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Home My WebLink About2015-08-31 - Board of Directors Meeting Minutes 2015-144 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Monday, August 31, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The August 31, 2015 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by Vice President Beverage at 8:33 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Director Melton led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, Vice President Marc Marcantonio, General Manager Phil Hawkins Steve Conklin, Engineering Manager Robert R. Kiley John DeCriscio, Operations Manager Gary T. Melton Gina Knight, Human Resources/Risk Manager Delia Lugo, Finance Manager DIRECTORS ABSENT Art Vega, Information Technology Manager Ric Collett, President Damon Micalizzi, Public Information Manager Marcus Millen, Records Management Specialist Kelly McCann, Senior Accountant Cindy Botts, Water Conservation Supervisor Malissa Tern, Public Affairs Specialist ALSO PRESENT Eddy Beltran, Partner, Kidman Law LLP Gene Hernandez, Mayor, City of Yorba Linda Tom Lindsey, Mayor Pro Tem, City of Yorba Linda Daniel Mole, Chair, YLWD Citizens Advisory Committee Mark Powell, Resident Susan Decker, Resident Jeff Decker, Resident Eddy Jackson, Resident TJ DeJong, Resident Judy DesJardin, Resident Bob Labossire, Resident Minutes of the YLWD Board of Directors Regular Meeting Held August 31,2015 at 8:30 a.m. 1 2015-145 Paul Jones, Resident John Farley, Resident Rita Farley, Resident 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS Mr. Mark Powell, resident, addressed the Board and commented on the District's drought penalty structure and water rules and regulations. Mr. Jeff Decker, resident, addressed the Board and commented on the District's budgets and historical water rates. Mr. John Farley, resident, addressed the Board and commented on the District's mandatory water conservation percentage, drought penalty ordinance, and budgetary practices. Ms. Judy DesJardin, resident, addressed the Board and commented on the District's budget, staffing, and future development. Ms. Susan Spicer, resident, addressed the Board and commented on the District's drought penalty structure, variable billing cycle, and budget. Mr. Eddy Jackson, resident, addressed the Board and commented on the District's budget, recent credit card purchases, protests being gathered in opposition of the proposed rate increase, a video appearing on Facebook, staffing, and historical water rates. Ms. Susan Decker, resident, addressed the Board and commented on the protests being submitted in opposition of the proposed rate increase and the impact of future rainfall on water rates. Mr. TJ De Jong, resident, addressed the Board and commented on the proposed water rates and the impact of future rainfall. Minutes of the YLWD Board of Directors Regular Meeting Held August 31, 2015 at 8:30 a.m. 2 2015-146 6. COMMITTEE REPORTS 6.1. Citizens Advisory Committee (Collett) • Minutes of the meeting held August 24, 2015 at 8:30 a.m. will be provided at the next regular Board meeting. Mr. Daniel Mole, addressed the Board and provided a report regarding matters discussed during the meeting including the proposed water and sewer rate increase and the associated Proposition 218 process. He also encouraged members of the public to attend future CAC meetings and commented on the District's budget. Director Melton commended Chairperson Mole and the Citizens Advisory Committee for their efforts during this time. • Next meeting is scheduled to be held September 28, 2015 at 8:30 a.m. 7. CONSENT CALENDAR Director Hawkins made a motion, seconded by Director Kiley, to approve the Consent Calendar. Motion carried 4-0-0-1 with Director Collett being absent. 7.1. Minutes of the Board of Directors Regular Meeting held July 23, 2015 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$1,491,935.46. 7.3. Quitclaim Easement Deed to Western Pacific Housing, Inc., Tract 17617 Recommendation: That the Board of Directors authorize the General Manager to execute the Quitclaim Easement Deed to Western Pacific Housing, Inc., abandoning the two sets of recorded easements of the Official Records of Orange County, California. Minutes of the YLWD Board of Directors Regular Meeting Held August 31, 2015 at 8:30 a.m. 3 2015-147 7.4. Terms and Conditions for Water and Sewer Service with City Ventures, Tract 17459 Recommendation: That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with City Ventures, Tract 17459, Job No. 2015-06. 7.5. Terms and Conditions for Water and Sewer Service with Robert Nicorici, 17691 Imperial Hwy, Yorba Linda Recommendation: That the Board of Directors approve the Terms and Conditions for Sewer Service with Mr. Robert Nicorici, 17691 Imperial Hwy, Yorba Linda, Job No. 2015-07S. 7.6. Terms and Conditions for Water Service with Rezai & Son, LLC, 4240 E La Palma Ave Recommendation: That the Board of Directors approve the Terms and Conditions for Water Service with Rezai & Son, LLC for the property located at 4240 E La Palma Ave, Job No. 2015-08. 8. ACTION CALENDAR 8.1. 