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Home My WebLink About2001-11-20 - Board of Directors Meeting MinutesPage 4154 November 20, 2001 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING NOVEMBER 20, 2001, 7:00 P.M. The November 20, 2001 special meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul Armstrong at 7:00 p.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call Paul R. Armstrong, President Arthur C. Korn, Vice President Michael J. Beverage John W. Summerfield Directors Absent at Roll Call Mark Abramowitz Staff Present: William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Visitors present: Brett Barbre, MWDOC Director Jean Barbre Pati Medina Brett Barbre, MWDOC Director, reported that at the MWDOC Board meeting on November 21, 2001, the pass through credit to be received from Metropolitan Water District will be formalized. Mr. Barbre plans to vote to pass through the funds to each member agency. The Yorba Linda Water District can expect to receive approximately $190,250. WATER RATE REPORT 1. Water Rate Report for fiscal years 2002-02 and 2002-03. a) President Armstrong opened the discussion on Water Rates at 7:03 p.m. b) At the request of President Armstrong William J. Robertson, General Manager presented the report. There is one item in the recommendations that is different from that in the report. This is whether or not to implement the minimum monthly charge passed on meter size. The Finance Committee found that it is probably not a good idea to implement this charge right now. With respect to the potential $190,250 refund from Metropolitan Water District, staff s recommendation is to pass it through to customers in the same manner used the last time this occurred. Director Mark Abramowitz entered the meeting at 7:08 p.m. Zahera Waheed, The Yorba Linda Star, entered the meeting at 7:09 p.m. Page 4155 November 20, 2001 c) There was no input or comments from the public. d) President Armstrong closed the public comment at 7:13 p.m. e) The Board of Directors discussed the report. There were questions about tax monies the District receives. General Counsel Kidman was requested to give an opinion on whether the District can give up its share of the one percent and actually reduce a homeowner's property tax bill. Brett and Jean Barbre left the meeting at 7:30 p.m. There were further questions and a lengthy discussion regarding reserve amounts, energy costs, deficits, prior Yorba Linda Water District budgets, staff's budget forecasts, the city water rate and the tiered water rate structure. On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 4-1, with Director Abramowitz voting No, to accept the Yorba Linda Water District Water Rate Report for fiscal years 2001-02 and 2002-03. Director Beverage moved, and Vice President Korn seconded the motion, to adopt Resolution No. 01-17 setting Water Rates for fiscal years 2001-02 and 2002-03. Director Abramowitz presented a substitute motion, which died for lack of a second. The Board of Directors, on a roll call vote, voted 4-1, with Director Abramowitz voting No, to adopt Resolution No. 01-17 setting Water Rates for fiscal years 2001-02 and 2002-03. President Armstrong called a recess at 7:58 p.m. Zahera Waheed left the meeting. The meeting reconvened at 8:05 p.m. with all Directors present. CONSENT CALENDAR On a motion by Vice President Korn, seconded by Director Abramowitz, the Board of Directors voted 5-0 to approve the Consent Calendar. 2. Approve minutes of regular meeting, November 8, 2001. 3. Authorize directors to leave the State of California prior to next meeting. 4. Approve disbursements of $954,392.36. 5. Approve Progress Payment No. 2 and Change Order No. 1, for the Avocado Avenue Pipeline Replacement Project, Job No. 0123, in the net amount of $22,795 to Valverde Construction Inc. for final payment of construction services, and authorize staff to file a Notice of Completion and release of the following: a) Labor and Materials Bond and total retention of $8,398, thirty-five days after the Notice of Completion has been recorded (if no liens have been filed), and 2) Faithful Performance Bond in one year (if no defects have been found). Page 4156 November 20, 2001 6. Approve Progress Payment No.3 and Change Order No. 1 in the net amount of $124,913.01 to International Custom Enterprises (ICE) for construction of the Richfield Plant Renovation Project, Phase 11. ACTION CALENDAR 7. Consider changing regular December Board of Directors' meeting dates. William J. Robertson, General Manager, reported. Questions were asked and a discussion was held. On a motion by Vice President Korn, seconded by Director Summerfield, the Board of Directors voted 4-1, with Director Abramowitz voting No, to change the Regular December Board of Directors' meeting dates from Thursday, December 13 and 27 to Thursday, December 6 and 20. 8. Consider Proposed Terms and Conditions for Water and Sewer Service with MBK Homes LTD, Job No. 0127. Kenneth Vecchiarelli, Engineering Manager, reported. Questions were asked and a discussion was held. On a motion by Director Abramowitz, seconded by Vice President Korn, the Board of Directors voted 5-0 to approve Terms and Conditions for Water and Sewer Service with MBK Homes LTD, Tract No. 16028. GENERAL MANAGER'S REPORT 9. General Manager's oral report and comments. a) General Counsel Kidman had nothing to report. b) Employee Recognition Dinner, December 8, 2001, 6:30 p.m. c) District activities. No items were presented. COMMITTEE REPORTS 10. Executive-Administration Committee (Armstrong/Kom) The report of the meeting held November 15, 2001, 9:00 a.m. was in the Agenda. Reorganization issues, sewer extension policies, ad hoc committee meetings. 11. Finance-Accounting Committee (Kom/Beverage) The report of the meeting held November 13, 2001, 9:00 a.m. was in the Agenda. Water rates. 12. Personnel-Risk Management Committee (Abramowitz/Armstrong) 13. Planning-Engineering-Operations Committee (Beverage/Summerfield) The meeting scheduled for November 14, 2001, 4:00 p.m. was not held. A meeting was scheduled for November 26, 4:00 p.m. Richfield Plant project, Bastanchury/Fairmont booster engines. 14. Public Information Committee (Abramowitz/Summerfield) Page 4157 November 20, 2001 15. Orange County Water District Ad Hoc Committee (Kom/Beverage) 16. MWDOC Ad Hoc Committee (Abramowitz/Kom) INTERGOVERNMENTAL MEETINGS 17. Yorba Linda Planning Commission, November 14, 7:30 p.m. President Armstrong attended and reported there was nothing of importance to the District. BOARD OF DIRECTORS ACTIVITY CALENDAR Director Abramowitz will be unable to attend the WACO meeting scheduled for December 7, 7:30 a.m. BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION President Armstrong asked what the District has done about the servers. William Robertson, General Manager, reported one server was ordered and has been shipped. The staff looked at leasing, but this was not recommended by the consultant. CLOSED SESSION 18. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD, before the Superior Court of the State of California. No Closed Session was held. ADJOURNMENT On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 5-0 to adjourn the meeting at 8:33 p.m. A special m~eetinf the Board is scheduled for Thursday, December 6, 2001 at 8:30 a.m., at the District H,eadaua rs. William J. Robertson Secretary/General Manager