HomeMy WebLinkAbout2008-11-24 - Executive-Administrative-Organizational Committee Meeting MinutesITEM NO.~
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXECUTIVE-ADMINISTRATIVE-ORGANIZATIONAL COMMITTEE MEETING
November 24, 2008
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Committee Chair Summerfield on Monday November 24, at 4:00 p.m. The
meeting was held at the District Administrative Office at 1717 E. Miraloma Ave,
Placentia.
DIRECTORS PRESENT:
President John Summerfield, Chair
Vice President William R. Mills
STAFF PRESENT:
Michael A. Payne, General Manager
Ken Vecchiarelli, Asst. General Manager
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS:
Laer Pearce, President of Laer Pearce & Associates.
ACTION ITEMS:
Consider Resolution No. 08-XX Setting Time and Place for All Regular Meetings
and Manner to Call Special Meetings and Rescind Resolution No. 90-41
The Committee reviewed and approved staffs recommendation to update the
Resolution.
2. Consider Resolution No. 08-XX Authorizing Individuals to Transfer Funds via the
Federal Wire System and Rescind Resolution No. 06-02.
The Committee discussed the current policy and reviewed the procedures and
personnel authorized to transfer. The recommended changes will be
incorporated into the Resolution and this matter will be presented to the Board of
Directors on December 11, 2008.
3. Consider Reorganization of the Board of Directors to Select a President, Vice
President and to Appoint Corporate Officers for Calendar Year 2009
The Committee discussed the appointment of the Corporate Officers. Staff gave
a brief history of prior year Presidents and Vice Presidents. The committee
recommended keeping the structure the same but did not offer a
recommendation of a slate of President and Vice President.
4. Consider Board of Directors Committee Assignments for Calendar Year 2009
The Committee discussed the Committee assignments for 2009. Staff will bring
an agenda report to the Board of Directors meeting in December where the list of
committees will be distributed to the Board members. The item would be
continued to the first Board meeting in January 2009 where the President would
announce the appointments.
5. Consider Board of Directors Compensation for Calendar Year 2009
The Committee discussed the Directors compensation and recommends the
Boards salaries remain the same for Calendar year 2009.
DISCUSSION ITEMS:
6. Consider Policy for Approval of Board of Directors Meeting Minutes
The Committee asked questions and requested staff to draft a guideline that the
Board would adopt.
7. Declaration of Conflicts of Interest During Public Meetings
The Committee asked questions and requested staff to draft a guideline and
language that the Board would adopt and use at Board and Committee meetings.
8. Fullerton Arboretum Water Conservation Garden Partnership
Staff reported on a tour to the Fullerton Arboretum. The purpose of the trip was
to research the Arboretum's request for District participation in the Mojave Water
Garden. It was decided early on, that the Mojave Garden was nice but not the
best choice for District support. The District favored more towards water
conservation. The Fullerton Arboretum Water Conservation Garden Partnership
will make a presentation to the Board on the latter plan.
9. Future Presentation to Board of Directors by LAFCO
Staff reported that LAFCO has submitted a request to come out to the District
and give the Board of Directors a presentation about LAFCO. Staff will schedule
a date.
10. Report on Legislative Activities - Sacramento Advocates
There was no report.
11. Report on Grant Activities - Townsend Public Affairs
There was no report. The Committee discussed the Federal Grant application
involving the Highland Reservoir and the proposed helispot location at the
Santiago reservoir. Staff reported they met with OCFA and Congressmen Miller
and both are in full support.
12. Scheduling Future OCWD Ad Hoc Committee Meetings
The Committee discussed scheduled future OCWD Ad Hoc Committee meetings
with the MWDOC Ad Hoc meeting.
13. Status Report on Pass - Through Policy
The Committee discussed the issue of passing through water rate adjustments
caused by other agencies. As a result of the fire activities, staff will push the
Public Hearing forward to the January 8, 2009 Board meeting.
ADJOURNMENT:
The Committee adjourned at 5:43 p.m. The next Executive-Administrative-
Organizational Committee is scheduled for December 16, 2008, 4:00 p.m.
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