I / e co? !j W Ly Cc I U I I O' W —i I I I 1 w I I I I I I 00 I� I I ry' - I Ip Lu /// / 11GE OO_Z � / / s Al2 I I I a G Q m®1 2 / Fa( ryS5 I�j y$' cm W W W O I I I®p O W I / / rnl~F L 6 W / / A LINDA BLVD O IL 3 W Z JYTA BWR D ll ry /� AVE �/ v PROJECT NORTH NORTH VICINITY MAP "' ..,°-�-- —.•�, i i� NOT TO SCALE W W OI LOCATION MAP 0 Q v I t i NOT TO SCALE 0 3 L u / W Z I �/ 6 PREPARED BY: SCALE: EXHIBIT N.T.S YORBA LINDA WATER DISTRICT DATE: PROPOSED WATER & SEWER FACILITIES 1717 E. MIRALOMA AVENUE FOR TRACT 17608 2/12/2015 PLACENTIA, CALIFORNIA 92870 BRANDYWINE HOMES FILENAME: (714) 701-3000 J201425 ITEM NO. 6.8 AGENDA REPORT Meeting Date: February 12, 2015 Budgeted:N/A To:Board of Directors Funding Source:Developer Funded From:Marc Marcantonio, General Manager Account No:1/2-2600 Job No:201501 Presented By:Steve Conklin, Engineering Manager Dept:Engineering Prepared By:Ariel Bacani, Engineering Technician II CEQA Compliance:N/A Subject:Terms and Conditions for Water and Sewer Service with Melia Homes for Tract 17648 SUMMARY: Melia Homes is proposing to redevelop an existing residence and horse stable business into housing Tract 17648, consisting of 40 duplex condominium units on 4.07 acres. The project is located at the southwest corner of Lakeview Avenue and Bastanchury Road, within the City of Yorba Linda, as shown in the attached exhibit. STAFF RECOMMENDATION: That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Melia Homes for Tract 17648, Job No. 201501. DISCUSSION: The District has an existing Zone 3A pipeline in Lakeview Avenue that is adequate in size and of sufficient pressure to serve the project. Staff requires the applicant to loop the proposed onsite water system into Lakeview Avenue for water circulation and redundancy. The project is located within Drainage Area "2" of the District's Sewer Service Area. The District has an existing 8-inch sewer main in Lakeview Avenue that is adequate in size to serve the housing tract. The applicant will extend the sewer main onto the proposed development and provide a stub- out so that the City of Yorba Linda can extend the sewer as part of their Lakeview road-widening project. Melia Homes will also provide sewer flow calculations to determine its impact on the existing public sewer system. The Terms and Conditions for Water and Sewer Service with Melia Homes for Tract 17648 are attached for your consideration. ATTACHMENTS: Name:Description:Type: 201501_T_C.doc Terms & Conditions for Water & Sewer Service with Agreement Melia Homes for Tract 17648 201501_Exhibit.pdf Exhibit of Proposed Water & Sewer Improvements for Melia Homes, Tract 17648 Exhibit Approved by the Board of Directors of the Yorba Linda Water District 2/12/2015 MB/PH 5-0 Date: FEBRUARY 12, 2015 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER AND SEWER SERVICE NAME OF APPLICANT: MELIA HOMES LOCATION OF PROJECT: SOUTHWEST CORNER OF LAKEVIEW AVE. AND BASTANCHURY RD. TRACT NUMBER: 17648 JOB NUMBER: 201501 UNIT(S): 40 The applicant will be required to complete to the satisfaction of the District the following items that have an “X” following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 1 and that the home is subject to a property tax over and above the normal 1% Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. l. 4) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 2 and that the home is subject to a property tax over and above the normal 1% Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. 2. 5) X The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 6) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. Page 2 of 5 NAME OF APPLICANT: MELIA HOMES LOCATION OF PROJECT: TRACT 17648 –SOUTHWEST CORNER OF LAKEVIEW AVE. & BASTANCHURY RD. 7) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. 8) X The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 9) X The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 10) X The applicant shall furnish the District with a 24-hour emergency telephone number prior to the District’s approval of the construction plans. 11) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 12) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 13) X The applicant shall provide per the District specifications one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or later) for the Water facilities. 14) X The applicant shall complete an Application to and Agreement for Water Service. 15) X The applicant shall pay all of the water fees as required by the Rules and Regulations of the District. 16) X The applicant shall pay meter fees associated with the installation of radio read meters for this project. 17) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Water Service. 18) X The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. Page 3 of 5 NAME OF APPLICANT: MELIA HOMES LOCATION OF PROJECT: TRACT 17648 –SOUTHWEST CORNER OF LAKEVIEW AVE. & BASTANCHURY RD. 19) X The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan and the District’s Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 20) X The applicant’s water facilities (on-site) shall be District owned and maintained. 21) X The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. 22) X The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 23) X The applicant shall install one (1) water Sampling Station(s) in conformance with the District’s Standard Plans. 24) X The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 25) X The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 26) X All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 27) X The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 28) X The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 29) X The applicant shall adjust and raise to grade all valve covers within the limits of this project. 30) X The applicant shall install a pressure regulator in all dwellings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 31) X The applicant shall complete a Temporary Water Permit for all water that will be used through the new water services to serve the new dwellings. 32) X The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. Page 4 of 5 NAME OF APPLICANT: MELIA HOMES LOCATION OF PROJECT: TRACT 17648 –SOUTHWEST CORNER OF LAKEVIEW AVE. & BASTANCHURY RD. 33) X The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 34) X The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. 35) X The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 36) X The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District’s Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross-Connections. 37) The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 38) X The applicant shall complete an Application to and Agreement for Sewer Service. 39) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Sanitary Sewer Service. 40) X The applicant shall pay all of the sewer fees as required by the Rules and Regulations of the District. 41) X The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 42) X The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 43) X The applicant’s sewer facilities (on-site) shall be District owned and maintained. 44) X The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District’s Plans and Specifications. 45) X The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. Page 5 of 5 NAME OF APPLICANT: MELIA HOMES LOCATION OF PROJECT: TRACT 17648 –SOUTHWEST CORNER OF LAKEVIEW AVE. & BASTANCHURY RD. 46) X The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 47) X The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. (END OF STANDARD TERMS AND CONDITIONS) PROJECT SPECIFIC TERMS AND CONDITIONS 48) X The applicant shall loop the proposed onsite public water system into the existing water main pipeline at Lakeview Ave., per approved plans and District Specifications. I hereby certify that the foregoing Terms and Conditions were approved at the February 12, 2015 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application To and Agreement with the Yorba Linda Water District for Water and Sewer Service is not executed for the project under consideration. Marc Marcantonio, General Manager i wt� �w1 WT WT WT T WT WT WT WT -SS/ -WT WT WT Wi WT WT WT WT SS -SS SS SS 55 55 SS BASTANCHURY ROAD --- --------------------------- -- J- --- ----- - - - I 18525 I o z I W W z 18501 18513 - - - - - --- --- - 2 °3 z r24 I I 1M- cC _ ' W a 5 �I, I ss ARBOR GATE LN �rI 4 III W` I w O h LL'` 18500 18512 18524 W W ;II d r 5 I HH° I I oaF ti 5 c.J �3z I! d z 4322 III III I „- � I I r w Q W 11 i W i 4332 I I ti 3 Z I W W I I � w I O W II i i C, i I y I � I-I-I Y 4352 fit 4 I IIII J L I - I _ PROPOSED SEWER EXTENSION --EXIST.8"SEWER I LOCATION MAP PREPARED BY: SCALE: EXHIBIT N.T.S. YORBA LINDA WATER DISTRICT DATE: PROPOSED WATER & SEWER FACILITIES 2-12-2015 1717 E. MIRALOMA AVENUE FOR TRACT 17648 PLACENTIA, CALIFORNIA 92870 MELIA HOMES FILENAME: (714) 701-3000 J-201501 ITEM NO. 6.9 AGENDA REPORT Meeting Date: February 12, 2015 To:Board of Directors From:Marc Marcantonio, General Manager Presented By:Delia Lugo, Finance Manager Dept:Finance Prepared By:Kelly McCann, Senior Accountant Subject:Unaudited Financial Statements for the Period Ending December 31, 2014 SUMMARY: Presented are the Unaudited Financial Statements for the Period Ending December 31, 2014 for the District. STAFF RECOMMENDATION: That the Board of Directors receive and file the Unaudited Financial Statements for the Period Ending December 31, 2014. DISCUSSION: For the period ending December 31, 2014, staff is presenting unaudited statements in the CAFR format. We have included the traditional budget to actual statements for the District as a whole, as well as the individual water and sewer funds, and the debt service coverage calculation. Water Operating Revenue, as presented, is 52.55% of annual budget, which is 2.55% lower than the historical trend for this point of the year. Due to implementing the District’s Water Conservation Ordinance, as well as the effect of media coverage of the State’s drought conditions, water consumption, per capital has decreased by 30.95 GPCD through December, compared to last year. Other Operating Revenue is 87.48% of annual budget. Sewer Other Operating Revenue, as presented, is 57.75% of annual