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Home My WebLink About2001-05-24 - Board of Directors Meeting MinutesPage 4087 May 24, 2001 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING MAY 24, 2001 The May 24, 2001 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call Paul R. Armstrong, President Arthur C. Korn, Vice President Mark Abramowitz Michael J. Beverage John W. Summerfield Staff Present: William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Visitors present: None CONSENT CALENDAR On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 5-0 to approve the Consent Calendar. 1. Approve minutes of special meeting, May 7, 2001. 2. Authorize directors to leave the State of California prior to next meeting. 3. Approve disbursements of $679,472.64. 4. Approve Progress Payment No. 11 in the net amount of $98,937.69 to Albert W. Davies, Inc. for construction of the Richfield Main Transmission Pipeline Project. 5. Approve Easement Quitclaim within Tract No. 13848, Fieldstone Development Communities, and authorize the President and Secretary to execute the Quitclaim Deed. DISCUSSION CALENDAR 6. Consider Accepting the Financial Statements for the Nine Months Ended March 31, 2001. Beverly Meza, Business Manager, presented the report. On a motion by Vice President Korn, seconded by Director Beverage, the Board of Directors voted 5-0 to accept the Financial Reports for the nine months ended March 31, 2001. Page 4088 May 24, 2001 7. Consider Accepting the Investment Report for March 2001. Beverly Meza, Business Manager, presented the report. Questions were asked, and a discussion was held. On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 5-0 to receive and file the Investment Portfolio Report for March 2001. Michael Payne left the meeting at 8:40 a.m. DISCUSSION CALENDAR 8. Report on the Five-Year Plan. William Robertson, General Manager, presented the plan. Questions were asked, and a lengthy discussion took place. Most of the discussion involved the Strategic Plan chapter. The Board of Directors asked staff to rename the chapter to "Forward Planning" and change the emphasis from a strategic plan to a list of items for future Board consideration. President Armstrong called a recess at 9:33 a.m. Beverly Meza, Lee Cory, Kenneth Vecchiarelli left the meeting. The meeting reconvened at 9:43 a.m. with all Directors present. The General Manager requested that the minutes of the Board of Directors meeting held May 7, 2001 be revised, even though they were approved earlier in the meeting. On a motion by Director Beverage, seconded by Director Abramowitz, the Board of Directors voted 5-0 to amend the minutes of the meeting held May 7, 2001, Item 21, to state there was no report. GENERAL MANAGER'S REPORT 9. General Manager's oral report and comments. a) Report by General Counsel. General Counsel Kidman noted that portions of the meeting were being tape recorded by a Director. There are some concerns about having a tape recording of meetings that may or may not reflect what the official records of the District indicate happened at the meeting. The policy that the District has tried to maintain is recordings are used to prepare the minutes and are not part of the official records and further, as soon as the minutes are approved by the Board of Directors, the tapes are erased or recorded over. General Counsel Kidman also stated he believes the Board of Directors is not in a position to tell any member of the board they cannot record the meeting, but it should be stated by the Board of Directors that the recording does not reflect the official minutes of the Board. There was discussion about a Federal Court of Claims ruling the federal government must pay for the water not delivered and used for another purpose, such as protecting endangered species. Report on meeting with Pulte, without staff present to discuss annexing the development into OCWD. Page 4089 May 24, 2001 General Counsel Kidman reported the Huntington Beach lawsuit is still pending. A settlement meeting is scheduled for next week. Michael Payne returned to the meeting at 9:55 a.m. b) RACES Annual Field Day, June 23 & 24, 2001. Michael Payne, Assistant General Manager reported that RACES requested use of the Santiago. site for a weekend in June for their national event.. Directors are invited to attend if desired. c) Campaign Filing Statement Forms 460/470. William Robertson reported that a copy of the completed form must be returned to the District for filing with District records. Directors may submit the form directly or staff will