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HomeMy WebLinkAbout2001-04-12 - Board of Directors Meeting MinutesPage 4071 April 2, 2001 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING April 12, 2001 The April 12, 2001 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call Paul R. Armstrong, President Arthur C. Korn, Vice President Mark Abramowitz Michael J. Beverage John W. Summerfield Visitors present: None Staff Present: William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Amelia Cloonan, Executive Secretary Kenneth Vecchiarelli, Engineering Manager, joined the meeting at 8:33 a.m. CONSENT CALENDAR On a motion by President Armstrong, seconded by Director Beverage, the Directors voted 5-0 to approve Items 3, 4, 5, and 7 of the Consent Calendar as follows: 3. Authorize directors to leave the State of California prior to next meeting. 4. Approve disbursements of $647,690.40. 5. Approve Terms and Conditions for Water and Sewer Service with Watermark Development, Inc. Tract No. 16001. 7. Approve payment of the property insurance premium to ACWA/Joint Powers Insurance Authority (JPIA) in the amount of $9,014 for policy year April 1, 2001 through March 31, 2002. Items 1, 2 and 6 were pulled for comment as follows: Approve minutes of regular meeting, March 22, 2001. Corrections to typographical errors had been made. Director Abramowitz asked the last sentence of item 3 under Board Member Comments/Items for Future Consideration be dropped. On a motion by Director Beverage, seconded by Vice President Korn, the Directors voted 5-0 to approve Item 1 as amended. Page 4072 April 12, 2001 2. Approve minutes of special meeting, March 28, 2001. There was discussion about the lack of detail in the minutes. William Robertson, General Manager, stated a memo from staff would be provided under separate cover. On a motion by Vice President Korn, seconded by Director Beverage, the Directors voted 4-0-1, with Director Abramowitz abstaining, to approve Item 2 as amended. 6. Approve authorizing the President and Secretary to execute Declaration of Restrictive Covenants Agreements with the following tract owners in the Vista Del Verde Development: Toll CA III, L.P. for Tract 15984 (Job No. 0018); SLF Vista Del Verde, LLC for Tracts 16043 and 16044 (Job Nos. 0024 and 0025); and Shea Homes, L.P. for Tract 16145 (Job No. 0036). Director Beverage had asked to pull Item 6, because he wished to abstain from voting. There was a discussion of this item. On a motion by Director Armstrong, seconded by Vice President Korn, the Board of Directors voted 4-0-1, with Director Beverage abstaining to approve Item 6. ACTION CALENDAR 8. Consider Award of Construction Contract for Richfield Plant Renovation Project, Phase II. Report by Ken Vecchiarelli, Engineering Manager. Questions were asked, and a discussion was held. On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 4-1, with Director Abramowitz opposed, to move the staff recommendation and award the construction contract for the Richfield Plant Renovation Project, Phase II, to International Custom Enterprises. Kenneth Vecchiarelli left the meeting at 8:45 a.m. 9. Consider Resolution No. 01-05 adopting a policy on the timely filing of activity and expense reports. William J. Robertson, General Manager, presented the report. Questions were asked and a discussion was held. On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 4-1 on a roll call vote, with Director Abramowitz dissenting, to adopt Resolution No. 01-05 adopting a policy on the timely filing of director activity and expense reports with Section 1 of the Resolution to reflect that activity reports must be returned by the 15th day of the following month, or no compensation will be paid to the Director for that reporting period. Section 2 should reflect that each Director has a maximum of thirty days after attending an event for which they expect reimbursement to file an expense report with the General Manager, or the District will not reimburse for mileage or out-of-pocket expenses. Page 4073 April 12, 2001 10. Consider Authorizing Staff to Enter into a Contract with a Gasoline Station for Supplying Gasoline for District Vehicles. Lee Cory, Operations Manager, reported. Questions were asked, and a discussion was held. On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 5-0 to enter into a contracts with Yorba Linda Mobil as primary and Rose Shell as backup to supply gasoline for Yorba Linda Water District vehicles. 11. Consider Financial Statements for Seven Months Ended January 31, 2001 and for Eight Months Ended February 28, 2001. Beverly Meza, Business Manager, reported. Questions were asked and a discussion was held. On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 5-0 to accept the Financial Reports for seven months ended January 31, 2001 and for eight months ended February 28, 2001. 