budget. As reported through December 31, 2014, Variable Water Costs are 51.91% of budget. These Variable Water Costs reflect a decrease of 3% when compared to those of the previous Fiscal Year. Other Expenses are 170.99% of budget, due to invoices from Southern California Edison, Southern California Gas, and the City of Anaheim for prior year utility costs. With the issuance of the 2008 Certificates of Participation (COP’s) and the Refunding Revenue Bonds, Series 2012A the District covenanted “…to fix, prescribe and collect rates and charges for Water Service which will be at least sufficient to yield during each Fiscal Year, Net Revenues equal to 110% of the Debit Service for such Fiscal Year.” To confirm the covenant is upheld, a calculation is made quarterly and presented to the Finance- Accounting Committee and received and filed by the Board of Directors. Accordingly, the unaudited debt service ratio through December 2014 is shown in the calculation as 233%. This shows strong financial health for the District as it pertains to the debt service ratio. STRATEGIC PLAN: FR 1-F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a Timely and Transparent Manner to the Board of Directors and Member Agencies ATTACHMENTS: Name:Description:Type: FY_2015_2nd_Qtr_Consolidated_Balance_Sheet.pdf FY 2015 2nd Qtr Consolidated Balance Sheet Backup Material 2nd_Qtr_2015_Debt_Svc_Calc.pdf FY 2015 2nd Qtr Debt Service Calculation Backup Material 2nd_Qtr_Consolidated_Stmt.pdf FY 2015 2nd Qtr Consolidated Statement Backup Material 2nd_Qtr_Sewer_Stmt.pdf FY 2015 2nd Qtr Sewer Statement Backup Material 2nd_Qtr_Water_Stmt.pdf FY 2015 2nd Qtr 2015 Water Statement Backup Material Approved by the Board of Directors of the Yorba Linda Water District 2/12/2015 MB/PH 5-0 ASSETS December 2014 December 2013 CURRENT ASSETS: Cash and cash equivalents 22,557,282$ 12,047,801$ Investment 9,343,546 9,175,239 Accounts receivable - water and sewer services 2,293,889 3,395,440 Accrued interest receivable 5,546 5,408 Prepaid expenses & other deposits 450,840 253,942 Inventory 246,317 285,213 TOTAL CURRENT ASSETS 34,897,420 25,163,043 NONCURRENT ASSETS: Bond issuance costs 463,065 491,972 Other post-employment benefit (OPEB) asset 138,944 131,798 Capital assets: Non-depreciable 5,906,482 4,983,220 Depreciable, net of accumulated depreciation 191,054,810 195,338,593 TOTAL NONCURRENT ASSETS 197,563,301 200,945,583 TOTAL ASSETS 232,460,721 226,108,626 LIABILITIES CURRENT LIABILITIES: Accounts payable 2,092,080 1,699,288 Accrued expenses 1,788,452 1,636,571 Accrued interest payable 424,015 432,736 Certificates of Participation - current portion 1,045,000 1,010,000 Accrued OPEB 5,787 - Refunding Revenue Bond - current portion 280,000 275,000 Compensated absences 280,786 239,948 Customer and construction deposits 371,849 345,654 Deferred revenue 380,796 397,522 TOTAL CURRENT LIABILITIES 6,668,765 6,036,719 LONG-TERM LIABILITIES (LESS CURRENT PORTION): Deferred annexation revenue 13,872,275 13,697,423 Compensated absences 889,157 759,834 Refunding Revenue Bond 7,515,000 7,795,000 LOC 5,432,315 2,420,454 Certificate of Participation 31,083,537 31,944,786 TOTAL LONG TERM LIABILITIES (LESS CURRENT PORTION)58,792,284 56,617,497 TOTAL LIABILITIES 65,461,049 62,654,216 NET ASSETS:166,999,672$ 163,454,410$ YORBA LINDA WATER DISTRICT UNAUDITED COMBINING SCHEDULE OF NET ASSETS December 31, 2014 (With December 31, 2013 for comparison only) December 2014 December 2013 OPERATING REVENUES: Water sales 14,743,974$ 15,684,253$ Sewer revenues 907,095 909,549 Other operating revenues 614,835 573,859 TOTAL OPERATING REVENUES 16,265,904 17,167,661 OPERATING EXPENSES Variable water costs 7,749,623 7,992,378 Personnel services 3,816,661 3,632,554 Supplies and services 1,993,771 1,898,997 Depreciation and amortization 3,681,152 3,651,700 TOTAL OPERATING EXPENSES 17,241,207 17,175,629 OPERATING INCOME/(LOSS)(975,303) (7,968) NONOPERATING REVENUES (EXPENSES): Property taxes 771,081 719,292 Investment income 81,384 68,908 Interest expense (860,848) (872,787) Other nonoperating revenues 259,620 331,435 Other nonoperating expenses (123,114) (20,223) TOTAL NONOPERATING REVENUES/EXPENSES 128,123 226,625 NET INCOME/(LOSS) BEFORE CAPITAL CONTRIBUTIONS & EXTRAORDINARY ITEM(S)(847,180) 218,657 EXTRAORDINARY ITEM(S)- CAPITAL CONTRIBUTIONS 69,983 1,519,396 CHANGES IN NET ASSETS (777,197) 1,738,053 NET ASSETS - BEGINNING OF YEAR 167,776,869 161,716,357 NET ASSETS - FOR PERIOD END DECEMBER 31, 2014 166,999,672$ 163,454,410$ (With fiscal year ended December 2013 for comparison only) For the period ended December 31, 2014 YORBA LINDA WATER DISTRICT UNAUDITED COMBINING SCHEDULE OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS YTD Debt Actual Service FY 2015 Calculation Revenue (Operating): Water Sales $14,743,976 14,743,976$ Other Operating Revenue 586,093 586,093 Total Operating Revenue:15,330,069 15,330,069 Revenue (Non-Operating): Interest 74,552 74,552 Property Tax 771,082 771,082 Other Non-Operating Revenue 265,022 40,690 Total Non-Operating Revenue:1,110,656 886,324 Total Revenue 16,440,725 16,216,393 Expenses (Operating): Variable Water Costs (G.W., Import & Power)7,749,623 7,749,623 Salary Related Expenses 3,364,557 3,364,557 Supplies & Services 1,801,623 1,801,623 Depreciation 3,010,038 - Total Operating Expenses 15,925,841 12,915,803 Expenses (Non-Operating): Interest on Long Term Debt 860,848 - Other Expense 123,114 123,114 Total Non-Operating Expenses:983,962 123,114 Total Expenses 16,909,803 13,038,917 Net Income (Loss) Before Capital Contributions (469,078)3,177,476 Capital Contributions 50,806 - Net Change in Assest (418,272)$ 3,177,476$ DEBT SERVICE RATIO CALCULATION: Net Revenues 3,177,476$ Debt Service 1,364,742$ %233% Yorba Linda Water District Unaudited Debt Service Ratio Calculation For Period Ending December 31, 2014 Annual YTD Dec YTD YTD YTD Budget Budget Actual Actual Under(Over)% of FY 2015 FY 2015 FY 2015 FY 2015 Budget Budget Revenue (Operating): Water Revenue (Residential)$17,154,552 $8,577,276 50,178 $8,490,565 $8,663,987 49.49% Water Revenue (Commercial & Fire Det.)2,074,097 1,037,049 135,656 1,068,070 1,006,027 51.50% Water Revenue (Landscape/Irrigation)4,792,995 2,396,498 247,479 2,707,567 2,085,428 56.49% Water Revenue (Service Charge)4,478,000 2,239,000 422,347 2,477,773 2,000,227 55.33% Sewer Charge Revenue 1,605,292 802,646 124,849 801,188 804,104 49.91% Locke Ranch Assessments 201,000 100,500 98,203 105,907 95,093 52.69% Other Operating Revenue 719,777 359,889 53,477 614,834 104,943 85.42% Total Operating Revenue:31,025,713 15,512,857 1,132,189 16,265,904 14,759,809 52.43% Revenue (Non-Operating): Interest 112,000 56,000 15,284 81,384 30,616 72.66% Property Tax 1,283,642 641,821 644,773 771,082 512,560 60.07% Other Non-Operating Revenue 533,525 266,763 4,120 259,621 273,904 48.66% Total Non-Operating Revenue:1,929,167 964,584 664,177 1,112,087 817,080 57.65% Total Revenue 32,954,880 16,477,440 1,796,366 17,377,991 15,576,889 52.73% Expenses (Operating): Variable Water Costs (G.W., Import & Power)14,928,972 7,464,486 519,035 7,749,623 7,179,349 51.91% Salary Related Expenses 8,224,812 4,112,406 638,084 3,816,660 4,408,152 46.40% Supplies & Services 4,389,840 2,194,920 107,361 1,993,774 2,396,066 45.42% Total Operating Expenses 27,543,624 13,771,812 1,264,480 13,560,057 13,983,567 49.23% Expenses (Non-Operating): Interest on Long Term Debt 1,780,793 890,396 152,103 860,847 919,946 48.34% Other Expense 72,000 36,000 86,365 123,114 (51,114)170.99% Total Non-Operating Expenses:1,852,793 926,396 238,468 983,961 868,832 53.11% Total Expenses 29,396,416 14,698,208 1,502,948 14,544,018 14,852,398 49.48% Net Income (Loss) Before Capital Contributions 3,558,464 1,779,232 293,418 2,833,973 724,491 79.64% Capital Contributions - - 69,983 69,983 0.00% Net Income (Loss) Before Depreciation 3,558,464 1,779,232 293,418 2,903,956 654,508 81.61% Depreciation & Amortization 7,337,500 3,668,750 613,502 3,681,154 3,656,346 50.17% Total Net Income (Loss)($3,779,036)($1,889,518)($320,084)($777,198)($3,001,838)20.57% Capital - Direct Labor (23,832)(147,444) Yorba Linda Water District Summary Financial Report Water & Sewer Funds For Period Ending December 31, 2014 Annual YTD Dec YTD YTD YTD Budget Budget Actual Actual Under(Over)% of Annual FY 2015 FY 2015 FY 2015 FY 2015 Budget Budget Revenue (Operating): Sewer Charge Revenue $1,605,292 $802,646 $124,849 $801,188 $804,104 49.91% Locke Ranch Assessments 201,000 100,500 98,203 105,907 95,093 52.69% Other Operating Revenue 49,774 24,887 3,314 28,742 21,032 57.75% Total Operating Revenue:1,856,066 928,033 226,366 935,837 920,229 50.42% Revenue (Non-Operating): Interest 12,000 6,000 1,252 6,833 5,167 56.94% Other Non-Operating Revenue 11,925 5,963 (5,409)(5,402) 17,327 -45.30% Total Non-Operating Revenue:23,925 11,963 (4,157)1,431 22,494 5.98% Total Revenue 1,879,991 939,996 222,209 937,268 942,723 49.85% Expenses (Operating): Salary Related Expenses 861,340 430,670 63,090 452,104 409,236 53.37% Supplies & Services: Communications 21,108 10,554 (1,220) 4,993 16,115 23.65% Contractual Services 39,249 19,625 3,513 18,746 20,503 47.76% Data Processing 13,078 6,539 1,954 7,918 5,160 60.54% Dues & Memberships 5,744 2,872 706 4,604 1,140 80.15% Fees & Permits 16,753 8,377 759 5,884 10,869 35.12% Board Election 5,250 2,625 - - 5,250 0.00% Insurance 21,934 10,967 25 14,524 7,410 66.22% Materials 78,756 39,378 1,043 16,505 62,251 20.96% District Activities, Emp Recognition 1,730 865 90 447 1,283 25.84% Maintenance 112,605 56,303 21,891 50,223 62,382 44.60% Non-Capital Equipment 19,475 9,737 1,262 22,579 (3,104) 115.94% Office Expense 2,833 1,416 265 1,391 1,442 49.11% Professional Services 39,413 19,706 2,221 12,884 26,529 32.69% Training 6,609 3,304 41 1,989 4,620 30.10% Travel & Conferences 4,371 2,185 310 1,077 3,294 24.64% Uncollectible Accounts 2,800 1,400 (11) 89 2,711 3.18% Utilities 7,100 3,550 457 3,454 3,646 48.65% Vehicle Equipment 77,261 38,630 8,193 24,841 52,420 32.15% Supplies & Services Sub-Total 476,066 238,033 41,499 192,148 283,918 40.36% Total Operating Expenses 1,337,406 668,703 104,589 644,252 693,154 48.17% Expenses (Non-Operating): Interest Expense - - - - - 0.00% Other Expense - - - - - 0.00% Total Non-Operating