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HomeMy WebLinkAbout2008-08-13 - Executive-Administrative-Organizational Committee Meeting Minutes10 J AppROVED BY THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT ITEM NO. AUG 14 8 MINUTES OF THE YORBA LINDA WATER DISTRICT EXECUTIVE-ADMINISTRATIVE-ORGANIZATIONAL COMMITTEE MEETING August 13, 2008 A meeting of the Executive-Administrative-Organizational Committee was called to order by Committee Chair Summerfield on Tuesday August 13, at 4:00 p.m. The meeting was held at the District Administrative Office at 1717 E. Miraloma Ave, Placentia. DIRECTORS PRESENT: President John Summerfield, Chair Vice President William R. Mills STAFF PRESENT: Michael A. Payne, General Manager Ken Vecchiarelli, Asst. General Manager INTRODUCTION OF VISITORS AND PUBLIC COMMENTS: Chris Townsend, President of Townsend Public Affairs, Inc. Heather Dion, Townsend Public Affairs, Inc. Marie Perry, Townsend Public Affairs, Inc. ACTION ITEMS: 1. Consider amendments to the Townsend Public Affairs, Inc. Professional Services Agreement. The Committee heard a presentation by Townsend Public Affairs about their proposal that was requested by staff. The new proposal focused on Townsend doing more grant writing with more efforts focused on State grants. The committee discussed the various grants that the District had submitted applications. It was agreed that a matrix of the grants should be prepared and brought back to the committee. This item was continued until the next meeting. Everyone from Townsend Public Affairs left the meeting at the conclusion of item no. 1. 2. Consider Submitting Legislative Proposals for 1st year of 2009-2010 Legislative Session. The Committee discussed possible legislative issues to submit to ACWA but felt the one issue of changing the Sanitation District Act as suggested by staff would not be considered by ACWA since it was strictly related to one agency and that it did not apply to water. DISCUSSION ITEMS: This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee Members. This portion of the agenda may also include items for information only. 3. Target levels of the 2005 Urban Water Management Plan General Manager Payne reported on staffs finding about the various action levels and the implications of each level. The committee also reviewed the various conservations that could be imposed on the District's customers. The committee also reviewed the action steps set forth in the plan that could be taken by the District. The committee was comfortable in leaving the Urban Water Management Plan alone at this time except for adding a few words to clarify the intent of the action levels. This item will be discussed at the Board meeting tomorrow. 4. Status report on Legislative Issues The committee briefly discussed the State budget and the possibility the State may use their powers to apply the property tax revenues that would normally go the various cities and water agencies to fund the budget. 5. Status report on Grant Applications The Committee briefly reviewed the various grant applications the District has applied for during the Townsend presentation. 6. Status report on O.C. Advocacy Group General Manager Payne informed the committee he terminated the professional services agreement with O.C. Advocacy Group. The Committee concurred with the action. 7. 2008 Conflict of Interest Biennial Review General Manager Payne announced it is that time to update the District's 2008 Conflict of Interest. The proposed changes were discussed with the Committee. A Resolution will be presented to the Board of Directors for adoption on September 11, 2008. 8. Board of Directors Agenda for August 14, 2008. General Manager Payne advised the committee that agenda items on the Board Agenda were moved to accompany invited speakers and for the need to discuss action levels before considering Consent Calendar items. The committee concurred. ADJOURNMENT: The Committee adjourned at 5:43 p.m. The next Executive-Administrative- Organizational Committee is scheduled for September 16, 2008, 4:00 p.m. -2-