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Home My WebLink About2001-03-22 - Board of Directors Meeting MinutesPage 4066 March 22.2001 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING March 22, 2001 The March 22, 2001 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call Paul R. Armstrong, President Arthur C. Korn, Vice President Mark Abramowitz Michael J. Beverage John W. Summerfield Staff Present: William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Robinson, Assistant Administrator Kenneth Vecchiarelli, Engineering Manager Rick Walkemeyer, Chief Plant Operator Amelia Cloonan, Executive Secretary Visitors present: Brett Barbre, MWDOC Board Member President Armstrong recognized Brett Barbre. Mr. Barbre gave an update on issues at the Metropolitan Water District (MWD) and the Municipal Water District of Orange County (MWDOC). CONSENT CALENDAR On a motion by Director Beverage, seconded by Vice President Korn, the Directors voted 5-0 to approve the Consent Calendar as follows: Approve minutes of regular meeting, March 8, 2001. 2. Approve minutes of special meeting, March 15, 2001. 3. Authorize directors to leave the State of California prior to next meeting. 4. Approve disbursements of $768,928.57. 5. Approve Progress Payment No. 9 to Albert W. Davies, Inc. for construction of the Richfield Transmission Main Project in the amount of $256,822.03 less 10% retention of $25,682.21 for a net payment of $231,139.83. 6. Approve authorization of staff to solicit proposals for a gasoline agreement for the term of three (3) years. Page 4067 March 22, 2001 ACTION CALENDAR 7. Consider Acceptance of the Investment Report for January 2001. Beverly Meza, Business Manager reported. On a motion by Vice President Korn, seconded by Director Beverage, the Board of Directors voted 5-0 to receive and file the Investment Portfolio Report for January 2001. 8. Consider a Resolution Concurring with Nominations for the ACWA/JPIA Executive Committee. William J. Robertson, General Manager, reported. Questions were asked and discussion took place. On a motion by Director Abramowitz, seconded by President Armstrong, the Board of Directors voted 5-0 on a roll call vote to issue Resolutions Nos. 01-02, 01-03 and 01-04 concurring in the nomination to the Executive Committee of the Association of California Water Agencies Joint Powers Insurance Authority of Joan Finnegan, MWDOC Director, Wes Bannister, OCWD Director, and Melody Henriques, San Bernardino Valley Water Conservation District Director. 9. Consider whether a Board Member wants to be nominated for the Regular Special District Member seat on the Local Agency Formation Committee. William J. Robertson, General Manager, reported. Questions were asked, and discussion took place. President Armstrong stated that he has no problem with Arlene Schafer. Ms. Schafer could be Vice Chair of LAFCO, which would be a good thing for special districts. The Board left it up to the President's discretion to vote on an alternate. Brett Barbre left the meeting at 8:51 a.m. GENERAL MANAGER'S REPORT 10. General Manager's oral report and comments. a) Report by General Counsel. General Counsel Kidman had nothing to report. b) ACWA Spring Conference, May 9-11, 2001, Lake Tahoe. President Armstrong and Directors Abramowitz, Beverage and Summerfield will attend. c) Toilet giveaway, March 17, 2001. Michael Robinson, Assistant Administrator, reported 600 toilets were given away. Questions were asked, and discussion was held. Mr. Robinson reported that there was an option for an elongated toilet at a $25 charge. If a person wants a turbo flush toilet, they can buy one and submit the receipt. Director Beverage wanted to let people know, through the newsletter, that this is a year-round project. Director Abramowitz suggested details be posted on the web site. Director Beverage asked Mr. Robinson to Page 4068 March 22, 2001 contact the Yorba Linda Chamber of Commerce to provide YLWD bags for an upcoming Chamber golf tournament. d) District activities. Rick Walkemeyer, Chief Plant Operator, reported on the energy problems of last week. He stated the District did fine with plenty of storage. Vice President Korn asked what will happen in the summer. A rolling blackout of an hour is not going to affect the operations to a large extent. The question was asked about how long the Richfield plant could operation in a blackout. Mr. Walkemeyer stated it could operate indefinitely. The generator is on natural gas. COMMITTEE REPORTS 11. Executive-Administration Committee (Armstrong/Korn) Meeting scheduled for March 23, 2001, 9:00 a.m. a. Pulte. b. Policy on Timely Filing of Director Expense Reports. c. Other. 