Expenses:- - - - - 0.00% Total Expenses 1,337,406 668,703 104,589 644,252 693,154 48.17% Net Income (Loss) Before Capital Contributions 542,585 271,292 117,620 293,016 249,569 54.00% Capital Contributions - - 19,177 19,177 0.00% Net Income (Loss) Before Depreciation 542,585 271,292 117,620 312,193 268,746 57.54% Depreciation & Amortization 1,345,000 672,500 111,938 671,116 673,884 49.90% Total Net Income (Loss)($802,415)($401,208)$5,682 ($358,923)($443,492)44.73% Capital - Direct Labor (1,416)(7,633) Yorba Linda Water District Sewer Fund For Period Ending December 31, 2014 Annual YTD Dec YTD YTD YTD Budget Budget Actual Actual Under(Over)% of Annual FY 2015 FY 2015 FY 2015 FY 2015 FY Budget Budget Revenue (Operating): Water Revenue (Residential)$17,154,552 $8,577,276 50,178 $8,490,566 $8,663,986 49.49% Water Revenue (Commercial & Fire Det.)2,074,097 1,037,049 135,656 1,068,070 1,006,027 51.50% Water Revenue (Landscape/Irrigation)4,792,995 2,396,498 247,479 2,707,567 2,085,428 56.49% Water Revenue (Service Charge)4,478,000 2,239,000 422,347 2,477,773 2,000,227 55.33% Other Operating Revenue 670,003 335,002 50,164 586,093 83,910 87.48% Total Operating Revenue:29,169,647 14,584,824 905,824 15,330,069 13,839,578 52.55% Revenue (Non-Operating): Interest 100,000 50,000 14,032 74,552 25,448 74.55% Property Tax 1,283,642 641,821 644,773 771,082 512,560 60.07% Other Non-Operating Revenue 521,600 260,800 9,529 265,022 256,578 50.81% Total Non-Operating Revenue:1,905,242 952,621 668,334 1,110,656 794,586 58.29% Total Revenue 31,074,889 15,537,445 1,574,158 16,440,725 14,634,164 52.91% Expenses (Operating): Variable Water Costs (G.W., Import & Power)14,928,972 7,464,486 519,035 7,749,623 7,179,349 51.91% Salary Related Expenses 7,363,472 3,681,736 574,994 3,364,557 3,998,915 47.59% Supplies & Services: Communications 273,786 136,893 12,475 113,148 160,638 41.33% Contractual Services 521,451 260,726 27,805 243,922 277,529 46.78% Data Processing 173,752 86,876 (22,643)82,167 91,585 47.29% Dues & Memberships 72,321 36,161 9,386 61,173 11,148 84.59% Fees & Permits 169,437 84,719 32,956 94,883 74,554 56.00% Board Election 69,750 34,875 - - 69,750 0.00% Insurance 291,406 145,703 (142,797) 118,841 172,565 40.78% Materials 579,369 289,685 49,729 355,843 223,526 61.42% District Activities, Emp Recognition 22,980 11,490 1,190 6,031 16,949 26.24% Maintenance 394,416 197,208 24,373 244,463 149,953 61.98% Non-Capital Equipment 132,525 66,263 13,273 63,546 68,979 47.95% Office Expense 37,642 18,821 3,522 18,597 19,045 49.40% Professional Services 672,197 336,099 28,760 174,701 497,496 25.99% Training 58,571 29,286 910 13,059 45,512 22.30% Travel & Conferences 42,129 21,065 4,121 13,611 28,518 32.31% Uncollectible Accounts 37,200 18,600 (143) 76 37,124 0.20% Utilities 83,700 41,850 5,169 40,528 43,172 48.42% Vehicle Equipment 281,139 140,570 17,775 157,034 124,105 55.86% Supplies & Services Sub-Total 3,913,772 1,956,886 65,861 1,801,623 2,112,149 46.03% Total Operating Expenses 26,206,216 13,103,108 1,159,890 12,915,803 13,290,413 49.29% Expenses (Non-Operating): Interest on Long Term Debt 1,780,793 890,397 152,103 860,848 919,945 48.34% Other Expense 72,000 36,000 86,365 123,114 (51,114) 170.99% Total Non-Operating Expenses:1,852,793 926,397 238,468 983,962 868,831 53.11% Total Expenses 28,059,009 14,029,504 1,398,358 13,899,765 14,159,244 49.54% Net Income (Loss) Before Capital Contributions 3,015,880 1,507,940 175,800 2,540,960 474,920 84.25% Capital Contributions - - 50,806 50,806 0.00% Net Income (Loss) Before Depreciation 3,015,880 1,507,940 175,800 2,591,766 525,726 85.94% Depreciation & Amortization 5,992,500 2,996,250 501,563 3,010,038 2,982,462 50.23% Total Net Income (Loss)($2,976,620)($1,488,310)($325,763)($418,272)($2,558,348)14.05% Capital - Direct Labor (22,416)(139,812) Yorba Linda Water District Water Fund For Period Ending December 31, 2014 ITEM NO. 6.10 AGENDA REPORT Meeting Date: February 12, 2015 To:Board of Directors From:Marc Marcantonio, General Manager Presented By:Delia Lugo, Finance Manager Prepared By:Kelly McCann, Senior Accountant Subject:Investment Report for Period Ending December 31, 2014 SUMMARY: Government Code Section 530607, et, seq., requires the person delegated to invest funds to make quarterly report of investments to the legislative body. STAFF RECOMMENDATION: That the Board of Director's receive and file the Investment Report for the Period Ending December 31, 2014. DISCUSSION: Staff is submitting the Investment Report for the Period Ending December 2014 for your review and approval. This report ends the second quarter of FY 2014/15. The Investment Portfolio Report presents the market value and the percent yield for all the District investments by institution. The Investment Summary Report includes budget and actual interest, average term portfolio information, and market value broken out by reserve categories. The total average portfolio yield for the month of December 2014 was 0.59%. STRATEGIC PLAN: FR 1-F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a Timely and Transparent Manner to the Board of Directors and Member Agencies ATTACHMENTS: Name:Description:Type: Invst_Rpt_12-14.xlsx Investment Report for Period Ending December 2014 Backup Material Invst_Agenda_Backup_-_December_2014.xlsx Investment Summary Report - December 2014 Backup Material Approved by the Board of Directors of the Yorba Linda Water District 2/12/2015 MB/PH 5-0 Market %Date ofPercent Value Parof TotalInstitutionMaturityYield Checking Account: 302,956$ 302,956$ Wells Fargo Bank 10,758 10,758 Pershing 313,715$ 313,715$ 0.99%Total 0.00% Money Market Accounts: 54,981$ 54,981$ Wells Fargo Money Market0.03% 46,499 46,499 US Bank (Revenue Bonds)0.03% 4,452,520 4,452,520 Bank of the West 0.09% 4,553,999$ 4,553,999$ 14.31%Total 0.09% Federal Agency Securities: 495,360$ 500,000$ Fannie Mae05/25/181.13% 492,675 500,000 Federal Home Loan Bank06/12/181.01% 498,235 500,000 Fannie Mae06/12/180.85% 494,275 500,000 Federal Home Loan Bank06/13/181.11% 494,530 500,000 Federal Home Loan Bank06/20/181.13% 2,111,108 2,124,676 Federal Home Loan Bank05/24/170.88% 4,586,183$ 4,624,676$ 14.41%Total 0.97% Certificates of Deposits: 244,225$ 248,000$ CIT Bank, Salt Lake05/22/181.21% 244,064 248,000 Discover05/22/181.21% 244,538 248,000 Goldman Sachs Bank05/22/181.21% 244,280 248,000 Beal Bank05/23/181.01% 245,800 248,000 Wells Fargo04/27/180.90% 243,572 247,000 Barclays Bank04/30/180.70% 244,875 248,000 State Bank of India05/14/181.16% 245,965 249,000 Webster Bank05/03/180.91% 244,213 248,000 American Express Centurion Bank05/23/18 1.21% 242,187 248,000 GE Capital Bank05/24/181.12% 248,131 249,000 Merrick Bank05/24/170.75% 247,137 248,000 BMW Bank05/24/170.90% 249,144 249,000 Firstbank Puerto Rico05/24/160.74% 245,183 249,000 Oriental Bank & Trust05/29/181.06% 245,245 249,000 Silvergate Bank05/30/181.01% 245,165 249,000 Enterprise Bank & TR Co Lowell05/30/181.01% 245,163 249,000 Safra National Bank05/31/181.00% 244,186 248,000 Townebank Portsmouth05/31/181.01% 245,178 249,000 Mascoma Savings Bank05/29/181.01% 99,112 100,000 Ally Bank Midvale Utah12/11/171.56% 4,757,363$ 4,819,000$ 14.95%Total 1.02% Pooled Investment Accounts: 8,207,484$ 8,207,484$ Local Agency Investment Fund0.27% 3,073 3,076 CalTRUST Short Term0.39% 9,397,407 9,426,147 CalTRUST Medium Term0.74% 17,607,964.96$ 17,636,708$ 55.34%0.52% 31,819,226$ 31,948,098$ 100%Total Investments0.59% Per Government Code requirements, the Investment Report is in compliance with the Yorba Linda Water District's Investment Policy, and there are adequate funds available to meet budgeted and actual expenditures for the next six months. 12/31/14 Yorba Linda Water District Investment Portfolio Report December 31, 2014 ________________________________ Kelly D. McCann, Senior Accountant Below is a chart summarizing the yields as well as terms and maturities for the month of December 2014: Average# of Month PortfolioDays to of 2014 Yield Maturity December0.59%332 Below are charts comparing operating fund interest for current and prior fiscal years. Actual Interest 12/31/201312/31/2014 Monthly - December 11,295$ 15,221$ Year-to-Date 68,908$ 81,322$ Budget 2013/20142014/2015 Interest Budget, December YTD43,500$ 56,000$ Interest Budget, Annual 87,000$ 112,000$ Interest earned on investments is recorded in the fund that owns the investment. The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds is as follows: November 2014% AllocDecember 2014% Alloc Fund DescriptionBalance11/30/2014Balance12/31/2014 Water Operating Reserve3,747,222$ 12.23%4,531,665$ 14.38% Water Emergency Reserve1,017,4913.32%1,014,1213.22% Water Capital Project Reserve17,286,07556.42%17,246,81054.72% Water Reserve for Debt Service2,731,6468.92%2,731,8298.67% Maintenance Reserve150,4320.49%150,4320.48% Employee Liability Reserve200,1940.65%200,2080.64% COP Revenue Bond 2008 - Reserve2,165,0727.07%2,157,6076.85% Sewer Operating Reserve 116,5070.38%298,3970.95% Sewer Emergency Reserve1,014,3063.31%1,011,6773.21% Sewer Capital Project Reserve2,209,5877.21%2,173,5236.90% 30,638,534$ 100.00%31,516,270$ 100.00% Water Operating(131,058) 127,450 Sewer Operating92,948 175,506 (38,110) 302,956 Totals 30,600,424$ 31,819,226$ Investment Summary Report Investment Summary Comparison Between Current and Previous Month Wells Fargo Bank Checking ITEM NO. 7.1 AGENDA REPORT Meeting Date: February 12, 2015 Budgeted:Yes Total Budget:$350,000 To:Board of Directors Cost Estimate:$345,780 Funding Source:All Water Funds From:Marc Marcantonio, General Manager Account No:101-2700 Job No:J2012-13 Presented By:Steve Conklin, Engineering Manager Dept:Engineering Reviewed by Legal:N/A Prepared By:Joe Polimino, Project Engineer CEQA Compliance:Exempt Subject:Final Progress Payment No. 4 and Notice of Completion for the YLHS Park Bryant Cross Feeder Pipeline Relocation Project SUMMARY: Work is completed on the construction of the YLHS Park Bryant Cross Feeder Pipeline Relocation Project. The project consists of the installation of approximately 520 lineal feet of 36- inch waterline, fittings, valves and associated appurtenances. STAFF RECOMMENDATION: That the Board of Directors approve Final Progress Payment No. 4, in the net amount of $63,162.13, to Vido