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HomeMy WebLinkAbout2001-01-11 - Board of Directors Meeting MinutesPage 4036 January 11, 2001 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING January 11, 2001 The January 11, 2001 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at roll call: President Paul Armstrong Vice President Arthur Korn Mark Abramowitz Michael J. Beverage Staff present: William J. Robertson, General Manager Arthur Kidman, District General Counsel Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Amelia Cloonan, Secretary to the General Manager Visitors present: Brett R. Barbre, MWDOC Director. Kenneth Witt, former MWDOC Director. Lee Cory, Operations Manager, and Kris Simpson joined the meeting at 8:33 a.m. PUBLIC PARTICIPATION : None SPECIAL RECOGNITION 1. Brett Barbre was presented a proclamation and YLWD "water drop" by President Armstrong to recognize his service as a Member of the Board of Directors of the Yorba Linda Water District. 2. Kenneth Witt was presented a proclamation to recognize his service as a member of the MW-DOC Board. 3. New employee Kris Simpson, Customer Service II, Operations Department was introduced by Lee Cory, Operations Manager. Kris Simpson departed the meeting at 8: 43 a.m. Page 403 7 January 11, 2001 CONSENT CALENDAR On a motion by President Armstrong seconded by Director Beverage, the Board of Directors voted 4-0 to approve Items 4 and 5 of the Consent Calendar as follows: 4. Approve minutes of adjourned regular meeting, December 21, 2000. 5. Authorize directors to leave the State of California prior to next meeting. 6. Approve disbursements of $356,368.19. William Robertson, General Manager, noted Item 6 needed to be amended to include some disbursements to contractors working on the building rehab. Michael Payne, Assistant General Manager, presented the information. Four additional invoices will be covered by the insurance companies. The amended disbursement amount is $385,987.12. On a motion by Director Beverage, seconded by President Armstrong, the Board of Directors voted 4-0 to approved Item 6 as amended. ACTION CALENDAR 7. Consider Request by The Weeda Group to defer collection of sewer fees for Parcel Map No. 94-133 - Job No. 0032, a deviation from YLWD Sewer Rules and Regulations (Continued from December 21, 2000.) President Armstrong reported the whole action has been satisfactorily concluded by staff. There were some questions, and a discussion took place. The properties will not be allowed connection to the sewer line until the fees are paid. When Mr. Martin builds a house, the fees will be paid. Consider Rejecting Bids and Re-advertising for the Richfield Plant Remodel. William Robertson, General Manager, presented the item to the Board of Directors. The non- responsive bidders did not break down all the vendors in their bids. The highest bidder did the breakdown, but the bid was much too high. Questions were asked, and a discussion was held. General Counsel Kidman reported it is a requirement of law that the subcontractors be noted in the bid. On a motion by Director Korn, seconded by Director Beverage, with Director Abramowitz voting no, the Board of Directors voted 3-1 to approve the staff recommendation. 9. Consider Authorization to Post a Notice of Vacancy and Approve a Timetable to Fill the Vacancy on the Board of Directors. William Robertson, General Manager, presented his report. Questions were asked. A discussion was held. Page 4038 January 11, 2001 General Counsel Kidman stated the key date is the date of the vacancy. Mr. Robertson noted that Director Barbre's resignation was effective on December 31, 2000. The District has 60 days from that date to fill the vacancy or to call an election. The election must be more than 130 days after the date of the vacancy. The election must be on one of the general election dates, which would probably fall in June. Art Kidman left the meeting to place a phone call regarding this item. The Board of Directors proceeded with other Agenda items pending Mr. Kidman's return to the meeting. 10. Consider Financial Statements for Four Months Ended October 31, 2000. Beverly Meza, Business Manager, presented her report. Discussion was held. On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 4-0 to accept the Financial Statements for four months ended October 31, 2000. GENERAL MANAGER'S REPORT 11. a) Report by General Counsel. Mr. Kidman was not present. b) Practicalities 2001: District Management, Governance and Leadership, California Special Districts Association, January 31-February 1, 2001, Monterey, CA. Director Abramowitz expressed some interest in attending. c) California Water Law & Policy, CLE, Apr 5-6, San Francisco, CA. Director Abramowitz mentioned that he believes Art Kidman is a speaker at this conference. d) John Fonley, OCWD Board Member, Proclamation and Retirement Dinner. No one will attend this dinner. The proclamation will not be issued. e) District activities. 1) The District bus tour will take place on Saturday, February 24. 2) The renovation of the District headquarters upper level begins Friday, January 12. 