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Home My WebLink About2000-07-13 - Board of Directors Meeting MinutesPage 3974 July 13, 2000 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING July 13, 2000 The July 13. 2000. regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Michael J. Beverage at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at roll call: President Michael J. Beverage Vice President Paul R. Armstrong Mark Abramowitz Brett R. Barbre Arthur C. Korn Directors absent at roll call: None Visitors present: Mr. Jim Sadler, Toll Brothers Mr. Charles Radditz, Toll Brothers Staff present: William J. Robertson, General Manager Arthur G. Kidman, General Counsel Lee Cory, Operation Superintendent Robert Lemon, Project Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Ken Vecchiarelli, Engineering Manager SPECIAL RECOGNITION Item 1. President Beverage commended Mr. Robert Lemon. Project Manager, for his presentation on the District's Graphic Information Systems at the Environmental Systems Research Institute International Conference in San Diego, California. CONSENT CALENDAR Items 5 and 6 were removed for further discussion. On a motion by Vice President Armstrong, seconded by Director Barbre, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 2. Minutes of the regular meeting of June 22, 2000. Item 3. Minutes of adjourned regular meeting. June 22, 2000 Item 4. Authorization for directors to leave the State of California prior to the next meeting. Page 3975 July 13, 2000 Item 6. Progress payment Nos. I l and 12 to F.T. Ziebarth in the amount of $13,500, less 10% retention of $1,350, for a net payment of $12,150 for construction of the Sodium Hypochlorite Generators, Job No. 9517. Item 7. Terms and Conditions for Water Service with ETCO Development, Inc., for Tract 15959 and authorize the Secretary/General Manager to execute the Quitclaim Certificate. Job No. 0015. ACTION CALENDAR Item 5. Consider disbursements of $735,587.75. Director Abramowitz questioned some of the bills and asked when the billboard is available for review. Discussion. Ms. Beverly Meza, Business Manager, reported the formal billboard is ready for review by no later than Tuesday before the Board meeting. On a motion by Director Abramowitz, seconded by Director Barbre, the Board of Directors voted 5-0 to approve disbursements in the amount of $735,587.75. Item 6. Consider authorization for the General Manager to solicit bids for vehicles. Director Abramowitz requested that staff investigate AQMD regulations concerning alternative fuel vehicles before soliciting vehicle bids. Discussion. Consensus that staff will review regulations before recommendations to award a vehicle bid. On a motion by Director Abramowitz, seconded by Director Barbre, the Board of Directors voted 5-0 to authorize the General Manager to solicit vehicle bids. Item 9. Consider Terms and Conditions for Water and Sewer Service with Toll Brothers Incorporated for Job No. 0017. President Beverage declared a conflict of interest and departed the room. Engineering Manager Ken Vecchiarelli reviewed the Terms and Conditions for Agenda Items 9, 10 and 11, Job Nos. 0017, 0019 and 0020 respectively. Discussion. The Board requested one motion for the three items. On a motion by Director Barbre, seconded by Vice President Armstrong, the Board of Directors voted 4-0-1, with President Beverage absent, to approve: a. Agenda Item No. 9: Terms and Conditions for Water and Sewer Service with Toll Brothers. Inc. for the property located northeast corner of Valley View Avenue and Lakeview Avenue, Job No. 0017; b. Agenda Item No. 10: Terms and Conditions for Water and Sewer Service with Toll Brothers, Inc. for the property located northeasterly of Valley View Circle, Job No. 0019; c. Agenda Item No. 11: Terms and Conditions for Water and Sewer Service with Toll Brothers. Inc. for the property located northeasterly of Valley View Circle. Job No. 0020 President Beverage returned to the meeting. Page 3976 July 13, 2000 Item No. 12. Consider Terms and Conditions for Water and Sewer Service with William Lyon Homes, Inc.. Job No. 0024. The Board requested consideration of Agenda Items 12 and 13 as one motion. Discussion. On a motion by Director Barbre, seconded by Director Abramowitz, the Board of Directors voted 5-0 to approve: a. Agenda Item No. 12: Terms and Conditions for Water and Sewer Service with William Lyon Homes, Inc. for the property located southwest corner of Valley View Avenue and Valley View Circle, Job No. 0024; b. Agenda Item No. 13: Terms and Conditions for Water and Sewer Service with William Lyon