Samarzich, Inc. and 5% retention of $3,324.32; authorize staff to file the Notice of Completion and release the retention thirty five days following recordation, if no liens have been filed; release the Labor and Material Bond and release the Faithful Performance Bond in one year if no defects have been found for the construction of the YLHS Park Bryant Cross Feeder Pipeline Relocation Project, Job No. 2012-13. DISCUSSION: In accordance with the contract documents, Vido Samarzich, Inc. submitted a request for Final Progress Payment No. 4, in the amount of $66,486.45 for completed work through January 31, 2015. During this period, the contractor completed all of the pipeline work and remaining punch-list items; then de-mobilized from the project site. The status of the construction contract with Vido Samarzich, Inc. is as follows: The current contract is $375,530.85 and 233 calendar days (includes Change Order No. 2 which added $29,750.85 and 30 calendar days) starting June 23, 2014. If approved, Final Progress Payment No. 4 is $66,486.45 (17.7% of the total contract amount), less 5% retention of $3,324.32 for a net payment of $63,162.13. If approved, total payments to date including retention will be $375,530.85 (100% of the total contract amount). As of January 31, 2015, 233 calendar days were used (100% of the contract time). Staff reviewed the contractor’s progress payment and recommend approval. A copy of Final Progress Payment No. 4 is attached for your reference. STRATEGIC PLAN: SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): On June 12, 2014, the Board of Directors authorized the President and Secretary to execute a Construction Agreement between Vido Samarzich, Inc., and the Yorba Linda Water District for the Construction of the YLHS Park Bryant Cross Feeder Pipeline Project in the amount of $345,780. The Board of Directors has approved two change orders to date, the last of which was approved on January 22, 2015. The Board of Directors has approved three progress payments to date, the last of which was approved on December 23, 2014. ATTACHMENTS: Name:Description:Type: Samarzich_YLHS_Park_Bryant_Pipeline_Relocation_Final_Progress_Pay_Request_4.pdf YLHS Bryant Pipeline Final Progress Payment No. 4 Backup Material Approved by the Board of Directors of the Yorba Linda Water District 2/12/2015 MB/PH 5-0 YORBA LINDA WATER DISTRICT FINAL PROGRESS PAY REPORT PROJECT YLHS Park Bryant Cross Feeder PROGRESS PAY REQUEST NO. 004 Pipeline Relocation LOCATION Yorba Linda,CA PROJECT NO. 201213 PAGE 1 OF 1 PAGES CONTRACTOR Vido Samarzich,Inc. DATE 1/28/15 ORIGINAL CONTRACT AMOUNT: $ 345,780.00 AUTHORIZED CHANGE ORDERS: $ 29,750.85 REVISED CONTRACT AMOUNT: $ 375,530.85 PROGRESS PAY ESTIMATE FOR PERIOD December 1,2014 TO January 31 2015 PREVIOUS THIS MONTH TO DATE VALUE OF WORK COMPLETED $ 309,044.40 $ 36,735.60 $ 345,780.00 CHANGE ORDER WORK COMPLETED $ - $ 29,750.85 $ 29,750.85 TOTAL VALUE OF WORK COMPLETED $ 309,044.40 $ 66,486.45 $ 375,530.85 LESS RETENTION 5% $ 293,592.18 $ 63,162.13 $ 356,754.31 LESS OTHER DEDUCTIONS Electronic Wire Fees NET EARNED TO DATE $ 356,754.31 LESS AMOUNT PREVIOUSLY PAID $ 293,592.18 BALANCE DUE THIS ESTIMATE $ 63,162.13 NOTICE TO PROCEED June 23,2014 COMPLETION TIME 105 CALENDAR DAYS APPROVED TIME EXTENSIONS 128 CALENDAR DAYS TOTAL CONTRACT TIME 233 CALENDAR DAYS TIME EXPENDED TO DATE 233 CALENDAR DAYS TIME REMAINING 0 CALENDAR DAYS REQUESTED BY: DATE: �d Samarzi ,P s e ido Samarzich,Inc. RECOMMENDED: DATE: I /?,q J Polimino,Construction Supervisor,YLWD APPROVED BY: DATE: Steve Conklin,Engineering Manager,YLWD ITEM NO. 7.2 AGENDA REPORT Meeting Date: February 12, 2015 Budgeted:Yes Total Budget:$600,000 To:Board of Directors Cost Estimate:$72,000 Funding Source:All Water Funds From:Marc Marcantonio, General Manager Account No:1-0010-2700-00 Job No:J2010-02B Presented By:Steve Conklin, Engineering Manager Dept:Engineering Reviewed by Legal:Yes Prepared By:Anthony Manzano, Senior Project Manager CEQA Compliance:Exempt Subject:Authorization to Reimburse OCTA for Orangeview Waterline Extension Work and Design Services SUMMARY: OCTA's Lakeview Grade Separation Project utility relocation work is progressing, including construction of new YLWD waterline improvements in Orangeview and Lakeview Avenues, which are nearly complete. As a project separate from but related to the previously described project, the Board approved (in July 2014) extending the Orangeview Avenue waterline 273-feet westerly to allow for the old waterline crossing the Atwood Channel to be abandoned. The Board approved $58,747.51 for this work; subsequently, it was determined during construction that additional realignment work was required because of interference with an existing storm drain line, and the installation of two additional services was required, resulting in $4,575.03 for this additional construction work. Further, OCTA invoiced the District $8,639.00 for the Orangeview Avenue consulting design services. The resulting total cost of the Orangeview Avenue Waterline extension work is $71,961.54. STAFF RECOMMENDATION: That the Board of Directors authorize staff to issue a $71,961.54 check, payable to OCTA, for the Orangeview Avenue Waterline extension work. DISCUSSION: The Orange County Transportation Authority (OCTA) started the Lakeview Avenue Grade Separation Project utility relocation work, including the installation of a new waterline in easterly Orangeview Avenue, last year and is expected to be complete mid- 2015. Because Orangeview Avenue was never improved as a public right-of-way, District customers at the westerly end of Orangeview Avenue have been serviced from a waterline constructed in the early 1960s that extends through an easement and crosses over the top of the Atwood Channel, as shown on the attached exhibit. As previously reviewed with the Board, Operations staff indicated that this waterline has leak history, and is a larger-than-necessary waterline with only two services that poses potential water quality challenges because it is older, remote, infrequently cycled and difficult to flush. Replacement of this line was recommended and approved by the Board (in July 2014) because of the inherent issues with the existing pipeline and because of the new adjacent main being installed by OCTA's contractor. Note that YLWD staff asked OCTA to include this as part of the Lakeview Project but OCTA refused, indicating that this work was outside the scope of their project. OCTA's General Contractor, OHL USA, previously submitted a price quote to install the 6- inch waterline approximately 273-feet westerly in Orangeview Avenue, and thereby enable YLWD to abandon the old 10-inch waterline. On July 24, 2014 the Board authorized $58,747.51 for installation of the waterline and appurtenances. Subsequently, it was determined in the field that additional realignment work was required because of interference with an existing storm drain line, and the installation of two additional services was required, resulting in $4,575.03 for this additional work. Further, OCTA invoiced the District $8,639.00 for the Orangeview Avenue consulting design services, resulting in a total $71,961.54. Staff reviewed these costs and recommend approval. STRATEGIC PLAN: SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): On February 14, 2013, the Board authorized execution of a "Settlement Agreement and Mutual Release" between the District and OCTA, establishing District relocation costs not to exceed $250,000. On July 24, 2014, the Board authorized staff to issue a $58,474.51 check, payable to OCTA, for the Orangeview Avenue Waterline extension. Note that, following Board authorization, District staff never had this check prepared because the issues described above came to light. ATTACHMENTS: Name:Description:Type: 2010-02_EXHIBIT.pdf Orangeview Waterline Extension Exhibit Backup Material OCTA_Add_l_YLWD_Costs_Ltr._01-29-15.pdf OCTA Add'l YLWD Costs Ltr. 01-29-15 Backup Material OCTA_Summary_of_YLWD_Charges_01-29-15.pdf OCTA Summary of YLWD Work 01-29-15 Backup Material OCTA_CH2MHILL_Fees_01-28-15.pdf OCTA CH2MHILL Fees 01-28-15 Backup Material Approved by the Board of Directors of the Yorba Linda Water District 2/12/2015 MB/PH 5-0 ORANGETHORPE AVENU E S. F. RAIL ROAD 18"WATERLINE OCTA LAKEVIEW GRADE SEPARATION PROJECT PORTION OF EXISTING. 1924 10"WATERLINE TO BE ABANDONED 1936 625 2006 2018 PROP.2-1"WATER SERVICES � W Z W PgOP R > � Q 1913 OCFD AT k'oo o W � c _ EX.FN HANNEL - - Y NANCITA CIRCLE 1919 ORANGEVIEWAVE. Q — w- w- w� PROP.6"WATERLINE—/ � 3 EXTENSION (APPROX.280 L.F.) / O.C.FD.ATWOODCHANNEL i 1918 3 1924 W 10"WATERLINE OCTA Q LAKEVIEW GRADE SEPARATION PROJECT Z Q 3 � 0 w w w w w O O C� LOCATION MAP PREPARED BY: SCALE: EXHIBIT N.T.S. YORBA LINDA WATER DISTRICT DATE: ORANGEVIEW AVE. PROPOSED 6-INCH 06/19/2014 el 1717 E. MIRALOMA AVENUE WATERLINE EXTENSION PLACENTIA, CALIFORNIA 92870 FILENAME: (714) 701-3100 J-2010-02 Lakeview Avenue Grade Separation Construction Management Field Office 1400 N. Lakeview Ave. Anaheim, CA 92807-1821 714.779.7841 January 29, 2015 CMLA 079 Mr. Anthony Manzano, PE Project Manager Yorba Linda Water District 1717 E. Miraloma Ave. Placentia, CA 92870 RE: OCTA Contract No. C-2-2034 (OCTA SO205) Lakeview Avenue Grade Separation Project SUBJECT: CCO_007 Final cost for YLWD 6” water line extension Dear Mr. Manzano: This is to confirm YLWD acceptance to reimburse the OCTA the amount of $71,961.54 the for the implementation of Change Order 007 for the YLWD 6” DIP water line extension on Orangeview Ave. and Goodman Ave. The charges for this work include the following: • Labor, Materials and Equipment by OHL USA $63,322.54 • Design support by CH2MHill $8,639.00 Total= $71,961.54 Should you have any questions, please feel free to contact me at (714) 779-7841. Sincerely, Jose Ventocilla, P.E. Resident Engineer Lakeview Avenue Grade Separation Project cc: File RWortham Attachments: Rev_YLWD_CH2_Amended_Final_01_29_15 Summary of LM&E Charges for YLWD - final CHANGE REQUEST# 02 REV5 PROJECT: LAKEVIEW AVENUE GRADE SEPARATION Submitted to: Location of Work: Description of work: OCTA ORANGEVIEW AND ORCHARD AVENUE FURNISH&INSTALL 270 LF OF YLWD 6"DIP WATER MAINLINE,THREE SERVICES,METER BOXES, END CAP&FIRE