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HomeMy WebLinkAbout2001-01-25 - Board of Directors Meeting MinutesPage 4042 January, 25, 2001 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING January 25, 2001 The January 25, 2001 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at roll call: President Paul Armstrong Vice President Arthur C. Korn Mark Abramowitz Michael J. Beverage Staff Present: William J. Robertson, General Manager Amelia Cloonan, Secretary to G.M. Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Kenneth Vecchiarelli, Engineering Manager Visitors present: Carl Scanlin, former YLWD Board member Kenneth Witt, former MWDOC Board member Jim Winder, Yorba Linda City Council PUBLIC PARTICIPATION: None CONSENT CALENDAR William Robertson, General Manager, noted a correction to Item 7. The amount of Progress Payment No. 7 should read $317,209.50, not $35,245.50 as shown in the agenda. Director Korn requested that Item 4 be pulled. Oil a motion by Director Korn, seconded by President Armstrong, the Board of Directors voted 4-0 to approve the consent calendar, with the correction noted above, as follows: 1. Approve minutes of regular meeting, January 11, 2001. 2. Authorize directors to leave the State of California prior to next meeting. 3. Approve disbursements of $1,167,767.58. 5. Approve a damage claim settlement with Michael Hale in the amount of $2,255.47. 6. Approve payments for work associated with the Plumosa office restoration in the amount of $21,444.09. 7. Approve Progress Payment No. 7 in the amount of $317,209.50 to Albert W. Davies for construction of the Richfield Transmission Main. Page 4043 January 25, 2001 8. Approve the Quitclaim of a Portion of an Easement located within Parcel Map No. 98-38, Job No. 9815 and authorize the President and Secretary to execute the Quitclaim Deed, Job No. 9815. 4. Approve an extension to the Consultant's Agreement with Roger Lubin to June 30, 2001. Discussion about extension, duties and hiring of staff took place. On a motion by Director Beverage, seconded by Director Abramowitz, the Board of Directors voted 3-1, with Director Korn dissenting, to approve an extension to the Consultant's Agreement with Rober Lubin to June 30, 2001. Arthur Kidman, General Counsel, entered the meeting at 8:36 a.m. ACTION CALENDAR 9. Consider Options to Fill the Board of Directors Vacancy. The written staff report noted a special election cost between $1.25 and $2.00 per registered voter. The special election dates were June 5 or November 6, 2001 depending on when the Board acted. General Counsel noted a mail ballot is not possible because the District has more than 1,000 registered voters. The Board held a lengthy discussion about: special election costs, the inability to use the mail ballot process, delay in filling the director's seat by the election process, and the fact the District has not used a special election to fill a vacancy. In addition, there was a brief discussion about the option to appoint the person who came in third in last November's election. On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 3-1, with Director Abramowitz dissenting, to appoint a replacement director due to excessive cost and delay in filling the Board seat and to follow the schedule indicated in the Agenda Report. In response to an inquiry, General Manager Robertson stated the letters of application for the vacancy will be hand delivered with the agenda packet on Friday, February 2 for the board meeting of February 8, at which time the Board will set up interviews for February 15. Director Korn asked General Counsel Kidman if the requirement of law to post the notice of vacancy had been fulfilled. This has been done. Page 4044 January 25, 2001 GENERAL MANAGER'S REPORT 10. General Manager's oral report and comments. a) Report by General Counsel. General Counsel Kidman had nothing to report. b) Highland Reservoir. Lee Cory, Operations Manager, reported on the cleaning process. A discussion took place and questions were asked on the schedule, coordination with the Health Department, water hardness after the cleaning, the replacement cover materials and construction while reservoir is in operation, the new 36-inch pipe, and using the old inlet pipe as an overflow pipe. b) California Wetlands 8`h Annual Conference, March 29-30, Los Angeles c) California Water Law & Policy, April 5-6, San Francisco d) Water Education Foundations 18th Annual Executive Briefing, March 15, Sacramento William Robertson asked if anyone had any interest in attending any of the above conferences, they should contact Amelia Cloonan to make arrangements. f) District activities. William Robertson reported that a battery back-up had been installed 1 on Wednesday on the telephone system. Discussion about back-up for critical systems at the office and Richfield Plant took place. COMMITTEE REPORTS 11. Executive-Administration Committee (Armstrong/Kom) A meeting was scheduled for January 31, 2001 at 9:00 a.m. The preliminary agenda includes: a. Energy issues b. Auditors c. Director expense reports d. Facilitator for the goals workshop e. Other 12. Finance-Accounting Committee (Korn/President) Schedule a meeting for February 2001. 