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HomeMy WebLinkAbout2000-12-21 - Board of Directors Meeting MinutesPage 4030 December 21, 2000 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS ADJOURNED REGULAR MEETING December 21, 2000 The December 21, 2000 adjourned regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at roll call: Paul R. Armstrong, President Arthur C. Korn, Vice President Mark Abramowitz Brett R. Barbre Michael Beverage Directors absent at roll call: None Staff Present William J. Robertson, General Manager Arthur Kidman, District General Counsel Michael A. Payne, Assistant General Manager Amelia Cloonan, Secretary to the General Manager Lee Cory, Operations Manager Earl Hamanaka, Engineering Department Dennis Heare, Operations Department Michael Robinson, Assistant Administrator Kenneth Vecchiarelli, Engineering Manager Visitors present: Kenneth Witt, MWDOC; Tony Weeda, The Weeda Group; Jim Winder, Yorba Linda City Council SPECIAL RECOGNITION 1. President Armstrong presented a plaque to Director Michael J. Beverage to recognize his service as President of the Board during the year 2000. 2. President Armstrong presented Earl Hamanaka, Engineering Department, with his YLWD pin for 25 years of service. 3. President Armstrong presented Dennis Heare, Operations Department, with his YLWD pin for 10 years of service and recognized him for his service on the Safety Committee in the year 2000. Dennis Heare departed the meeting. Page 4031 December 21, 2000 CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: 4. Approve minutes of adjourned regular meeting, December 7, 2000, with the correction to show that with respect to Item #4, the Board of Directors voted 5-0 to appoint Paul R. Armstrong President of the Board of Directors and Arthur C. Korn Vice President of the Board of Directors. 5. Authorize directors to leave the State of California prior to next meeting. 6. Approve disbursements of $769,712.86. 7. Approve Progress Payment No. 6 in the amount of $103,816.20, less 10% retention of $10,381.62, for a net payment of $93,434.58 for construction of the Richfield Transmission Main Project. ACTION CALENDAR 9. Consider Request by The Weeda Group to defer collection of sewer fees for Parcel Map No. 94-133 - Job No. 0032, a deviation from YLWD Sewer Rules and Regulations. Kenneth Vecchiarelli, Engineering Manager, gave a presentation. Questions were asked, and a discussion took place. On a motion by Director Armstrong, seconded by Director Korn, there was no vote by the Board of Directors to deny the applicant's request for a deferment of Resolution No. 100 sewer fees. On a substitute motion by Director Abramowitz, seconded by Director Beverage, the Board of Directors voted 4-1, with Director Korn voting no, to direct staff to collect the Resolution 100 sewer fees now from Mr. Weeda. Staff will then work out an arrangement to collect the fees from Mr. Martin. The District will then reimburse Mr. Weeda for the fees he paid as Mr. Martin pays. President Armstrong called a recess at 9:5.3 a.m. Earl Hamanaka and Tony Weeda departed the meeting. The meeting reconvened at 10:02 a.m. PUBLIC HEARING 8. Consideration of Resolution 00-15 Adopting the 2000 Update to the Urban Water Management Plan. a) President Armstrong opened the public hearing at 10:02 a.m.. b) The Secretary, William Robertson, provided proof of public hearing notice. Page 4032 December 21, 2000 c) Testimony began with a report by Michael Robinson, Assistant Administrator. William Robertson noted a change on page 8 of the plan with respect to the first line under "Water Shortage Planning in the YLWD". This should read "In the event of future water shortages, the YLWD has implemented some of d) There was no testimony from public. e) President Armstrong closed the public hearing at 10:06 a.m. f) Some discussion took place, and questions were asked. On a motion by Director Beverage, seconded by Director Korn, the Board of Directors on a roll call voted 3-2, with President Armstrong and Director Abramowitz voting no, to Adopt Resolution No. 00-15 Adopting the 2000 Update of the Urban Water Management Plan and Rescinding Resolution No. 95-20. ACTION CALENDAR 10. Consider Resolution 00-16 to Implement a Two-Percent Competitive Equity Adjustment. William Robertson, General Manager, presented his report and noted that a meeting had taken place with the bargaining unit and outlined some I modifications to the attached Exhibits. A discussion took place. On a motion by President Abramowitz, seconded by Director Armstrong, the Board of Directors voted 5-0 on a roll call vote to Adopt Resolution No. 00-16 Adopting Pay Plans For Bargaining Unit and Management, Supervisory and Confidential Employees and Rescinding Conflicting Pay Plans Adopted By Resolution No. 97- 03 and Resolution No. 97-04. Vice President Korn requested a copy of the approved resolution. GENERAL MANAGER'S REPORT 11. General Manager's oral report and comments a) General Counsel Kidman reported that a hearing on Huntington Beach had been continued to February. Mr. Kidman also reported that a check for approximately $3,400.00 from the Kidder Peabody settlement should be paid to the Water District. b) City of Placentia Sewer Maintenance Agreement. William Robertson, General Manager reported that one full cleaning in three years would be done. There are still some discussions and documents to be completed. President Armstrong asked about the YLWD equipment being permitted to block some of Placentia's