HYDRANT I nhnr N OHL USA Change Directive# Change Request# CCO# Work Date: Date Submitted: 002 Sub Work YIN: Prepared By: Job#: Bid Item#: OCTA Contract# Y 2 Rev5 HA Description _]Ciass[M-akelCodel 1 US315 OT Hourly Hours Rate Extended Amount December 29,2014 C-2-2034 Equipment BACKHOE 450E(l) "'" '------'- - Quantity 1.00 Cost $ 18,541.86 EQ. No. Description _]Ciass[M-akelCodel Hrs OT Hourly Hours Rate Extended Amount WATER TRUCK 2000 gallon- 1 $ 224.64 PICKUP TRUCK 1 $ 224.64 20.0 Intial Survey-water and service lines(See 32.0 $ 903.40 $ 27.33 $ 874.56 LEEFOREMAN EXCAVATOR CAT 3280 1 20.0 6.00 $ 27.33 32.0 1 147.24 1 $ 4,711.68 LOADER CAT 950G 1 $ 1 $ 32.0 1 28.37 1 $ 4,107.84 WATER TRUCK 20009allon-(1) and added additional services per CD 2.01 4.00 32.0 1 $ 45.17 1 $ 1,445.44 IVICILCI ICIIJ Vendor Western Water Works BACKHOE 450E(l) "'" '------'- - Quantity 1.00 Cost $ 18,541.86 20.0 TOTAL $ 18,541.86 $ 89.29 $ 1,785.80 WATER TRUCK 2000 gallon- 1 $ 224.64 LS $ 224.64 20.0 Intial Survey-water and service lines(See 1 45.17 $ 903.40 FOREMAN PICKUP TRUCK 1 MVE attached) 20.0 6.00 $ 27.33 $ 546.60 $ 900.00 $ 1 $ IVICILCI ICIIJ Vendor Western Water Works Description Pipe and Appurtenance(Quote#19996 "'" '------'- - Quantity 1.00 Cost $ 18,541.86 Ulm LS TOTAL $ 18,541.86 United Water Works Inc. Meter Boxes Quote#S100011721 1.00 $ 224.64 LS $ 224.64 Intial Survey-water and service lines(See MVE attached) 6.00 $ 150.00 hrs $ 900.00 ouucvl nl awvl a Cost Ulm TOTAL Name Description -Quantity Intial Survey-water and service lines(See MVE attached) 6.00 $ 150.00 hrs $ 900.00 Survey second time-Shorten the 6"waterline MVE and added additional services per CD 2.01 4.00 $ 150.00 LS $ 600.00 Survey third time-Fire Hydrant assembly and MVE additional 6"waterline. 4.00 $ 150.00 LS $ 600.00 Americhlor H dro test for 6"DIP 1.00 $ 480.00 LS $ 480.00 1,156.00 Twining Inc ITesting&inspection(see attached Quotation 1.00 $ 1,156.00 LS 1 $ I Ulal ouuwi m au�� Sub Total Labor $ Sub Total Equipment $ Sub Total Material $ Sub Total Subcontractors $ SUBTOTAL $ 20%Mark Up Labor $ 15%Mark Up Equipment $ 15%Mark Up Material $ 5%Mark Up Subs $ GRAND TOTAL $ 21,746.66 15,903.38 18,766.50 3,736.00 60,152.54 4,349.33 2,385.51 2,814.98 186.80 69,889.15 PROJECT LAKEVIEW AVENUE GRADE SEPARATION FIRM CH2M HILL TASKS Yorba Linda Water District(YLWD)Amendment CH2M HILL HOURS BY PERSONNEL CLASSIFICATION Rate Year Chris Bretall Engineer 5 Engineer 1 CH2M HILL Task/Work Activity SUBTOTAL SUBTOTAL Other Direct TOTAL Task PM HOURS DOLLARS Costs:Mileage Reference 2014 8 28 18 54 $8,639 $0 $8,639 YLWD 6-Inch Water Line Extension 4 20 101 34 $5,478 $5,478 Meetings/Coordination 4 4 $712 $712 Change Directives 4 4 8 16 $2,448 $2,448 TOTAL HOURS 8 28 18 54 LABOR $2,019 $4,985 $1,634 $8,6391 $8,639 ITEM NO. 7.3 AGENDA REPORT Meeting Date: February 12, 2015 Budgeted:No To:Board of Directors Cost Estimate:$8,800.00 From:Marc Marcantonio, General Manager Presented By:Marc Marcantonio, General Manager Prepared By:Annie Alexander, Executive Secretary Subject:Report on Board Governance Workshop and Consideration of Proposal for Development of Board Policies and Procedures Manual STAFF RECOMMENDATION: That the Board of Directors consider engaging BHI Management Consulting to assist the District with development of a Board of Directors Policies and Procedures Manual for an estimated cost of $8,800. DISCUSSION: Attached for the Board's review is a report from BHI Management Consulting from the Board Governance Workshop held January 12, 2015. This report contains a summary of the topics covered during the workshop and Mr. Aranda's observations and recommendations. One recommendation that was provided is the development of a Board of Directors Policies and Procedures Manual. BHI has provided the attached proposal for the Board's consideration to facilitate this effort. The total estimated cost for their services is a flat fee of $8,200 plus customary expenses not to exceed $600. The Board is not required to utilize the services of BHI to complete this task and staff would be willing to assist with the completion of this project in-house. Staff estimates that a draft policy could be prepared for review by legal counsel and subsequent consideration by the Board at the March 12, 2015 regular meeting. ATTACHMENTS: Name:Description:Type: 2015-01-16_-_BHI_-_Workshop_Report.pdf Backup Material Backup Material 2015-01-18_-_BHI_-_Proposal.pdf Backup Material Backup Material BHI MANAGEMENT CONSULTING "Organizational Efficiency for Public Agencies" To: Mr. Ric Collett , Board President January 16, 2015 Mr. Marc Marcantonio, General Manager Yorba Linda Water District From: BHI Management Consulting Subject: Report on Board Governance Workshop On Monday January 12, 2015, Mr. David Aranda, Consultant for BHI Management Consulting, presented a three-hour Board Member Governance Workshop. The workshop covered the following topics: • The Basis, Evolution and Obligation of Board Membership • Board Member Role • Board Governance/Process • Board Team Membership • Optimizing the Use of Committees • Communicating as Board Member Present for the meeting were all members of the Governing Board for Yorba Linda Water District, the General Manager and the Administrative Assistant. The preparation by staff for the room and the power point set up is very much appreciated. It was also very much appreciated that all Board Members were present and ready to listen and participate in the workshop. Observations: 1. All the Board Members have a desire to work together as a team. 2. The General Manager is very much interested in serving the needs of the District and working with all five board members. 1 BHI MANAGEMENT CONSULTING "Organizational Efficiency for Public Agencies" 3. There will be a learning curve in regard to Board Members and the General Manager “getting to know one another” and thus understanding each other as individuals. 4. All in attendance desire to meet the needs of the District and abide by the Mission, Vision and Core Value statements as posted on the District Web Site. 5. It appeared that all in attendance acknowledged the need to change some of the culture that has existed over the past few years due to the changes and turnover in management. 6. The Board of Directors seems willing to take on their role as a Governance Team. 7. The General Manager very much wants to manage the staff and instill a Chain of Command within the 78 employees. He is looking to the Board of Directors to aid him in this regard. 8. The Board appears eager to work at developing a governance model which existing and future Boards can follow. The Board also appears willing to develop policies and guidelines regarding Board Conduct and Discipline. 9. The group acknowledged looking at the need to change the way things have been done, i.e. the committee structure and method. 10. The group acknowledged the need to work on a new strategic plan. Recommendations: A. The Board and staff should not lose the momentum from the workshop and should systematically press ahead with addressing the needs of the District. B. The Board should make it a priority to develop a Governance Policies, Guidelines and Procedures manual. It is very important that the Board have guidelines in place and well documented describing who they are, what they are trying to accomplish and how they go about accomplishing their job BEFORE addressing specific issues. We make this recommendation because, upon addressing specific issues, board members 2 BHI MANAGEMENT CONSULTING "Organizational Efficiency for Public Agencies" will no doubt have opinions that must be addressed as a board team. If the Board has developed a Unity of Purpose and the addressed method in which to conduct themselves, they will be much better prepared to address the various topics on their list. C. Developing a Strategic Plan is very important but our recommendation is for this project to follow the development of Governance Policies. D. It appears that the board is moving forward with looking at alternatives to the many standing committees that are currently in place. We recommend that this process continue with the method that allows for staff to address means and the board to address the ends, which will free up staff time, allow the board to focus on governance issues and develop a better chain of command within the organization. E. The final recommendation would be for Yorba Linda Water District’s Board and General Manager to have a discussion in regard to how they wish to address and prioritize the issues and possibly allow BHI to continue work with them regarding these. 3 BHI MANAGEMENT CONSULTING "Organizational Efficiency for Public Agencies" Mr. Marc Marcantonio January 18, 2015 Yorba Linda Water District 1717 E. Miraloma Ave. Placentia, CA 92870 Subject: Proposal to assist District with a Board Policies and Procedures Manual Dear Mr. Marcantonio, This proposal letter outlines the basic approach that BHI Management Consulting will take for leading the Board of Directors (Board) District through the process of establishing a thorough Board Policies and Procedures Manual. Mr. Brent Ives and Mr. David Aranda has over 40 years of experience with local public agency best practices from both the policy and professional side of the dais. The firm has helped numerous other special districts with identical projects. Mr. David Aranda, BHI Sr. Consultant, will be the primary consultant assigned to this project. Brent Ives will also works directly with the Board in the initial phases of this project. His professional introduction and our references for similar projects are also included. Approach: We realize that the consideration of policy is always the Board’s primary role. These policies and procedures are even more focused specifically on the Board and establishing such a manual involves the entire Board. Due to the level of importance and sensitivity of this project, it is best when led by an outside, objective party. The District should not try to create this manual with staff leading or a committee recommending critical policies to the Board. Our extensive experience with local governments and like projects provides for the most expedient path to successful completion. It