Homes, Inc. for the property located south of Valley View Avenue and Valley View Circle. Job No. 0025; Item 14. Consider Consultant Agreement and the facility, finance, design and construction agreement for the design of the Pulte Reservoir and Booster Station/Flow control facility. Ken Vecchiarelli reviewed the draft agreement. Lengthy discussion. On a motion by Director Barbre, seconded by President Beverage, the Board of Directors voted 5-0 to authorize the President and Secretary to execute the Consultant Agreement with Parsons Engineering Science, Inc. and the Facility Finance, Design, and Construction Agreement with Pulte Home Corporation for the design of the Pulte Reservoir and Booster Station/Flow Control facility subject to legal counsel's review and approval as to form. President Beverage declared a recess beginning at 9:45 a.m. The meeting reconvened at 9:54 a.m. with all Board members present. Ken Vecchiarelli and Lee Cory left during the recess and Ms. Beverly Meza joined the meeting. Item 15. Consider Investment Portfolio Report for May 2000. Ms. Meza discussed the report. Discussion. On a motion by Director Barbre, seconded by Director Abramowitz, the Board of Directors voted 5-0 to receive and file the Investment Portfolio Report for May 2000. Ms. Meza left the meeting after this item. GENERAL MANAGER'S REPORT Item 14. General Manager reports. a. Mr. Kidman had nothing to report. b. Mike Payne reported the claim against Mr. Turner has been successfully cleared up. c. Mr. Robertson reported that two more personnel workshops will be necessary: the General Manager's review is scheduled for the July 27, Board meeting; the District's web site is up and running; there is an earthquake drill scheduled for October 17: and one-half Page 3977 July 13, 2000 of the Diemer Filtration Plant is scheduled for shut-down from January 19, 2001 to March 10, 2001. COMMITTEE REPORTS Item 17. The Executive Committee met on June 27 to discuss the Pulte facility finance and design agreement. Item 18. The Finance Accounting Committee met on July 10, at 9:00 a.m. to review the budget and discuss "retained earnings." Item 19. The Personnel-Risk Management Committee met on July 11, to discuss recruitments, ACWA-JPIA workers compensation insurance proposal and a quarterly update on Risk Management activities. Item 20. The Planning-Engineering-Operations Committee scheduled a meeting for July 19, at 8:30 a.m. to discuss the Hidden Hills Reservoir; Shell/Toll Bastanchury Sewer; Inspection and project management services; Hacienda Lane project update; Altrudy Lane project update; and Imperial Highway update. Item 21. The Public Information Committee scheduled a meeting for July 25, at 4:00 p.m. to discuss the video, web site and issue papers. Item 22. The Orange County Water District Ad Hoc Committee met for June 26, to discuss the Huntington Beach litigation. INTERGOVERMENTAL MEETINGS Item 23. Yorba Linda Planning Commission meeting, June 28. Vice President Armstrong attended. Item 24. OCWD meeting, July 5. Director Barbre reported a proposal to have individual agencies pay for litigation they initiate against OCWD was defeated and there is a workshop scheduled for Saturday July 15 to discuss the GWRS program. Item 25. WACO meeting, July 7. Director Abramowitz did not attend. Item 26. Yorba Linda Planning Commission meeting, July 12. Director Beverage did not attend. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Vice President Armstrong requested that the District apply for the alternate weather station site in Yorba Linda. Page 3978 July 13, 2000 The Board of Directors went into Closed Session at 10:35 a.m. with all Directors present. General Counsel and the Assistant General Manager. CLOSED SESSION Item 27. Discussion of litigation to which the District is a party, Section 54956.9 (a), Orange County Central Justice Center. Case No. 815921 and 818852, Huntington Beach and Fountain Valley vs. OCWD respectively. Item 28. Discussion of litigation to which the District is a party, Section 54956.9 (a), Orange County Superior Court, Case No. OOCC00768, City of Yorba Linda vs. Yorba Linda Water District. On a motion by Vice President Armstrong, seconded by Director Abramowitz, the Board of Directors voted 5-0 to come out of Closed Session at 11:09.m. No action was taken in Closed Session. ADJOURNMENT On a motion by Director Barbre, seconded by Director Abramowitz, the Board of Directors voted 5-0 at 11:10 a. m. to adjourn the meeting to a workshop scheduled for Thursday, July 20, 2000, at 8:30 a.m. at the District Headquarters. 8 William J. Robertson Secretary/General Manager