streets. William Robertson will discuss this issue with some of the City of Placentia's people. Page 4033 December 21, 2000 c) Holiday schedule. William Robertson reported the District's offices will be closed December 25 through 27. Beginning December 22, William Robertson, General Manager, will be on vacation, and Michael Payne, Assistant General Manager, will be in charge. d) District activities. William Robertson reported that the District is looking into cleaning the Highland Reservoir. It has not been cleaned for five years. A possibility exists to do the cleaning utilizing divers. The roof structure of this reservoir has problems, and the District will be looking to do something with this roof. Director Abramowitz queried whether the roof is a matter of urgency. Mr. Robertson responded that it will need to be taken care of in the next budget period. Studies and evaluations will be performed. Michael Payne left the meeting. COMMITTEE REPORTS 12. Executive-Administration Committee (Armstrong/Korn) No report. 13. Finance-Accounting Committee (Korn/Barbre) No report. 14. Personnel-Risk Management Committee (Abramowitz/Armstrong) Schedule meeting for January 9, 2001, 4:00 p.m. 15. Planning-Engineering-Operations Committee (Barbre/Beverage) Director Barbre reported on the meeting held December 20, 4:00 p.m., which dealt with: Issues of the plant rehabilitation. 25 RFP's went out. 4 came in, and these were not in compliance. The bids will most likely be rejected and the District will recommence the process. Other issues discussed included: the Brian Johnson project and its impact, issues of Vista del Verde, Highland Reservoir cleaning, new valve that needs to be put in the system, and some Edison related energy issues. 16. Public Information Committee (Beverage/Abramowitz) No report. Schedule meeting for January 8, 2001, 9:00 a.m. 17. Orange County Water District Ad Hoc Committee (Korn/Beverage) No report. Schedule meeting for January 15, 2001 at 4:00 p.m. Michael Robinson and Kenneth Vecchiarelli left the meeting. Page 4034 December 21, 2000 INTERGOVERNMENTAL MEETINGS 18. California Water Policy 10, December 7 & 8, Los Angeles Director Abramowitz reported on the conference. He stated there was more emphasis and information than normal on agricultural and environmental interests at this conference. 19. CRWUA, 2000 Annual Meeting, December 13-15, Las Vegas, NV Directors Abramowitz, Barbre, Beverage and General Manager William Robertson attended. The Directors reported on various aspects of the conference. 20. Yorba Linda Planning Commission, December 13, 7:30 p.m. President Armstrong attended and reported on the meeting. Regarding easements on some property on Bastanchury, the developer had asked for a two-story building. The Planning Commission asked the developer to plant large trees. The commission wanted to know if planting those trees in the easement area would be prohibited by the Water District. President Armstrong commented that in the case of landscaping, it is acceptable to plant in the easement area with the understanding that if the District needs to work in the area, then replanting is up to the landowner. President Armstrong suggested the District develop a position paper regarding what is acceptable and where the responsibilities rest. 21. Yorba Linda City Council, December 18, 6:30 p.m. Vice President Korn attended. There were no subjects of interest to the District except the escalation in the cost of the golf course. 22. MWDOC, December 20,9:00 a.m. Director Abramowitz attended. He reported that they are moving toward siting a desalination plant in Huntington Beach. December 20 was the last business day for several MWDOC members including Kenneth Witt. Interim Met representatives were put in place. Representatives will be chosen when the new board comes in. MWDOC would not have had representation if an interim board had not been appointed. 23. OCWD, December 20,6:00 p.m. Vice President Korn was unable to attend. Lee Cory departed the meeting. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Vice President Korn queried the status of the pine tree, which needs repair. William Robertson stated the party involved has been notified. President Armstrong indicated that Pat Haley said she would have a code enforcement officer make contact. Page 4035 December 21, 2000 Director Beverage asked if the Planning Commission meeting would still be held on the 27th of December. Director Abramowitz wanted to compliment the Recreation Committee and staff who put together the Recognition Dinner. They did a fine job. President Armstrong concurred. Director Barbre said he is resigning from the board effective December 31, 2000 and commented that he had enjoyed being a member of the board and working with everyone and staff. He will take the oath at MWDOC on January 8`h. A request was made to Director Barbre that he attend the board meeting on January 1 lth PUBLIC PARTICIPATION: Kenneth Witt, former MWDOC Director, made some comments. He thanked the board for past cooperation. A request was made to Kenneth Witt that he attend the meeting of the board on January 11. CLOSED SESSION No closed session was held. ADJOURNMENT On a motion by Vice President Korn, seconded by Director Beverage, the Board of Directors voted 5-0 to adjourn the meeting at 11:07 a.m. The next meeting of the Board of Directors is scheduled for Thursday, January 11, 2001 at 8:30 a.m. at-the-District Headquarters. William J. Robertson Secretary/General Manager