Loading...
HomeMy WebLinkAbout2001-10-25 - Board of Directors Meeting MinutesPage 4142 October 25, 2001 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING OCTOBER 25, 2001 The October 25, 2001 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call Paul R. Armstrong, President Arthur C. Korn, Vice President Mark Abramowitz John W. Summerfield Directors Absent at Roll Call Michael J. Beverage Staff Present: William J. Robertson, General Manager Janet Morningstar, District Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Chau Le, Accounting Assistant II Charles Gray, Consultant Visitors present: None SPECIAL RECOGNITION Beverly Meza introduced Chau Le, Accounting Assistant II, who is being recognized for recovering funds from the Orange County Water District. Chau Le left the meeting at 8:32 a.m. CONSENT CALENDAR On a motion by Director Abramowitz, seconded by Vice President Korn, the Board of Directors voted 4-0 to approve the Consent Calendar. 2. Approve minutes of regular meeting October 11, 2001. Authorize directors to leave the State of California prior to next meeting. 4. Approve disbursements of $1,000,720.98. 5. Authorize the General Manager to enter into an agreement with Sancon Engineering II, Inc. for the Lakeview sewage lift station rehabilitation work at a not to exceed price of $18,500. Scott Wright, Pulte Home Corporation, joined the meeting at 8:35 a.m. Page 4143 October 25, 2001 ACTION CALENDAR 6. Consider adopting Pulte Home Corporation Annexation. William J. Robertson, General Manager presented the report. The resolution was drafted by Janet Morningstar who was present to answer questions. Questions were asked, and a discussion was held. On a motion by Director Abramowitz, seconded by Vice President Korn the Board of Directors voted 4-0 on a roll call vote to adopt Resolution 01-16 initiating proceedings for annexation of approximately 255.1 acres to the Yorba Linda Water District, to find that the environmental impact of the proposed annexation has been adequately addressed, and to authorize payment of LAFCo's filing fee in the amount of $7,900. Scott Wright and Charles Gray left the meeting at 8:42 a.m. Michael Robinson, Assistant Administrator, joined the meeting at 8:43 a.m. 7. Consider Revisions to the District's Risk Management Policy Statement and Procedures Manual. Michael A. Payne, Assistant General Manager, presented the report. The Personnel-Risk Management Committee reviewed the manual. Questions were asked, and a discussion was held. There was a question about the authority to settle claims. The Board of Directors decided the Risk Manager should discuss the acceptable level of settlement with the General Manager before going to court. With this prior approval by the General Manager, it would then be acceptable for the Risk Manager to settle at a level he is not specifically authorized for in the Risk Management Manual. Small Claims court cases are limited to a $5,000 award. On a motion by Director Abramowitz, seconded by Vice President Korn, the Board of Directors voted 4-0 to approve the revisions to the Yorba Linda Water District Risk Management Policy Statement and Procedures Manual. 8. Consider approval of items for the Richfield Transmission Main Job No. 9414. William J. Robertson, General Manager, presented the report. Questions were asked, clarifications were offered, and a discussion was held. On a motion by President Armstrong, seconded by Director Summerfield, the Board of Directors voted 3-1, with Director Abramowitz voting No, to approve: 1) Progress Payment No. 15 and Change Order No. 8 in the net amount of $92,525.87 to Albert W. Davies for final settlement of construction services; 2) Authorize staff to file a Notice of Completion; release the Labor and Material Bond and retention totaling $270,716.72 thirty-five days after the Notice of Completion has been recorded if no liens have been filed; and release the Faithful Performance Bond in one year if no defects have been found. 9. Consider acceptance of the Financial Statements for two months ended August 31, 2001. Beverly Meza, Business Manager, presented the report. On a motion by Director Summerfield, seconded by Director Abramowitz, the Board of Directors voted 4-0 to accept the Financial Reports for two months ended August 31, 2001. Page 4144 October 25, 2001 10. Reconsideration of Authorized Budget Expenditures. William J. Robertson, General Manager, presented the report. There were five items previously raised: computers and software, memberships in organizations, water bottles, staff time billed for California SB211, and Sacramento lobbyist. Questions were asked, and a lengthy discussion was held. President Armstrong recommends not changing the budget figures. The Finance Committee may modify some of the figures, but