2015 Water and Sewer Rate Study Report Mr. Marcantonio explained that this report was prepared by Raftelis Financial Consultants, Inc. and provides the justification and rationale behind the proposed rates scheduled to be considered by the Board on September 17, 2015. The proposed rates have been included in the notice mailed to property owners of record within the District's service area pursuant to Proposition 218. Major objectives of the study included: (1) developing financial plans for the water and sewer enterprises to ensure financial sufficiency that includes the establishment of adequate reserve balances, meeting the operation and maintenance costs, and ensuring sufficient funding for capital refurbishment and replacement needs; (2) conducting a cost-of-service analysis for the water and sewer services; and (3) developing a fair and equitable 5-year water and sewer rate structure to enhance revenue stability for recovering fixed costs while in compliance with Proposition 218. Director Hawkins made a motion, seconded by Director Kiley, to receive and file the 2015 Water and Sewer Rate Study Report. Motion carried 4- 0-0-1 with Director Collett being absent. Minutes of the YLWD Board of Directors Regular Meeting Held August 31, 2015 at 8:30 a.m. 4 2015-148 8.2. Board Position on Potential State Public Goods/Water Tax Mr. Marcantonio explained that the Association of California Water Agencies (ACWA) had notified its membership of an impending action by the State Legislature to propose a "Public Goods Charge" (PGC) or other tax on water bills. The charge or tax could be framed as a drought response measure to help generate funding for disadvantaged communities. ACWA has taken a position to oppose the charge and is urging its member agencies to do the same in the form of a resolution. Ms. Judy DesJardin, another resident (name unknown), and Mayor Gene Hernandez addressed the Board and commented on the proposed charge. Director Kiley made a motion, seconded by Director Hawkins, to (1) adopt Resolution No. 15-21 taking an Oppose position on the State's action to legislate a public goods charge for water; and (2) submit a letter to local legislators indicating the District's opposition. Motion carried 4-0-0-1 on a Roll Call Vote with Director Collett being absent. Mayor Pro Tem Lindsey addressed the Board and asked if the District would appreciate the City Council's consideration of a similar resolution. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report President Collett was not in attendance. 9.2. Directors' Reports Director Kiley reported on his attendance at the following conferences: • CASA Annual Conference - August 19-21, 2015 • UWI Annual Conference - August 26-28, 2015 9.3. General Manager's Report Mr. Marcantonio provided the Board with an overview of his activities and meeting attendance. He then asked each manager in attendance to provide a report regarding activities within their respective departments. Mayor Pro Tern Lindsey addressed the Board and commented on the watering of City maintained parks and medians. Ms. DesJardin addressed the Board and commented on the District's website and her household watering practices. Minutes of the YLWD Board of Directors Regular Meeting Held August 31,2015 at 8:30 a.m. 5 2015-149 The managers then continued with their reports. 9.4. General Counsel's Report None. 9.5. Future Agenda Items and Staff Tasks Director Beverage requested that staff look into potential cost savings should groundwater production continue at 70% and if it would be sufficient enough to possibly reduce the District's water consumption charge. 10. COMMITTEE REPORTS CONTINUED 10.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) • Next meeting is scheduled to be held September 22, 2015 at 4:00 p.m. 10.2. Interagency Meeting with City of Placentia and Golden State Water (Melton / Kiley) • Minutes of the meeting held July 27, 2015 at 2:00 p.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held September 29, 2015 at 2:00 p.m. at YLWD. 10.3. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held July 22, 2015 at 10:00 a.m. were provided in the agenda packet. • Minutes of the meeting held August 26, 2015 at 10:00 a.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held September 23, 2015 at 10:00 a.m. at YL City Hall. 11. INTERGOVERNMENTAL MEETINGS Each of the Directors reported on their attendance at the following meetings. 11.1. YL LMCAC - August 13, 2015 (Beverage - As Needed) Minutes of the YLWD Board of Directors Regular Meeting Held August 31, 2015 at 8:30 a.m. 6 2015-150 11.2. YL City Council - August 18, 2015 (Collett) 11.3. MWDOC Board - August 19, 2015 ( ) 11.4. OCWD Board - August 19, 2015 (Collett) 11.5. OCSD - August 26, 2015 (Kiley/Beverage) 11.6. YL LMCAC - August 27, 2015 (Beverage - As Needed) 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from September 1, 2015 — October 31, 2015 The Board reviewed the activity calendar and made no changes. 13. ADJOURNMENT 13.1. The meeting was adjourned at 10:10 a.m. The next Regular Board of Directors Meeting will be held Thursday, September 10, 2015 at 8:30 a.m. _ Marc Marcantonio Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held August 31,2015 at 8:30 a.m. 7