allows for open, professional, experienced and facilitated discussion of each policy as the Board works through the process. As such, the development of these policies becomes like a classroom discussion of each as it relates specifically to your Board and your context. BHI will do all preliminary research into the appropriate set of policies and procedures needed for a special district, contextualize each for your District and then lead a number of discussions directly with the Board for one by one adoption until a complete set is adopted and comprise the Manual. This process allows each Board member to participate in the development and clear understanding of each Board policy as they are discussed and adopted. We are usually able to achieve this work with our attendance at 1 BHI MANAGEMENT CONSULTING "Organizational Efficiency for Public Agencies" three regular Board meetings, taking on a set of policies at each meeting until all are completed. In many cases the policies take on the contextual specifics of each District and Board they serve. The project will proceed as follows: 1. Preparation - Consultant will first request all current relevant policies, guidelines or procedures for potential inclusion in the process. BHI will construct a set of preliminary policies into a manual for review and preparation for the first Board meeting. It is customary that as many as 30 Board policies, guidelines and procedures will populate the manual. Brent Ives and David Aranda will attend this first meeting to start the process. At this meeting the preliminary set of proposed policies and procedures will be introduced and discussed. BHI will lead the Board through the process of adding or deleting any and all policies as requested. 2. Board Meetings – While task 1 above includes the first of three or potentially four meetings with the Board, this task outlines the necessary ensuing meetings necessary to complete the manual. At a regular meeting of the Board, BHI will be in attendance to work with the Board with a pre-determined set of policies for review, discussion and approval that evening. In all cases this set will be included in the Board meeting packet for review as Board members prepare. The discussion of each policy during the meeting can be easy or can spur lengthy discussion as necessary as the Board considers that policy. BHI will propose a number of policies for consideration in each meeting so as not to take more than one hour for each meeting. (Optional approach) – BHI will work with the Board in two special meetings as scheduled by the Board for tackling all proposed policies and procedures. 3. Manual Completion – Upon approval of the manual, BHI will submit all revised policies and procedures to staff for their inclusion in the District policy manual and recommend how and when certain policies are best applied to good Board work. Schedule- BHI will begin work on the project within three weeks of receipt of signed agreement to proceed. It is anticipated that the project take up to 4 months to fully complete, in compliment with our schedule to complete the work. Cost – Costs for Services - BHI Management Consulting proposes the fixed fee of $8200.00 plus customary expenses relating to attendance at the meetings and potential video- conference fees. Expenses are not expected to exceed $600. 2 BHI MANAGEMENT CONSULTING "Organizational Efficiency for Public Agencies" Primary Consultant Introduction – Mr. David Aranda, BHI Sr. Consultant, has been a General Manager of California Special Districts for over 20 years and brings 15 years in executive management in the private sector. He is a known subject matter expert in local agency governance for California Special Districts, teaching thousands in good board work across California. David has taught the class in Governance Foundations for the California Special Districts Association for nearly 15 years. He has taught thousands of Board members and executive staff in the subject of good governance and best practices. He offers his experience and background through BHI to a wide variety of clients in the State. David will gather inputs for the workshop, develop facilitating powerpoint, facilitate the workshop and be the point contact for follow-up for with District and provide service to the District throughout the project. Mr. Brent Ives, BHI Principal has worked with numerous Special Districts, Joint Powers Authorities and Cities across the state dealing with organizational issues primarily in optimizing operational approach for each Agency as needed. He works with Boards of Directors each week and has for 15 years. His consulting firm, BHI Management Consulting, has assisted agencies across California with strategic planning and training in governance roles, serving nearly 100 special districts with strategic plans. Brent is with agencies each week and often with as many as four each week. Brent serves as a faculty member on the California Special Districts Governance Academy for Special District Board members, teaching classes in “Evaluating the General Manager”, “Foundations of Governance”, “Setting Direction and Community Leadership” and “The Board’s Role in Human Resources”. Brent has taught representative Board members and staff from over 100 agencies across California and Washington. He is educated in Organizational Behavior at the University of San Francisco, 26 years experience as a Technical Manager for the Lawrence Livermore National Laboratory and 14 years as a City Council Member in the City of Tracy, California. Brent served as Councilman and directly elected Mayor of the City of Tracy, CA, a member of the Altamont Commuter Express (commute rail service) Commission, a member of the South County Fire Protection Authority in San Joaquin County and the San Joaquin Council of Governments (JPA). The experience of being a seasoned elected official of 23 years, of being an experienced manager and of a solid education and experience in organizational behavior, coupled with his firm’s focus on public agencies brings a unique perspective to the manager evaluation process. BHI has performed several similar projects for special districts and other public agencies in the past We hope that this information adequately presents the qualifications necessary to fulfill your requirements to assist the Board. Please feel free to call or email me with any 3 BHI MANAGEMENT CONSULTING "Organizational Efficiency for Public Agencies" questions or need for clarification. Your signature below and/or a purchase order or other formal notice to proceed will allow the project to begin. Please feel free to call or email me with any questions or need for clarification. Your signature below and/or a purchase order or other formal notice to proceed will allow the project to begin. Similar projects - - Las Gallinas Valley Sanitary District – Mark Williams, GM - West Bay Sanitary District – Phil Scott, GM - West County Sanitary District – EJ Shalaby, GM - Rodeo Sanitary District – Steve Beall, DM - Mt. View Sanitary District – Neal Allen, DM - Marin/Sonoma Vector-Mosquito Control District – Phil Smith, GM Sincerely, <signature> Brent H. Ives, Principal Date BHI Management Consulting ______________________________ Mr. Marc Marcantonio, General Manager Date Yorba Linda Water District 4 ITEM NO. 7.4 AGENDA REPORT Meeting Date: February 12, 2015 To:Board of Directors From:Marc Marcantonio, General Manager Presented By:Marc Marcantonio, General Manager Prepared By:Annie Alexander, Executive Secretary Subject:Letter in Support of East Orange County Water District's Reorganization Application for Local Sewer Service STAFF RECOMMENDATION: That the Board of Directors consider executing a letter in support of East Orange County Water District's reorganization application to the Orange County Local Agency Formation Commission for local sewer service. DISCUSSION: Staff received a request from Lisa Ohlund, General Manager of the East Orange County Water District (EOCWD) to place this matter on the agenda for the Board's consideration. EOCWD is in the process of working with the Orange County Local Agency Formation Commission (OCLAFCO) to take over the provision of sewer service from the Orange County Sanitation District (OCSD) within Service Area 7. Both the Irvine Ranch Water District and the City of Orange have submitted letters to OCLAFCO expressing their interest in participating in the Municipal Service Review process. OCLAFCO will be discussing this matter at its meeting scheduled Wednesday, February 11, 2015. ATTACHMENTS: Name:Description:Type: 2015-02-12_-_OC_LAFCO.docx Backup Material Backup Material Approved by the Board of Directors of the Yorba Linda Water District 2/12/2015 PH/MB 5-0 February 12, 2015 Derek J. McGregor, Acting Chair Orange County Local Agency Formation Commission 2677 N Main St Ste 1050 Santa Ana CA 92705 Subject: Letter in Support of East Orange County Water District Reorganization Application Dear Acting Chair McGregor, The Yorba Linda Water District (YLWD) strongly supports the ability for two willing public agencies to enter into an agreement for a transfer of ownership and operation of a sewer system. Specifically, YLWD supports East Orange County Water District (EOCWD) and the Orange County Sanitation District (OCSD), which have entered into a transfer agreement of Local Sewer Area #7. The proposed transfer of ownership and operation was reviewed, discussed and approved by the OCSD Board of Directors with no opposition. EOCWD currently provides water service to 97% of the customers located within Local Sewer Area #7 and the locally elected representatives in the cities of Tustin and Orange as well as the leaders of the unincorporated Foothill Communities Association (FCA) have all sent letters supporting EOCWD’s application. It’s not surprising that the local community would want the same public agency that is currently providing water service to also provide sewer service, much like we do here at YLWD. In our experience, local residents appreciate the fact that if they have questions about water or sewer, they can attend our meetings located in the community and ask those questions of board members who live in their community. It seems unfathomable