12. Finance-Accounting Committee (Korn/Summerfield) Report of meeting held March 21, 2001, 9:00 a.m. a. Budget. b. Other Vice President Korn reported that the process of the next two-year budget commenced at the meeting. They saw raw numbers. He suggested what would be really helpful is a comparison between how well we did last year and what we see coming up next year. Director Summerfield reported the committee members discussed the workshop and some of the financial ramifications of that. The committee members gave the General Manager direction as to what they would like to see. Finance Accounting Committee meetings may be scheduled on a three-week cycle. President Armstrong queried when the Board would see the first-cut of the budget. William Robertson stated a preliminary form would probably be available June 14 for adoption at the Board meeting on June 28. In June, the District will be adopting a Five- Year Plan, an MOU, and the budget. June 14 is the target for the MOU and Five Year Plan approval. Vice President Korn requested two-weeks' slack in the schedule to have a draft presented to the Board. Director Abramowitz said the MOU should start at the Personnel-Risk Management Committee. 13. Personnel-Risk Management Committee (Abramowitz/Armstrong) Schedule meeting for April 4, 2001, 9:00 a.m. a. Property program invoice. b. Risk Management activities. c. Yorba Linda Radio Amateur Civil Emergency Service's (RACES) request for radio antenna permission. Page 4069 March 22, 2001 d. General Manager's evaluation. e. Engineering staffing. 14. Planning-Engineering-Operations Committee (Beverage/Summerfield) 15. Public Information Committee (Beverage/Abramowitz) 16. Orange County Water District Ad Hoc Committee (Kom/Beverage) INTERGOVERNMENTAL MEETINGS 17. Yorba Linda Planning Commission, March 14, 2001, 7:30 p.m. (Beverage) Director Beverage did not attend as there was nothing that pertained to the District. 18. Yorba Linda City Council, March 20, 2001, 6:30 p.m. (Korn) Vice President Korn reported that Councilman Winder was complimentary regarding the YLWD bus tour. Councilman Gullixson repeated his concerns with the Orange County Sanitation District and the reclamation project. The Orange County Santitation District is doing public relations work over the next 60 days regarding the SARI line repairs. 19. MWDOC, March 21, 2001, 9:00 a.m. (Abramowitz) Director Abramowitz reported that time was spent and some questions were asked regarding the Cadiz deal. MWDOC is looking at director's pension plan and other director benefits. MWDOC received an award from the U.S. Bureau of Reclamation. BOARD OF DIRECTORS ACTIVITY CALENDAR Director Abramowitz will be unable to attend the April WACO meeting. He will be at the California Water and Law Conference. President Armstrong requested that significant items in the agenda should be noticed to him by Director Abramowitz. Director Summerfield will attend the May 4 WACO meeting with Director Abramowitz. President Armstrong will be on jury duty May 15. Director Beverage will be unable to attend the May 9 Planning Commission meeting. Vice President Korn asked that staff take a look at the agenda and get back to him if there is something of importance to the District. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Abramowitz had a couple of items. 1. He had a discussion regarding possible recreational facilities on the reservoirs. Steve will check with the Council. He is more than willing to do whatever is needed. 2. The Bush Administration just announced they were going to propose to withdraw or delay new arsenic rule. A comment was made that this had been rescinded. Page 4070 March 22, 2001 3. A decision was made in the Supreme Court case having to do with the clean air act and challenge to the EPA overstepping its authority. Judge Scalia used very strong language to say that you need not take cost into account on health matters. CLOSED SESSION No closed session was held. 20. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD, before the Superior Court of the State of California. ADJOURNMENT The Board of Directors adjourned at 9:38 a.m. to a special meeting of the Board of Directors scheduled for Wednesday, March 28, 2001 at 8:30 a.m. at the District Headquarters to continue the Board o c o ' Go41sporkshop. Secretary/General Manager