HomeMy WebLinkAbout2008-09-23 - Executive-Administrative-Organizational Committee Meeting MinutesITEM NO. -c,-
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXECUTIVE-ADMINISTRATIVE-ORGANIZATIONAL COMMITTEE MEETING
September 23, 2008
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Committee Chair Summerfield on Tuesday September 23, at 4:00 p.m. The
meeting was held at the District Administrative Office at 1717 E. Miraloma Ave,
Placentia.
DIRECTORS PRESENT: STAFF PRESENT:
President John Summerfield, Chair Michael A. Payne, General Manager
Vice President William R. Mills Ken Vecchiarelli, Asst. General Manager
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS:
Mr. Terry C. Andrus of Woodruff, Spradlin and Smart introduced himself to the
Committee and staff at the start of the meeting.
DISCUSSION ITEMS:
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or
similar items for which staff is seeking the advice and counsel of the Committee Members. This portion of
the agenda may also include items for information only.
8. Discuss Conflict of Interest and Ethics Codes. This discussion item was taken out
of order from the original agenda in the interest of accommodating Mr. Andrus'
schedule. The Committee discussed conflict of interest and ethics codes for board
members and key management staff and sought Mr. Andrus' opinions and
experience on these matters. Mr. Andrus left the meeting following this discussion.
Staff continued the meeting with the balance of the discussion items.
4. Report on Legislative Activities - Sacramento Advocates.
The Committee reviewed a report from Sacramento Advocates on current
Legislative activity and the status of California's budget.
5. Directors' and General Manager's Fees and Expenses.
The Committee reviewed the Directors' and General Manager's Fees and
Expenses Reports for the Fourth Quarter and Year-to-Date (FY 2007/2008). The
Committee felt everything was in order.
6. General Counsel Monthly Summary Billing Reports.
The Committee reviewed the reports for July and August and asked for clarification
on a few items. General Manager Payne reported that fees for certain work order
items are paid up front by others or reimbursed. Staff will refine the summary
report to identify costs paid by the District and those paid by others or subject to
future reimbursement.
7. Review Agreements with Townsend Public Affairs and Legislative Advocates.
The Committee suggested staff review the current contracts and scope of services
to determine their effectiveness and to explore options for future consideration.
General Manager Payne left the meeting following this discussion item.
ACTION ITEMS:
1. Consider Implementation Plan in Support of Water Conservation Goals and
Development of Water Use Efficiency Baselines
The Committee reviewed a draft implementation plan prepared by staff in support
of current voluntary water conservation goals and possible future mandatory water
use reductions. The Committee also discussed the development of water use
efficiency baselines and fees or rate structure changes that may support these
objectives.
2. Consider the Outline and Objectives for a Mid-Budget Status Report and Rate
Structure Workshop
The Committee briefly discussed goals and objectives for the Mid-Budget Status
Report and Rate Structure Workshop scheduled for October 10, 2008.
3. Consider Development of an Employee Relations Resolution.
Staff reported this item will be referred to the Personnel-Risk Management
Committee at a later date.
ADJOURNMENT:
The Committee adjourned at 6:15 p.m. The next Executive-Administrative-
Organizational Committee is scheduled for October 21, 2008, 4:00 p.m.
2