be pleased to forward the forms. d) Expense Report Forms. William Robertson reminded the Directors that expense forms for the ACWA 2001 Spring Conference must be turned in. Director Abramowitz has not returned his forms. e) Richfield Road Reopening. William Robertson reported that the reopening occurred on schedule on May 11 before noon. f) Main Street Arts and Crafts Fair, June 10, 2001. William Robertson stated that Directors are welcome to come by on June 10 and man the booth if they wish. g) The General Manager, William Robertson, reported on the status of the Investment Portfolio for the same period last year as requested by the Board of Directors during discussion of Agenda Item 7. COMMITTEE REPORTS 10. Executive-Administration Committee (Armstrong/Kom) Schedule a meeting for June 5, 2001, 10:00 a.m. Pulte, Committee Assignments - Status Report. 11. Finance-Accounting Committee (Korn/Summerfield) Report of Meeting held May 17, 2001, 3:30 p.m. Vice President Korn reported the proposed budget was discussed. 12. Personnel-Risk Management Committee (Abramowitz/Armstrong) Schedule Meeting for May 30, 2001, 9:00 a.m. Claims policy, risk management update, personnel recruitments, salary survey, other. 13. Planning-Engineering-Operations Committee (Beverage/Summerfield) Report of Meeting held May 16, 2001, 4:30 p.m. President Armstrong attended in place of Director Beverage. The Five-Year Plan was discussed, and projects were reviewed. Director Summerfield reported there was some discussion about a portable generator and a portable chlorinator. Bonds for the booster station were also discussed. Page 4090 May 24, 2001 14. Public Information Committee (Beverage/Abramowitz) 15. Orange County Water District Ad Hoc Committee (Kom/Beverage) Vice President Korn reported on the meeting held May 21, 2001, 4:00 p.m. The Huntington Beach matter, the Basin cleaning, issues of storage of water by MET in the aquifer, and replenishment were discussed. Director Abramowitz requested that a MWDOC Ad Hoc Committee meeting be scheduled for mid June to discuss the desalinization plant, MWDOC strategic planning process, MWDOC budget, and other. INTERGOVERNMENTAL MEETINGS 16. ACWA Spring Conference 2001, May 9-11 Director Beverage reported on a session he attended on the issue of California's Energy Crisis. Director Summerfield attended a meeting on reserves, a meeting on wages and salaries, and a session regarding the running of a pipeline from California to Tijuana, Mexico. Director Abramowitz will report at the next meeting. 17. Yorba Linda Planning Commission, May 9, 2001, 7:30 p.m. No one was able to attend. 18. Yorba Linda City Council, May 15, 2001, 6:30 p.m. Vice President Korn attended. There were no items pertinent to the District. 19. MWDOC, May 16, 2001, 9:00 a.m. Director Abramowitz was unable to attend. 20. OCWD, May 16, 2001, 6:00 p.m. Vice President Korn was unable to attend. 21. Yorba Linda Planning Commission, May 23, 2001, 7:30 p.m. President Armstrong reported the Pulte project was passed and referred to the Yorba Linda City Council for action. BOARD OF DIRECTORS ACTIVITY CALENDAR No reports were presented. BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Director Beverage presented a bottle of Lake Tahoe water purchased when he attended the ACWA Conference. Page 4091 May 24, 2001 Director Summerfield stated the Board may want some guidance regarding tape recording. If someone is going to tape the meetings, they should tell others present they are doing so. President Armstrong expressed concerns about taping without letting others know when the machine is running. Director Abramowitz asked if the Board planned to discuss Agenda Item 22 in Closed Session. General Counsel said no. The Board of Directors went into Closed Session at 10:51 a.m. with all Directors present. Also present were the General Manager, General Counsel and Assistant General Manager. CLOSED SESSION 23. Conference with Labor Negotiator. Discussion with Labor Negotiator Michael Payne Regarding Meet and Confer Process, Terms and Conditions of Employment, and Personnel. Justification for Closed Session is Government Code Section 54957.6. The Board provided direction to the Labor Negotiator. The Board of Directors on a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 5-0 to come out of Closed Session at 11:58 a.m. ADJOURNMENT On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 5-0 to adjourn at 11:58 a.m. A regular m=uarters. he Board of Directors is scheduled for June 14, 2001, at 8:30 a.m. at the District hea Secr etary/General Manager