13. Personnel-Risk Management Committee (Abramowitz/Armstrong) Page 4045 January 25, 2001 14. Planning-Engineering-Operations Committee (President/Beverage) Report of meeting held January 16, 2001. The Committee discussed the Bastanchury properties development, the Casino Ridge development and the Shell project. A meeting was scheduled for February 1, 2001 at 3:00 p.m. 15. Public Information Committee (Beverage/Abramowitz) 16. Orange County Water District Ad Hoc Committee (Kom/Beverage) Report of meeting held January 22, 2001. The Committee discussed such operational issues as: the Huntington Beach litigation, Metropolitan negotiating for underground storage, Metropolitan looking for surface storage, basin cleaning device, Chino area cattle contamination, and using wells 16 and 17 for recharge credits. INTERGOVERNMENTAL MEETINGS 17. Yorba Linda City Council, January 16, 6:30 p.m. Director Korn attended. There was nothing of impact to the District. 18. MWDOC, January 17, 9:00 a.m. Director Abramowitz did not attend on the meeting on the 17th, but he did attend a special MWDOC meeting on January 18th regarding a Huntington Beach desalination project. 19. OCWD, January 17, 6:00 p.m. Director Korn attended. Item 31 discussed the proposed contract with MWD for ground water storage. There is a director on OCWD's Board who is also a MET Director. There is a question of whether he has a conflict. 20. Yorba Linda Planning Commission, January 24, 7:30 p.m. Director Armstrong stated they are planning a new hotel in the Savi Ranch area. Question that arose is whether water pressure and water supply will be adequate for a multiple story hotel. Engineering has determined this will be adequate. BOARD OF DIRECTORS ACTIVITY CALENDAR BOARD MEMBER COM.MENTS/ITEMS FOR FUTURE CONSIDERATION Director Abramowitz attended last Friday's ACWA Region 10 Board meeting. The highest priority for the coming year appeared to be energy issues. In September, there will be a regional one-day seminar. The Sutter Power Plant up North is coming on line. Director Abramowitz commented about the need for the minutes to summarize the discussion. He has a concern and asks that the minutes start doing this. President Armstrong agreed. Director Kom disagreed. Page 4046 January 25, 2001 Director Beverage thanked the District and all the people for the memorial gift on behalf of his mother. He also stated that in our packet information indicates we remain at the bottom of the rates. President Armstrong mentioned the award from JPIA on it claims vs. reserves. Director Abramowitz stated this was the first he had heard of the passing of Director Beverage's mother. He would like to have all the directors notified if there is something like this that comes up. President Armstrong declared a recess at 9:42 a.m. The meeting reconvened in Closed Session at 9:52 a.m. with all Directors, General Counsel, General Manager and Assistant General Manager present. CLOSED SESSION 1 22. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD, before the Superior Court of the State of California. 23. Discussion of pending litigation to which the District is a party, Section 54956.9(a), Orange County Superior Court, Case No. OOCCO0768, City of Yorba Linda vs. YLWD. 24. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Central Justice Center, Case No. 802446 Ron H. Muranaka and Dianna S. Muranaka vs. YLWD, and Case No. 813026 Shirley Lynch vs. YLWD, and Case No. 813027 Leonard H. Dreyer and Grace V. Dreyer and Richard Wineland and Virginia Wineland vs. YLWD before the Superior Court of the State of California. On a motion by Director Abramowitz, seconded by Director Beverage, the Board of Directors voted 4-0 to come out of Closed Session at 10:38 a.m. ADJOURNMENT On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 4-0 to adjou the meeting at 10:38 a.m. The next regularly scheduled meeting of the Board of DirectoWw-il be he d Thursday, February 8, 2001 at 8:30 a.m. at the District headquarters. Secretary/General Manager