that the Orange County Local Agency Formation Commission (LAFCO) would throw a bureaucratic road block in the way of two willing public agencies that are supported by the local residents, businesses and stakeholders. D. McGregor February 12, 2015 Page 2 YLWD is confident that the elected and appointed officials on the LAFCO board will recognize the importance of local control, fiscally-conservative governance and will respect the support of the local community by approving EOCWD’s application. Sincerely, Ric Collett President, Board of Directors CC: Board of Commissioners, LAFCO Carolyn Emery, Executive Officer, LAFCO Board of Directors, EOCWD Lisa Ohlund, General Manager, EOCWD ITEM NO. 9.1 AGENDA REPORT Meeting Date: February 12, 2015 Subject:Executive-Administrative-Organizational Committee (Collett / Beverage) · Minutes of the meeting held January 13, 2015 at 4:00 p.m. · Minutes of the meeting held February 9, 2015 at 4:00 p.m. (To be provided at the next regular Board meeting.) · Next meeting is scheduled to be held March 9, 2015 at 4:00 p.m. ATTACHMENTS: Name:Description:Type: 011315_EAO_-_Minutes.docx Minutes Minutes 1 MINUTES OF THE YORBA LINDA WATER DISTRICT EXECUTIVE-ADMINISTRATIVE-ORGANIZATIONAL COMMITTEE MEETING Tuesday, January 13, 2015, 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The January 13, 2015 meeting of the Yorba Linda Water District’s Executive- Administrative-Organizational Committee was called to order by Director Collett at 4:00 p.m. The meeting was held in the Admin Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE STAFF Director Ric Collett, Chair Marc Marcantonio, General Manager Director Michael J. Beverage Damon Micalizzi, Public Information Manager Annie Alexander, Executive Secretary OTHER ATTENDEES Art Kidman, Partner, Kidman Law LLP 3. PUBLIC COMMENTS None. 4. DISCUSSION ITEMS 4.3. Future Agenda Items and Staff Tasks Mr. Marcantonio briefly commented on the status of a customer complaint, e-mail correspondence to the Board and compliance with the Brown Act, the General Manager’s goals and objectives as established by the Board, and the due date of his upcoming 6-month performance evaluation. 4.1. Status of Legislative Affairs The monthly status report from Townsend Public Affairs was included in the agenda packet. The Committee did not have any related questions or comments and requested staff to forward a copy of the report onto the rest of the Board for review. Mr. Micalizzi commented on an upcoming public hearing related to the Esperanza Hills development project and vacancies on the OC LAFCO Commission. Mr. Kidman commented on the number of water related bills being introduced in the upcoming legislative session. Mr. Marcantonio suggested that information regarding water related legislative issues be included in a future issue of the District’s newsletter. Director Beverage 2 commented on the new reporting requirements handed down by the State Water Resources Control Board, potential water allocations, and current snow pack conditions. 4.2. Future Board of Directors Workshops The Committee discussed the results from the January 12, 2015 workshop meeting and the need for future workshops to address specific topics. In order to facilitate additional workshops, the Committee determined to request that the Board consider temporarily suspending all internal committee meetings and assignments to those committees (with the exception of the Executive-Administrative-Organizational Committee) until after March 2015. President Collett noted that he was planning present the proposed Director assignments for the remaining external committees and attendance at intergovernmental meetings for consideration at the next regular Board meeting. The Committee also determined to request that the Board consider scheduling two workshop meetings, the first on Thursday, February 19, 2015 to discuss the District’s strategic plan and the second on Thursday, March 19, 2015 to discuss the draft budget for FY 2015/16 and future rates and fees. The Committee then discussed the possibility of holding a joint Board of Directors and Citizens Advisory Committee meeting on Monday, January 26, 2015 so that the members of both bodies could participate in a presentation to be provided by Mr. Marcantonio. Staff will contact the other members of the Board to check their availability. 4.3. Future Agenda Items and Staff Tasks (Continued) None. 5. ADJOURNMENT 5.1. The meeting was adjourned at 5:34 p.m. The next Executive- Administrative-Organizational Committee meeting is scheduled to be held Monday, February 9, 2015 at 4:00 p.m. AA ITEM NO. 9.5 AGENDA REPORT Meeting Date: February 12, 2015 Subject:YLWD-MWDOC-OCWD Joint Agency Committee (Collett / Melton) · Minutes of the meeting held January 27, 2015 at 4:00 p.m. · Next meeting is scheduled to be held March 24, 2015 at 4:00 p.m. ATTACHMENTS: Name:Description:Type: 012715_MWDOC_OCWD_-_Minutes.docx Minutes Minutes 1 MINUTES OF THE YORBA LINDA WATER DISTRICT JOINT AGENCY COMMITTEE MEETING WITH MWDOC AND OCWD Tuesday, January 27, 2015, 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The January 27, 2015 meeting of the Yorba Linda Water District’s Joint Agency Committee with MWDOC and OCWD was called to order at 4:00 p.m. The meeting was held in the Admin Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL YLWD COMMITTEE MEMBERS YLWD STAFF Director Gary T. Melton Marc Marcantonio, General Manager Director Michael J. Beverage Steve Conklin, Engineering Manager Damon Micalizzi, Public Information Mgr MWDOC COMMITTEE MEMBER MWDOC STAFF Director Brett Barbre Rob Hunter, General Manager OCWD COMMITTEE MEMBER OCWD STAFF Director Roger Yoh Mike Markus, General Manager 3. PUBLIC COMMENTS None. 4. DISCUSSION ITEMS 4.1. Status of State Water Resources Control Board's Drought Response Mandate and Projection for Greater Conservation As reported by Mr. Hunter, there are no further restrictions on water use in the immediate future by SWRCB, though further action is possible if dry winter continues. He noted that there are water providers that have not yet established water restrictions or have not yet submitted monthly reports on residential water use, both of which are required by SWRCB. 4.2. MWDOC Member Agencies Response to Drought and Turf Replacement Rebate Program Mr. Hunter reported that the number of applicants for turf replacement rebate program has increased from less than 50 to more than 500 per month from last year to the present. He also noted that the majority of the turf replacement area is for large projects (golf courses or HOAs). In response, MWD may look at placing a cap on the size of an applicant’s project. Mr. Markus reported that SAWPA received an $11 million grant for turf replacement projects within its service area. 2 4.3. MWD Water Supply Conditions and Outlook Mr. Hunter reported that MWD currently has 1.1 million acre feet of water in storage system wide, available for distribution. This does not include emergency storage. Following the December storms, there was improved storage and snowpack, but the very dry January is raising concerns that this could be another dry year, with further cutbacks to follow. 4.4. Projections for MWD Water Allocation As noted above, further cutbacks are an increasing concern. Mr. Barbre noted that MWD’s Board has approved its allocation plan and MWDOC has completed its plan, subject to its Board approval in February. Thus, all is in place to proceed if MWD authorizes allocation and at what level. It was commented that if the SWRCB indicates that it will order further reductions, MWD will request that it be allowed to manage the reductions in southern California via its already established allocation plan. 4.5. Status of MWDOC's OC Water Reliability Investigation Mr. Hunter reported that work is progressing on the study, currently in the data collection phase and review of the demand model and the IRP model. The project should be complete by the end of 2015. 4.6. OCWD Groundwater Basin Condition and Outlook for Basin Production Percentage and Replenishment Assessment Mr. Markus reported that the basin is approaching 400,000 AF overdraft. The expansion of GWRS will be complete by spring, increasing production from 70 to 100 MGD. OCWDS plans to purchase 65,000 AF of full-service untreated MWD water this year for recharge. Base flow in the SAR is expected to be in the range of 65,000 AF this year, down significantly from several years ago. Regarding the BPP, he estimates that it will be 65 to 70% in FY 15/16, probably closer to 70%. The RA will be increasing from its current $294/AF to $330-350/AF, probably closer to the $330 range. The OCWD Board will approve the annual budget, RA and BPP in April 2015 for FY 15/16. It was noted that the Colorado River Aqueduct will be shut down on Feb 17 for annual cleaning, for 1 to 2 weeks. 4.7. Status of OCWD North and South Basin Cleanup Projects Mr. Markus reported that his Board approved hiring consultant for the preparation of the NCP for the South Basin Project. This follows similar action by the Board about six months ago for the North Basin Project. He also noted that OCWD recently reached a settlement with one of the parties and continues to pursue settlement with others. 4.8. Huntington Beach Desalination Project and Next Steps Mr. Markus reported that his Board recently authorized staff to meet with staff of Poseidon to attempt to draft a term sheet for OCWD’s potential purchase of the plant’s production. Staff is to report back to the Board in March with status report. The Board also authorized staff to proceed with developing a Citizens Advisory Committee for the potential project, with 3 each OCWD director appointing two committee members and one alternate. 4.9. Potential Projects for the Water Bond and Outlook for Bay Delta Conservation Plan Mr. Markus reported that OCWD will be pursuing grant funding, including applications for two groundwater cleanup projects, funding for final expansion of GWRS, and funding for mid-basin injection project with GWRS water. Mr. Hunter reported that MWDOC member agencies have submitted their projects to MWDOC, with plans yet to be decided. 