at this point, the verbiage and figures will remain the same. He recommends to the General Manager that the items brought up be assigned to committee for thorough scrutiny and justification. This should be done as early as possible in the new budget year. Just because an item is in the budget does not mean the funds need to be expended. President Armstrong declared a recess at 9:50 a.m. Kenneth Vecchiarelli, Beverly Meza and Lee Cory left the meeting. The meeting reconvened at 10:00 a.m. with all Directors present. GENERAL MANAGER'S REPORT 11. General Manager's oral report and comments. a) Report by Counsel. Janet Morningstar had nothing to report. b) Report on Heritage Days, October 13, 2001. Michael Robinson, Assistant Administrator, presented the trophy received for third place (commercial) for best adaptation of parade's theme "Placentia Yesterday, Today and Tomorrow". Director Abramowitz participated in the parade. c) Fiesta Days, October 27, 2001. Michael Robinson, Assistant Administrator reported the float is almost finished. The parade celebrates the birth of Bernardo Yorba. Dress will be early California garb. Any Board member is welcome to ride. President Armstrong and Directors Abramowitz and Summerfield expect to participate. The information booth will be located at the Fiesta Days Street Fair at the Nixon Library. Participants should arrive at 10:00 a.m. d) Colorado River Water Users Association 2001 Annual Meeting, Las Vegas, December 12-14, 2001. Sign-up sheets were in mail packets. If a Director wishes to attend, please return the paperwork to Amelia at the earliest opportunity. President Armstrong does not want to change the date of the Board meeting scheduled for December 13. President Armstrong, Vice President Korn and Director Abramowitz stated they will not attend the CRWUA 2001 Annual Meeting. e) District activities. To date, 899 people signed up for autopay. Ken Vecchiarelli is studying for his P.E. exam, which he will take Friday and Saturday this week. Page 4145 October 25, 2001 COMMITTEE REPORTS 12. Executive-Administration Committee (Armstrong/Korn) 13. Finance-Accounting Committee (Korn/Beverage) Schedule meeting October 31, 2001, 9:00 a.m. Water rates. 14. Personnel-Risk Management Committee (Abramowitz/Armstrong) Report of meeting held October 17, 2001, 9:00 a.m. Personnel rules, recruitments, risk management update, contract employees, Cal-OSHA follow-up, security measures, lease agreement with RACES/City of Yorba Linda, Risk Management Policy Statement & Procedures Manual. The report is included in the agenda. Michael Payne, Assistant General Manager, addressed the issue of contract employees. Dave Larsen, Rutan & Tucker, is looking over our contracts. 15. a. Planning-Engineering-Operations Committee (Beverage/Summerfield) Report of meeting held October 17, 2001, 4:00 p.m. A.W. Davies final payment and job closing, Highland Avenue easement/right-of-way issue, Ohio sewer issues, Change order Richfield plant remodel project. The report is included in the agenda. b. Schedule Meeting for November 6, 2001, 4:00 p.m. Richfield plant remodel project. Michael Robinson left the meeting at 10:23 a.m. 16. Public Information Committee (Abramowitz/Summerfield) 17. Orange County Water District Ad Hoc Committee (Kom/Beverage) 18. MWDOC Ad Hoc Committee (Abramowitz/Kom) Schedule meeting for either December 3, 10 or 17, 4:00 p.m. Metropolitan Water District rates. INTERGOVERNMENTAL MEETINGS 19. Yorba Linda City Council, October 16, 6:30 p.m. Vice President Korn attended. An issue of interest was the Quarterly Audited Services Report. The packet he received will be an item of discussion for the Finance Committee. 20. MWDOC, October 17,9:00 a.m. Director Abramowitz could not attend because of a conflict with the Personnel-Risk Management Committee meeting. Page 4146 October 25, 2001 21. OCWD, October 17,6:00 p.m. Vice President Korn did not attend as the meeting had changed. 22. Yorba Linda Planning Commission, October 24, 7:30 p.m. President Armstrong reported there was nothing of interest to the District. BOARD OF DIRECTORS ACTIVITY CALENDAR BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Abramowitz asked when the Costa Bill (610) would be put on the Agenda. Janet Morningstar replied an associate in her office is pulling the report together. CLOSED SESSION 26. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD, before the Superior Court of the State of California. No Closed Session was held. ADJOURNMENT On a motion by Vice President Korn, seconded by Director Abramowitz, the Board of Directors voted 4-0 to adjourn at 10:41 a.m. The next regular meeting of the Board of Directors is scheduled for November 8, 2001, at 8:30 a.m. at the Distri--;,t Headauarters. William J:-Robertson Secretary/General Manager