3) Raquel Lazo will be coming in to the office to assist with records management at the rate of $25.00 per hour. COMMITTEE REPORTS 12. Executive-Administration Committee (Armstrong/Kom) There was no meeting to report on. 13. Finance-Accounting Committee (Kom/_______) President Armstrong will fill in on this committee until there is a new director. Page 4039 January 11, 2001 14. Personnel-Risk Management Committee (Abramowitz/Armstrong) Director Abramowitz reported on the meeting held January 9, 2001, 4:00 p.m. The committee discussed: a) The status of claims against the District and claims the District has filed. b) Workers compensation claims have shrunk to very few. c) Labor negotiation and the processes were discussed. Staff will be coming back to the committee and to the full Board of Directors. d) Staff recommended extension of the contract with Roger Lubin. The committee members concurred with the recommendation, and this matter will be brought to the full Board of Directors at the next meeting. e) The issue of maps showing one reservoir in a slide area was discussed. Staff indicated these issues appeared to be addressed when the reservoir was constructed. f) Regarding the labor negotiator, the Board may want to pull Michael Payne out of the MSC Group so there is no conflict in that it might appear he is trying to negotiate for himself. g) Another item discussed was whether a member of the Board of Directors might be at the table in negotiations. The committee will have staff move forward on the issue with the MSC and come back to committee for discussion and then come to the full Board of Directors with options and recommendations. The Board will determine how they want to move forward. 15. Planning-Engineering-Operations Committee (-/Beverage) A meeting was scheduled for January 16, 2001, at 3:30 p.m. President Armstrong will fill in on this committee until there is a new director. 16. Public Information Committee (Beverage/Abramowitz) Director Beverage reported on the meeting held January 8, 2001, 9:00 a.m. a) The FSEA program sponsorship was discussed in relation to the District's mission. The District's unwritten policy is to do nothing. Before making an exception, the District needs to come up with a guideline and parameters to show that a group does not fall within those parameters. A decision was not made. This will be brought to the Workshop where it will be decided whether the Board of Directors wants to set up parameters. Staff will contact the group. b) Regarding the Zip Code magazine article, Mike Robinson, Assistant Administrator, needs to work with President Armstrong on the article, because President Armstrong's signature will be on the article. c) Status of the video, scheduled for Spring completion, was discussed. d) Lapel pins were discussed. Page 4040 January 21, 2001 17. Orange County Water District Ad Hoc Committee (Korn/Beverage) A meeting was scheduled for January 22, 2001 at 4:00 p.m. INTERGOVERNMENTAL MEETINGS 18. OCWD, January 3, 2001, 6:00 p.m. (Korn) The meeting was cancelled. The next meeting is scheduled for January 17. Director Korn will attend. 19. WACO, January 5, 2001, 7:30 a.m. Director Abramowitz was unable to attend. 20. Yorba Linda Planning Commission, January 10, 2001, 7:30 p.m. Director Beverage did not attend. The items on the agenda were not of interest to the District. General Counsel Kidman returned to the meeting at 9:10 a.m. President Armstrong returned to Agenda Item 9. A lengthy discussion took place on special election options, costs, appointment process and schedule, wording on the Notice of Vacancy, and the possible role of the Board of Supervisors if the Board does not act in a timely manner. On a motion by Director Korn, seconded by President Armstrong, the Board of Directors voted 4-0 to take the decision out of the hands of the Board of Supervisors. President Armstrong declared a recess at 9:34 a.m. The meeting reconvened at 9:42 a.m. with all Directors present. More discussion about the special election options, appointment process and schedule, and Notice of Vacancy. The Board instructed General Counsel to investigate the special election options and report back at the January 25 Board of Directors' meeting. On a motion by Director Abramowitz, seconded by Director Korn, the Board of Directors voted 4-0 to authorize the General Manager to post the Notice of Vacancy as amended. On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 4-0 to authorize the General Manager to proceed with the appointment schedule as amended, with the understanding that the appointment process may stop if the Board decides at the January 25 meeting to call a special election. BOARD OF DIRECTORS ACTIVITY CALENDAR With the departure of Brett Barbre, Director Korn will attend all Yorba Linda City Council meetings. Page 4041 January 11, 2001 BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION There was discussion about the Urban Water Management Plan. President Armstrong concluded there is no need to take further action except to ensure the document is complete. CLOSED SESSION 21. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD, before the Superior Court of the State of California. There was no closed session held. ADJOURNMENT On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 4-0 to adjourn the meeting at 10:46 a.m. The next regularly scheduled meeting of the Board of Directors will be held Thursday, January 25, 8:30 a.m. at the District Headquarters. Secretary/General Manager