12. Consider Accepting the Investment Report for February 2001. Beverly Meza, Business Manager, reported. Questions were asked, and a discussion was held. On a motion by Director Abramowitz, seconded by Director Beverage, the Board of Directors voted 5-0 to receive and file the Investment Portfolio Report for February 2001. Beverly Meza left the meeting at 9:25 a.m. 13. Consider General Manager's Performance Evaluation. William Robertson, General Manager, presented the report. Questions were asked, and a discussion was held. On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 5-0 to set a policy to evaluate the General Manager's performance on a biannual off-budget-year basis, to use the suggested format, with items 1-9 optional but item 10 mandated, and to note that the evaluation process is not under a committee. President Armstrong called a recess at 10:02 a.m. The meeting reconvened at 10:14 a.m. with all Directors present. GENERAL MANAGER'S REPORT 14. General Manager's oral report and comments. a) Report by General Counsel. General Counsel Kidman reported he had spent some time on the Keith Ranby Saul case to ensure the correct insurance company is defending the City of Yorba Linda. The District is being defended by the contractor's insurance. The City is being defended by the District's insurance. General Counsel Kidman believes this is not right. b) ACWA Conference, May 9-11, 2001, Lake Tahoe. Details were discussed. Page 4074 April 12, 2001 c) Highland Reservoir Cleaning Video. The staff planned to bring in a video cassette player after the meeting of the Board so Directors could view the video produced during the cleaning of the reservoir. d) OCWD/OCSD GWRS. Michael Payne, Assistant General Manager, reported on the meeting held March 28. The item was approved. The main issues were those brought up by ground water producers. e) District activities. 1) Mr. Robertson reported on an April 10 meeting with the Grand Jury held regarding a survey produced indicating grease and grease buildup in sewers is a serious problem. 2) Lee Cory, Operations Manager, reported on a sewer spill on Los Altos. He received a call on Monday, April 9 at 8:30 a.m. A complaint came in to the City of Yorba Linda at 7:00 p.m. on Sunday, April 8. The overflow occurred behind the Pinewood Apartments. Questions were asked, and a discussion was held. COMMITTEE REPORTS 15. Executive-Administration Committee (Armstrong/Kom) Report of meeting held March 23, 2001, 9:00 a.m. President Armstrong reported that discussion at the meeting focused mainly on Pulte and the policy on timely filing of Director expense reports. 16. Finance-Accounting Committee (Korn/Summerfield) Meeting scheduled for April 24, 2001, 3:30 p.m. to discuss payment options, budget review and the energy program. 17. Personnel-Risk Management Committee (Abramowitz/Armstrong) A report on the meeting held April 4, 2001, 9:00 a.m. was included in the agenda. 18. Planning-Engineering-Operations Committee (Beverage/Summerfield) A meeting was scheduled for April 18, 2001, 3:30 p.m. to discuss groundwater projects, Highland Reservoir roof, hydro study, and hydraulic analysis. 19. Public Information Committee (Beverage/Abramowitz) A meeting was scheduled for April 17, 2001, 3:30 p.m. to discuss the District video, customer survey, customer response cards, public information program revision, and the District website. 20. Orange County Water District Ad Hoc Committee (Kom/Beverage) Schedule a meeting for April 30, 2001 at 4:00 p.m. 21. MWDOC Ad Hoc Committee (Abramowitz/Kom) Schedule a meeting for April 30 at 8:30 or 9:00 a.m., or for May 2, 8:30 or 9:00 a.m., or for May 4, 4:00 p.m. Page 4075 April 12, 2001 INTERGOVERNMENTAL MEETINGS 22. Yorba Linda City Council, April 3, 2001, 6:30 p.m. Vice President Korn attended the meeting. The vote on the Ground Water Replenishment System was of most interest. 23. OCWD, April 4,2001,6:00 p.m. The meeting was changed to a different time, and Vice President Korn could not attend. 24. MWDOC/MWD, April 4,2001,7:30 a.m. The notice of this special meeting was not received. Director Abramowitz did not attend. 25. California Water Law & Policy Conference, San Francisco, April 5 & 6, 2001 Director Abramowitz reported this was one of the best conferences he had attended. For each of the topics discussed, they had a broad range of different viewpoints, and there was a tremendous amount of written material presenting a lot of background. CH2M Hill representative spoke about new drinking water quality standards and legislation and litigation. 26. WACO, April 6, 2001, 7:30 a.m. (Abramowitz) Director Abramowitz did not attend, because he was attending the conference. 27. Yorba Linda Planning Commission, April 11, 2001, 7:30 p.m. (Beverage) President Armstrong attended. The ice rink on East La Palma was approved. BOARD OF DIRECTORS ACTIVITY CALENDAR President Armstrong will attend the first planning meeting and Director Beverage will attend the second meeting this month. Director Abramowitz mentioned that the JPIA meeting is prior to the ACWA Spring Conference this year. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Summerfield questions the method Directors need to follow in attending conferences. He has received some information in his mail packets regarding conferences. William Robertson requested guidance from the Board. The consensus was the only conferences a Director may assume the District will automatically pay for are those sponsored by ACWA, CRWUA, AWWA and CSDA. With respect to other conferences, if attendance is going to be at District expense, it should be a Board Action item. The Board of Directors went into Closed Session at 11:22 a.m. with all Directors present except Director Abramowitz who excused himself. Also present were the General Manager and General Counsel. Page 4076 April 12, 2001 CLOSED SESSION 28. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD, before the Superior Court of the State of California. The Board of Directors came out of Closed Session at 11:34 a.m. Director Abramowitz returned to the meeting. ADJOURNMENT On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 5-0 to adjourn at 11:36 a.m. The nextj egul ting of the Board of Directors is scheduled for April 26, 2001, at 8:30 a.m. at th4 Di ' eadq arVrx Secretary/General Manager