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Home My WebLink About2015-02-19 - Board of Directors Meeting Agenda Packet AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS WORKSHOP MEETING Thursday, February 19, 2015, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Ric Collett, President Michael J. Beverage, Vice President Phil Hawkins Robert R. Kiley Gary T. Melton 4. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 5. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District’s interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 5.1. Strategic Planning, Goals and Objectives 6. ADJOURNMENT 6.1. The next Regular Board of Directors Meeting will be held Thursday, February 26, 2015 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District’s internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 5.1 AGENDA REPORT Meeting Date: February 19, 2015 Subject:Strategic Planning, Goals and Objectives ATTACHMENTS: Name:Description:Type: Final_Presentation.pdf Material Distributed Less Than 72 Hours Prior to the Meeting Backup Material 2/19/2015 1 February 19, 2015 Introduction Business Model Refinement Selling Water Service NOTWater Water Service Costs are Rising Faster than CPI Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 2 Fixed Fee vs. Volumetric FY 2011/12FY 2012/13FY 2013/14FY 2014/15 ActualsActualsActualsForecast Fixed Charge 3,369,4373,721,4624,468,7165,090,615 Operating Expenses 23,066,06024,957,46325,898,18525,546,336 Percentage of Coverage 15%15%17%20% 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 Actuals Actuals Actuals Forecast FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 Fixed Charge as a Percentage of Operating Expenses Fixed Charge Operating Expenses Proposed Goal 40% Fixed Charge 60% Volumetric Charge Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 3 Why Should we increase Groundwater Capacity? Control Cost Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 4 Having Options Gives Us Better Control Factors Influencing Control Import Water Bay Delta Northern California Snow Pack Environmental Issues Colorado River Issues MWD Maintenance and Shutdowns MWDOC Resources Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 5 Factors Influencing Control Groundwater Supply Local Rainfall Local Recharge Groundwater Replenishment System Groundwater Producers Voice YLWD Well, Pumping and Distribution Capabilities Factors Influencing Cost to Our Customers Import Water Projecting to spend 9 million dollars Includes CUP approximately 10% Estimates 40% of our total water supply Groundwater Projecting to spend 5 million dollars Includes CUP approximately 10% Estimates 60% of our total water supply Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 6 YLWD Systems of Today Well Capacity = 19,500 GPM Distribution Capacity = 100% Groundwater Well Capacity = 13,500 GPM Distribution Capacity = 70% Groundwater YLWD Systems of Tomorrow Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 7 AMR/AMI Automatic Meter Reading (AMR) Advanced Metering Infrastructure (AMI) Data Customer Leaks Tampering/Theft Aging Meters Improved Customer Service Cost Savings Distribution System Leakage Reduction Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 8 Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 9 (Description) YLWD Baseline: 299 GPCD YLWD Historical Water Use Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 10 2013/14 2013 –Driest Year Ever Month R‐GCPD July 245.53 August 246.27 September 244.94 October 249.59 November 175.89 5 Mo Average 232.44 December 158.64 6 Mo Average 220.14 Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 11 2014/15 2014 -Hottest Year Ever Month R‐GCPD July 232.22 August 216.72 September 221.27 YLWD Entered Stage 1 Conservation Sept. 1st October 201.00 November 168.78 5 Mo Average 208.00 December 95.14 6 Mo Average 189.19 Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 12 Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 13 Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 14 $9,129,065 REDUCTION OF REVENUE … But not too much down here. Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 15 Engineering Well 21 Richfield Rd Pipeline Well 22 Fairmont BPS Replacement Update of Urban Water Management Plan Update of Water Master Plan Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 16 Engineering Lakeview BPS Repiping Timber Ridge BPS Rehabilitation PRS Rehabilitation Annual Capital R&Rfor Water System Remediation Well 23 Update of Asset MgmtPlan Update of Sewer Master Plan Engineering Fairmont Site Improvements (Phase 2) Water System Control Valve at Fairmont/Bastanchury Upgrade Emergency Backup Power for Facilities Upgrade CathodicProtection and Corrosion‐Control Systems Seismic Retrofit and Security Upgrades of Facilities Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 17 Operations Sewer Small Non‐Capital Repairs Repair Approximately 150 Small Cracks Operations Sewer Line Capital Repairs Repair Approximately 15 Medium to Large Cracks Flood Control M‐7‐33 to M‐7‐34 Village Center Dr Loie St Easement Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 18 Operations Security at Valley View Reservoir and BPS Operations Single Water Supply Mains Into SaviRanch, Blue Gum, Hidden Hills, and Casino Ridge Areas Installation of Well Waste Discharge Line Meters Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 19 Operations Rehab Maintenance of Propane Tanks in Yard Perm Backup Power Supply for Hidden Hills, Box Cyn, Elk Mtn, and YLBPS / AddtlPortable Generators Well 20 On‐Site Chlorination Generation System Operations Automated Control Valve on OC‐51 36” Import Line (DiemerRd) Replacement of Well 15 Chemical Feed Pumps Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 20 Operations New PRS on Hidden Hills Rd Weather Station at Hidden Hills Reservoir Automated Control Valve at Lakeview BPS Drop Inlet Line at Hidden Hills Reservoir Reservoir MgmtSystem at Lakeview, Valley View, Gardenia, and Quarter Horse Reservoirs Finance AB‐2747 Compliance Water and Sewer Rate Studies Water Meter Upgrade to Automatic Read System (ARS) Plexi‐Glass Security Barrier at Front Counter Professional Staff Accountant Interface Customer Service Records with Engineering Records Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 21 Administration Implementation of Recommendations Included in Organizational Performance Review Upgrade of Electronic Content Management System (ECMS) Information Technology Installation of Dehumidifier in Data Center Upgrade Existing Network to New Internet Standard Replace ATT Copper Wire Circuits Upgrade District Phone System District Facility Security Cameras and Access Control Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 22 Information Technology Upgrade PC Communication Speed Increase Internet Bandwidth Upgrade District Campus Wireless Board Room and Conference Room Upgrades Upgrade CPUs in PLCs Install TAPsDevices Information Technology Enterprise License for GIS NAS File Server Survey Accuracy of GIS Assets Replacement of Data Center Router for SCADASystem GPS District Assets Emergency Earthquake System at Highland and Lakeview Reservoirs Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 23 Human Resources Facility Upgrades for ADA Compliance Fill Vacant Network Administrator Position Staffing Assessment for Records Management Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 24 Codification Complete and Logical Organization of YLWD’sPolicies, Rates and Charges, Rules and Regulations Defines Duties and Functions of Board and Staff Analysis and Suggested Amendments to Conflicting or Redundant Ordinances and Resolutions Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 25 Budget Workshop Cost of Service Analysis / Rate Study / Prop 218 Reserve Policy Adjust rates accordingly, but only after adjusting fees first! Water Service Costs Cost of Doing Business Calculation (Excludes Depreciation Expense) FY 2012/13 Cost of Doing Business FY 2013/14 Cost of Doing Business FY 2014/15 Budget Cost of Doing Business FY 2014/15 Forecast Cost of Doing Business Variable Costs $ 13,509,336 $ 13,767,658 $ 14,928,972 $13,954,348 Salary Related $ 7,225,729 $ 8,169,873 $ 8,509,812 $ 7,680,667 Supplies & Services $ 4,222,398 $ 4,200,654 $ 4,284,969 $ 3,877,459 Total Operating $ 24,957,463 $ 26,138,185 $ 27,723,753 $25,512,474 Interest Expense $ 1,781,416 $ 1,815,317 $ 1,780,793 $ 1,714,192 Bond Issuance Cost $ 192,410 $ ‐$ ‐$ ‐ Other Expenses $ 35,954 $ 76,400 $ 72,000 $ 11,500 Total Non‐Operating Expenses $ 2,009,780 $ 1,891,717 $ 1,852,793 $ 1,725,692 Total Expenses $ 26,967,243 $ 28,029,902 $ 29,576,546 $27,238,166 Daily Cost of Business $ 73,883 $ 76,794 $ 81,032 $ 74,625 Calculation for Number of Days of Operating Cost Coverage 162 241 230 250 Material Distributed Less Than 72 Hours Prior to the Meeting 2/19/2015 26 Questions? Material Distributed Less Than 72 Hours Prior to the Meeting