4.10. YLWD Well Projects and Proposal for Dual-Use Mr. Conklin reported that design plans are in preparation for its Well 21 project that include a turnout in the discharge pipeline for OCWD for landscape irrigation water at Warner Basin complex. YLWD is working on preliminary plans for its Well 22 project and will plan to meet shortly with OCWD staff relative to the two well projects. 4.11. Future Agenda Items None. 5. ADJOURNMENT 5.1. The meeting was adjourned at 5:15 p.m. The next YLWD/MWDOC/OCWD Joint Agency Committee meeting is scheduled to be held Tuesday, March 24, 2015 at 4:00 p.m. SC ITEM NO. 9.6 AGENDA REPORT Meeting Date: February 12, 2015 Subject:Citizens Advisory Committee (Collett) · Minutes of the meeting held January 26, 2015 at 8:30 a.m. · Next meeting is scheduled to be held February 23, 2015 at 8:30 a.m. ATTACHMENTS: Name:Description:Type: 012615_-_CAC_Minutes.docx Minutes Minutes 1 MINUTES OF THE YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING Monday, January 26, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The January 26, 2015 joint regular meeting of the Yorba Linda Water District’s (YLWD) Citizens Advisory Committee (CAC) and special meeting of the YLWD Board of Directors was called to order at 8:33 a.m. The meeting was held in the Board/Training Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. PLEDGE OF ALLEGIANCE Chairperson Mole led the pledge. 2. ROLL CALL CAC MEMBERS PRESENT Daniel Mole, Chair Bill Guse Rick Buck, Vice Chair Fred Hebein Lindon Baker Joe Holdren Carl Boznanski Modesto Llanos Oscar Bugarini, Sr. Cheryl Spencer-Borden YLWD DIRECTORS PRESENT YLWD STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins (Arrived at 9:05 a.m.) John DeCriscio, Operations Manager Robert R. Kiley Gina Knight, Human Resources/Risk Manager Gary T. Melton Delia Lugo, Finance Manager Damon Micalizzi, Public Information Manager Art Vega, IT Manager Annie Alexander, Executive Secretary Cindy Botts, Management Analyst 3. PUBLIC COMMENTS None. 4. PRESENTATIONS 4.1. Critical Infrastructure - Planning for Emergency and Disaster Situations Mr. Marcantonio provided the audience with a PowerPoint presentation regarding security issues for public water agencies and suggested protection measures. This included an overview of various vulnerabilities, previous incidents at other agencies, and facility/operational improvements. He also spoke regarding the importance of written 2 policies, customer education, and establishing relationships with other first responder agencies. Mr. Marcantonio then responded to questions from the audience. Chairperson Mole thanked Mr. Marcantonio for his detailed presentation. 5. DISCUSSION ITEMS 5.1. President's Report and Drought Update The Committee, Board, and staff briefly discussed the statewide drought, the current water supply situation, and the possibility of water supply allocations. 5.2. Future Agenda Items None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 10:45 a.m. The next Citizens Advisory Committee meeting will be held Monday, February 23, 2015 at 8:30 a.m. AA ITEM NO. 11.1 AGENDA REPORT Meeting Date: February 12, 2015 Subject:Meetings from February 13, 2015 - March 31, 2015 ATTACHMENTS: Name:Description:Type: BOD_-_Activities_Calendar.pdf Backup Material Backup Material Event Date Attendance by: February 2015 District Offices ClosedMon, Feb 16 Yorba Linda City CouncilTue, Feb 17Collett MWDOCWed, Feb 18Melton OCWDWed, Feb 18Kiley Board of Directors Workshop MeetingThu, Feb 19 Citizens Advisory Committee MeetingMon, Feb 23Collett YLWD/City of Placentia Interagency MtgTue, Feb 24Melton / Kiley Yorba Linda Planning CommissionWed, Feb 25Hawkins OCSDWed, Feb 25Kiley/Beverage Board of Directors Regular MeetingThu, Feb 26 Yorba Linda LMCACThu, Feb 26Beverage (As Needed) March 2015 Yorba Linda City CouncilTue, Mar 3Beverage UWI ConferenceWed, Mar 4Kiley MWDOCWed, Mar 4Melton OCSD Operations CommitteeWed, Mar 4Kiley OCWDWed, Mar 4Collett UWI ConferenceThu, Mar 5Kiley WACOFri, Mar 6Hawkins UWI ConferenceFri, Mar 6Kiley Exec-Admin-Organizational Committee MeetingMon, Mar 9Collett/Beverage LAFCOWed, Mar 11Beverage (As Needed) Yorba Linda Planning CommissionWed, Mar 11Melton Board of Directors Regular MeetingThu, Mar 12 Yorba Linda LMCACThu, Mar 12Beverage (As Needed) Yorba Linda City CouncilTue, Mar 17Collett MWDOCWed, Mar 18Melton OCWDWed, Mar 18Kiley Board of Directors Workshop MeetingThu, Mar 19 MWDSC State Water Project Inspection TripFri, Mar 20 MWDSC State Water Project Inspection TripSat, Mar 21 MWDSC State Water Project Inspection TripSun, Mar 22 Citizens Advisory Committee MeetingMon, Mar 23Collett Joint Committee Meeting with MWDOC and OCWDTue, Mar 24Collett/Melton Children's Water Education FestivalWed, Mar 25 Yorba Linda Planning CommissionWed, Mar 25Hawkins OCSDWed, Mar 25Kiley/Beverage Children's Water Education FestivalThu, Mar 26 Board of Directors Regular MeetingThu, Mar 26 Yorba Linda LMCACThu, Mar 26Beverage (As Needed) 6:30PM 8:00AM 8:30AM 6:30PM 8:00AM 8:00AM 8:30AM 4:00PM 8:00AM 6:30PM 6:30PM 6:30PM 8:30AM 5:30PM 8:30AM 8:00AM 7:30AM 8:00AM 4:00PM 8:30AM 6:30PM 8:30AM 6:30PM 8:00AM 8:30AM 5:00PM 5:30PM 8:00AM 6:30PM 6:30PM 8:30AM 6:30PM 6:30PM 8:30AM 5:30PM 8:30AM 8:30AM 9:00AM Board of Directors Activity Calendar Time 7:00AM 2/5/2015 4:31:26 PM ITEM NO. 12.1 AGENDA REPORT Meeting Date: February 12, 2015 Subject:North Orange County Legislative Alliance Meeting - February 4, 2015 DWR, SCWC & NWRI Drought Response Workshop - February 25-26, 2015 Placentia State of the City Luncheon - February 26, 2015 STAFF RECOMMENDATION: That the Board of Directors ratify and/or authorize Director attendance at these events if desired. ATTACHMENTS: Name:Description:Type: NOCLA_Mtg.pdf Backup Material Backup Material Drought_Workshop.pdf Backup Material Backup Material Placentia_Luncheon.pdf Backup Material Backup Material Approved by the Board of Directors of the Yorba Linda Water District 2/12/2015 MB/PH 5-0 NOCLA Meeting on February 4 Join the North Orange County Legislative Alliance (NOCLA) on Wednesday, February 4, 2015 - 7:30 am @ Brea Civic Center as we discuss important policy issues affecting your business. The first NOCLA meeting of 2015, we will have a discussion regarding the Future of California's Energy Supply, featuring commentary from a number of local utility and government agency experts. The program will also include reports from our legislative representatives and chamber advocates from across Orange County. All members of the Fullerton, Brea, La Habra, Placentia, and Yorba Linda Chambers of Commerce are invited to attend at no cost. Drought Response Workshop 1 February 25-26, 2015 California Department of Water Resources Southern California Water Committee National Water Research Institute Drought Response Workshop February 25-26, 2015 Preliminary Agenda Location: Atrium Hotel 18700 MacArthur Boulevard Irvine, CA 92612 Contacts: Brandi Caskey, NWRI (714) 378-3278 (office) Jeff Mosher, NWRI (714) 705-3722 (cell) __________________________________________________________________________ DAY 1 - Wednesday, February 25, 2015 10:00 am Welcome and Introductions Jeanine Jones, DWR Rich Atwater, SCWC Jeff Mosher, NWRI 10:10 am Statewide W ater Conditions and Preparing for a Dry 2015 Jeanine Jones, DWR 10:40 am Southern California Water Use Trends and Drought Allocation Plan Deven Upadhaya and Grace Chan, MWD 11:20 am SWRCB Emergency Drought Regulations and Requirements for Urban Water Agency Reporting Eric Oppenheimer, SWRCB 12:00 noon Lunch (provided) 1:00 pm 2015 UWMPs: Discussion of New Requirements Peter Brostrom, DWR 1:40 pm Implementation of Proposition 1, and IRWM Tracie Billington, DWR 2:20 pm Status of State Indirect and Direct Potable Reuse Efforts Jeff Mosher, NWRI 2:50 pm Break 3:10 pm Innovative Customer Billing Software to Promote Conservation Phil Levinson, WaterSmart Drought Response Workshop 2 February 25-26, 2015 3:30 pm Panel Discussion: Retail Utility Drought Response – What Works and Plans for 2015  Matt Collings and Drew Atwater, Moulton Niguel Water District  Fiona Sanchez, Irvine Ranch Water District  Matt Lyons, Long Beach Water Department  Kellie Salt, BBK  Professor Ken Baerenklau, UC, Riverside Rich Atwater, Moderator 5:00 pm Day One of Workshop Adjourns 5:00 pm – 6:30 pm Reception DAY 2 - Thursday, February 26, 2015 8:30 am Welcome and Introductions Jeanine Jones, DWR Rich Atwater, SCWC Jeff Mosher, NWRI 8:35 am Implementation of California Statewide Groundwater Elevation Monitoring (CASGEM), and Sustainable Groundwater Management Act Mary Scruggs, DWR 9:05 am Progress in sub-seasonal to seasonal climate forecasting Duane Waliser, JPL 9:45 am Break 10:00 am Integration of precision NASA snow products with the operations of the Colorado Basin River Forecast Center to improve decision making under drought conditions Tom Painter, JPL (invited) 10:30 am The Role of Weather Modification in the Colorado River Basin States Process Tom Ryan, MWD (invited) 11:00 am On-site Non-potable Water as an Alternative Water Supply – Opportunities and Challenges Paula Kehoe, San Francisco Public Utilities Commission (invited) 11:30 am Southern California Salinity Management Study in a Time of Drought Warren Teitz, MWD 12:00 noon Workshop Adjourns There is no cost to participate, but registration is required; to register, e-mail Brandi Caskey at bcaskey@nwri-usa.org and indicate which events you will attend. (a) Day 1 Workshop, Wednesday 2/25, 10:00 pm – 5:00 pm (Lunch Provided) (b) Day 1 Reception, Wednesday 2/25, 5:00 pm – 6:30 pm (c) Day 2 Workshop, Thursday 2/26, 8:30 am – 12:00 noon 7 Announcing the Fifteenth Annual TATE OF THE CITY LUNCHEON Presented by the Placentia Chamber of Commerce Thursday, February 26, 2015 11 : 15 am at the Alta Vista Country Club 777 E. Alta Vista Street • Placentia, CA 92870 KEYNOTE SPEAKER Mayor Chad Wanke CITY OF PLACENTIA TITLE SPONSOR rm, Placentia- Linda HOSPITAL '" Reservations required by February 19, 2015 Space is limited. This is a sell-out event, so please reserve early! ADMISSION COST : $45 If reserved and paid before February 19th $ 55 After February 19th or at door For more information or sponsorship opportunities contact the Chamber office at (714) 528- 1873 placentiachamber @att.net orG�Ci 41S Placentia 'P oP#1 CHAMBER OF COMMERCE �`�� �O� Y